October 2018HS MEMBERSHIP MEETING

WSLA MEMBERSHIP MEETING AGENDAOCTOBER 27, 2018

Welcome and IntroductionsPhilosophy of WSLAGovernance of WSLA

Organization and Members

Strategic Initiatives

Budget and Team Fees 2017

Umpire Crisis2018 Shout Outs

Requirements for 2019

Season DatesDeadlines, Events and Other

Board Retreat & ImpactSportsmanship Committee

WSLA/WWLOA Committee

Social Media Policy

Criteria for Splitting HS teams

Scheduling

Communication of WSLAWEBsite/MarketingSocial Media

Events of WSLAClinics National ConventionRating JamboreeRegional TeamChampionship WeekEnd of Season Jamboree

Philosophy of WSLAMission Statement

• To coordinate and facilitate all activities related to schoolgirls lacrosse in Washington; to promote and facilitate a safe environment for girls to play lacrosse at the high school and youth level; to promote the growth of the sport; and to honor the game by instilling the values of scholastic achievement, sportsmanship, teamwork and individual development.

Organizational Philosophy

• Board Managed Organization• Many hands and perspectives result in best for

players and programs• Board sets policy • Committees do the work and propose policies

WSLA Organizational Chart

BoardExecutive Director• HIRED BY BOARD & Oversees

-Accounting-Communications-Staff (PR, Schedule, etc)

Finance Committee*• Establishes League Budget• Oversees Accounting

Operations*• WSLA Rules of Field Play• Schedule• WWLUA Relationship• Playoff Seeding

Executive Committee*• -Sets Board Agenda• Reviews Executive• Advises Executive

Rules• New Program Petitions• Player Waivers• Other Waivers

Trusteeship*• Board Development and Training• Determine Officer Slate

Strategic Planning*• 3-5 Year Planning • Annual Goals

Events• Championship Game• Jamborees

• Rating• Youth EOS

• Regional Team• In Season Clinics• Convention

Task Forces and Subcommittees added as needed

WSLA MembersBOARDPresident: Sekou SpencerVice President HS: Sara TownerVice President Y: Olivia JarvisSecretary: Lyndsey GillisTreasurer: Cathie FrizalonePast President: Kate RoperMembers at large:

Suzanne ReplingerPenny MossTami TommilaBo WeingaertenerChip KellyJamie WeaverRebecca Prince

STAFFExecutive Director: Erin MassenaBookkeeper: Catherine MillanTravel Coordinator: Kate EmersonScheduler: Allison Estes

2019 Fee Schedule

2019 Increase

V $ 1,475 $ 25 2%

JV $ 1,375 $ 25 2%

U15 $ 900 $ 25 3%

U13 $ 700 $ - 0%

U11 $ 400 $ - 0%

U9 $ 100 $ - 0%

WSLA 2019 BudgetWSLA2019 Budget - Fall Meeting

2017 Actual 2018 Budget 2018 Actual 2019 Budget INCOMEHS Registration 87,455 94,150 86,179 95,025 Youth Registration 66,978 66,725 71,225 70,800 Jamborees 2,850 9,450 3,075 10,350 Clinics 500 500 Regional Team 20,220 18,800 21,030 18,500 HS Championship Series 2,635 4,296 3,460 3,564 Fines 1,000 1,000 4,100 1,000 Contributions 3,822 1,000 - 1,000 Play offs 1,536 Mini Convention 2,170 - 560 1,400 Chapter Grants: WNT, Coach Ed 5 - 500 5,000 TOTAL INCOME 188,672 195,921 190,129 207,139

EXPENSESOfficials Ref Pay 103,818 102,233 101,951 105,444 Playoffs 1,800 1,800 Travel 10,329 13,500 11,685 12,000 Ref Recruitment - 5,000 Observation 700 700 Total Officials 114,147 118,233 113,636 124,944

Administration Bookkeeper 2,136 3,500 2,153 4,320 Scheduler 6,750 8,250 6,750 7,250 Executive Director 18,000 18,000 18,000 19,500 Intern (Communications/Admin) 664 750 750 Marketing Staff 6,000 6,000 6,000 6,000 Public Relations 1,330 1,400 1,300 Accounting 12 100 12 50

Insurance 1,358 1,400 2,152 1,700 Meeting Expenses 1,026 1,000 485 1,000 Postage & Printing 100 210 200 Website 563 700 1,127 700 Strategic Planning - - Board Training/Development 200 200 Other (credit card fees, etc) 1,362 1,500 1,452 300 Total Administration 39,202 42,900 38,340 43,270 Regional Team Tryout Costs 300 369 300 Travel Costs 24,017 21,078 19,628 21,078 Coaching Stipend 800 800 800 800 Tournament Cost 1,350 1,350 1,350 1,350 Other (Uniforms, fields) 1,416 1,100 1,653 1,100 Scholarships 1,000 1,000 Total Regional Team 27,583 25,628 23,800 25,628

Other Expenses Jamborees 3,757 3,870 6,117 5,500 Clinics 217 600 475 500 Awards-Recognition 250 576 250 Honor the Game 2,472 2,797 2,730 2,812 Travel Stipend 1,250 1,250 1,420 1,700 Coach Training 624 1,000 1,229 1,200 Mini Convention 4,311 - 810 1,400 HS Championship 3,102 3,195 3,235 3,332 Total Other Expenses 15,732 12,961 16,591 16,694

TOTAL EXPENSES 196,664 199,721 192,368 210,535

Change in Net Assets (7,992) (3,800) (2,239) (3,396)

Beginning Cash Balance 29,529 21,537 21,537 19,298

Ending Cash Balance 21,537 17,737 19,298 15,901

2017 Actual 2018 Budget 2018 Actual 2019 Budget

2018 TOP UMPIRE PRODUCERS

Curtis – 5; 4 junior, 1 adultEastside Catholic – 3; 2 junior, 1 adultEdmonds – 2; both juniorBellevue – 2; 1 junior, 1 adultBallard – 2; 1 junior 1 adultUniversity Place – 2; both juniorSeattle Prep – 2; both junior

Official Recruitment

• Potential Severe Adult Umpire Shortage –please begin recruiting

• Consider Volunteering• $200 fine for not meeting Umpire

requirements• US Lacrosse grant – volunteers

OFFICIAL RECRUITMENT REQUIREMENTS

• Requirement is proportional to the number of teams fielded

• 1-3 Teams – 1 Requirements

• 4-6 Teams – 2 Requirements

• 7-9 Teams – 3 Requirements

• 10 Teams – 4 Requirements

• Each U11 team counts as ½ a team for these purposes

IND YOUTH ADULT COACH 2ND YR ADULTRated + 10 Rated + 5 Rated + Jamb Rated + 8

HS Season Dates 2019Date Event Location10/30/2018 Varsity & JV Registration & Schedule Forms

Available

11/15/2018 Varsity Registration, Deposits & Schedule Form DEADLINE

12/10/2018 Varsity Schedule Published

1/26/2019 HS Winter League Meeting Seattle Pacific University

1/26/2019 HS Rules Interp and Scoring & Timing clinic Seattle Pacific University

2/25/2019 First Day of 2019 Season

2/26/2019 JV Registration, League Fees in full and Schedule forms DEADLINE – NO EXCEPTIONVarsity League Fees due in full

3/8/2019 JV Schedule Published

3/9-10/2019

HS Officials Rating Jamboree for Varsity teams Marymoor, Lakeside, TBD

3/11/2019 Varsity Games begin

5/3/2019 Last Day for In- Season Varsity Games

2018 Board Retreat

2018 Survey Results

US Lacrosse Nomenclature – 14U, 12U, etc

Sportsmanship committee

• Establishing protocol for Misconduct Yellow Cards

• Sub-committee of Operations Committee

WSLA/WWLOA committee -

• $5000 US Lacrosse Grant for Recruitment and Retention

• Better communication

Criteria for Splitting HS Teams

Social Media, Code of Conduct Policy

Misconduct Yellow Card Protocol• Incident Review Process: WSLA Sportsmanship Committee

will record and review all reported incidents, yellow cards and red cards for misconduct (unsportsmanlike conduct).

• Sanction Protocol:– 1st Yellow: Official warning to player, coach and club– 2nd Yellow; 1st Red: Mandatory 1 game suspension; Call with

WSLA Sportsmanship committee, player, coach and club– 3rd Yellow; 2nd Red: Mandatory 2 game suspension; Face to face

WSLA Sportsmanship Committee hearing to determine severity of penalty which could include further game suspension, possible minimum 4 game suspension, possible suspension from remainder of the season (possible to carry over to next season); possible Club fine and sanctions.

Criteria for Splitting HS teamsHigh school conglomerate programs comprised of players from more than one high school or school district, also known as a combined team, club team or district program will be required to submit rosters with the following information to WSLA Executive Director at admin@wslax.org at the end of each season, after May 1st and before June 1st:

• Rosters for 5th-8th graders will identify: first and last name of player, school, projected HS, HS graduation year

• Rosters for 9th-12th graders will identify: first and last name of player, JV or Varsity, HS school attended, HS graduation year

Criteria used to determine if a program is ready to split includes size of program, sustainability and program infrastructure. This information will help WSLA identify teams needing to split into multiple programs for future seasons. Programs identified as such will be given notification in June of that year of a 2-year time frame to reorganize accordingly. WSLA encourages all programs anticipating a split prior to notification by the league to communicate this information to admin@wslax.org.

WSLA Code of Conduct & Social Media Policy

• WSLA follows the US Lacrosse Code of Conduct, the essential elements of which are Honesty and Integrity. The full policy can be found here, https://www.uslacrosse.org/about-us-lacrosse/policies/us-lacrosse-code-of-conduct. WSLA adds the following exceptions:

• Any player, parent, family member, official or coach that posts on social media including, but not limited to, comments, written posts, photos or videos that are demeaning, derogatory or with the intention to hurt, humiliate or intimidate, another player, the program they are affiliated with, coach, official, parent, family member, or WSLA and its administrators, may be subject to being banned from participating or attending further league activities. This policy is not meant to supercede any school district or club policy

• Furthermore, any player or coach that posts on social media any comments, photos or videos that are demeaning, derogatory or with the intention to hurt, humiliate or intimidate another player, the program they are affiliated with, coach, official, parent, family member, or WSLA and its administrators, may be banned and/or removed from any honorary All Conference/ All State or other USL awards.

Varsity Scheduling

• Play Everyone in your Conference• Out of Conference game will consider– Competitive Games– Long Standing rivals– Availability and Travel

HS Scheduling continued

• JV Deadline 2/26/2018 to register teams• JV Identify Years of Experience & Competitiveness• JV 10 games• Registration League Fees Due in Full for Varsity and

JV by Feb 26• If you know you will have a JV team RESERVE FIELDS

NOW

2018 High School Playoffs

– Winner of Each Conference = Automatically in and hosts first game of playoffs, unless playing a higher seed.

– Lax Power is NO LONGER. Working on a new ranking system – please stay tuned for more info

QUALIFIERS

SEEDING

To Be Determined

Coach Development Program clinicsLevel 1 Certification is required of all 7/8 HEAD

coaches for 2019

Level 1 Certification requirements:

• Current US Lacrosse membership (Adult - $55/year)

• Current “Green Light” NCSI background check (free)

• Level 1 online course (online – free)

• Level 1 instructional clinic (3 hr -- $10 with coupon code)

• PCA Double Goal coach 1 (online – free)

Coach Development Program clinics –Upcoming Dates

Level 1 clinics:• January 20 – Arlington Boys & Girls club (gym)• January 26 – Seattle (after WSLA league mtg)• February 9 – Overlake School (Redmond)• February 9 – Tri-cities area (exact location TBD)• February 16 – Auburn Riverside HS• March 2 – Gonzaga Prep (Spokane)

WSLA coaches will be able to use a coupon code when registering for Level 1 clinics that will bring the clinic cost down to $10 (normally $50)

Umpire Rating Jamborees

• High School – March 9 & 10, 2019– Marymoor, Lakeside, and one other location TBD

• Youth – March 16 & 17, 2019– Marymoor, Perrigo Park, Curtis HS and other

locations TBD

US Lacrosse Conventions

• Regional convention – Nov 30-Dec 2, 2018, Las Vegas NV

• National Convention -January 11-13 , 2019, Philadelphia PA

• Congratulations to the convention grant recipients ADD NAMES

Team Washington

• U19 Regional Team (Women’s National Tournament)

– Try Outs March 24, 2019 at Marymoor Park• Process as dictated by USL• Practices May 19 and May 21

– Event is Memorial Day weekend 2019 Location TBA

High School Championship Week

• We need Volunteers for the Championship Committee

• Championship Game is Friday May 17, 2019Starfire Sports Complex

• Semi Final event Tuesday May 14, 2019Starfire Sports Complex

Championship Games will be streamed

Communications• WEB SITE• SOCIAL MEDIA– Instagram -- wa_glax– Facebook --- Washington Girls Lacrosse– Twitter -- @WA_GLAX

• Stories– Successes, Players, Class of 2017– Out of Season, Clinics – WE WANT THEM ALL

US Lacrosse – Lyn Porterfield

• Member Validation via Program Leader PortalWOULD LIKE TO REMIND YOU:

These areKIDS This is a GAME

Coaches are VOLUNTEERS Officials areHUMAN

NO CollegeScholarships will be handed out today

Expectations of YOU

You will be respectfulYou have the best interests of the players You try your bestYou will abide by the spirit as well as the letter of the rulesYou are teaching skills way beyond lacrosse