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Rs. 500/-

OFFICE OF THE DEPUTY COMMISSIONER

CHINIOT

TENDER DOCUMENT

For

PRE-QUALIFICATION OF FIRMS / CONTRACTORS / SUPPLIERS FOR

PROVISION OF DIFFERENT PROCUREMENT / SERVICES TO MEET

THE EMERGENT SITUATION OF FLOOD AND OTHER EMERGENCIES

IN DISTRICT CHINIOT DURING THE FINANCIAL YEAR 2021-22.

Issued to (Name of Organization): __________________________________________

Advertisement Reference No.: ______________________________________________

Supply / Service Area: ____________________________________________________

Address: _______________________________________________________________

_______________________________________________________________________

Contact No.: ____________________________________________________________

Issued on: ________________

DEPUTY COMMISSIONER

CHINIOT

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Pre-Tender Terms & Conditions (for Participation)

1. The pre-qualification process will be governed under Punjab Procurement Rules , 2014

as amended from time to time and instructions of the Government of the Punjab.

2. The Organizations /Firms / Suppliers must ensure that they have submitted all the

required documents indicated in this pre-qualification documents. Proposals received

without supporting / required documents are liable to be rejected.

3. The Organizations / Firms / Suppliersshould have expertise in their relevant field.

4. The Organizations / Firms / Suppliersshould have its own expertise in all respect.

5. The Organizations / Firms / Suppliers should have at-least 03year’s experience in

respective categories for working with reputable clients.

6. Any Firm / Supplier will be pre-qualified for each item separatelty. However, a Firm /

Supplier may apply for all items as per their business setup.

7. Tenders should be submitted on prescribed format with stamp of the Organizations /

Firms / Suppliersotherwise will be rejected.

8. The participants must submit valid NTN certificate, Bank Statement of last 6-Month or

certificate of financial soundness or annual report and list of clients with contact

person (regular and occasional).

9. The financial bids / quotations will be invited from selected / short-listed organizations

as and when desired.

10. This office reserves the rights to accept or reject any or all Organizations / Firms /

Suppliers applied for registration / pre-qualification on the basis of technical grounds

or any other reason without informing them.

11. 5% bid security shall be deposited by the firm at the time of submission of tender

document.

12. Queries of the Firms / Suppliers (if any) for seeking clarification regarding pre-

qualification documents must be received in writing to Procuring Agency / Deputy

Commissioner Office, Chiniot before 23.07.2021 during the officer hours. Any query

received after said date shall not be entertained.

13. The firm / contractor wishing to offer their rates are directed to submit their tenders by

23.07.2021 till 03:00 PM. If no bids are received on 23.07.2021 or bids are cancelled

due to any reason then date of filing the bids will be 24.07.2021 & 26.07.2021.

14. The Committee will open the proposal for pre-qualification for Firms / Bidders as per

given evaluation criteria on the same date at 03:00 PM in the office of undersigned.

Terms & Conditions for Selected / Short-listed Suppliers / Service Providers

1. The pre-qualification / registration status of vendors / service-providers will remain

valid till 30.06.2022or until de-registration which even is earlier.

2. The registered / pre-qualified organizations will be preferred for inviting sealed

financial bids / quotations.

3. The financial quotations / bids should be provided within the specified time period.

4. The rates should inclusive of all applicable taxes whenever financial bid will be

quoted.

5. The rates should also include delivery and installation of relevant items, materials and

accessories and including all means of transportation.

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6. As and when desired depending on the products / services earnest money may be

required on inviting financial bids / quotations.

7. The sealed financial quotations may not be opened in front of bidders.

8. The retention money may be required in case of products / services warranty.

9. Advance payment will be made.

10. Purchase / Work Order will not be changed if prices of supply and other materials will

increase due to inflation or any other factor.

11. The invoice will be processed after completion of work and its satisfaction certificate

by concerned department / office(if required).

12. The payment will be made within 60 days after submission of invoice and receiving

satisfaction certificate from concerned department / office.

13. The delivery Challan should also be submitted for all part deliveries.

14. The task will be undertaken on the receipt of Purchase / Work Order and according to

the specification provided or finally agreed.

15. In case of any change in the specification due to which prices are affected, the same

must be informed to the office of undersigned in advance.

16. The work should be completed within with specified time period after that penalty will

be imposed.

17. Incomplete proposal or those received after deadline date and time will not be

entertained.

18. In case of Tax exemption, Tax Exemption Certificate will be required alongwith

Invoice.

19. Any offernot received against the terms and conditions of the tender enquiry, is liable

to be ignored.

20. The Procuring Agency / Purchaser reserves the right to purchase full or part of the

stores or ignore scrap/cancel any or all the tenders without assigning any reason.

21. In case the Organization / Firm / Supplier fails to execute the contract strictly in

accordance with the terms and conditions laid down in the contract, the security

deposited by him shall be forfeited and the store purchased at his risk and cost.

22. The Procuring Agency / Purchaserreserves the right to claim compensation for the loss

caused by the delay in the delivery of stores.

23. Performance Guarantee @ 10% of total amount will be obtained before issuance of

supply order and will be returned after successful execution of contract subject to the

satisfactory working of all equipments.

24. The Organization / Firm / Supplier will be bound to abide by all rules & regulations /

instructions/directions issued by the Punjab Governments / Special / Technical

Purchase Committee of District Government, Chiniot, in addition to the condition

mentioned in this tender enquiry.

25. All prevailing Taxes are to be paid by the suppliers.

26. Any items found substandard, not functioning properly shall be replaced by the Firm /

Supplier at its own risk and without loss of time.

DEPUTY COMMISSIONER

CHINIOT

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Submission of Proposals

1. Pre-qualification Form given below dully filled by all meansbe submitted to office of

undersigned before due date & time.

2. Undertaking regarding acceptance of all terms & conditions and qualifications listed in

pre-qualification documents have been satisfactory vetted.

3. Copies of NTN, STRN, PST Registration, Professional Tax Certificate PRA Registration

must be attached.

Pre-Qualification Form

Firm / Bidder Name

Firm's Date of Registration

National Tax No.

Sale Tax Registration No.

Officer Address

No. of Employees (List)

Detail of Equipment

Phone No. (Office)

Mobile No.

Email Address

Website

Financial Status of the Firm / Bidder

Firm / Bidder Network / Setup

Firm / Bidder Turn over (Last 05 Year) Year Business Volume

2016-17

2017-18

2018-19

2019-20

2020-21

Detail of Contracts / Assignments / Projects undertaken by the Firm / Bidder

Sr.

No.

Title of Contracts

/ Projects /

Services

General

Descriptions

Volume of

Contract

Year Department /

Organization

Performance

Note: Documentary proof must be attached with proper reference of Contracts /

projects undertaken by the Firm.

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Application / Tender Form

From:

Company Name & Address

To

The Deputy Commissioner, Chiniot.

Subject: PRE-QUALIFICATION OF SUPPLIERS / SERVICE PROVIDER

I / We are interested to register / apply for pre-qualification of our organization

/ firm in the following category (ies) (pleasemark):

Sr.

No.

Tick

Mark Item

Certificate of Proof (if any) – please mention

attached Annex-No.

1 Portraits / Flexes

2 Electricity Equipment’s

3 Sanitary Equipment

4 Furniture / Tentage /

Catering

5 Transport

6 Mosquito Nets

7 Animal Wanda

8 Cooked Food

9 Food Hampers

10 Packing Material

11 Any other item

Company’s Stamp Signature

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SPECIFICATION OF PORTRAITS / FLEXES

Sr.No Name of Item Specification Rate

1 Portraits / Flexes Different Size Per Sq.ft

2 Banner Different Size Per Sq.ft

SPECIFICATIONS OF STEAMER

Sr.

No Name of Item Specification

Rate Per Piece

Including installation

charges

Without installation

charges

1 Steamer without

Frame

2.5x4

3x5

2 Steamer with

Iron Frame

2.5x4

3x5

3 Steamer with

Iron Frame

2.5x4

3x5

SPECIFICATION OF ELECTRICITY EQUIPMENTS

Sr.No Name of Item Specification Rate

1 Wire

Single Pair (Copper)

Double Pair (Copper)

3/29 (Copper)

7/29 (Copper)

7/52 (Copper)

7/36 (Copper)

7/44 (Copper)

2 LED (Bulbs)

12 Watt

18 Watt

24 Watt

40 Watt

3 Torch / Search Light with 4 to 6

hours back-up

5 Watt

10 Watt

15 Watt

20 Watt

50 Watt

SPECIFICATION OF SANITARY EQUIPMENT

Sr.No Name of Item Specification Rate

1 Temporary toilets with allied equipment Fiber (4x3)

Fiber (5x3)

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GENERATOR RENTAL BASED

Sr. No Name of Item Specification Rate per Day

With POL Without POL

1 Generator

3-KV

5-KV

15-KV

25-KV

50-KV

2 Water Pump with boring

and installation Charges

1500-Watt

2000-Watt

3 De-watering Set

20 HP Peter Engine

coupled with 8x8

Sludge Pump including

all accessories.

SPECIFICATION OF FURNITURE / TENTAGE/CATERING

Sr. No Name of Catering Specification Rate

1 Canopy 30x30 Per Day

45x45 Per Day

2 Tent (VIP) 15x15 Per Day

3 Jhalar (VIP) 2x15 Per Day

4 Kanaat (VIP) 15x7 Per Day

15x8 Per Day

5 Carpet 5x8 Per Day

6x20 Per Day

6 Darri 6x9 Per Day

10x12 Per Day

7 Chair (Parachute) Per Day

8 Chair (Foam) Per Day

9 Chair (Plastic) Per Day

10 Sofa

Single Seater Per Day

Double Seater Per Day

Three Seater Per day

11 Stage Table / Phattay 3x6x1.5 Per Day

12 Dining Table (Round) Per Day

13 Water Stall / Water Tank 10-Ltr Per Day

20-Ltr Per Day

14 Glass (Steel) Per Day

15 Glass (Shisha) Per Day

16 Plate Plastic (Rice) Per Day

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Sr. No Name of Catering Specification Rate

17 Plate Plastic (Salan) Per Day

18 Spoons (Small for Rice) Per Day

19 Spoons (Big for Salan Bowl) Per Day

20 Dish Plastic (Rice) with Spoon Per Day

21 Bowl (Salan) Per Day

22 Pedestal Fan Per Day

23 Air Cooler Per Day

24 Sound system Per Day

25 Electric Heater Per Day

26 Gas Heater Per Day

27 Iron Barrier

10x4

15x4

20x4

28 Hand Sanitizer

250 ML

500 ML

1000 ML

29 Mask N-95 Per Piece

30 Mask (Surgical) Box of 50 Pieces

31 Lime Stone (Choona) Per KG

SPECIFICATIONS OF FOOD HAMPER

Sr.

No. Items Quality

Quantity

(Nos.) Rate

1 Sugar A Grade, as per specification given in bidding

documents 2-Kg

2 Dal

Channa

A Grade, Grains shall be free from dust, Mycotoxins,

Mud Balls, infected by insects or broken 1-Kg

3 Dal Mong

(washed)

A Grade, Grains shall be free from dust, Mycotoxins,

Mud Balls, infected by insects or broken 1-Kg

4 Dal

Masoor

A Grade, Grains shall be free from dust, Mycotoxin,

Mud Balls, infected by insects or broken 1-Kg

5 Roasted

Channa

A Grade, Grains shall be free from dust, Mycotoxin,

Mud Balls, infected by insects or broken 500-Grms

6 Mixed

Pickle A Grade (in patent registered jar) 500-Grms

7 Ghee A Grade, Equivalent to Dalda, Habib and Kashmir’s

specifications 2-Kg

8 Rice A Grade, Grains shall be free from dust, Mycotoxin,

Mud Balls, infected by insects or broken 2-Kg

8 Salt Iodized Salt equivalent to National’s specifications 800-Grms

9 Red Chilli

(Powdered) Equivalent to National’s specifications 200-Grms

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Sr.

No. Items Quality

Quantity

(Nos.) Rate

10 Turmeric

Powder Equivalent to National’s specifications 50-Grms

11 Dry Milk Equivalent to “NEEDO” Nestle’s specifications 400-Grms

12 Tea Equivalent to Lipton’s specifications 190-Grms

13

Fire

Lighter

with Light

A Grade, as per specification given in bidding

documents 1-No.

14 Rice

Particulars

10-Kg / 20-Kg

Basmati

Broken Ratio

Length

Fitness

Cleanliness

Packing

15 Wheat

Flour

Fine

10-Kg / 20-Kg

Maida

Bran

Packing

16 Packing

Material

All pulses, rice & sugar shall be packed in “Food Grade / Virgin

Grade” poly bag sealed with sealer, Ghee shall be packed in a poly

bag separately, duly sealed with sealer, All branded items shall be

provided in original manufacturer’s packing. All packed items shall be

packed in a large poly bag / carton. (Poly bag containing all times

shall be packed in a Cardboard Box provided by PDMA, Punjab). All

company packed items which have less than 70% shelf life will not

be acceptable.

17 Any Other item required as per situation

SPECIFICATIONS OF VEHICLES

Sr.

No. Vehicles Specification

Rent per Day

with Fuel

Rent per Day

without Fuel

1

Hi-ace type Van

Low Roof

High Roof

2 Bus / Coaster

(Non-AC)

29 Seater

45 Seater

65 Seater

3 Bus / Coaster

(AC)

29 Seater

45 Seater

65 Seater

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Sr.

No. Vehicles Specification

Rent per Day

with Fuel

Rent per Day

without Fuel

4 Motor Car 1300 CC

5 Motor Car 1000 CC

6 Fortuner SUV Car

7 Parado SUV Car

8 Land Cruiser SUV Car

9 Truck / Dumper 10 Wheeler / 20 ft Length

10 Mazda / Mini Truck 06 Wheeler / 16 ft Length

11 Bedford Truck 06 Wheeler / 14 ft Length

12 Master Dalla 12 ft Length

13 ShehzorDalla 09 ft Length

14 Double Cabin Dalla 4x4

15 Single Cabin Dalla 2x4

16 Suzuki Pick-up 06 ft Length

17 QingQiRikshaw 3-Wheeler

18 QingQi Loader 3-Wheeler

Excavator Crawler / Wheel

Shovel Loader

19 Bulldozer

20 Road Roller

21 Tractor

50 HP

60 HP

75 HP

22 Tractor with Front &

Rear blade

50 HP

60 HP

75 HP

23 Tractor with Trolley

(14x3 ft)

50 HP

60 HP

75 HP

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SPECIFICATION OF COOKED FOOD ITEMS

Sr.

No. Name of Company Specification Rate

1

Deg Rice (Chicken Pulao)

8-Kg Rice with 5-Kg Chicken

10-Kg Rice with 7-Kg Chicken

12-Kg Rice with 9-Kg Chicken

2 Deg Rice (ChannaPulao)

8-Kg with standard specification

10- Kg with standard specification

12- Kg with standard specification

3 Chicken Biryani

8-Kg Rice with 5-Kg Chicken

10-Kg Rice with 7-Kg Chicken

12-Kg Rice with 9-Kg Chicken

4 Chicken Qorma

8-Kg

10-Kg

12-Kg

5 Mutton Qorma

8-Kg

10-Kg

14-Kg

6 Beef Qorma

8-Kg

10-Kg

14-Kg

5 Chicken Haleem Deg Chany 5-Kg, Dal Mash 2-Kg, Dal

Masoor 2-Kg, Chicken 8-Kg

6 White Chany Deg 10 Kg

7 Kheer Per Kg

8 Raita Per Kg

9 Vegetable Salad Per Kg

10 Roti (Desi Atta) 100-Gram

11 Naan (Plain)

12 Naan (Roghni)

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SPECIFICATION OF WATER / MILK

Sr. No. Name of Item Specification ½ Ltr Bottle 1 Ltr Bottle

1 Tetra Pack Milk

Nestle Brand

Olper or any other

equallent specification

Name of Item Specification ½ Ltr Bottle 1.5Ltr Bottle

2 Mineral Water

Nestle

Dasani

Gourmet

Kinley

Aquafina

SPECIFICATION OF CATERING ITEMS

Sr. No Name of Item Rate per Piece

1 Disposable plates (Rice)

2 Disposable spoons

3 Disposable glasses

SPECIFICATIONS OF MOSQUITO NETS

Sr.No Name of Item Rate per Piece

1 Mosquito Nets

SPECIFICATIONS OF ANIMAL WANDA

Sr. No Name of Item Specification Rate per Bag

1 Animal Wanda 40-Kg