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Office of Parent, Family, Community Engagement & Faith-Based Partnerships
Time Management & Organization Skills
Time Management and Organization Skills for School Improvement Support Liaisons
Presented by Julia Manokhina, SISL Program Manager
Professional Development for School Improvement Support Liaisons
If Only I Could Have 36 Hour Day!
Time Management and Organization Skills for School Improvement Support Liaisons
How to Control the Use of Time
Establish Responsibilitie
s, Priorities and Objectives
1.Eliminate
unnecessary and
inappropriate activities
2.Plan &
schedule the use of your time weekly
and daily
3.Make
optimum use of your peak energy time
Share the work &
delegate as much as possible
Include room for unexpected
events
Eliminate or reduce as many distractions as
possible
Time Management and Organization Skills for School Improvement Support Liaisons
Setting Priorities – the ABC Method
Priority A – “Must Do” – these are the critical items. Some may fall into this category because of management directives, important job requirements, significant deadlines or opportunities for success or advancement.
Priority B – “Should Do” – these are the items of medium value. Items in this category may contribute to improved performance but are not essential or do not have critical deadlines.
Priority C – “Nice to Do” – this is the lowest value category. While interesting or fun, they should be eliminated, postponed, or scheduled for slack periods.
Time Management and Organization Skills for School Improvement Support Liaisons
Planning Tools
Long Term Planning (over 1 week) :
Action Planning Worksheet Milestone Chart PERT Diagram
Short Term Planning (daily and weekly) :
To Do List
Time Management and Organization Skills for School Improvement Support Liaisons
Activity for Practice
Take 10 minutes to list everything you need to do this week. Use Weekly Planning Worksheet on p. 16.
(Don’t forget to identify the priority of each item on your list.)
Time Management and Organization Skills for School Improvement Support Liaisons
Common Time Wasters
Self-Generated Environmental
Disorganization
Procrastination
Social Interaction
Visitors
Acceptance
Perfectionism
Waiting for Someone
Telephone Calls
Unproductive Meetings
Risk Avoidance Crises
Time Management and Organization Skills for School Improvement Support Liaisons
Dealing with Time-Wasters
Disorganization Organize your records
(develop a filing system) Organize your day
Procrastination Set a deadline Do unpleasant tasks first Set up a reward system Break jobs in small
pieces Arrange for follow up Do it now!
Social Interaction Conference Planner (p.
20)
Acceptance Stick to priorities Learn to say “NO”
Perfectionism Expectations
Risk Avoidance Cost of Error
Time Management and Organization Skills for School Improvement Support Liaisons
Dealing with Time-Wasters (continued)
Phone Calls and Visitors Set a time for networking Limit unnecessary interactions When providing parent
support, keep to the point. Know how to end conversation
without upsetting your caller/visitor.
Mail Distinguish between
information items, action items, items to route to others and items to toss.
Handle each piece of mail once!
Waiting Limit the wait time Use the wait time to
catch up on things (reading, planning etc.)
Meetings Plan what you want to
get out of the meetings Contribute to making
the meetings productive Crises
Contingency planning Emergency Planning
Time Management and Organization Skills for School Improvement Support Liaisons
Take Home Activity
Keep a daily time log (p. 37) for at least a few days in your typical
week (not the PSSA week).
Time Management and Organization Skills for School Improvement Support Liaisons
Three Tests of Time
1. The Test of Necessity – be sure that each activity you are doing is actually necessary. This should help reduce your tasks to the essential elements.
2. The Test of Appropriateness – once essential tasks have been identified, determine who will do them. Sometimes the work can be split with other people. Doing it will share the burden between the members of the team.
3. The Test of Efficiency – Is the way you are doing something the best way to do it? Could doing it differently save you time?
Time Management and Organization Skills for School Improvement Support Liaisons
Getting the Most out of Technology
A simple headset can help you free your hands when talking on the phone
ParentLink can help you send phone messages
Zimbra Calendar can help you keep track of your appointments
Google Groups can help you stay in touch with your parents and community partners
School website can help you share information with your students and parents
Google Docs can help you collaborate
Time Management and Organization Skills for School Improvement Support Liaisons
Questions &
Comments
Thank You for Your Participation and Good Luck!!!
Time Management and Organization Skills for School Improvement Support Liaisons