Mission First… Sailors Always

Personnel Readiness

STGC(SW) Andrew BeuckPers-4013Jul 2011901-874-4551

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• Pers-4013 was previously the Enlisted Placement Management Center (EPMAC).

• In May 2006, EPMAC was disestablished and merged within NPC, Pers-40.

• Pers-4013 continues to perform most functions previously completed by EPMAC

PERS-4013 History

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Director, Enlisted DistributionCapt Miller

Pers-40

ACNPC for DistributionRDML (SEL) White

Pers-4

RADM QuinnCNPC

VADM FergusonCNP

Branch HeadPERS 4013

Deputy Branch HeadPERS 4013A

PERS-4013 Organization

Section Head for Personnel Readiness

PERS 4013B

SURFACE Readiness

SUB/NUC Power Readiness

Seabees/SPECWAR/MED/ATFP

Section Headfor Readiness Support

PERS 4013C

TPP&H

NEC Management

NMP/MCA Liaison

Knowledge Management

AVIATION Readiness

Section Head for OSA Assignments

PERS 4013GS

SHORE Readiness

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Enlisted Distribution System Overview

TYCOM

MCA-Establishes Priorities

ISIC

4013-Monitors Enlisted Personnel Readiness-Generates Prioritized Requisitions-Represents MCAs for personnel readiness

NPC Detailers-Make selections-Release orders-Negotiate special cases

ASSIGNMENTS

UNIT

CMS/ID

SAILOR-Review record at 12-15months prior to PRD to ensure data is accurate; update preferences -9-7 months view availablereqs and apply

CCC-Review CMS/ID w/Sailors-Assist sailor withCMS/ID Negotiations

PLACEMENT

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PERS-4013 Mission

• Perform the enlisted placement function for all E3 through E9 personnel. Review and approve proposed orders to their next assignment that do not meet order edit criteria.

• Load MCA priority requisitions on CMS/ID.

• Assignment of LIMDU and Sailors (pregnant from sea-duty).

• Take management action in conjunction with the appropriate Type Commander to attain Manning Control Authority (USFF) desired level of personnel readiness for surge and deployment.

• Provide solutions on manning issues to the Major Manpower Claimants, Type Commanders, and MCAs.

• Help improve the accuracy of command personnel data base (EDVR).

- Tools used: PERSMARS, EDVR/NEC/DNEC Scrubs

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WartimeRequire-

mentsBillets

Authorized PositionsOnboard

M+1

BA

NMPCOB

Required Funded “Expected” “Deck plates”

Need

PaidFor

Your Share

Reality

Manpower-Personnel Balance

SMD/SQMDFMD

AMD EDVR MUSTER

“SPACES” “FACES”

“READINESS GAP”

“FRUSTRATION GAP”

FIT

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Transients32%

Patients, Prisoners

and Holdees [1,289]

3%

Students 65%

TPP&H/Student Pipeline

LIMDUs & DNEC 0054/0055

231,361

Distribution of Navy Wide Enlisted Assets

Of 278,266 total enlisted, 14% (39,775) were non-distributable and 2.6% (7,130) were LIMDU or had DNEC of 0054/0055 on 02 Jun 11.

This is the Individuals

Account less Officer

Candidates

*Note: Sailors who become pregnant while assigned to sea duty are assigned to a special shore tour with the DNEC 0054/0055. On 02 Jun 11, there were 38 sailors in ACC 105

that also had DNEC 0054/0055.

4,510

1,931

25,963

12,523

Billets AuthorizedDistributable 243,214Students 22,078TPP&H 9,123Total 274,415

7,13

0

(Numbers are USN & FTS personnel)

Pregnancies from Sea (DNEC

0054/0055)48%

LIMDU (ACC 105)

52%3,717

3,413Total Distributable – 238,491 (86%)(includes LIMDU and DNEC 0054/0055 whichmake up 3.0% of the distributable manning)

Total Non–Distributable – 39,775 (14%)TPP&H – 13,812 (4%)Students – 25,963 (10%)

ADSW and mobilized reservists are no longer included in numbers.

Date of Data: 02 Jun 11 POC: Pers-4013C 901-874-4562

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PERS 4013 and CMS/ID

• PERS-4013 sets CMS/ID based on MCA Business Rules, MCA balance, requisition priority, and MCA directions.

• CMS/ID is set following a Ratio of Rollers to Requisitions (not all command vacancies are advertised in CMS/ID)

• PERS 4013 control of CMS/ID keeps assignment function unbiased.

- Green Reqs: MCA prioritized requisitions.

- Red Reqs: Mission critical requisitions as determined by MCA that can be filled by non-voluntary assignments, if required.

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Why CMS/ID?

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• Developed to support Sailor Advocacy.

- Supports retention and QOL initiatives.

- Builds trust with detailers.

- Sailor plays major role in shaping own career.

• Supports personnel readiness.

- Placement function loads requisitions for detailers to fill.

- Sailors can choose, but only from the highest priority requisitions.

- Provides Sailors with visibility of other priorities not normally considered, which makes the detailers’ job easier.

» Special programs, instructor billets, overseas assignments.

CMS/ID developed to help Sailor manage career.

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How does it work?• Timeliness:

- Monthly requisition cycle which includes 3 days to load (4013), 2 weeks for Sailor interaction, 5 days for command input, and 1 week for detailer selections.

• Process for loading:

- PERS-4013 loads the requisitions based upon an automated requisition priority algorithm managed by the Manning Control Authorities (USFF and BUPERS).

- Business rules determine the amount of requisitions to advertise based upon the number of distributable assets in negotiation window (7-9 months prior to PRD).

• Sailor interaction:

- Sailors can make 5 selections per cycle for each of their 3 cycles (15 total).

- Sailors can make their own application, but still use CCC and/or detailer guidance.

• Command interface:

- Commands can rank from least to most favorable candidate.

- Input is one of many which guide detailer action; but all things equal, commands will get their choice.

- Currently used by about 14% of commands.

• Detailer Selection:

- Choose best candidate for each requisition and post in EAIS.

- Process is not complete until orders are written, but this can occur later.

- Unfilled requisitions get reprioritized during the next cycle.

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Important take-aways

• Challenges:- Skill set of Sailors in window may not match skills needed for priority

requirements. (not currently optimized for Fit or cost)

- A subset of selections are made without use of CMS/ID.

» Ex: Sailors without internet access, special cases (HUMS, EFM, Dual military…)

- Distributable inventory of Sailors is usually less than total number of vacant requirements.

- Many billets are not advertised on CMS/ID due to policy.

» Ex: SPECWAR, recruiting, RDC...

• Enhancements are planned.- Billet Based Distribution; Optimized Assignments…

• Business rules change as needed to support fleet readiness.- 110% > 75% > 50% > 60% >70% reqs to rollers.

- Shift from GSA to OSA and FDNF priorities.

- Sailor negotiation window (changed from a 5 month to a 3 month period).