Occupational Health and Safety Management System...

Prepared by: Reviewed by Approved by :

Sr. QHSE Auditor ISO Manager Corp. QHSE Manager

General Contractor

Occupational Health and Safety Management System Manual

(According to the requirements of the OHSAS 18001-2007)

Document No. KSC/OH&S – 01

Issued To As per master list of system documents for levels 1, 2, 3, & 4 issues.

Issued On 1/3/2014

Revision No 03

Copy No

Copy Status Controlled Copy

(This manual is the sole property of Abdullah A.M. Al-Khodari Sons Co.® and its unauthorized copying, scanning, reproduction or distribution by any means is strictly prohibited. All inquiries regarding this manual are to be addressed to the Management Representative, Abdullah A. M. Al-Khodari Sons Co., P.O.Box 3589, Al- Khobar 31952, Saudi Arabia; [email protected]), Phone: 03-814 7200 ext 972, Fax: 03 8413599

We Plan to Achieve:

Incident and Injury Free Culture

By Practicing: Zero Tolerance to poor Safety

mailto:[email protected]

.

Health & Safety Manual

Document NO. KSC/OH&S/01

Revision No 3 Issue Date 1/3/2014

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0.1 Table of Content

Ref No Title Rev No Issue Date Page No

0.1 Table of contents 01 1/3/2014 2

0.2 CEO statement 01 1/3/2014 3

0.3 COO statement 01 1/3/2014 4

0.4 QHSE manager statement 01 1/3/2014 5

0.5 Company introduction 01 1/3/2014 6

1.0 Scope 01 1/3/2014 7

2.0 Reference 01 1/3/2014 7

3.0 Terms & definition 01 1/3/2014 8

4.0 Health & safety management system 01 1/3/2014 10

4.1 General requirement 01 1/3/2014 10

4.2 Health & safety policy 01 1/3/2014 10

4.3 Health & safety Planning 01 1/3/2014 11

4.4 Health & safety implementation & operation 01 1/3/2014 12

4.5 Health & safety checking 01 1/3/2014 15

4.6 Health and safety Management Review 03 1/3/2014 17

4.7 Annexures

Annexure 1 Health and safety policies 01 5/3/2014 18

Annexure 2 Objectives and targets 01 1/3/2014 19

Annexure 3 Organization chart 03 1/3/2014 20

Annexure 4 Health and safety management process 03 1/3/2014 21

Annexure 5 Procedure list 01 1/3/2014 22

Annexure 6 Format List 01 1/3/2014 24

Annexure 7 H&S department budget & Expenses 01 1/3/2014 26

Annexure 8 H&S prequalification 01 1/3/2014 27

Annexure 9 Roles & Responsibilities 01 1/3/2014 28

Annexure 10 Unsafe act & unsafe condition report card 01 1/3/2014 30

Annexure 11 Health and safety disciplinary matrix 01 1/3/2014 31

Annexure 12 PPE’s distribution policy 01 1/3/2014 34

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0.2 CEO Statement

Abdullah A.M. Al Khodari Sons Co are committed to a policy of effectively managing all aspects of Health,

Safety and Welfare through the development of a coherent framework of measures designed to promote

teamwork, planning, training and discipline. The activities of Abdullah A.M. Al Khodari Sons Co will be

carried out in accordance with the procedures so prescribed which, as a minimum, are in accordance with

statutory provisions. All reasonably practicable steps will be taken to avoid risks to its employees and all

others that may be affected.

Management and supervisory staff are responsible for implementing this Policy throughout the Company

and will ensure that Health and Safety issues are always given priority in planning and day to day supervision

of work.

All employees and sub-contractors are expected to co-operate with the company in carrying out this policy

and will ensure that their own work, so far as is reasonably practicable, is carried out with minimum risk to

themselves or others. Consultation with staff and operatives is structured to ensure feedback is encouraged

to continually improve safe systems of work.

Abdullah A.M. Al Khodari Sons Co will ensure that such resources, facilities, finances, information,

instruction, training and supervision are provided as is necessary to maintain the Health, Safety and Welfare

of all its employees and others who may be affected at their workplace or as a consequence of their work.

Mr. David Gardner is the Manager having particular responsibility for Health, Safety and Welfare and he will

report to the Board on such matters. Reference should be made to David Gardner in the event of any

difficulty arising in the implementation of this Policy.

This Statement of Company Policy will be displayed prominently at all sites and work places. The organisation and arrangements for implementing the Policy will also be available at each site and work place for reference by any employee as required.

Staff responsibilities are identified later in this document.

Arrangements for the implementation of this policy are detailed in the following Sections.

This Policy Statement and associated procedures will be formally reviewed annually within the overall

Management review system, though on exception changes may be implemented at other times as required

by legislative changes or work practices.

Fawwaz Al Khodari

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0.3 COO Statement

This Al Khodari Safety Manual has been revised and compiled from the experience of our staff and accepted safe working practices adopted throughout the world. As our company grows there is a need for more formal measures to be put in place and to train all staff in thinking safety. It is your duty to understand this manual and ensure that you as an individual’s, managers and supervisors put into practice these plans. It is the aim of Al Khodari that each day all of our staff goes home safely to their families by practicing our incident and injury free culture. Al Khodari will assist this culture by ensuring all personnel are trained to be safe by a process of education and example. The Management will provide the necessary clothing, equipment, knowledge and safety aids to ensure our staff are knowledgeable in correct work methods, guided by the proper attitude from their superiors. Only YOU can ensure Safety. It is not the responsibility of others but of YOU. It starts with keeping YOU safe and YOU keeping others safe. Help us to help you. In helping yourself you help your family, your friends and your work mates.

COO

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0.4 QHSE Manager Statement

This manual is meant as a guide to good HSE practice. It tries to illustrate what is required and what needs to be done to ensure our policy of an injury and incident free culture is carried out. No such manual however can foresee every eventuality nor does it attempt to do so. It is an aid in how to achieve safety on any construction site or project within the Al Khodari group. To ensure safety is carried out specific to the projects it is absolutely essential that Risk Assessments are carried out for each and every task. This will ensure that the methodology of carrying out the work safely is transmitted to those who will carry out the tasks. Safety after all is just common sense. We work to remove the risks to as low as is reasonably practicable in carrying out the work. Safety is not just the concern of the HSE Advisors but the concern of all. This starts at the very highest levels and goes down to the unskilled labourer. Any of those involved have the right to stop the work due to unsafe practices. This is the zero tolerance we will use to ensure each member of our work force goes home uninjured to their families each night. KEEP YOUR SELF SAFE AND KEEP OTHERS SAFE Signature: QHSE Manager

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0.5 Company Introduction

Abdullah A.M. Al-Khodari Sons Company was founded in 1966, and has since grown into one of the

largest, respected and diversified company in Saudi Arabia ranking among the top 100. The

Company is engaged in linear and vertical construction in addition to operations and maintenance

and waste management. Over the past 40+ years, the Company has played a vital role in the

development of Saudi Arabia and continues to aggressively invest in establishing itself as a

formidable business leader.

The Company has its Head Office in the Eastern Province with projects throughout Saudi Arabia and

presence in the GCC, Middle East and Africa. A major partner in its stride to success is its invaluable

human resources consisting of an ever expanding employee base that exceeds 19,000 from several

countries, lending it a multi-cultural composition.

Main activities of a company:

1. Roads and Bridges: Construction, maintenance and upgrading of Roads and Bridges.

2. Building & Infrastructure: Construction of Office Complex, Universities, Commercial and Public Buildings.

3. Oil, Gas & Water Pipelines: Procurement & construction of Pipeline Projects, De-Bottlenecking facilities, Operation & maintenance of water / waste-water projects.

4. Environmental: Waste management, city cleaning and pest control.

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1.0 Scope

1.1 Abdullah A. M. Al-Khodari Sons Company meets the requirements of OHSAS 18001: 2007 at the following address:

HEADQUARTERS, AL-KHOBAR , SAUDI ARABIA Mazen Al-Saeed Business Tower, 10th floor

Dammam-Khobar Highway P. O. Box 3589 , Al-Khobar, 31952 KSA

Tel: +966 3 8147200 / 8147222 Fax: +966 3 814 7171

E-mail: [email protected] www.alkhodari.com

and for any operations conducted at other locations where managed from the above address.

1.2 KSC management has selected for third party certification process and towards this, this

documentation has been prepared for compliance.

2.0 Reference

OHSAS 18001-2007 Occupational, Health and Safety management system-

Requirements.

OHSAS 18002-2000 Occupational, Health and Safety management system-

guidelines for implementation of OHSAS 18001.

Laws and regulations related to Health and safety (find annexure No …..)

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3.0 Terms and Definitions

3.1 Acceptable risk Risk that reduced to a level that can be tolerated by the organization having regards to its legal obligations and its own OH&S policy.

3.2 Audit Systematic, independent and documented process for obtaining audit evidence and evaluating it to objectively to determine the extent to which audit criteria are fulfilled.

3.3 Continual improvement

Recurring process of enhancing the OH&S management system in order to achieve improvement in overall OH&S performance consistent with organization OH&S policy.

3.4 Corrective action Action to eliminate the cause of detected non conformity or other undesirable situation.

3.5 Document Information and its supporting medium

3.6 Hazard Source, situation or act with potential for harm in terms of human injury, or ill health or combination of these.

3.7 Hazard identification Process of recognizing that a hazard exists and defining its characteristics.

3.8 Ill health Identifiable, adverse, physical, or mental condition arising from or made worse by a work activity and or work related situation.

3.9 Incident Work related events in which an injury or ill health regardless of severity, or fatality occurred or could have occurred.

3.10 Interested Party

An interested party is a person or group that has a stake in the OH&S performance of an organization.

3.11 Nonconformity

Nonconformity is the non-fulfillment of a requirement or a deviation from a standard. When an organization fails to meet requirements or deviates from a standard, nonconformity exists. Accordingly, any deviation from the OHSAS 18001 standard is nonconformity.

3.12 Occupational health & safety

1. affect health and safety in the workplace, or

2. Could affect health and safety in the workplace.

3.13 Occupational Health & Safety Management System

An occupational health and safety management system (OHSMS) is used to establish an OH&S policy and to manage OH&S risks. An organization’s OHSMS is one part of a larger management system

3.14 Occupational Health &

OH&S objectives are OH&S performance goals that organizations set for themselves and wish to achieve.

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Safety Objective

3.15 Occupational Health & Safety Performance

Measurable results of an organizations management of its OH&S risks.

3.16 Occupational Health & Safety policy

An organization’s OH&S policy statement expresses a commitment to the implementation and ongoing maintenance of its OHSMS and the improvement of its overall OH&S performance

3.17 Organization An organization is a company, corporation, enterprise, firm, institution, or authority. Organizations can be either incorporated or unincorporated, and can be either privately or publicly owned.

3.18 Preventive Action

Preventive actions are steps that are taken to remove the causes of potential nonconformities or other undesirable situations that have not yet occurred

3.19 Procedure A procedure is a specified way of carrying out an activity or a process

3.20 Record Document stating results achieved or providing evidences of activities performed.

3.21 Risk Combination of the likelihood of occurrence of hazardous event or exposure and the severity of injury or ill health that can be caused by the event of exposure.

3.22 Risk Assessment Process of evaluating the risk arising from a hazard taking in to account the adequacy of any existing controls and deciding whether or not the risk is acceptable.

3.33 Work place Any physical location in which work related activities are performed under the control of the organization.

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4.0 Occupational management system requirement

4.1 General requirement

Abdullah A. M. Al-Khodari Co has established this Occupational health and safety Manual, integrated procedures and forms to enable the implementation of an OHSAS 18001-2007 compatible OH&S management system.

As an organization the following steps have been taken to ensure compliance:

a) All requirements of OHSAS 18001-2007 have been specified within this document to ensure that all personnel concerned with its operation are aware of the requirements.

b) The Corporate QHSE Manager (MR) shall take the lead to ensure that the occupational health and safety management system is fully implemented by all personnel.

c) Regular management review meetings will be held to review the implementation of the requirements and identify any actions that are required to maintain and improve the system.

The scope to which this occupational health and safety management system will be applied is defined as all operations which it conducts at and from the address stated in section 1.2.

4.2 Occupational Health and Safety policy.

The company’s occupational health and safety policy is defined in Appendix B and is designed to reflect the health and safety needs and responsibilities of the company’s activities.

In particular the policy indicates the organization’s commitment to continual occupational health and safety improvement, prevention of incident and accidents and ill health, conformance to legislation and other requirements in relation to our health and safety matters.

The Corporate QHSE Manager (MR) ensures that the policy is made known to all personnel and is available to the public upon request.

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4.3 Planning

4.3.1 Hazard Identification, risk assessment and determining control

The company has identified the major and minor risk associated with all the planned activities at all construction project sites, site offices and head office, these are identified considering;

Routine and non-routine activities

Activities of all persons having access to the workplace including sub-contractors and visitors.

Facilities provided

Procurement of equipment and Materials.

Risk assessment associated with identified hazards are carried out based on probability of occurrence and severity of hazard impact.

These risk assessment are recorded and maintained within the management review meeting minutes to ensure that they are regularly reviewed.

The QHSE manager ensure that the information as a result of identification of hazard based on risk assessment are used to setting up objectives and targets for continuous improvement in occupational health and safety performance.

4.3.2 Legal and other requirements

The Corporate QHSE Manager (MR) reviews all relevant occupational health and safety legislation and has identified all relevant legal requirements that are relevant to Abdulla AM Al-Khodari’s Co Businesses.

The management review meeting attendees ensure that the health and safety requirement are understood in terms of relevant legislation.

Corporate QHSE Manager (MR) updates and communicates these legal and other requirements as per identification of legal and other requirement procedure (H&SOP-02).

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4.3.4 Objectives and programs

Abdullah A. M. Al-Khodari Co sets out its occupational health and safety objectives and targets on a regular basis in the form of H&SMP (Health and safety Management Program). The management program indicates responsibility, resource needed and the time frame by which these are to be achieved.

Improvements in health and safety performance will be incremental and in keeping with the size of the company.

When setting objectives and targets the company will ensure that they are consistent with the HSE policy. In addition, technological options, financial, operational and business requirements will be considered.

In order to determine whether or not the objectives and targets are being met they will be measured, where practical, to allow progress to be monitored.

4.4 Implementation and operation

Appendix 4 includes a flowchart showing the sequence and interaction of the occupational health and safety management system.

4.4.1 Resources, roles, responsibility, accountability and authority

Responsibilities, authorities of personnel who manage, perform and verify the health and safety activities are as follows;

4.4.1.1 Chief Executive Officer(CEO) The CEO is responsible for ensuring that the strategy and organization of Abdullah A.M. Al-Khodari Sons Company is defined and implemented to ensure effective implementation of the occupational health and safety management system.

4.4.1.2 Chief Operating Officer(COO) COO will undertake supporting tasks whenever required to supplement the administrative duties of the company.

4.4.1.3 Corporate QHSE Manager The Corporate QHSE Manager is working as the management representative for the occupational health and safety management system and is responsible to maintain, document and advise on implementation of OH&S management system of the company.

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4.4.1.4 Directors and Managers of Departments and Sections Heads Are responsible to comply with occupational health and safety management system requirements and HSE Policy in their functions/areas.

4.4.1.5 Project Managers Responsible to run and operate the projects of the company in compliance with company’s occupational health and safety management system and HSE policy.

4.4.1.6 Safety advisor Ensure that occupational health and safety management system requirement are implemented and maintained at site.

4.4.1.7 All Employees Responsible to comply with company’s occupational health and safety management system requirements & HSE policy.

4.4.2 Competence, training and awareness.

The Corporate QHSE Manager (MR) ensures that only personnel with the suitable qualification and experience are employed on work tasks which have the potential to cause a significant health and safety risk. He will take action to ensure that training requirements are met and that the effectiveness of training to meet requirements is monitored. All personnel are appraised with respect to competence.

The Corporate QHSE Manager (MR) will keep personnel fully aware of the importance of having the necessary training and experience and how they can work effectively to safeguard their health and safety to meet health and safety objectives.

It is ensured that records of training, education, qualification and experience are maintained. Hardcopies of training certificates are held by the HR and Corporate QHSE Manager.

4.4.3 Communication, participation and consultation

The Corporate QHSE Manager (MR) will ensure that all personnel are made aware of

Occupational health and safety management systems through internal.

New recruiters are provided orientation with respect to the health and safety management

system during their induction training.

He is responsible for receiving, recording and responding to any occupational health and

safety communications.

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Site HSE committee are constituted in order to involve employee in health and safety

implementation through participation and consultation mechanism.

4.4.4 Documentation

Occupational health and safety management system documentation in KSC includes the

following;

Occupational Health and Safety Manual ; first level

Occupational Health and Safety procedure; second level

Occupational Health and Safety plan; third level

Formats and records; fourth level.

The fourth level documents are consisting of records and other formats used for

maintaining health and safety management system.

Health and safety procedures supporting the health and safety management system are

listed in the annexure….

4.4.5 Control of Documents

Document required by 4.4.5 above shall be approved for issue and reviewed and updated as necessary. The revision status and page numbering of documents shall be implemented to ensure that incorrect documents are not inadvertently used.

Only pertinent version of documents will be made available for use and it will be ensured that they are identifiable and legible.

4.4.6 Operation Control

The Corporate QHSE Manager (MR) shall ensure that the controls and any necessary operating criteria are stipulated where activities of the company are associated with significant occupational health and safety hazards.

Where necessary documented procedures will be prepared, implemented and maintained to define the operational controls necessary to minimize the occupational health and safety hazards.

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4.4.7 Emergency Preparedness and response.

KSC identifies the situation having potential for incidents/accidents and prepare emergency preparedness plan and response for preventing/ mitigating.

Likely illness

Injuries or fatality

Property damage

KSC review and revise its emergency preparedness and response procedure after the assurance of any major accident or emergency situation.

4.5 Checking

KSC Co monitors and measures the effectiveness of its occupational health and safety management systems through internal audit to ensure that the systems are competently implemented. Other operational monitoring is taken to ensure that the services are undertaken to satisfy the health and safety requirements.

4.5.1 Performance measurement and monitoring

The Operations having significant risks are controlled and monitored through operational

control procedures. KSC monitors accidents, incidents, ill health. The measuring and

monitoring equipment are calibrated and records are maintained. KSC monitors the health

and safety plans for implementation and maintain progress reports.

4.5.2 Evaluation of compliances

KSC periodically evaluate and ensure compliances with relevant health and safety

regulation/ legislations. Evidences of evaluation are maintained through management

review meetings.

4.5.3 Incident investigation, nonconformity, corrective action and preventive action

KSC established a procedure for handling investigation for incidents or accidents and

nonconformities.

In order to achieve continual improvement, the causes of occupation health and safety risks that become known will be investigated and action taken to avoid recurrence.

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KSC needs corrective/ preventive action as per the procedure to eliminate causes of actual and potential non conformities and are appropriate to the magnitude and appropriate with health and safety risk encountered.

4.5.4 Control of Records

KCS shall maintain records as evidence that the requirements of this occupational health and safety management manual have been met. Records are established and maintained to provide evidences of conformity to the requirement.

A documented procedure has been established for identification, storage, protection and retrieval indicating the retention period and disposition of records.

4.5.5 Internal Audit

KSC has established and maintain a procedure for conducting occupational health and safety management system internal audit. An internal audit program is devised on an annual basis ensuring that all parts of the management systems are reviewed to ensure that they continue to meet the requirements of OHSAS 18001-2007. Further this schedule is based on result of risk assessment carried out.

4. 6 Management Review

A Management review is conducted as per the requirement of OHSAS 18001-2007 requirement. Participants of the meeting include CEO, directors and all department heads. These members oversee the overall effectiveness of company’s health and safety policies, procedures.

The meeting is undertaken at least yearly preferably after completing internal audits for reviewing health and safety management system performance.

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Annexure 1 Health & Safety Policy:

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Annexure 2: Objectives & Targets

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Annexure 3: Organization Chart

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Annexure 4: Health and safety management process

Health and safety

policy

Health and safety

legislation

requirement

Health and safety

Objectives and

Targets

Health and safety

Management Program

Significant Hazards

Controlling of hazards

Measurement and

monitoring reporting

Health and safety

training

Company Operations

Communication

Management Review Internal Audit Health and safety

complaints

Health and safety

manual

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Annexure 5: Health & Safety Procedure List

Procedure No Procedure Name Rev No Issue Date

H&SOP/01 HSE Objectives And Targets 01 1/11/2013

H&SOP/02 Legal and other requirement 01 1/11/2013

H&SOP/03 Risk Assessment Management 01 1/11/2013

H&SOP/04 HSE Training Procedure 01 1/11/2013

H&SOP/05 Emergency Response & Preparedness 01 1/11/2013

H&SOP/06 Incident Investigation & Corrective & preventive action 01 1/11/2013

H&SOP/07 Participation, Consultation, Communication & HSE

Steering Committees

01 1/11/2013

H&SOP/08 Medical Services / Medical Program 01 1/11/2013

H&SOP/09 Preparing of Health, Safety Plans 01 1/11/2013

H&SOP/10 Job Safety Analysis (JSA) 01 1/11/2013

H&SOP/11 Industrial Hygiene 01 1/11/2013

H&SOP/12 Housekeeping And Inspections 01 1/11/2013

H&SOP/13 Fire Protection & Action Procedure 01 1/11/2013

H&SOP/14 Confined Space Entry Procedure 01 1/11/2013

H&SOP/15 Health and Safety Control of Contractors 01 1/11/2013

H&SOP/16 Workshop Safety Procedure 01 1/11/2013

H&SOP/17 Ergonomics Procedure 01 1/11/2013

H&SOP/18 Lock Out Tag Out 01 1/11/2013

H&SOP/19 Hot Works Safety Procedure 01 1/11/2013

H&SOP/20 Excavation Safety Procedure 01 1/11/2013

H&SOP/21 Electrical Safety Procedure 01 1/11/2013

H&SOP/22 Chemical Management 01 1/11/2013

H&SOP/23 Compressed Gas Storage, Handling, Use & Transportation 01 1/11/2013

H&SOP/24 Hand and Power Tools Safety Procedure 01 1/11/2013

H&SOP/25 Monitoring & Measurement Procedure 01 1/11/2013

H&SOP/26 Internal Audit Procedure 01 1/11/2013

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H&SOP/27 Control of Documents & Records Procedure 01 1/11/2013

H&SOP/28 Management Review Meeting 01 1/11/2013

H&SOP/29 Motor Vehicle Safety 01 1/11/2013

H&SOP/30 Heat Stress Mitigation 01 1/11/2013

H&SOP/31 Work Permit 01 19/2/2014

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Annexure 6: Health & Safety Format List

Format No Format Name Rev No Issue Date

FM-HS/HO/01 Contract Pass

01 1/11/2013

FM-HS/HO/02 Contractor Employee Induction Record 01 1/11/2013

FM-HS/HO/03 Induction Record Check List 01 1/11/2013

FM-HS/HO/04 Short Term Contract Pass 01 1/11/2013

FM-HS/HO/05 Visitor Pass 01 1/11/2013

FM-HS/HO/06 Light Vehicle Site Access Report 01 1/11/2013

FM-HS/HO/07 Long term vehicle pass 01 1/11/2013

FM-HS/HO/08 Material Gate Pass 01 1/11/2013

FM-HS/HO/09 Hot Work Permit 02 19/2/2014

FM-HS/HO/10 Permit to Dig 01 1/11/2013

FM-HS/HO/11 COSSH Or Hazard Assessment 01 1/11/2013

FM-HS/HO/12 Safety Violation report 01 1/11/2013

FM-HS/HO/13 Near Miss Report 01 1/11/2013

FM-HS/HO/14 Mobile Equipment Inspection Report 01 1/11/2013

FM-HS/HO/15 Contractors Registered Equipment 01 1/11/2013

FM-HS/HO/16 Workbox/ Man hoist Permission Sheet 01 1/11/2013

FM-HS/HO/17 Permit for Sub Contract Work on Al-Khodari Sites 01 1/11/2013

FM-HS/HO/18 Job Hazard Analysis 01 1/11/2013

FM-HS/HO/19 Risk Assessment 01 1/11/2013

FM-HS/HO/20 Task Specific Method Statement 01 1/11/2013

FM-HS/HO/21 Equipment Registration Inventory 01 1/11/2013

FM-HS/HO/22 Chain Sling Inspection Form

01 1/11/2013

FM-HS/HO/23 Weekly Safety Meeting 01 1/11/2013

FM-HS/HO/24 4 Weekly Safety Review

01 1/11/2013

FM-HS/HO/25 Emergency Plan

01 1/11/2013

FM-HS/HO/26 Legal Register 01 1/11/2013

FM-HS/HO/27 Objectives & Targets 01 1/11/2013

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FM-HS/HO/28 Weekly HSE Site Inspection Report

01 1/11/2013

FM-HS/HO/29 Internal Audit Checklist 01 1/11/2013

FM-HS/HO/30 Pre mobilization vehicle inspection 01 1/11/2013

FM-HS/HO/31 Two Month Vehicle Inspection Checklist 01 1/11/2013

FM-HS/HO/32 Incident Reporting and Investigation Form 02 9/1/2014

FM-HS/HO/33 Non-Conformance Report (NCR) 01 1/11/2013

FM-HS/HO/34 Fire Alarm System 01 1/11/2013

FM-HS/HO/35 Door Maintenance Record 01 1/11/2013

FM-HS/HO/36 Emergency Lighting System 01 1/11/2013

FM-HS/HO/37 Fire Extinguishers 01 1/11/2013

FM-HS/HO/38 Hose Reels 01 1/11/2013

FM-HS/HO/39 Emergency Fire Drills 01 1/11/2013

FM-HS/HO/40 HSE Training Need Assessment 01 1/11/2013

FM-HS/HO/41 HSE Training Plan 01 1/11/2013

FM-HS/HO/42 Training Attendance Sheet 02 4/2/2014

FM-HS/HO/43 Toolbox Talk 03 4/2/2014

FM-HS/HO/44 Journey Management Plan 01 1/11/2013

FM-HS/HO/45 Health & Safety Audit Schedule 01 1/11/2013

FM-HS/HO/46 NCR Log 01 1/11/2013

FM-HS/HO/47 Internal Audit Report 01 19/2/2014

FM-HS/HO/48 Monthly HSE Report Standard Format 02 19/2/2014

FM-HS/HO/49 Daily Inspection Checklist 01 19/2/2014

FM-HS/HO/50 Daily mobile crawler crane checklist 00 20/3/2014

FM-HS/HO/51 Lifting Plan 00 20/3/2014

FM-HS/HO/52 PPE Request 01 30/3/2015

FM-HS/HO/53 PPE Issue Record 00 04/5/2014

FM-HS/HO/54 Monthly HSE Activities Report 00 14/10/2014

FM-HS/HO/55 Weekly Activity Report 00 29/1/2015

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Annexure 7: HSE Department Budget & Expenses Procedure

Budget Category Amount (SR)

A. Stationary and office supplies B. Travel

C. Safety Items supply Loaded on projects.

D. Training

E. Recruitment admin cost

F. Gasoline and Vehicle Maintenance

G. Salaries:

H. Office Space:

Total Direct Costs:

I. Indirect Costs (not to be loaded on HSE department).

* TOTAL PROJECT HSE COSTS: From ……. To……..depending on size of project.

Expenses and Travel Policy of HSE Department:

1) HSE staff including department manager is traveling by land or by air from and to projects. 2) Trainings to be conducted in-house wherever practical to save costs. 3) Only essential safety and personal protection items to be bought/procured. 4) Expense per meal shall not exceed SR 35 while travelling. 5) HSE staff travelling to sites shall use company’s accommodation except the department

manager, unless there is accommodation for senior staff that the manager can use.

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Annexure 8: HSE Prequalification

About Al-Khodari Subcontractors Prequalification:

Al-Khodari prequalifies subcontractors on an annual basis, or prior to submission of a bid or purchase order.

Al-Khodari prequalification by clients:

Prior bidding, clients of Al-Khodari may require submission of prequalification docs or questionnaires and the procedure is as follows:

1) Technical/engineering submits prequalification package to corporate QHSE manager. 2) The corporate QHSE manager instructs HSE technical superintendent to start preparation of

documents. 3) HSE technical superintendent sends prepared docs for QHSE manager for approval. 4) QHSE manager authorizes release of docs to technical/engineering. 5) Engineering/technical shall not accept any prequalification documents without

authorization of QHSE manager.

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Annexure 9: Roles & Responsibilities

Job Title Responsibility And Authority Reports To

Chief Executive

Officer (CEO)

Overall strategic management of the Company under direction of the Board of Directors.

Development of the company’s health & safety policy and keep involve in health & safety objectives & target measurement.

Providing adequate resources for the effective implementation of the health & management system.

Board

Corporate QHSE

Manager (MR)

To manage the QHSE performance on behalf of the CEO of Al Khodari.

To manage a team of QHSE professionals who are empowered to make the necessary decisions to enable continuous improvement for the company to meet its objectives.

In addition to the above he is to manage all aspects of the business, including exercising budget control and Human resource issues within his areas of responsibility.

All business is to be conducted within the Companies Codes of Conduct, Ethics and Compliance this to ensure that all persons are treated equally and without favour.

CEO

Area HSE

Manager

To manage the HSE performance on behalf of the Corporate QHSE Manager.

Audit his team’s performance and ensure that all the corporate goals are met and where necessary instigate action plans to ensure continuous improvement.

To enable him to do this, he is to manage a team of HSE professionals who are empowered to make the necessary decisions to enable continuous improvement for the company to meet its objectives.

In addition to the above he is to manage all aspects of the business, including exercising budget control and Human resource issues within his areas of responsibility. All business is to be conducted within the Companies Codes of Conduct, Ethics and Compliance this to ensure that all persons are treated equally and without favour.

Corporate

QHSE Manager

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Page 28 of 38

Project

Managers (PM)

Responsible for the execution of the Project in a safe manner and ensure that project is run without any incident and accidents.

Coordinate with the QHSE department to ensure that smooth progress and resolving all health & safety issues.

Update the Management with project progress and health & safety matters.

CEO / COO

ISO Manager

(Dy. MR)

Establish, effectively implement, and maintain the occupational health management system as per requirements.

Coordinate with all departments & projects for implementing the occupational health management system.

Coordinate with outsourced consultants to update requirements of occupational health management system.

Conduct periodic management committee reviews

Coordinates with internal auditors to perform / schedule audits.

Liaison with external parties for matters relating to occupational health management system.

Corporate

QHSE Manager

Sr. QHSE

Auditor

Performing the internal audits and reporting to the Management Representative

ISO Manager

(Dy. MR)

All employees Effectively implementing the occupational health and safety management system as per documented procedures and instructions.

Immediate

superiors

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Page 29 of 38

Annexure 10 : Unsafe act & unsafe condition report card

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Page 30 of 38

Annexure 11: Health and safety disciplinary matrix

Written warning for 1st offence & deduction up to:

Written warning for 2nd offence

& deduction

up to:

Written warning for 3rd Offence & deduction

up to:

Written warning for 4th

Offence & deduction up

to:

1. Use of Drugs & Alcohol by trade or intake

Termination

2. Sexual harassment of any kind Termination

3. Resorting to violence and physical

harm.

Termination

4. Acts of misconduct, dishonesty,

forgery or falsification with

deliberate intent to mislead

Termination

5. Deliberate act or default with

intent of causing material loss to

the Employer, provided it is

reported within 24 hours of

becoming aware of such occurrence

Termination

6. Unauthorized absence from work

more than 20 days in one year or for

more than 10 continuous days at

one time.

Written Warning for first 10 days

Written Warning for next 5 days

Termination

7. Resisting or arguing safety HSE

Advisor or supervisor’s instructions.

2 Days 3 Days 5 Days Suspension w/out Pay

Termination

8. Working at dangerous heights

exceeding 1.8 meters without full


Termination

.




Page 31 of 38

body harness system

9. Using insulting or vulgar words or

behavior against others/harassment


Termination

10. Smoking at a hazardous site or

inside offices


Termination

11. Tampering with electrical

connections and switches


Termination

12. Incorrect use of company assets or wasting resources

1 Day 2 Days 5 Days Suspension w/out Pay

Termination

13. Changing the location or

damaging fire-fighting equipment


Termination

14. Cooking inside accommodations

or operating heaters or stoves in

rooms and outside designated

kitchens


Termination

15. Littering and poor hygiene 2 Days 3 Days 5 Days Suspension w/out Pay

Termination

16. Overloading vehicles more than

its loading capacity (This is normally

the Supervisor’s instructions and

should therefore be shared by both,

driver and his Supervisor).


Termination

17. Failure to Attend tool box talks, drills or training sessions

2 Days 3 Days 5 Days Suspension

Termination

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Page 32 of 38

w/out Pay

18. Failure to wear correct PPE for the job


Termination

19. Failure to wear or ensure passengers wear seatbelts


Termination

20. Failure to follow journey management plan


Termination

21. Use of phone or electronic device while driving


Termination

22. Failure to report accident within 24 hours

1 Day 2 Days 5 Days Termination

23. Driving with unsecured load or improperly secured load


Termination

24. Driving with excess speed or unsafe manner

3 Days 5 Days & Suspension for 1 week

Termination

25. Grinding, cutting or welding

without using protective gear

2 days 3 days 5 days Termination

26. Changing PPE shape by cutting

or alterations


27. Failure to follow safe working

practices in relation with the any

specific work assigned to each


.




Page 33 of 38

individual.

28. Operating heavy equipment

without obtaining proper license

issued by Saudi Government or

having any competence certificate

issued by third party.

Supervisor/Foreman responsible for

the work area or job being carried

out is equally responsible,

henceforth be shared by both,

operator and his Supervisor/

Foreman)


29 Use of damaged Rigging gear

(Web or chain Slings, shackles etc:)

and or without proper third party

certificates.


30. Deliberately tampering or

destroying objective evidence at

incident site, or trying to mislead, or

hiding of any doings.

5 days Termination

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Page 34 of 38

Annexure 12: PPE’s Distribution Policy

All PPE is to be ANSI approved and/or meet industry standards. Additionally PPE may be

subject to color codes or additional restrictions imposed by Client requirements.

All PPE is to be provided and paid for by the company and provided to employees.

Employees may be required to pay for safety shoes or prescription eyewear if all three of

the following conditions are met:

(1) the company permits such footwear or eyewear to be used off the job site

(2) the footwear or eyewear is not contaminated or otherwise unfit for use off a job site

(3) the footwear or eyewear is not designed for special use on the job.

All PPE s given to an employee shall be preserved and safeguarded by him, may he fail to

keep his PPEs in usable condition within the PPE distribution time limit (See PPE distribution

table at the bottom), and he will be subject to an appropriate disciplinary action by the

company.

The sub-contractor should ensure that their employees are using PPEs, and are trained in

the proper use, limitations, donning, doffing, cleaning, maintenance and inspection of the

PPE they are required to wear. Employees must inspect their PPE before each use. Sub-

Contractor must inspect PPE periodically.

Project managers are required to provide a sufficient selection of PPE for their workers.

However, every effort should be made to wisely select, distribute, clean/re-use PPE as is

prudent to reduce unnecessary expenditures. HSE department will advise on the best

quality and specification of PPEs according to PPEs specifications prescribed in the

following:

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Page 35 of 38

No. Equipment Approved Specifications

1.0

1.1

Head Protection Safety Helmet

Safety helmet peak type, fully insulated, made out of glass fiber. Approval: BS 5240, 1987 -OR- ANSI Z89. 1-1986. Helmet Color Code:

Color Designation White Staff(PM,CMs, Engineers,..etc) Green HSE Advisors Gray Supervisors Blue Foremen, lead men Red Operators Yellow Labors Orange Visitors

1.2 Welding Helmet With Face Shield

Welding helmet, lightweight thermoplastic with green lens and double stop locking device. The face shield with non- conductive spark guard with clear lens and ratchet suspension system. Approval: ANSI Z87.1.1989 or equivalent.

2.0

2.1

Ear Protection Ear Protectors (Ear Muff)

Ear protectors, light weight with minimum sound attenuation 28 dB at 500 HZ to 40 dB at 4000 HZ adjustable all-purpose head band. Approval: ANSI S3.19-1974.

2.2

Aural Protectors (EAR Plugs)

Aural protectors, insert type ear plugs molded of soft silicone rubber, to fit all sizes of ear canals c/w small plastic case, key chain and neck cord. Noise reduction rating: NRR 26 dB Approval: ANSI S3.19-1974.

3.0 Eye Protection 3.1 Eye Protectors (Goggles)

Eye protectors full view wide vision type with clear frame, non-mist Polycarbonate lens conforming to BS 2092, 1987 impact grade 1, protection against C (Chemical), D (Dust), G (Gas) & M (Molten metal) Approval: BS 2092, 1987 Grade 1 CDGM -OR- ANSI Z87 -1.1989 and CSA Z 94.3- M88.

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Page 36 of 38

No. Equipment Approved Specifications 3.2 Full Face Shield

for welders and grinders

Clear Full Face Shield for welders and grinders eye and face protector. Approval: ANSI Z87

4.0

4.1

Hand Protection Gloves (Mechanical Hazards) General Purpose

Gloves, oil company, men’s GP , cotton lined with chrome leather palm and knuckle strap, vein patch. Non slip, rugged for handling rough, sharp or slippery material with natural rubber coating suitable for both wet /dry work Approval CE.EN388

4.2 Gloves for Chemical Hazard (Rubber Gloves)

Gloves for protection against chemicals having resistance to penetration (leakage) of air, water and chemicals. Approval : Pr EN 374 or equivalent

4.3 Gloves for Thermal Risks (welding and cutting gloves)

Gloves for protection against thermal risks having resistance to small drops of molten metal and contact heat from 100 C to 500 C. Approval: Pr. EN 407 or equivalent.

4.4 Gloves (Cotton) Gloves made out of Clanton flannel with plastic dots on palm and finger areas for grip

5.0 5.1

Foot protection Safety Boots (Short Neck)

Boots, leather, with synthetic rubber soles and heels, anti-static. Chrome leather uppers, leather lined throughout soles and heels. Oil, alkali, acid and heat-resisting, minimum 160 degrees C. Not iron shod and to have good anti-slip properties and puncture resistant stainless steel midsole. The margin between the edge of the penetration resistant midsole and either:- A. The edge of the insole if one is present, or B. The position of the edge of the molding last in other constructions. shall not be greater than 6.3. mm. NOTE: Boots should have date of manufacture, manufacturer's name, applicable standard & country of origin stamped on it. Stocks from two year- old and over are not acceptable. With tongue and lace fastening. Approval: BS 1870 Part 1, 1988 or DIN 4843 or equivalent.

5.2 Safety Plastic Boots

Especially for dealing directly with chemicals, water, and wet works. The boots shall be made of flexible plastic shielded with metal and containing metal sheet in its sole. NOTE: Boots should have date of manufacture, manufacturer's name, applicable standard & country of origin stamped on it. Stocks from two year- old and over are not acceptable. With tongue and lace fastening. Approval: ANSI M175/C75

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Page 37 of 38

No. Equipment Approved Specifications 6.0 6.1

Safety clothing Cotton Coverall

Coveralls, material pre-shrunk lightweight 100% cotton. Elasticized waistband in back with front adjustable belt and buckle. 5-pockets: Two fronts slanted. One breast and two rear-one with button. 2-way heavy-duty zipper with metal snap closure at top and with Alkhodari logo, 3-cm size, printed on the left side pocket and 40-cm size printed on the back side center. All stress points reinforced with bar tacks. Double stitched.

6.2 High Visibility Vest (Reflective Vest)

Shall be made of light material to be worn above the normal clothing, and shall be in provided in two colors: A) Light green (for staff personnel) B) Orange (for Labors) The vest must be provided with two phosphoric strips from back and front side. Approval CE. En471

7.0

7.1

Respiratory Protection Dust& Mist masks

Respirators for protection against dusts and mists having time weighted average not less than 0.05 mg/m or 2 million particles per cubic foot. Approvals: MSA- NIOSH & MSHA

7.2 Respirators (Paint Spray & Mist)

Respirators for protection against paint vapors mists, lacquers and enamels; organic vapors up to 1000 ppm. Approvals: MSA- NIOSH & MSHA

http://www.alibaba.com/showroom/ce-en471-reflective-safety-vest.html

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Page 38 of 38

Distribution will be carried our as per the following: Item/PPE Number of

units to be distributed

Distribution Frequency (months)

Eligibility Approval required

from

Safety shoes 1 As needed Site personnel PM &SA

Hard hats 1 As needed Site personnel PM & SA

Safety goggles 1 As needed Grinders, carpenters, welders, cutters, masons Workers in dusty conditions, laboratory workers, etc

PM & SA

Coveralls 2 As needed Site personnel PM & SA

Disposable Ear plugs

As needed As needed Personnel near noise sources Not Required

Disposable dust masks

As needed As needed Site personnel Not required

Gloves As needed As needed Site Personnel Not required

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