NthDimenzion's EasyHRMS - Product Datasheet

8/8/2019 NthDimenzion's EasyHRMS - Product Datasheet

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NTHDIMENZION

NthDimenzion’s HRMS product overview – Available on

Premise as well as On Demand

N T H D I M E N Z I O N S O L U T I O N S ( P ) L T D .

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S A H A K A R N A G A R , B A N G A L O R E - 5 6 0 0 9 2

P H O N E [ + 9 1 - 8 0 - 4 2 1 3 5 0 0 6 ]

NthDimenzion’s

EasyHRMS





NthDimenzion’s EasyHRMS

NthDimenzion Confidential Page 3

Core Capabilities

Employee Database:

The employee database contains fields for most of the

information that is required to file an employee. It provides additional attributes to be added

as your organization deems necessary. With the employee data being contained within a

database, you will have the ability to report and manipulate the data. Organization chat

gives quick access to the employee reporting structure and communication address.

Position Control: It provides handy Web Interface to quickly create custom Position

Types and their reporting Structure. Career progression plan at an organization level can

be defined. The Position control module associates open requisitions data like (pay, salary

grade, job title, responsibilities) to the position.

Payroll Management: The largest benefit of this module is that all of both the HR and

payroll data is contained in a single system. Therefore, double input or the transfer of data

does not exist. The payroll module is adaptive and user friendly apart from being flexible

and diverse to accommodate the most complex requirements across industries and

organizations. Been a part of the Web based Architecture, it allows intranet or internet

based interface for employee self-service. This allows each employee in an organization to

view and update certain payroll related information such as income tax computation, leave

data, loan data, etc. Flexibility to define salary structures for various employee position type

and supplements it by having options to include optional salary heads in a payroll from time

to time.

Performance Management: Basically, this module automates the process and reduces

the paperwork associated with reviews. Managers will score employees based on a number

of user determined competencies and objectives. Based on the score, the body text under

the competency can be automated as well. During the year, goals can be established for

each employee. Then, employees and managers can track the success and progress of

each goal before, during and after the review process. Review templates can be associated

with all Position Type or at an employee level which helps in evaluating the employee

based on this role and responsibilities.





Time off Management: Employees would typically have the ability to view their time off

history, balances, leave balances, and request time off. Managers are typically provided the

ability to approve or disapprove this time and view reports relating to when employees are

scheduled to be out or view summary reports. The working days and holiday calendar can

be set up for Loss of Pay calculations.

Talent Management: In-built workflows to handle the process of recruiting, managing,

improving, evaluating and developing the employee base of an organization. It is the end-

to-end process of planning, budgeting, scheduling interviews, tracking interview

performance, generation of Offer Letter, acceptance and recording remuneration

negotiations. This history of requisition of an associate is maintained throughout the

employee lifecycle. It maintains a Job Openings in the organization which can then be

linked from external or from 3rd

Party internal Applications, thus giving the visibility of

openings and hiring to the prospective applicants. The advantage is that all of this data is

contained in a data base that can be searched to determine who the most qualified

candidate is.

Employee Relations: is the generic term for the part of the EasyHRMS application that

covers Discipline, Grievance and Appeal. The stages of these processes are tracked

through the application, and will generate reminders where required.

Employee Self Service (ESS): is a web based application that provides employees

with access to their personal records (address, contact, and emergency contact details) and

their payroll records (bank account and pay slips). The employees have the option to

change or modify certain fields such as Address, Bank Details or Emergency Contact, as

well as generate requests for Training.

Manager Self Service: A key element, and sometimes a more important element, of

Employee Self Service is manager self service which provides managers the ability to view

data and, if allowed, change data on their direct and indirect employees.

Loan Management :module provides multiple user definable loans/advances with con-

figurable interest rate and auto calculation of Interest on Loans based on reducing balance.





Customization: Platform on which it is built uses scripting and templates which can be

easily tweaked to provided customization if any required fairly quick. The UI Framework

supports multiple themes which can be selected to change the overall look and feel during

deployment. It also enables rapid migration of organizations existing employee details (in-

cluding salary details) by means of providing a Excel Spreadsheet standardized upload

mechanism.

Training Management :makes managing training schedules easier and provides the

ability to track basic training data such as when someone took a class and when they are

due to take it again. The training data may include location, instructor, an enrolled list,

costs, grades and/or credits received from the class.

Key Features

Dashboard for instant access to information

Employee Profile

Employee Joining Information.

Probation Confirmation details.

Employee Profile.

Employee Current position and job profile.

Family background details.

Employee Local address and References details.

Employee Emergency address and contact person details.

Employee Qualification and experience details.

Provision to define new skill type and specializations.

Employee Medical History. Awards given to Employee.

Documents submitted by employee.

Assets given to employee.

Employee Training details.

Employee Probation Details





Leave Management System

User Defined Leave types.

Leave Balance Details.

Leave Application.

Leave Approvals.

Leave Rules.

Leave accruals.

Loan Management System

User Defined Loan Types and Interest rate.

Employee loans & Repayments and History Management.

Loan Application.

Loan Approvals.

Loan Types

Loan Balance Details

Auto calculation of Interest on Loans based on Flat Interest, Reducing Balance

Automatic Leave payout on termination of Employees (in Full & Final Settlement)

Associate/Employee Life Cycle(Recruitment through Exit) Process

Department Requisition & Consolidation.

Can define requirements in terms of specific skills, experience, qualifications.

Goes through an Approval cycle which includes budgeting.

The requirement generated in user friendly and can be hooked up as Job Openings incompany website.

Provision to create prospects which are stored in Candidate Profile Bank.

Candidate Profile against Department Requisition.

Candidates by Employee References.

Candidates by Placement Agencies.

Forwarding the Job Openings to the Placement Agencies

Creation of Online account for the Placement Agencies Interview Schedules and Selection.

Interview Details.

Offer Letter generation and capability to send to the prospect as attachment.

Recording the negotiations of Salary

History of prospect with employee.





Exit Process ( from the organization – Resignation/Termination Process)

Payroll Management

Multi geographical and multi currency support. User defined Salary Heads

Salary formula.

Salary Structure for Position Type.

Attach employee to the Salary Structure.

Generate the CTC by supplying values for each Salary Heads.

Can attach more than 1 Salary Structure with an employee with history of changesmade.

Can change the CTC any given time.

Bonus salary head and arrears inclusion.

LOP, loan advances calculation can be configured on pay slip generation Pay slip generation which can be schedules from the UI

Salary Slips can be viewed after generation available to all employees.

Define Tax Declaration form.

Define custom time periods.

Configuring the Tax Declaration system.

Approval of Tax Declaration

Generation of Challans and Statutory Forms like Form16, Form 6A

Generation PF

Tax deductions and Professional Tax calculation

Training Management

Training Schedule.

Assigning Employee to training.

Assigning Department to training

Training feedback

Training history

Instructions details

User definable course details, number of trainees, trainer details and course materialwith pre requisites for attending training.

Intimation to participants and recording their confirmation/attendance.

Performance Management





Appraisal template setup

Appraisal multiple sections in a template

Appraisal custom ratings

Reviews from multiple managers reported by the employee

Custom appraisal cycles and configuration duration to fill in self appraisals

Inbuilt workflow of Self AppraisalManager AppraisalAgree/Disagree by Em-

ployee Final Processing by Admin

Employee Relations

Provision to record grievances and any requests from the employees.

Provision to send birth day message automatically to that employee.

Provision for opinion poll.

Provision for questioner

Provision for suggestion or notification message.

Full and Final Settlement

Employees Full & Final settlement can be prepared based on resignation of employ-ees either in the current month or in the previous month

Automatically calculates outstanding Loan balances, Notice pay and Leave Encash-ment, and recovers all Loan balances and Income Tax.

Generates Full & Final Settlement Calculation sheet for all the calculations done.

Provision for defining exit reasons





Architecture Overview

A quick technical overview of the product’s tiered/layered architecture leveraging different open

solutions is provided below:

Framework Highlights

Platform and Database independent

Highly versatile development style.

Plug-in Architecture can add new features and services easily

Typical Request Flow

Much better code re use with Service Oriented Architecture





Presentation Layer

EasyHRMS uses the concept of "screens" to represent the UI pages. Each page is, normally, rep-resented as a screen. A page in EasyHRMS consists of components. A component can be a

header, footer, etc. When the page is rendered all the components are combined together as spec-

ified in the screen definition. Components might be Java Server Pages ([JSP]s) , FTL pages built

around Free Marker template engine, Forms and Menus Widgets : an EasyHRMS specific tech-nology or ZKOSS ( ZK Rich Internet Application Framework – www.zkoss.org). This architec-

ture enables a very powerful capability to configure screens very rapidly.

Business Layer

Application layer defines services provided to the user. The services can be of several types: javamethods, SOAP, simple services, workflow, etc. A service engine is responsible for aspects such

as invocation, transactions, security, etc. EasyHRMS uses a set of well established, open source

technologies and standards such as Java, Java EE, XML, SOAP, etc. Although it is built around

the concepts used by Java EE, many of its concepts are implemented in different ways to that inJava EE. While the architecture enables access to the business layer in several ways the core

strength is the SOA capability which lends itself scalability, adaptable to changing business pro-

cesses and facilitates easy maintenance.

Data Layer

Data layer is responsible for database access, storage and providing a common data interface tothe Business layer. Data is accessed not in Object Oriented fashion but in a "relational way".





Each entity (represented as a row in the database) is provided to the business layer as a Generic

Value. A generic value is not typified, so, fields of an entity are accessed by the column name.





Contact For any detailed enquiries please contact: [email protected] or mo-

[email protected].

Development Office Address:

NthDimenzion Solutions (P) Ltd. 847, A Block, 2nd Floor, 1st Main Road,

Sahakarnagar, Bangalore - 560092

Karnataka, India

Phone: +91-80-42135006/007

mailto:[email protected]










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