NIH Public Access PolicyReady to Publish: Copyright &

Depositing ManuscriptsNorris Medical Library

Education and Research Services(323) 442-1483

medlib@usc.edu

Outline• Author Agreement/Copyright Transfer• Where to locate this information• Straight forward example• Less straight forward example

• Four methods for submitting manuscripts to PubMed Central

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Manuscript Requirements

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Must be publicly accessible no later than 12 months after publication.

Must include an acknowledgment and disclaimer statements.

Copyright Transfer

Be sure that any author agreement you sign allows for the submission of your final peer-reviewed manuscript or final published article to PubMed Central.

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SPARC Cover Letter Sample

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How to Find Copyright Information

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• Journal webpage• Instructions for Authors or Author Submissions• Look for language about NIH Public Access Policy, Open

Access or Copyright Transfer

• Straight forward example• Elsevier

• Less straight forward example • American Journal of Public Health

Straight Forward Example

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Elsevier NIH Policy Statement

“As a service to our authors, Elsevier will deposit to PubMed Central (PMC) author manuscripts on behalf of Elsevier authors reporting NIH funded research.”

Less Straight Forward Example

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American Journal of Public Health (AJPH) Open Access

“AJPH promotes open access in the scientific community. Articles submitted and accepted for publication may be made available for open access for $2,500 per article. Open access can be requested through the Editorial Manager system during the submission process or by contacting at @apha.org any time after acceptance or publication.”

Less Straight Forward Example

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American Journal of Public Health (AJPH) NIH PolicyCompliance with this Policy is a statutory requirement and a term and condition of the grant award and cooperative agreement, in accordance with the NIH Grants Policy Statement. For contracts, NIH includes this requirement in all R&D solicitations and awards under Section H, Special Contract Requirements, in accordance with the Uniform Contract Format.

In order to be in compliance with the NIH Public Access Policy, send the second .pdf proof received from the publication staff after copyediting to NIH PubMed Central. Note that it is the responsibility of the author, not the AJPH, to comply with this Policy. When submitting your second .pdf proof to NIH PubMed Central, we request that you ask for a 12-month delay in publication after the print date; this option is available to you as partof the NIH process and helps ensure that subscriptions needed to fund the AJPH are not jeopardized by the immediate circulation of free content.

Submitting to PubMed Central

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Method A or B

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Adapted from Duke University Medical Center Library & Archives Compliance Process Diagram: http://guides.mclibrary.duke.edu/nihpapcompliance

Final Peer Reviewed

Manuscript

PubMed Central(NIH/NLM public access archive)

Method A or B: Publisher submits published article

Method A or B

• List of Journals participating in Method A:https://publicaccess.nih.gov/submit_process_journals.htm

• List of publishers participating in Method B:https://publicaccess.nih.gov/select_deposit_publishers.htm

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Method C

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Adapted from Duke University Medical Center Library & Archives Compliance Process Diagram: http://guides.mclibrary.duke.edu/nihpapcompliance

Final Peer Reviewed

Manuscript

PubMed Central(NIH/NLM public access archive)

Method A or B: Publisher submits published article NIHMS

(National Institutes of Health Manuscript Submission system)

Method C: PI/Author submits final manuscript to NIHMS

PI/Author approves submission

Method D

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Adapted from Duke University Medical Center Library & Archives Compliance Process Diagram: http://guides.mclibrary.duke.edu/nihpapcompliance

Final Peer Reviewed

Manuscript

PubMed Central(NIH/NLM public access archive)

Method A or B: Publisher submits published article NIHMS

(National Institutes of Health Manuscript Submission system)

Method C: PI/Author submits final manuscript to NIHMS

PI/Author approves submission

Method D: Publisher submits final manuscript to NIHMS

Method D

• List of publishers participating in Method D:https://publicaccess.nih.gov/select_deposit_publishers.htm

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Instructional Videos• NIH created instructional videos

https://www.youtube.com/watch?v=PVG_lkkoJuw&list=PLOEUwSnjvqBJS9LZs1vMoG6vcAbTAxq0H

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More Information• NIH Public Access Policy:

publicaccess.nih.gov/

• Policy Details: publicaccess.nih.gov/policy.htm

• Communicating and Acknowledging Federal Fundinghttp://grants.nih.gov/grants/acknow.htm

• Submission Methods:publicaccess.nih.gov/submit_process.htm

• Communicating and Acknowledging Federal Fundinghttp://grants.nih.gov/grants/acknow.htm

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