1

NetMeetingTutorial

Using technology collaboratively to improve your meetings and productivity!

RETURN TO MAIN MENU

2

Main Menu

1. Setting up NetMeeting for the First Time on a Computer

2. Organizing a Netmeeting with Outlook

3. Selecting NetMeeting Options for Meeting

4. Using NetMeeting Features

5. Limitations

6. Further Information

GO

GO

GO

GO

GO

GO

RETURN TO MAIN MENU

3

Setting up NetMeeting for the First Time on a Computer

• If this is the first time using NetMeeting on your computer, you will need to start using run from the start menu

• Left click Start, and then left click Run

• type in the following; C:\Program Files\NetMeeting\CONF.EXE into the dialogue box and click OK

1

2

3

4

RETURN TO MAIN MENU

4

Setting up NetMeeting for the First Time on a Computer

• You will be prompted with the following dialog box

• Follow the numbered steps to set up NetMeeting on your computer

Click Next

1

RETURN TO MAIN MENU

5

Setting up NetMeeting for the First Time on a Computer

• Enter your First and Last Name, Email Address and Location

2

Click Next

RETURN TO MAIN MENU

6

Setting up NetMeeting for the First Time on a Computer

• Change the Server name: to directory.lrc.gov.on.ca and select “Log on to a directory server when NetMeeting start

3

Click Next

RETURN TO MAIN MENU

7

Setting up NetMeeting for the First Time on a Computer

• Select Local Area Network

4

Click Next

RETURN TO MAIN MENU

8

Setting up NetMeeting for the First Time on a Computer

• Select “Put a shortcut to NetMeeting on my desktop”

5

Click Next

• You will then be prompted with a number of dialog boxes for Audio and Video setup. Leave the default settings and Click Next on each screen until the end. Click on Finish to complete the setup.

• To start the NetMeeting application, Double Click on the Icon on the Desktop

RETURN TO MAIN MENU

9

Organizing a Netmeeting with Outlook• Use your calendar to invite participants to a NetMeeting

RETURN TO MAIN MENU

10

• Participants can use meeting reminder to launch NetMeeting

Organizing a Netmeeting with Outlook

RETURN TO MAIN MENU

11

• Participants can also use Outlook calendar appointment to launch NetMeeting in two ways:

1. with a button from the standard toolbar

2. automatically launch with the meeting reminder

Organizing a Netmeeting with Outlook

1

2

RETURN TO MAIN MENU

12

Selecting NetMeeting Options for Meeting

• Automatically accepting calls allows meeting organizer to continue without interruption

RETURN TO MAIN MENU

13

Selecting NetMeeting Options for Meeting

• Sharing options determines level of collaboration

RETURN TO MAIN MENU

14

Selecting NetMeeting Options for Meeting

• Sharing the desktop allows participants to see what programs are visible on your computer

RETURN TO MAIN MENU

15

Selecting NetMeeting Options for Meeting

• Allowing control enables participants to collaborate on a document or run a PowerPoint presentation

• Organizer can choose to allow automatic control

RETURN TO MAIN MENU

16

Using NetMeeting Features

• Participants can be called directly from NetMeeting

• Using the address book will provide a list of staff from the LRC directory that have NetMeeting open

RETURN TO MAIN MENU

17

Using NetMeeting Features

• Chat allows participants to pose questions and discuss while a presentation is in progress

• Discussion can be saved

RETURN TO MAIN MENU

18

Using NetMeeting Features

• Whiteboard allows organizer and participants to draw diagrams to illustrate for clarification

• Diagrams can be saved

RETURN TO MAIN MENU

19

Using NetMeeting Features

• File sharing allows organizer and participants to share files while meeting is progress

• Files can be saved on participants computer

RETURN TO MAIN MENU

20

Limitations

• Number of Participants – Related to bandwidth – LRC recommends no more than 30– Dial up concerns

• External Client Access– LRC directory limited to OPS– Firewalls– Can have external client host meeting using

Microsoft directory

RETURN TO MAIN MENU

21

Further Information• NetMeeting Help

• Lands and Resource Cluster – http://intranet.lrc.gov.on.ca/

– (519) 826-4357

– it.helpdesk.lrc@ontario.ca

• Microsoft – http://www.microsoft.com/windows/netmeeting/