NOVA Project Controls 4975 Alliance Drive Fairfax, VA ...

NOVA Project Controls

Northern Virginia District

4975 Alliance Drive

Fairfax, VA 22030

(703) 269-9231

DATE: March 7, 2014

TO: Don Silies Ms. M. A. Kiwi Roane (Central Office)

Bill Cuttler, PE Jaimie Surface (Central Office)

Chan Basnayake, PE Mitch Ball, PE

Denise Cantwell, PE Arif Rahman, PE

SUBJECT: Project Showing Minutes

Bridge Replacement on Towlston Road over Rocky Run

Project: 0676-029-153, C501, B626

UPC No.: 105016

Order No.: F29

Required Showing: YES

Time Started: 10:00 am

On this date the captioned project was shown to potential bidders in accordance with CD-2007-09/IIM-

CD-2013-05.01. Attached are the minutes of the showing with the attendance sheet indicating the

interested parties present.

There were no questions that could not be answered on the above referenced project.

If there should be any questions, please contact this office.

Sincerely,

Chan Basnayake, PE

Area Construction Engineer

NOVA District

Attachments

Page 1

PROJECT SHOWING MINUTES

Bridge Replacement on Towlston Road over Rocky Run

Project No. 0676-029-153, C501, B626 | UPC No. 105016

March 5, 2014 | 10 a.m. | Turner-Fairbank Highway Research Center

Introductions Arif Rahman, PE – Design Project Manager

Arif Rahman opened the meeting and welcomed all in attendance. The meeting began with all participants introducing themselves.

Overview and Introduction Denise Cantwell, PE – VDOT Project Controls

Denise Cantwell began the presenation. She reviewed the following:

• This is a mandatory showing. Contractor representatives must sign in upon arrival, attend the entire presentation and initial the attendance sheet to verify participation in the project walk-thru.

• Questions would be entertained at the end of the presentation.

• Bids would be due March 26, 2014.

Ms. Cantwell covered the agenda for the showing:

• Design Features (covered by FHWA)

• Construction Features (covered by FHWA)

• Environmental (Consult Permit and note Wood Turtle)

• Utility Features

• Project Controls / Contract & Schedule

• Civil Rights

• Questions and Answers

• Walk-thru

The design and construction team was introduced as follows:

VDOT Construction Management

Area Construction Engineer – Chan B. Basnayake, PE

Construction Manager – Dinesh P. Singh, PE

Design Team:

VDOT Design Project Manager – Arif Rahman, PE

Presenting Today:

Denise Cantwell, PE – VDOT Project Controls

REQUIRED PROJECT SHOWING MINUTES Project No. 0676-029-153, C501, B626 UPC No. 105016

Page 2

Ms. Cantwell gave an overview of the project location:

• Project is located between Old Dominion Dr. and Georgetown Pike

General Information and History of the project were covered as follows:

• Original bridge was built in 1949 and rehabilitated in 1991

• Bridge was structurally deficient and had low load capacity

• Inadequate hydraulic capacity for high water events

• Total bridge width was ~20’ wide curb-to-curb and 22’ long

• Tropical Storm Lee occurred on Sept. 8, 2011

• Closing the road for 8-10 months or longer was not an option


Page 3

• VDOT elected to build five steel pipe (4-ft. diameter CMP) culverts as a temporary structure

• Structurally sound & durable


Project Information was covered as follows:

• The project includes building a permanent structure that will accommodate peak flows of Rocky Run; a restored opening using permanent sheet piling to guide the creek; GR-FOA-1 and powder coated guardrail; GRS abutment; utilities to be relocated before construction begins; and construction work within existing right of way and during the summer school closure period.


Page 4

• Proposed Bridge and Roadway plan view: o Construction will be within existing right of way

• Rendering of New Towlston Road over Rocky Run: o Elevation view of new bridge with GRS abutments, rail and end wall in beige

(light brown) and deck in concrete color o The deck will have pre-stressed inverted T-Beams and reinforced, cast-in-

place concrete topping


Page 5

• Deck view of new bridge with concrete overlaying: o GRS-IBS abutments, rail and end wall (in beige color) o Bridge Width of 26’


Page 6

Ms. Cantwell went over the Detour Plan for construction, as the road will be closed during construction (during school closure time):

Environmental

Ms. Cantwell gave an overview of the Erosion and Sediment Control requirements.

• Contractor Implemented

o VDOT Monitored

o Approved ESC Plan

� VDOT Road & Bridge Specifications and Standards pertaining to regulated land disturbing activities

� DCR Virginia Erosion and Sediment Control Handbook

• VDOT ESCCC and DCR Inspector Certification

• Construction Entrances (Std. and Spec. 3.02)

Utilities

Ms. Cantwell mentioned that the Contractor is responsible for above ground and below ground utilities. Mr. Rahman added that there are Sprint and Verizon underground utilites at this location. Overhead powerline utilities will be raised before the summer season in order to accommodate sheet piling activites during construction. Conduits will be installed for existing or future underground utility lines through the deck.


Page 7

Important Special Provisions and Coordination

Ms. Cantwell discussed the guidelines for FHWA visits during construction:

• The Contractor shall allow up to 4 site visits by groups of up to 10 people per visit for the purposes of reviewing on-site installation procedures and processes.

• The Contractor shall provide sufficient traffic control to accommodate one (1) van within the work zone for these site visits.

• The Contractor shall also co-ordinate with representatives of the Federal Highway Administration (FHWA) for the purposes of documenting construction processes and procedures.

Project Controls Features

Denise Cantwell discussed the unique special provisions in the contract documents.

Completion of Interim Milestones

• Substantial Completion o Substantial completion shall be the earlier of August 29, 2014 or the First Day

of School o Road and bridge used by traveling public in final configuration o Final surface paving and guardrail, sign and permanent pavement markings

installation, and open all lanes to traffic

• Disincentive o Assessed $500 per calendar day including Sundays and Holidays that the

project is not substantially complete and accepted by Department o This is in addition to any liquidated damages which may be assessed

Progress Schedule for Category II Projects

• Baseline Progress Schedule o At least seven (7) calendar days prior to beginning work o Submit: Narrative, Bar-Chart, and Earnings C-13C o Becomes Schedule of Record

• Monthly Progress Update o Within five (5) working days after the progress payment estimate date o Submit: Bar-Chart Update, Earnings C-13C Update

• Software: No earlier than Primavera P6v2

• Other features o Revised Baseline Schedule o SIA


Page 8

Civil Rights

• Minority Business Enterprises o The project has a 5% achievement goal

� Minority Owned 3% � Female Owned 2%

o No trainees required o Contractor to complete C-61 within 14 days after opening of the bids

• Prior to first estimate contractors must provide o Roster for all employees o Bulletin Boards containing the EEO Law Poster, the Contractor’s EEO Policy and

the name of the EEO officer.

• Forms required include o C-63 DBE/MBE/WBE Enterprise Activities (Semi Final Estimate) o C-57 Total Project Employment o C-28 Hourly Wage Rates

Superstructure Design Overview Virginia Tech

Mr. Cousins discussed the bridge superstructure design, including the inverted T-Beam and the cast-in-place concrete deck.

GRS-IBS Fundementals FHWA

FHWA discussed the design fundementals of the GRS-IBS.

Construction of GRS-IBS FHWA

FHWA discussed the construction methods of the GRS-IBS.

Construction Case Histories and Lessons FHWA

FHWA discussed the case histories and lessons learned of using GRS-IBS in past projects.

Question & Answer Session Arif Rahman, PE – Design Project Manager

Arif Rahman asked for any questions from the contractor representatives. VDOT Representatives provided the responses.

1. Question: It is understood that the guardrail is Power Coated. However is the

attenuator Power Coated?

Response: No.

2. Question: How do we tie the bulb Ts together?

Response: This is a Contractor Means and Methods.

3. Question: How is density testing performed or target densification determined for

open graded aggregate?


Page 9

Response: FHWA will perform vibratory table laboratory testing to determine the maximum density. Then testing using backscatter can be performed to get a rule of thumb number of passes etc for the plate tamper.

Project Walk-Thru

The group of contractor representatives was led on a walk thru of the project. Attendance was taken after the walk-thru and the eligible bidders were announced.

Conclusion

• Upon adjournment of the showing:

• Contractors were reminded to submit all questions thru the CABB system at www.virginiadot.org. at the Advertisement page on the Construction and Maintenance website.

• Questions and Answers and Project Showing Meeting minutes will be posted on VDOT’s website www.virginiadot.org. These will be located under Business Users / Proposals & Bidding / Project Ads.

Bridge Replacement on Towlston Road over Rocky RunBridge Replacement on Towlston Road over Rocky Run

REQUIRED PROJECT SHOWING

Project No. 0676-029-153, C501, B626March 5, 2014 - 10:00 a.m. | Turner-Fairbank Highway Research Center

Denise Cantwell, PENOVA Project Controls

E-mail: [email protected], Phone: (703)-259-2925

Overview

• Qualified Bidders (Two Parts Required)

– Company representatives must sign the attendance sheet upon arrival.

– Company representatives must attend the entire presentation.

– Company representatives must initial their name at the end to verify participation in the project walk-thru.

TOWLSTON BRIDGE REPLACEMENT2

verify participation in the project walk-thru.

– At the end of the walk-thru the list of qualified bidders will be read.

• Questions and Answers

– Entertained at the end.

– Attendees asking questions should identify themselves and the company they represent.

• Bids due March 26, 2014

Showing Agenda

• Project Showing Agenda Today:

– Design Features (covered by FHWA)

– Construction Features (covered by FHWA)

– Environmental (Consult Permit and note Wood Turtle)

– Utilities

TOWLSTON BRIDGE REPLACEMENT

– Important FHWA Site Visit Special Provision

– Project Controls/Contract & Schedule

– Civil Rights

– Question and Answers

3

Introduction of Project Team

VDOT Construction Management

Area Construction Engineer – Chan Basnayake, PE

Construction Manager – Dinesh Singh, PE

Design Team:




Presenting Today:

VDOT Project Controls – Denise Cantwell, PE

Project Location

Project Limits


General Information and History


• Original bridge was built in 1949 & rehabilitated in 1991

• Bridge was structurally deficient & had low load capacity


• Total bridge width was ~20’ wide curb-to-curb & 22’ long

General Information and History (cont.)


• Tropical Storm Lee occurred on Sept 8, 2011

• Closing the road for 8-10 months or longer was not an option

• VDOT elected to build five steel pipe (4-ft. diameter CMP) culverts as a temporary structure

General Information and History (cont.)


• Structurally sound & durable • Inadequate hydraulic capacity for high water events

Project Information

Permanent Structure to Accommodate Peak Flows of Rocky Run

Powder Coated Guardrail

Construction Works will be within


Guide Creek through Restored Opening Using Permanent Sheet piling

will be within Existing Right of Way

Utility To Be Relocated before

Construction Begins

Construction Works will be within Existing Right of Way

Proposed Bridge and Roadway


GRS Abutment

Std. GR- FOA-1 and Powder Coated Guardrail

GRS Abutments

New England Dry Stack

Deck – Pre-stressed Inverted T-Beams and Reinforced, Cast-in-place Concrete Topping

New Towlston Road over Rocky Run


Elevation view of new bridge with GRS abutments, rail and end wall in beige (light brown) and deck in concrete color

New England Dry Stack

Stream Restoration to Stabilize Rocky Run and Guide Creek through Restored Opening

Bridge Width 26 ft

(2 ft shoulder + 22 ft + 2 ft shoulder)

Minimal Approach Roadway Works

Need Utility Coordination -

Overhead and Underground


Deck view of new bridge with concrete overlaying

GRS –IBS abutments, rail and end wall (in beige color)

(2 ft shoulder + 22 ft + 2 ft shoulder)

Powder Coated Guardrail

Beach Mill EB a.m. peak HV=1500900-1500 max HV = 650900-1500 min HV = 21

Beach Mill

over Nichols

Br

Beach Mill WB p.m. peak

HV=1770900-1500 max HV = 840900-1500 min HV = 18

Detour Plan (Road will be Closed During Construction)

Old Dominion Drive


Rte 7

Widening

Project Location

George Town Pike

Erosion and Sediment Control

• Contractor Implemented

– VDOT Monitored

– Approved ESC Plan

• VDOT Road & Bridge Specifications and Standards pertaining to regulated land disturbing activities

• DCR Virginia Erosion and Sediment Control Handbook


• VDOT ESCCC and DCR Inspector Certification

• Construction Entrances (Std. and Spec. 3.02)

14

Utility Coordination

• Contactor responsible for above ground and below ground coordination

Important Special Provisions and Coordination

FHWA visits during construction

– The Contractor shall allow up to 4 site visits by groups of up to 10 people per visit for the purposes of reviewing on-site installation procedures and processes.

– The Contractor shall provide sufficient traffic control to accommodate one (1) van within the work zone for these site


accommodate one (1) van within the work zone for these site visits.

– The Contractor shall also co-ordinate with representatives of the Federal Highway Administration (FHWA) for the purposes of documenting construction processes and procedures.

15




Special ProvisionsCompletion of Interim Milestones

• Interim Milestone

– Substantial Completion

• Substantial completion shall be the earlier of August 29, 2014 or the First Day of School

• Road and bridge used by traveling public in final configuration

• Final surface paving and guardrail, sign and permanent pavement


• Final surface paving and guardrail, sign and permanent pavement markings installation, and open all lanes to traffic

– Disincentive

• Assessed $500 per calendar day including Sundays and Holidays that the project is not substantially complete and accepted by Department

• This is in addition to any liquidated damages which may be assessed

17

Special ProvisionsProgress Schedule for Category II Projects

• Baseline Progress Schedule

– At least seven (7) calendar days prior to beginning work

– Submit: Narrative, Bar-Chart, and Earnings C-13C

– Becomes Schedule of Record

• Monthly Progress Update

– Within five (5) working days after the progress payment estimate date


– Within five (5) working days after the progress payment estimate date

– Submit: Bar-Chart Update, Earnings C-13C Update

• Software: No earlier than Primavera P6v2

• Other features

– Revised Baseline Schedule

– SIA

18

Civil Rights


Civil Rights

Minority Business Enterprises

• The project has a 5% achievement goal

– Minority Owned 3%

– Female Owned 2%

• No trainees required


• Complete C-61 within 14 days after opening of the bids

20

Labor

• Prior to first estimate

– Roster of all employees with required info

– Bulletin Boards

• EEO Law Poster

• Contractor’s EEO Policy

• EEO Officer


• EEO Officer

• Forms

– C-63 DBE/MBE/WEB Enterprise Activities (Semi-Final Estimate)

– C-57 Total Project Employment

– C-28 Hourly Wage Rates

21

Questions & Answers


• Additional Questions

– Any additional questions that may arise after this project showing

shall be addressed through the normal CABB process.

22

Questions & Answers

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