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New Mexico State University
Student Data Reporting II(COGNOS)
Introduction
• Student Information Management (SIM)
• Overview– Understanding Data – Date vs. Data– Value of Prompts– Glossary & Abbreviations– Running, Exporting and Scheduling Reports
New Mexico State University
Review of Cognos
New Mexico State University
Review of Cognos cont.
New Mexico State University
Review of Cognos cont.
New Mexico State University
Date vs. Data
• Knowing NMSU dates– Colleges have 10 days after grading to award degrees
New Mexico State University
Date vs. Data
• Academic Sanctions– EOT – End of Term– BOT – Beginning of Term
New Mexico State University
Date vs. Data
• ST-CRS-SCHD– Updates daily during registration
• Updating Sections & Enrollment– Instructors, Buildings
New Mexico State University
Prompts
• Manipulating the prompts is the primary factor in your output
ST-SS-R0172-APPLY-ADMIT-ENROLL
New Mexico State University
New Mexico State University
Multi-Page Prompt
New Mexico State University
New Mexico State University
Multi-Search Prompt Pages
Multiple Search• CRN • Subject or • Subject & Number or • Subject & Number
& Section
New Mexico State University
Comparing Academic Interests
New Mexico State University
ST-SS-R0007-ACAD-INTEREST-BY-FIRST-MJR UNDUPLICATED
ST-SS-R0006-ACAD-INTEREST-BY-CRS-CMP UNDUPLICATED
ST-MJR-LIST(WS)DUPLICATED
ST-SS-R0008-ACAD-INTERESTDUPLICATED
Identifying the Right Report for You
• Analyze Your Need
• Determine Your Data Items
• Review Report Inventory– Use Glossary and Abbreviation lists
• If in Doubt?– contact [email protected]
or call 646-7383 (PETE)
New Mexico State University
New Mexico State University
Using the Student Report Inventory
• Grouped by folder/portlet name
• Search by field needed
http://sim.nmsu.edu/Reports/StudentReportInventory.pdf
New Mexico State University
Running Reports
• Running With Options• Cognos Formats
– Excel 2007– Excel 2002– CSV– PDF– HTML - default
Scheduling Reports
• Time– Recommended time between 6:00am and 8:00am
• Format
• Email– Individual or Group– Example - CRS Sched
New Mexico State University
Cognos Help
• Report Run Times
• Security
• Requesting
• Cognos Help
New Mexico State University