NyProj – Antura Projects at Nynas

What makes life easier!

Rikard Thelander

Head of Project Engineering

2011-11-30

- Nynas and Background

- Evaluation and Decision

- Implementation and Configuration

Taking oil further (Eng) 2 2010–1

Taking oil further (Eng) 3 2010–1

We’re all around you

A Global Business

We concentrate on specialized oil applications

We are over 800 employees with specialist knowledge

Net Sales 2010 was 22 Billion SEK

Manufacturing President & CEO

Bitumen Naphtenics Manufacturing

Site Manager NHN Site Manager GBG Site Manager DUN Engineering

Project Engineerntg

Rikard Thelander

Process Engineering

Engineering Support

Finance Business

Development Supply Chain Human Resources Communications

TQM Director Management

Assistant

Project Engineering

• 6 Project Managers

• 5 Discipline Leads

• 3 Project Engineers

• ~20 Consultants Inhouse

• ~80-100 Consultants Outsourced

Engineering Projects

154 active projects and investments for Manufacturing

3 Capex projects for Bitumen

4 Opex projects for Manufacturing

Range from 100 kSEK - 600 MSEK

55 Investments < 1MSEK

61 Projects 1-10 MSEK

31 Projects > 10 MSEK

Manufacturing Capex budget is consolidated by Engineering

Total Capex for active portfolio ~2 500 MSEK

New Sulphur recovery unit in Nhn (600 MSEK)

Maintenance Turn-around (TA2011) in Nhn (150 MSEK, 120 000 manhours in 22 days)

Capacity increase projects in VD2, HT1, HT2 and CU (150 MSEK)

Emulsion unit for Bitumen at the Västerås Depot (20 MSEK)

Natural Gas conversion in Gbg

Environmental Remediation of J3-J4 area

Biological Breakdown of Acidic Tar at pH 1-2

Anturadagen 30 November 2011 6

Project Examples

7 2011-12-15

Old tower AS0203

New tower AS0208

New piping

New air cooler TA206

Portfolio Management Tool

Evaluation and Decision

Project Portfolio Management

Why do we need to manage our project portfolio?!

Predictable spending of Capex

Spend for 2009 and 2010 is far below budget

Why is that?

Poor forecasting of cost

Late decisions about investments

Lead time between decision and start

Linear spend in budget

Delays in projects

Resource load levelling

Planning of project pipeline

Timing, prioritization, connections to other activities…

Capex Project Portfolio Management, Engineering 10 2011-12-15

Capex Project Portfolio Management Tool

Candidates

JDE

MS Project

PrimaVera

Antura Projects

Asta Powerproject

Canea Consulting

Ln4 Software

Planisware

Planview

Projectplace

Selected Candidates

Microsoft

Enterprise Project Management (EPM)

Oracle

Primavera P6 Enterprise Project

Portfolio Management

Antura

Antura Projects

Capex Project Portfolio Management, Engineering 11 2011-12-15

Antura - Antura Projects

Why Antura Projects is the preferred tool;

Developed for portfolio management based on projects

Includes essential functionality

User friendly

90% of Nynas capex projects are <10 MSEK PM to manage planning

Cost efficient

MS Project and PrimaVera compatible

MS Project schedules from sub-suppliers can be incorporated

PrimaVera can/will still be used for large projects like SR3, TA2011 etc.

Additional Functionality

Issue and Risk management

Document management

NyProj – Antura Projects

Implementation and Configuration

JD Edwards

Fakturahantering

Förkonterade fakturor

Faktura

Ek redo-

visning

Primära användargrupper: • Project Office

• Sponsorer • Projektledare

• Projektmedlemmar

• Även Företagsledning

Primära användargrupper: • Företagsledning

• Finance • Linjechefer

Utgångsläge Nynas

Tidplanering i

Primavera

Tidplanering i

MS Projects

Forecast i

Excel

Tidrapportering i

JDE

Manuell projekt- och

portföljrapportering i

Word/PowerPoint & Notes

Projekt-

redovisning

Projektdokument

i Masterinfo &

Smart Plant

Foundation

Riskhantering i

Excel

Ärendehantering i

Excel

Projektmodellstöd i

Worddokument

(Masterinfo)

Process i NMS

m.fl

JDE

Fakturahantering

Förkonterade fakturor

Faktura

Antura Projects

Budget, prognoser,

allokeringar, tidrapporter,

Ek redo-

visning Projekt

status

Projekt-

portföljer

Single Sign-on

Projekt-

redovisning

Data Warehouse

Intranät

Dokumenthantering

Utfall (ev tidrappo)

Målläge Nynas

Primära användargrupper: • Företagsledning

• Finance • Linjechefer

Primära användargrupper: • Project Office

• Sponsorer • Projektledare

• Projektmedlemmar

• Även Företagsledning

Maj Okt Sept Augusti Juli Juni Nov Dec 2012

Fas 1

Fas 2 Fas 3

Projekturval

Antal projekt

Driftalternativ

Utredningar att

göra

System-

anpassningar

Investeringsprojekt, Engineering

Ett 30-tal

Organisation Resurser enbart från Engineering

Extern IT-drift via Antura

•Projektdokumenthantering

•Utfallsimport fr JDE

•Kunna automatstarta/flagga projekt från

JDE

•Autentisering via Active Directory (eller

annan LDAP-tjänst)

•Kunna importera Primavera information

(hög nivå)

Mål &

Effekter

Förenklad & snabbare

rapportering genom

återanvändning av data

Månadsrapport

-Portfölj

-Projekt

För automatgenerering

Samtliga investeringsprojekt

Ca 50-100

Resurser från flera enheter, dock

endast interna resurser

Flytta IT-drift till internt Nynas

Inga förslag

Integrationer Inga •Importera Actuals från JDE

Konsolidering av hela

investeringsportföljen

Periodiserad prognos

Balansera/Utjämna portföljen

•Tidrapportering

•Fortsatt ERP-utredning

•Forecast, Budget, Committed från

Antura Projects till JDE

•Dokumenthantering

Samtliga investeringsprojekt

Största projekten även fortsättningsvis i Primavera

Ca 100-150

Resurser från hela Nynas, inklusive

konsulter

Internt Nynas. Inloggning även för externa

Inga förslag

All projektredovising via Antura

Projects

All projektrelaterad dokumentation via

Antura Projects

Microsoft EPM stängt?

Functions that makes life easier

Project Model

Project Team Members

Today Project Engineering are 14 employees and 198 consultants

Resource allocation not yet implemented

Issue Management

Used for actions lists but also to generate Minutes of Meeting

Categories are Actions, Information, Continuous Improvement, Decision and Scope Change

Report Generation

Customized monthly reports for project and portfolio based on existing templated

Saves hours of copy and paste!

Rising Stars

Import of Actual Cost

Forecast export to JDE

Time reporting in NyProj - Antura Projects

Taking oil further (Eng) 16 2010–1

Project Model

Taking oil further (Eng) 17 2010–1

Issue Management

Taking oil further (Eng) 18 2010–1

Monthly Project Review

Project Report

Nynas Template Report from NyProj – Antura Projects

Engineering Report

Nynas Template Report from NyProj – Antura Projects

Taking oil further (Eng) 19 2010–1

Import of Actual Cost

Taking oil further (Eng) 20 2010–1

Summary and Conclusions

NyProj – Antura Projects supports all necessary functions for a successful

project portfolio management within Nynas Engineering

User friendly compared to other systems

Additional functions make life easier for PMs and Project Office

Implementation plan has created a ”pull” in the organization to start using the

tool

Promising potential for further use

Taking oil further (Eng) 21 2010–1

Subjectmatter, Name, Division 22 2011-12-15

Thank you!

Rikard Thelander

Head of Project Engineering

rikard.thelander@nynas.com