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Clean Water Facility Resolution 15-34 Community Room 12/15/2015 City Council Meeting
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City Council Meeting
Clean Water FacilityResolution 15-34Community Room
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• Consider adoption of Resolution 15-34 to include a community room in the Clean Water Facility
Purpose
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• 60% Cost Estimate included 146 Seat Community Room (Concept A).
• September 30, 2015 – Presented 60% cost estimate for CWF and community meeting room.
• October 20, 2015 – Presented Resolution 15-34. Council requested Staff increase the size to 250 and report back on December 15th.
Background
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Community RoomArchitecture
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BUILDING AREA DIAGRAMS
60% ADMIN. BUILDING AREAS LARGER TRAINING FACILITY DESIGNDIFFERENCE = 5181 SF
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FLOOR PLAN – LOWER LEVEL
LARGER TRAINING FACILITY DESIGN
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FLOOR PLAN – UPPER LEVEL
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FLOOR PLAN SEATING COMPARISON – UPPER LEVEL
PREVIOUS VERSION HELD 162 CHAIRS
NEW VERSION HOLDS 264 CHAIRS
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FLOOR PLAN SEATING COMPARISON – UPPER LEVEL
PREVIOUS VERSION HELD N/ANEW VERSION HOLDS 200 BANQUET CHAIRS
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FLOOR PLAN SEATING COMPARISON – UPPER LEVEL
PREVIOUS VERSION HELD 100NEW VERSION HOLDS 120 + TRAINING SEATS
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60% RENDERING – SOUTHWEST CORNER
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NEW RENDERING – SOUTHWEST CORNER
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OVERALL FACILITY BIRD’S EYE FROM SOUTH
60 % TRAINING FACILITY DESIGN
LARGER TRAINING FACILITY DESIGN
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BIRD’S EYE FROM SOUTHEAST
60% TRAINING FACILITY DESIGN
LARGER TRAINING FACILITY DESIGN
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BIRD’S EYE FROM NORTHWEST
60% TRAINING FACILITY DESIGN
LARGER TRAINING FACILITY DESIGN
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Cost Estimate
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Division Cost Breakdown$2,771,607
Escalation/Contingency/
Bonding$986,463GC/CM Fees$473,104
Tax$368,122Total Estimated Cost
$4,599,286
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Funding and
Operating Costs
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Cost of Room: Principal $4,599,286Interest 4.30%Years 30Debt Payment $275,750
Annual Operating costs:Debt Payment $275,750Maintenance 3,500Janitorial 25,000Utilities 6,000Supplies 3,000Overhead 8,000Annualized costs: $321,250
Debt Payment: Cost of room financed through bond funding as communityis ineligible for SRF funding perDepartment of Ecology.
Annual operating costs are rough estimates based on similar costs for other City facilities.
Does not include costs of chairs and tables
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Cost of Room: Principal $4,599,286Interest 4.30%Years 30Debt Payment $275,750
Annual Operating costs:Debt Payment $275,750Maintenance 3,500Janitorial 25,000Utilities 6,000Supplies 3,000Overhead 8,000Annualized costs: $321,250
Vacancy Rate # of Days Rented
Required Daily Rent to Breakeven Total
75% 91.25 $3,520.55 $321,25050% 182.50 $1,760.27 $321,25025% 273.75 $1,173.52 $321,250
Vacancy Rate equals percent of time room is note rented.
For example: If the City rents room 50% ofthe available days, daily rate would be required in the amount of $1,760 tobreakeven.
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Cost of Room: Principal $4,599,286Interest 4.30%Years 30Debt Payment $275,750
Annual Operating costs:Debt Payment $275,750Maintenance 3,500Janitorial 25,000Utilities 6,000Supplies 3,000Overhead 8,000Annualized costs: $321,250
Vacancy Rate # of Days Rented
Required Daily Rent to Breakeven Total
75% 91.25 $3,520.55 $321,25050% 182.50 $1,760.27 $321,25025% 273.75 $1,173.52 $321,250
Community Room Square Footage Sq FtCOMMUNITY ROOM 3655CATERING KITCHEN 474MECH./ELEC. 254UPPER LOBBY 1030STORAGE 379BUILDING MECH. 639RESTROOM 286RESTROOM 286ELEV. 67CIRCULATION 304CIRCULATION 484ELEV. MACH. RM. 43JAN. 86CIRCULATION 79COATS 42 TOTAL SQ FOOTAGE 8108
Price of Room $4,599,286Total Sq Footage 8,108 Price per Square Foot $567.25
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Other topics:1) Income earned on Community Room is considered “program income” by Ecology:• Department of Ecology has agreed that income would remain with the City
Sewer Fund.• State Auditors Office confirmed Department of Ecology opinion.
2)General Fund Contribution:• Estimated in sales tax $600,000 to $700,000 might be earned on project.• Dedicate funds to community room.• Eliminates funding for other additions to Park.
3) Rate impact: Every $1 Million in cost equals approximately $1 in monthly rate.
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Other Facilities
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• Treatment plants in public areas tend to have improved public amenities
• Community rooms tend to be separate structures (not on top of the facility)
• Most treatment plants with community space tend to be larger facilities
Other Facilities
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• Potential Actions
• Adopt Resolution 15-34 including a 250 seat Community Use Room as presented
• No Action - removes the community room from the Clean Water Facility
Potential Council Actions
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SINGLE STORY RENDERING – SOUTHWEST CORNER
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60% RENDERING – SOUTHWEST CORNER
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NEW RENDERING – SOUTHWEST CORNER
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