AGENDA FOR THE 17TH MEETING
OF THE
EXECUTIVE COMMITTEE
OF
NATIONAL RURAL ROADS DEVELOPMENT AGENCY
12TH JANUARY 2009 AT 03:00 PM
AT
NRRDA, BHIKAJI CAMA PLACE NEW DELHI
NATIONAL RURAL ROADS DEVELOPMENT AGENCY MINISTRY OF RURAL DEVELOPMENT
GOVERNMENT OF INDIA
INDEX
Item No. Item
Page
1. Confirmation of the proceedings of the 16th meeting
1
2. Appointment of Statutory Auditors for the year 2008-09 1
3. Review of Annual Work Plan for 2008-09
1
4. Training of PMGSY officers through State Institute of Rural Development (SIRD).
2
5. First, Second and Third tier of Quality Monitoring
2
6. Empanelment of NQMs
2
7. Performance under Bharat Nirman 2008-09
4
8. Performance under Outcome Budget
5
9. Any other item with the permission of the chair
5
INDEX FOR APPENDIX Appendix No. Subject Page I Proceedings of the 16th meeting of the Executive Committee 6 II Annual Work Plan 2008-09 10 IIA NABARD loan details 22 III Training proposals approved 24 IV Abstract of Information on First Tier of QM - 25 V Abstract of Information on Second Tier of QM - 27 VI Quality Grading of Road Works by NQMs –
July, 2004 to September, 2008 29 VII Criteria for Selection 31 VIII Progress of Bharat Nirman during 2008-09 ( length) 32 IX Monthly Progress of Bharat Nirman Programme
during 2008-09 –Habitation 33 X Outcome Targets & Achievement 2008-09 34
National Rural Roads Development Agency Ministry of Rural Development, Government of India
Agenda for the 17th Meeting of the Executive Committee on 12th January, 2009
Item No. 1. Confirmation of the proceedings of the 16th meeting of the Executive Committee.
The proceedings of previous meeting held on 3rd October 2008 , are placed as Appendix I.
The Executive Committee may confirm the proceedings of previous meeting.
Item No. 2 Appointment of Statutory Auditors for the year 2008-09
As per rule 26(ii) of NRRDA’s Rules and Regulations, the Accounts of the Agency have to be audited annually by a Chartered Accountant. M/s Sandeep Ramnivas Gupta & Co were appointed as Statutory Auditors for the Audit of the Accounts for 2007-08 with the approval of the Executive Committee. The firm had been selected from amongst the names forwarded by the office of the Comptroller and Auditor General of India by a committee after calling for offers and technical and financial evaluation. The fees paid to the firm was Rs 37,500/- plus service tax. The firm had completed the audit within a prescribed period and had also suggested improvements in the presentation of the accounts. There input has been of a big help to NRRDA. It is proposed to extend the term of the firm for another period of two years. The normal term offered to Statutory Auditors as per the guidelines of CAG is three years plus an additional one year. The firm has given its consent to continue for the period at the same terms and conditions. Submitted for the approval of the Executive Committee.
Item No. 3 Review of the Annual Work Plan for 2008-09
The work plan for NRRDA had been approved by the Executive Committee in its 15t meeting on 8t July 2008. The status of the items of the plan is placed at Appendix II for the information of the Executive Committee
Item No 4 Training of PMGSY officers through State Institute of Rural Development (SIRD).
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NRRDA has been providing support to Stats for capacity building through training to officers implementing PMGSY About 17000 engineers and officials had been trained under World Bank Technical Assistance upto December 2007. After closure of this programme, NRRDA had been exploring the possibilities of continuing the training of engineers implementing PMGSY and a budget provision of Rs. 50 Lakh has been made in NRRDA’s Annual Budget. Rural Development Department has assisted in establishment of SIRD in various states to provide training facilities to the officers of state implementing various schemes of rural development. These SIRD’s have good infrastructure for training. NRRDA has taken steps to provide trainings through utilizing available infrastructure in the SIRD’s. Guidelines have been issued to supplement training at SIRD with quality control testing in coordination with engineering colleges or STAs/ PTAs of the State. NRRDA would provide financial assistance upto Rs. 2 Lakh for each training course. So far proposal of 9 States have been approved for 26 batches of training courses and sanction of Rs. 35.87 Lakh has been accorded. About 950 engineers in these 9 States would be trained in next three months. Details of these training are enclosed in Appendix III List of faculty is also finalized on the basis of experience of training in various states conducted by NRRDA and this list would be shortly available on the website of PMGSY in “Training Module” section. This is for the information of the Executive Committee
Item No 5 First, Second and Third tier of Quality Monitoring
(a). The information about performance of first and second tier of QM for the second quarter of 2008-09 (July 08 - September 08) is given in Appendix- IV and V.
(b). The statement showing the quality grading by NQMs and action taken reports for a period from July, 04 to December, 06 and January, 07 to September, 08 is given at AppendixVI.
Item No 6 Empanelment of NQMs A three tier quality mechanism is operational under Pradhan Mantri Gram
Sadak Yojana. Under the third tier of Quality Mechanism, National Quality Monitors are engaged for carrying out inspection of works. At present, 91 NQMs are empanelled. The National Quality Monitors are selected by an independent Selection Committee on the basis of criteria laid down (as given in Appendix -VII) by NRRDA. The Sixth meeting of the Selection Committee for empanelment of National Quality Monitors was held on 28th November, 2008. The details of
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empanelment of new NQMs are given below: A. The coded CVs of 10 candidates were considered by the Selection Committee. Out of these, the Committee recommended 6 cases for empanelment as NQMs. However, 2 candidates whose full details were not available and 2 candidates who have insufficient experience in road sector were not qualified for empanelment. Details are given below.
# Code No Name
(Sarv Shri) Desig. Deptt. Recommendation
1 1/2/P/08-09 B.S Rajpal Engineer in Chief PWD,HP Qualified
2 2/2/P/08-09 R.D. Agrawal Superintending Engineer
PWD, (B&R) MP
Full particulars not available
3 3/2/P/08-09 Venugopalan, VSM
Dy. Director General /Chief Engineer
BRO, India Qualified
4 4/2/P/08-09 Amrit Inder Singh
Chief Engineer PWD, Punjab Qualified
5 5/2/P/08-09 M.S. Chandravat
Chief Engineer
Water Resources
Deptt.
Case was considered in the Selection Committee held on 21st July, 2008 and rejected.
6 6/2/P/08-09 Dilip Kumar Chaudhury
Engineer in Chief
PWD, PW(Roads)
W.B. Qualified
7 7/2/P/08-09 J.K. Garg Director/C.E MES Does not Qualify. 8 8/2/P/08-09 Prabhat
Narayan Singh Details not available, does not qualify.
9 9/2/P/08-09 Sankar Bhattacharya
Superintending Engineer
Public Works Directorate,
W.B. Qualified
10 10/2/P/08-09 K.R. Singh Engineer-in-
Chief PWD, HP Qualified
B. Performance review of 8 NQMs as special Cases was considered by the Selection Committee. Details are given below:
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Sl No Code No Name
(Sarv Shri)
Marks obtained in Performance Review
Rating/ observation of Selection Committee
1 1/4/P/08-09 M.D. Tiwari 17.07% Unsatisfactory 2 2/4/P/08-09 P.C. Jain 84.44% Satisfactory
3 3/4/P/08-09 D.S. Nirmohi 29.41% Unsatisfactory
4 4/4/P/08-09 H.C. Gupta Unsatisfactory Guidelines not followed.
5 5/4/P/08-09 R.B. Ladha Unsatisfactory on basis of unethical conduct. Conducted number of tests which is not possible in a day.
6 6/4/P/08-09 K.C. Sharma 42.9% Unsatisfactory
7 7/4/P/08-09 G.C. Mathur 18.46% Unsatisfactory
8 8/4/P/08-09 J.R Jasuja Unsatisfactory. NQM not followed guidelines and committed serious lapse in observations pertaining to sub-base, base-course and BT work.
The NQMs who rated Unsatisfactory have been discontinued and the NQMs
who have rated Satisfactory are continuing.
The Executive Committee may kindly ratify the decision for empanelment and discontinuation of NQMs.
Item No 7 Performance under Bharat Nirman 2008-09
The performance under Bharat Nirman upto November 08 has been low during
the current year. States have been requested to identify roads leading to Bharat Nirman
habitations connectivity and put their completion on fast track. In five states where the
target Bharat Nirman habitations are large (Assam, Chhattisgarh, Madhya Pradesh,
Orissa and West Bengal), regular review meeting with PIUs is being held to maximize
Bharat Nirman habitations connectivity. The overall position upto November 08 is as
follows:
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Habitation 18100 2762 15 59564 23633 40
NC (Length) 35220 9566 27 146185 70945 49
UG (Length) 52720 16610 32 194131 122960 63
Statewise position is appended in Appendix VIII and IX
Item No 8 Performance under Outcome Budget
It would be seen that though the expenditure figure have picked up considerably
habitations figures are yet to pick up. The state wise position is as per Appendix X.
Since we are considering the progress upto November 08 against the full year target, it
would be seen that for completion of length state of Andhra Pradesh (50%), Haryana
(89%), Rajasthan (69%), Karnataka (52%), Punjab (50%) and Sikkim (82%) have
completed more than 50% of the length target which is considered satisfactorily.
The progress is between 30 to 50% for the states of Arunachal Pradesh (37%),
Assam (41%), Chhattisgarh (39%) Gujarat (49%), Himachal Pradesh (46%), Madhya
Pradesh (32%), Maharashtra (30%), Mizoram (48%), Tamilnadu (43%), Uttar Pradesh
(32%) and Uttarakhand (38%).
The progress in the states of Bihar –REO (3%), Bihar – NEAs (12%), J&K (6%),
Jharkhand (8%), Kerala (5%), Manipur (1%), Meghalaya (17%
), Nagaland (17%), Orissa (17%) and Tripura (6%) has been less than 20% which is
very poor.
Item No. 14 Any other item with the permission of the chair.
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No. 20011/1/2004-F&A National Rural Roads Development Agency
Ministry of Rural Development, Government of India 5th Floor, NBCC Tower, Bhikaji Cama Place, New Delhi-66
Minutes of the 16th Meeting of the Executive Committee of the National Rural Roads Development Agency
The 16th meeting of the Executive Committee was held on 3rd October, 2008 in
the Conference Hall, NRRDA, 5th Floor, 15 NBCC Tower, Bhikaji Cama Place, New
Delhi. The meeting was chaired by Shri J.K. Mohapatra, Director General, NRRDA.
The following members were present in the meeting:-
1. Dr. Praveen Kumar, Professor, Transportation Engineering Section,
Department of Civil Engineering, IIT, Roorkee.
2. Dr. S.L. Dhingra, Professor, Department of Civil Engineering, Indian Institute
of Technology, Powai.
3. Dr. Ashok Kumar Sarkar, Dean, Faculty Div-I, Department of Civil
Engineering, Birla Institute of Technology & Science.
4. Shri V.J. Menon, Director (Finance) Ministry of Rural Development, Krishi
Bhawan, New Delhi.
5. Dr. B.P. Chandrasekhar, Director (Technical), NRRDA, New Delhi.
6. Smt. Gargi Kaul, Director (F&A), NRRDA, New Delhi.
The following officers from NRRDA were also present:
1. Shri H.K. Srivastava, Director (Projects-I), NRRDA, New Delhi.
2 .Shri Prabha Kant Katare, Director (Projects-III), NRRDA, New Delhi.
The meeting started with the Director General welcoming the members of the
Executive Committee.
The proceedings of the meeting were as follows:-
6
Item No.1: Confirmation of the proceedings of the 15th meeting of the Executive
Committee.
The Executive Committee confirmed the proceedings of the previous
meeting.
Item No. 2 : Approval of the Annual Report 2007-08
The Annual Report was placed before the Executive Committee which
was approved by the members. The Director General requested the
members to send any further observation for incorporation in the Report.
Item No. 3 : Approval of Revised Budget Estimates 2008-09
The revised Budget Estimates were approved by the Executive
Committee. The Executive Committee noted that there is no major
variation in the over all grant required from MoRD except in the case of
interest payment to NABARD which is now estimated at Rs. 408.73
crores against Rs. 618.37 crores earlier.
Item No.4 : Revision in limit of House Rent Allowance for officers on
deputation/contract.
The issue was discussed and the Director (Finance), Ministry of Rural
Development desired that the proposal should be sent to the Ministry for
examination and approval. The Executive Committee agreed to the
suggestion.
Item No. 5 : Revision of rates of Children Education Allowance.
The proposal for revision of rates of Children Education Allowance was
also to be sent to Ministry for approval.
7
Item No. 6 : Closure of Contract of Project Management Consultant (PMC)
The EC noted that the contract for Project Management Consultancy with
M/s Louis Berger Group was being closed at no additional liability. EC
approved the same.
Item No. 7 : Revision of Scope of Technical Support Consultant (TSC):
The Executive Committee approved the recommendation of the
Consultant Selection Committee (CSC) to extend the scope of the contract
of the Technical Support Consultant on the same terms & conditions.
Item No. 8 : Rural Roads Sector III Investment Programme (RRSIIIP)
The Executive Committee was apprised about the proposed ADB Rural
Roads Sector III Investment Programme.
Item No. 9 : Appointment of consultants for maintenance audit.
The Executive Committee ratified the appointment of consultants for
Maintenance Audit for Group I, II, III States
Item No. 10 : Review of first, second and third tier of quality monitoring.
Performance of the States in respect of first, second and third tier of
quality monitoring was reviewed by the Executive Committee.
Item No. 11 : Empanelment of new NQMs
Director (P-III) briefed the Committee about the selection and
empanelment of the NQMs carried out by the Selection Committee and
also about the performance review of the existing NQMs. The Executive
Committee approved the empanelment of 23 candidates as NQMs from
8
amongst the candidates short listed on the basis of the advertisement and
others which were forwarded by the Statement Governments and Central
Organisations. The Executive Committee noted the performance
evaluation of the existing NQMs carried out by the Performance
Evaluation Committee.
Item No. 12 : State Quality Audit
Director (P-III) briefed the members of the Executive Committee
about the proposed State Quality Audit to be undertaken and the
feedback received from the State in this regard. The members were
also asked to give their further comments, if any, on the issue. It was
observed that 8-10 reputed institutions would be identified for carrying
out this exercise.
Item No. 13 : Review of progress of pilot project on citizen monitoring of rural
roads.
Director (P-III) briefed the Committee about the progress made in the
pilot project on the citizen monitoring of rural roads. The members of
the Executive Committee were of the opinion that the selection of the
NGOs by PAC should be done with due care if the project is to
succeed. DG also suggested that work plan with monitorable time
lines should be drawn up for implementation of this project.
Item No. 14 : Any other item with the permission of the chair.
With the permission of the chair an additional item regarding increase
in Transport Allowance on the basis of the Sixth Pay Commission
recommendations was circulated to the members. It was decided to
submit the proposal of Transport Allowance to the Ministry as in the
case of HRA and CEA.
The meeting ended with the vote of thanks to the Chair
9
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# Item Functionary Activity Time Schedule Status
1 DRRP & Core Network
Director Tech • States which have not entered the DRRP and Core network data online to be reminded to do so
• Modified Core Network from States like Andhra Pradesh, Bihar and West Bengal after review of Core Network in the Structure or changing the Connectivity Status of habitations, after a thorough inventory, will be pursued to freeze the data.
• • Modification/corrections on the online data is being
made by States
• States are yet to finalize
2 Scrutiny of proposals
• Scrutiny of proposals brought from States and putting up to the Ministry for consideration. Expected target will be as per the left over balance under Bharat Nirman
• A continuous process
• Up to November, 2008 proposals of 58,776 km amounting to Rs. 23,409 Crores covering 12,873 habitations were considered by Empowered Committee for 17 states
3 Design & specification
• Persuing with IRC for the special Publication on CD structures for Rural Roads.
• Getting feedback on the revised Design Manual for necessary amendments in other associated documents such as BoS and SDB.
• Publishing Manual on "Design, Construction and Maintenance of Gravel Roads as IRC Special Publication.
• Follow-up for finalizing the draft guidelines for the use of Waste Plasic Blended Bitumen for Rural Roads construction with the approval from IRC
• Sept, 2008 • October., 2008 • Sept, 2008 • December 2008
• Feedback from 5 states received • Published by IRC as IRC SP :77-2008 • IRC secretariat reminded.
National Rural Roads Development Agency (Ministry of Rural Development, GoI)
WORK PLAN FOR 2008-09
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Item Functionary Activity Time Schedule Status
4 State Technical Agencies (STAs)
• Review the performance of STAs. • Review the progress of data collection and
analysis on the projects assigned to STAs, mainly RRPPS.
• A continuous process
• A workshop is proposed in February, 2009.
5 Principal Technical Agencies (PTAs
• Facilitating random check of DPRs scrutinized by STAs in different States. Detailed guidelines to be issued and the process persued..
• Technical Audit of selected road works by
PTAs.
• .Assigning monitoring of Research Projects / Pilot Projects.
•
• Under Finalization
6 Studies: Research/Pilot projects
Dir Tech • Monitoring the progress of Pilot Project on Jute Geo Textiles in collaboration with JMDC.
• Exposure visits to the pilot project sites for the Engineers from other States in batches.
• Taking Technology Demonstration Projects with other stabilizers and compounds after the suppliers satisfy the Pre-requisites.
• Compilation and Analysis of data obtained from traffic volume survey.
• Persuing with STAs and PTAs for collecting the data for Rural Roads Pavement Performance Study and monitoring further data collection and analysis.
• Finalization of MoU with TRL, UK on the proposed Pilot Project study on 'Use of Locally sourced materials" after receiving the final proposal from TRL.
• Expected to be completed shortly.
• September 2008
• 5 Roads are being completed. CRRI is taking up performance evaluation for these roads.
• Under Process • Under Process
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Item Functionary Activity Time Schedule Status
7. World Bank - I
Dir. (P - I) • Continue implementation of project in Jharkhand, Himachal Pradesh, Rajasthan & Uttar Pradesh.
• Liase and coordinate with World Bank for Project clearances and reimbursement of claims.
• Implementation of the recommendation of the Bank on Mid Term Review (MTR)
• Hold workshop for WB States.
• • WB-I Project are in progress in the 4 States. • Progress is rather than slow in the States of
Himachal, Jharkhand and Uttar Pradesh • Additional project proposal cleared in
Jharkhand & Uttar Pradesh. • Maintenance management workshop held in
Himachal Pradesh & Rajasthan. • State wise allocation and expenditure upto
Nov’08 is as below:- •
State Total Allocation (including re-
allocation at MTR)
GOI Sanction + Amount *
Expenditure **
(Nov 30,
2008) 1 HP 2976.7 2961.2 (15%) 1178.70
(40%) 2 JH 791.5 740.5
(4%) 235.70 (32%)
3 RJ 8718.0 8768.2 (46%) 7331.90 (86%)
4 UP 7494.6 6744.5 (35%) 3329.90 (49%)
Total 19,980.8 19214.4 12,076.20 (63%)
• * % of total allocation, ** % of sanctioned
amount, + value after dropping of roads.
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Item Functionary Activity Time Schedule Status
World Bank – II
• Continue Preparatory activities, for
Preparation of Project Appraisal Document (PAD) & loan negotiation.
• Award & commence project under retroactive financing.
• Continue Implementation of Project with Batch I.
• Commence Project Preparation for Batch II.
• • Batch-I of all the 4 States was cleared and activities of project preparation completed. However, since, policy decision between DEA & WB is yet to be taken, there is no progress since July’08.
8. Monitor planning and Physical & financial progress of Works
Dir. (P -I)
• Compilation and consolidation of returns and reports and submission to MoRD etc. on Bharat Nirman, Outcome Budget etc.
• Hold Regional Review Meetings. • Visit Core States and hold review with
PIUs.
• Monthly/ quarterly
• Every quarter • Three States in every quarter
• Being regularly complied. • RR Meting held for Eastern State at Kolkata on
29th & 30th May 08, NE States at Agartala on 09th & 10th June 08, Northern States at New Delhi on 7th & 8th August 08 and for Southern & Western States 13th & 14th August 08.
• Focus States for Bharat Nirman habitation
targets identified & review with PIUs held for Assam, Chattisgarh, Orissa
9. Maintenance Audit
• Appointment of consultants for 4 sub groups.
• Review reports, take follow up action
By August 2008 Work stands awarded to 4 groups Inception Report received. Interim Report of MP, CH, JH and WB in group II received.
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Item Functionary Activity Time Schedule Status 10 Review
meetings, Empowered Committee Meetings.
• Complication of data, analysis & preparation of power point presentation for Empowered Committee, Review meetings with the States, other Nodal organisation, Performance Review Committee Meetings etc
As when required • Empowered Committee held for the States of Assam, Jammu & Kashmir, Nagaland, Manipur, Bihar NEAs, Tamil Nadu, Bihar RWD, Karnataka, Uttar Pradesh, Arunachal Pradesh, Bihar NEA & RWD, Jharkhand, Andhra Pradesh, Maharastra, Nagaland, Chattisgarh, Haryana, Orissa, Sikkim, Uttar Pradesh, Assam, Gujarat, Kerala, Meghalaya, Assam, Uttar Pradesh, Tripura, Dadra & Nagar Haveli.
• Data prepared for Performance Review Committee, other meetings as & when occurring
11 Assistance in Release of funds
• Monthly Analysis for release of funds.
Monthly Analysis being prepared & submitted to the Ministry
12 Development of Standardbridge designs.
Dir. (P-I) • Steel Structure Manual up to 15m span girder bridges 20, 25, 30m span truss bridges
Design & drawings for bridges upto 15 cm span ready. For 20, 25, 35m span bridges work assigned to
INSDAG in May 2008.
13
ADB (Rural Roads Sector I&II Projects
Dir -PII • Monitoring of implementation of ADB Batch I to IV in Madhya Pradesh and Batch I to III in Chhattisgarh and ADB Batch I and II in Assam, Orissa and West Bengal. Submission of 3rd PFR, 4th and subsequent PFR’s under MFF Loan of US$ 750 M
• Monitoring Monthly Progress Reports of Madhya Pradesh, Chhattisgarh, Assam, Orissa and West Bengal alongwith the normal PMGSY progress
• Progress is being monitored regularly. 2nd PFR-loan for $ 77.65 Million effective from 9th July 2008. 3rd PFR submitted for $ 130 Million in May 2008. Loan yet to be effective. MFF of $ 750 Million proposed to extend upto March 2010. Preparation for 4th PFR is in progress
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Item Functionary Activity Time Schedule Status 14 ADB
(Rural Roads Sector I&II Projects
Dir -PII • Submission of Reimbursement claim and
review of observations of ADB and its compliance for Rural Road Sector Project I and Rural Road Sector Project II
• Submission of
Reimbursement claim to CAAA within 3 days of receipt from states
• Claims for $ 164.36 Million submitted to CAAA during CY 2008. No major observations on claims
15 ADB (Rural Roads Sector I&II Projects
• Submission of Quarterly Progress Report
for Rural Road Sector I Project and Rural Road Sector II Project projects to ADB
• Submission of
Quarterly Progress Reports to ADB by 15th February, 15th May, 15th August and 15th November for each quarter
• Date of submission of Quarterly Progress Reports to ADB against the target dates are indicated below:-
Qtr. Ending
Scheduled date of submission
Date of Submission
Dec. 07 15 Feb. 08
14 Feb. 08
March 08
15 May 08
16 May 08
June 08 15 Aug. 08
25 Aug. 08
Sept. 08
15 Nov. 08
12 Nov. 08
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Item Functionary Activity Time schedule
16 ADB (Rural Roads Sector I & II Projects)
Dir PII • CY 2008 targets communicated by DEA for $ 110 Million of RRSIP and $ 90 Million for RRSIIP to be monitored
• ADB’s Financial Year closes on 31st December and reimbursement claims submitted upto last week of November are considered by ADB. The time limit for achievement of this target is 30th November 2008.
As the loan 2414-IND under RRSII could not be made effective till July 2008. Targets for CY 2008 communicated by ADB were revised. Status of targets and achievements in both RRSIP and RRSIIP are given below:-
Target ($ M)
Achievement (CY 08)
Remarks
RRSIP
110 103.23 Claims submitted to ADB.
RRSIIP
55 61.13 $ 44 M in 2248 and $ 16.67 M in 2414.
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Item Functionary Activity Time Schedule Status
17 Quality Monitoring
Dir( P-III) • Finalization of draft revised guidelines for third tier of QM
• Empanelment and performance review of NQMs • Analysis of reports and ATR follow up
• Inspection of works in States -
- December 2008
- First review August 2008, Second review February 2009
- First Quarter
June 2008 - Second Quarter
Sept 2008 - Third Quarter
Dec 2008 - Fourth Quarter
March 2009
- Coverage of three States every quarter
- Completed - Performance Evaluation Carried out in May,
2008. Next Evaluation due in Feb, 09
- Selection Committee Meeting on 31st July, 2008
and 28th November, 2008. - Analysis of reports and ATR follow up is a
continuous process. - Works inspected in the following States:
(a) Bihar (Patna) – 5.02.2008 (b) Jharkhand (Ranchi) – 02.02.2008 (c) Bihar (Gaya) – 03.04.2008 (d) Bihar (Bhagalpur & Munger5.04.2008 (e) Madhya Pradesh (Tikamgarh, Jabalpur &
Chattarpur) – 15 to 17.06.2008 (f) Uttarakhand (Almora, Nainital &
Bageshwar) – 17 to 18.09.2008 (g) Bihar (Muzaffarpur and Vaishali) –
16.10.2008 -
18 Workshop and Seminars
Dir PIII • Workshop for Quality Assurance Handbook and IRC 72 for Northern States
• Workshop for improvement in observations of 3rd tier of QM
• Workshop for improvement in observations of 2nd tier of QM
• Workshop on State Quality Audit under PMGSY
• August 2008 • October 2008 • December
2008
Workshops/reviews held on- • 18th Jan, 08 • 24th and 25th Jan, 08 • 29th May, 08 • 08th Aug, 08
• Being organized in Feb/March, 2009 date and venue decided
• This item is to be attended by the States.
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• Workshop on review and revision of Specifications for Rural Roads, 2004 and Standard Data book for Rural Roads 2004
• Review meetings
• December 2008
• February 2008
• Being organized in Feb, 2009 Workshop to review specifications is being organized in March,2009 • 17th January, 08 (PRC) • 21st to 29th April, 08 (NEAs) • 25th April, 08 (Manipur) • 13th May, 08 (PRC) • 25th July, 08 (by Secretary, RD – all States) • 11th Aug, 08 (by MRD – AS, BR, CG, J&K,
JH, KE, MN, MG, MZ, NG, OR, TN & WB) • 14th Aug, 08 (Maharshtra) • 21st Aug, 08 (Assam) • 22nd Aug, 08 (West Bengal) • 25th Aug, 08 (Himachal Pradesh) • 29th Aug, 08 (PRC) • 05th Sept, 08 (Jharkhand) • 08th Sept, 08 (Chhattisgarh) • 19th Sept, 08 (Uttarakhand) • 17th Oct, 08 (Bihar) • 6th Nov, 08 (Sikkim) • 11th , 18th & 19th Dec, 08 (by MRD-Bihar)
19 IEC • Development of Information Brochure for International use
• Development of documentaries on the Programme
• Printing of Information Brochures
• October 2008
• December 2008
• September
2008, March 2009
• Information Brochures printed during the month of June and November, 2008
• Features printed in November, 2008 • Film on Rural Roads developed in Jan, 2009 –9
minutes “The Lifeline”
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20 Transparency in Programme Implementation
• Phase II of the module for citizen
monitoring by PAC
• Starting project : August 2008
• Field work : Nov ’08 – June ‘09
• Final reporting : August 2009
• Phase-I of the project could not yield desired results.
• Phase-II started in consultation with State of Orissa etc.
22 Monitoring of complaints
Dir PIII • Action on the complaints received to be taken by either coordinating with the State concerned or deputy NQM’s as the case may be.
• To be attended immediately
• Complaints are attended immediately on receipt
• Total complaints reviewed - 224 • Sent to State for action - 73
• NQMs deputed – 151 • Under enquiry by NQM-38 • Complaint pending for initiation of action -
NIL
Item Functionary Activity Time schedule Status
23 Operationalisation of OMMAS
Dir ( F&A)
i. Review the status of implementation of all the modules of OMMAS in all the States, the reliability and integrity of the data and reports.
ii Conduct training wherever required. iii Initiate the generation of all reports
through OMMAS
Operationalisation of the Physical and Financial modules by July 2008 and the Accounting module by December 2008 in all States
(i) Review meetings were held in May and August 2008 (ii) Training conducted in West Bengal, Tripura, Madhya Pradesh, Chhatisgarh, Meghalaya, Karnataka, Kerala (iii) States have started generating reports and the discrepancies are reduced. E- payment has also started in Orissa, Rajasthan, Karnataka and MP
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PMGSY Accounting System
i. Review the implementation of the PMGSY accounting system in all the States with special reference to the World Bank and ADB funded States.
ii. Conduct training for the Staff of the States.
iii. Provide assistance wherever required for preparation of accounting records.
iv. Preparation and consolidation of FMRs for World Bank, every quarter.
v. Processing of claims of World
Bank and ADB reimbursements.
i. To carry out a detailed review of two States in each quarter by rotation ii & iii As and when requested iv Consolidation and submission of FMRs by the due date to World Bank v Submission of the claims within 3 days of receipt from States
(i) Review of UP, HP, MP, Meghalaya and Jharkhand was carried out.
(ii) Training conducted in Meghalaya and Chhattisgarh
(iv) FMR’s were prepared and sent to World
Bank on schedule (v) Claims are processed promptly on receipt
Release of Funds through NABARD Rs 7000 crores during 2008-09
i. Drawal of funds from NABARD
ii Transfer of Funds to States
i. Application to be sent to NABARD within 24 hrs of receipt of sanctions from MoRD.
ii. Instructions to be sent to the Bank for transfer to the States within 24 hrs of receipt of funds from NABARD
Application is sent within 24 hrs of receipt of sanction from MoRD and also to the bank. Funds are transferred within 24hrs of receipt of funds from NABARD. ( Statement attached – Appendix II A)
- 21 -
Administration/ co-ordination
i Hold Executive Committee meetings . ii Hold General Body meeting to approve the budget and adoption of accounts. iii Compilation, Consolidation and Printing of Annual Report iv Parliament Matters
(i) One meeting of EC every quarter (ii) GB meeting to be held twice a year (iii) Annual Report to be placed before the GB and submitted to the Ministry by October 2008. (iv) To be submitted within the time frame
(i) Executive Committee meetings have been held
on 3rd October 2008 and 8th July 2008
(ii) General Body meeting was held on 3rd
November 2008
( iii) Annual Report was submitted to the Ministry
on and has been placed before the Parliament in the
last session
(iv) Parliament matters are dealt within the time
frame
Appendix IIA Statement showing details of sanction issued by MoRD, date of requisition/ receipt of loan from NABARD and date of authorisation/ transfer of funds by HDFC Bank during the year 2008-09.
Details of Sanction of MoRD Loan No.
Date Amount (in Rs.)
Date of Requisition sent to NABARD
Date of Receipt of Cheque from NABARD
Date of Authorisation to HDFC Bank
Date of Transfer by HDFC Bank
1/2008-09 15-07-2008 308,56.10,900 16-07-2008 21-07-2008 16-07-2008 22-07-2008
2/2008-09 23-07-2008 40,00,00,000 23-07-2008 24-07-2008 23-07-2008 25-07-2008
3/2008-09 19-08-2008 40,00,00,000 20-08-2008 21-08-2008 20-08-2008 22-08-2008
4/2008-09 27-08-2008 48,68,30,000 01-09-2008 02-09-2008 01-09-2008 03-09-2008
5/2008-09 03-09-2008 40,00,00,000 05-09-2008 09-09-2008 05-09-2008 10-09-2008
6/2008-09 07-10-2008 89,29,00,000 07-10-2008 10-10-2008 08-10-2008 11-10-2008
7/2008-09 14-10-2008 200,00,00,000 14-10-2008 16-10-2008 15-10-2008 17-10-2008
8/2008-09 13-10-2008 38,03,00,000 14-10-2008 16-10-2008 15-10-2008 17-10-2008
9/2008-09 15-10-2008 358,21,50,000 16-10-2008 22-10-2008 20-10-2008 23-10-2008
10/2008-09 24-10-2008 15,90,00,000 29-10-2008 29-10-2008 29-10-2008 30-10-2008
11/2008-09 27-10-2008 26,72,07,800 31-10-2008 31-10-2008 31-10-2008 01-11-2008
12/2008-09 27-10-2008 50,00,00,000 03-11-2008 04-11-2008 03-11-2008 05-11-2008
13/2008-09 14-11-2008 60,00,00,000 17-11-2008 19-11-2008 17-11-2008 20-11-2008
14/2008-09 18-11-2008 100,00,00,000 20-11-2008 21-11-2008 20-11-2008 22-11-2008
15/2008-09 20-11-2008 400,00,00,000 21-11-2008 25-11-2008 21-11-2008 26-11-2008
16/2008-09 20-11-2008 500,00,00,000 21-11-2008 25-11-2008 21-11-2008 26-11-2008
17/2008-09 24-11-2008 20,01,00,000 27-11-2008 02-12-2008 27-11-2008 03-12-2008
22
18/2008-09 01-12-2008 75,00,00,000 02-12-2008 05-12-2008 04-12-2008 06-12-2008
19/2008-09 01-12-2008 200,00,00,000 03-12-2008 05-12-2008 04-12-2008 06-12-2008
20/2008-09 01-12-2008 128,82,50,000 03-12-2008 05-12-2008 04-12-2008 06-12-2008
21/2008-09 02-12-2008 25,71,00,000 04-12-2008 05-12-2008 04-12-2008 06-12-2008
22/2008-09 04-12-2008 200,00,00,000 08-12-2008 10-12-2008 08-12-2008 11-12-2008
23/2008-09 19-12-2008 58,80,00,000 22-12-2008 22-12-2008 22-12-2008 23-12-2008
24/2008-09 23-12-2008 434,53,00,000 26-12-2008 30-12-2008 26-12-2008 31-12-2008
25/2008-09
26/2008-09
27/2008-09
28/2008-09
29/2008-09
30/2008-09
TOTAL AMOUNT 3458,27,48,700
23
Appendix III
S noState Institute Course Duration (Days)
Proposed Cost per
participant/day( Rs)
Batchesproposed
Amount (Rs)
(in lakh)
1 2 3 4 5 61 West
BengalSIPRD Kalyani
3 1181 1 1.24
5 1000 1 1.75
2 Maharashtra Yashada 2 2000 1 1.6
3 1800 1 2.00 (limited)
6 1700 1 2.00 (limited)
4 Andhra Pradesh
SIRD Hyderabad
6 900 2 2.16
5 Karnataka SIRD Karnataka
2 1624 1 0.81
6 997 1 2.00 (limited)
6 MP SIRD Jabalpur
2 1208 2 1.45
6 1039 2 3.74
7 Bihar SIRDPatna
2 700 2 1.12
3 668 2 1.6
6 557 3 4.15
8 Tamil Nadu SIRD Tamilnadu
2 2000 1 1.2
6 1425 1 2.00 (limited)
9 Kerala SIRD 3 1125 1 1.35
6 1125 1 2.00 (limited)
Rajsthan SIRD 3 1762 2 3.70
TOTAL for 9 states 35.87
Bench marks adopeted forscrutining1 Total cost of training limited to Rs 2.00 lakh/per course
2 Cost of training limited to followingAs per note dated 17-11-08
3 days Rs 1800/- per participants per day
2 days Rs 2000/- per participant per day
6 days Rs 1700/- per participant per day
Training proposals approved
Page 24
Total U% Total U% Req. Sub.
1141 617 6% 524 5% 491 452376 115 2% 261 13% 165 8792 62 32% 30 23% 60 4987 17 6% 70 3% 53 27694 128 16% 566 18% 262 211
397 40 3% 357 9% 229 67
4 Bihar 412 171 58% 241 62% 312 230
254 15 0% 239 22% 109 89
312 46 9% 266 13% 168 106
896 368 6% 528 17% 322 288
406 67 10% 339 15% 190 52
611 324 5% 287 8% 300 261
269 109 6% 160 11% 114 40
0 0 0% 0 0% 0 0
0 0 0% 0 0% 0 0
75 27 4% 48 6% 25 23
138 34 3% 104 4% 82 14
560 142 15% 418 48% 236 108
198 39 3% 159 8% 84 5
137 9 78% 128 63% 88 69
134 11 0% 123 7% 61 34
532 185 35% 347 31% 339 263
129 19 0% 110 9% 80 32
895 386 2% 509 4% 323 296
277 51 6% 226 8% 108 49
264 79 0% 185 9% 113 97
134 16 0% 118 31% 72 25
1913 657 1% 1256 3% 693 663
836 111 7% 725 5% 224 6815 Madhya Pradesh
13 Karnataka
14 Kerala
11 Jammu & Kashmir
12 Jharkhand
9 Haryana
10 Himachal Pradesh
7 Gujarat
8 Goa
3
5
6 Chattisgarh
Appendix - VI
Andhra Pradesh
Arunachal Pradesh
Assam
Bihar (NEA)
1
2
Quality Grading of Road Works by NQMs - July, 2004 to September, 2008
# State InspectionsCompleted On-going ATR
Page 29
Total U% Total U% Req. Sub.# State Inspections
Completed On-going ATR
795 360 9% 435 17% 321 262
778 51 12% 727 14% 471 277
100 36 44% 64 42% 50 12
58 2 100% 56 36% 43 25
149 31 39% 118 74% 99 14
48 6 33% 42 45% 29 0
123 45 58% 78 51% 66 39
45 6 0% 39 18% 30 7
65 25 88% 40 75% 52 31
38 0 38 21% 34 19
1416 504 11% 912 43% 562 455
630 143 1% 487 10% 280 111
202 80 15% 122 46% 85 67
272 79 8% 193 3% 70 15
2297 1259 1% 1038 2% 612 585
695 216 2% 479 3% 189 112
98 22 18% 76 34% 64 47
95 5 0% 90 20% 44 1
1042 363 40% 679 53% 509 375
218 89 4% 129 13% 116 52
126 41 29% 85 47% 56 11
51 5 0% 46 13% 24 11
2735 1373 17% 1362 34% 879 860
953 367 10% 586 13% 485 236
315 49 27% 266 39% 125 82
105 8 0% 97 21% 85 29
992 398 11% 594 22% 302 182
390 69 0% 321 3% 92 1
18931 7756 12% 11175 25% 7455 6121
8069 1721 6% 6348 11% 3622 1502
28 Uttaranchal
29 West Bengal
25 Tamil Nadu
26
27 Uttar Pradesh
23 Rajasthan
24 Sikkim
21 Orissa
22 Punjab
19 Mizoram
20 Nagaland
17 Manipur
18 Meghalaya
16 Maharashtra
Total 07/04 - 12/06
Total 01/07 - 09/08
Tripura
Page 30
Appendix - VII Criteria for Selection
1. The candidate should be Graduate in Civil Engineering from recognized University.
2. The candidate should have retired from/working on the post not below the level of Superintending Engineer or equivalent.
3. Any candidate would not be allowed to work as NQM after completing the age of 70 years. Therefore, the candidate should not lure attained the age of 69 years as on 1st July, 2008. So that he can serve as NQM for at least one year.
4. Any candidate who has not worked with any organization for continuously five years after retirement shall not be eligible.
5. The candidate should posses the experience of working in the field of construction of roads for at least 5 years in last 10 years before retirement from Government service. Also in last 5 years, he should have worked at least for 2 years in the field of roads (any field out of Planning and Designing, Execution or Management of construction or maintenance of roads.)
6. The candidate whose name has not been recommended by State Government or by Government of India organizations shall be considered on the condition that his last employer certifies that the integrity of the candidate is not questionable.
7. The candidate should be willing to work as National Quality Monitor with high ethical standards.
31
Appendix IX
Habitation
1 2 3 4 5 6
1 Andhra Pradesh 2 0 0 02 Arunachal Pradesh 25 12 0 123 Assam 1860 158 19 1774 Bihar (RWD) 60 0 0
Bihar (NEA) 2040 67 0 675 Chhattisgarh 1560 616 4 6206 Goa 0 0 0 07 Gujarat 160 65 658 Haryana 0 0 0 09 Himachal Pradesh 375 46 5 51
10 Jammu & Kashmir 625 29 10 3911 Jharkhand 600 37 5 4212 Karnataka 10 0 0 013 Kerala 40 0 014 Madhya Pradesh 3400 392 216 60815 Maharashtra 60 9 0 916 Manipur 140 12 0 1217 Meghalaya 40 5 2 718 Mizoram 40 2 0 219 Nagaland 12 2 220 Orissa 3100 231 39 27021 Punjab 0 0 0 022 Rajasthan 196 65 2 6723 Sikkim 80 20 2 2224 Tamil Nadu 25 5 0 525 Tripura 500 22 18 4026 Uttar Pradesh 700 367 21 38827 Uttarakhand 200 46 0 4628 West Bengal 2250 197 14 211
Total 18100 2405 357 276230/12/2008
Habitations covered during Nov'08
Monthly Progress of Bharat Nirman Programme during 2008-09 -Habitation Progress for the Month ending Nov'2008
Figures upto Nov'08 (in Bold letters)
Total Habitations
covered during 2008-09
Habitations covered upto
Oct'08
Target Habitations
during 2008-09StateSno.
Page 33
Appendix X
Target for 2008-
09
Length completed
upto Nov'08
% Achieved
Target for 2008-
09
Habitations covered upto
Nov'08
% Achieved
Target for 2008-09
Expenditure upto Nov'08
% Achieved
1 2 3 4 5 6 7 8 9 10 111 Andhra Pradesh 2500 1256.00 50% 2 0 0% 400 244.35 61%
2 Arunachal Pradesh 290 108.69 37% 25 16 64% 175 71.20 41%
3 Assam 2730 1127.33 41% 1860 177 10% 800 357.43 45%
4 Bihar (REO) 660 22.96 3% 60 16 27% 70 13.72 20%
5 Bihar (NEA) 5197 629.81 12% 2040 17 1% 1118 444.43 40%
6 Chattisgarh 4250 1675.53 39% 1560 843 54% 1300 539.00 41%
7 Goa 5 0.00 0% 0 0 NR 2 0.00 0%
8 Gujarat 1000 486.66 49% 160 145 91% 150 145.71 97%
9 Haryana 750 667.63 89% 0 0 NR 200 177.17 89%
10 Himachal Pradesh 1660 756.37 46% 375 96 26% 400 136.94 34%
11 Jammu & Kashmir 1550 100.04 6% 625 63 10% 200 80.57 40%
12 Jharkhand 1200 100.02 8% 600 114 19% 150 102.82 69%
13 Karnataka 1820 953.59 52% 10 0 0% 450 249.43 55%
14 Kerala 480 22.02 5% 40 43 108% 100 35.16 35%
15 Madhya Pradesh 7000 2274.12 32% 3400 582 17% 1800 1074.98 60%
16 Maharashtra 4000 1209.40 30% 60 45 75% 900 382.81 43%
17 Manipur 900 12.67 1% 140 17 12% 50 13.28 27%
18 Meghalaya 150 25.05 17% 40 9 23% 30 6.06 20%
19 Mizoram 280 133.55 48% 40 7 18% 100 34.89 35%
20 Nagaland 430 75.00 17% 12 4 33% 80 67.18 84%
21 Orissa 6000 1049.72 17% 3100 376 12% 1200 599.75 50%
22 Punjab 1000 495.84 50% 0 0 NR 250 118.17 47%
23 Rajasthan 8200 5695.71 69% 196 873 445% 1800 1008.26 56%
24 Sikkim 280 230.00 82% 80 28 35% 150 76.09 51%
25 Tamil Nadu 938 403.26 43% 25 95 380% 200 62.04 31%
26 Tripura 750 46.43 6% 500 58 12% 250 159.24 64%
27 Uttar Pradesh 7610 2420.51 32% 700 728 104% 1800 908.04 50%
28 Uttarakhand 750 283.37 38% 200 55 28% 175 68.04 39%
29 West Bengal 2060 468.71 23% 2250 211 9% 700 305.88 44%
64440 22729.99 35% 18100 4616 26% 15000 7482.64 50%
30/12/2008Figures upto Nov-08 (In Bold letter).
Grand Total
Outcome Targets & Achievement 2008-09
s.no State
Length (Km) No. of Habitations Expenditure(Rs.in Cr)
Page 34
