Office of the Registrar“Past – Present – Future”

Administrator’s Forum: December 6, 2011

Past – Present – Future

“At the final trustee meeting of the year, on December 31, 1918, Lovett recommended that the university authorize the appointment of a dean (who would have “oversight of the attendance, conduct, and discipline of students”), a registrar (for the keeping of all student records), and a bursar (for the oversight of the business and material equipment, as well as the discharging of the duties of a purchasing agent for all departments”).”

Boles, John B., University Builder, pages 157-158

Past – Present – Future

“The trustees quickly accepted these recommendations, and at the February 26, 1919 meeting, Lovett asked confirmations of his candidates for each position: Robert Granville Caldwell as dean, Samuel G. McCann as registrar, and John T. McCants as bursar. Each would serve for years and become beloved by students and alumni.” “This trio of advisors – the dean, the registrar, and the bursar – in trusted concert with Lovett essentially governed Rice for the next two decades.”

Boles, John B., University Builder, page 158

Past – Present – Future

Samuel Glen McCann First registrar (1919-1954) First director of admissions (1954-1958) A founder and first president of the Association of Rice Alumni

“In a memorable retirement message, entitled “Once In A While”, Mr. McCann told Alumni that only “once in a while” was a great institution created. He charged them to be custodians of Rice University and help keep it on the proper course toward greatness.”

McCann obituary, Sallyport, May 1962

Past – Present – Future

The Office of the Registrar (OTR) is the official university steward of student academic records on behalf of students and the Rice University community.

The OTR supports the instructional and student progress endeavors of the university by providing quality services to:

Students (current and former) Faculty and Instructors Academic and Administrative Departments Alumni the Public

Services Provided by OTR:

Academic record creation and maintenance Student registration Grade processing and recording Official transcript issuance Enrollment and degree verification Transfer credit articulation Veterans certification Student athlete academic process monitoring Certification of degree requirements Monitoring of academic policies

Services Provided by OTR:

Creation, maintenance and publication of the Course Catalog and Schedule of Courses Course scheduling Classroom assignments Final examination scheduling Coordination of course & instructor evaluations Dissemination of accurate, timely and complete students data information Service on university committees

Student Records:

1912 – 1983: Permanent Record Cards (PRCs) 1983 – 1999: PRIME (electronic SIS) 2000 – 2004: Exeter SIS 2004 – present: BANNER

Goal to Move to ONE Electronic Student System All PRCs have been electronically imaged (OnBase) Exeter (2000-04) records migrated to BANNER PRIME (1983-99) data being migrated to BANNER (ongoing)

Fall Semester Enrollments

New First-Time (UG) Matriculants (last 10 years)

Year 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011

New UG 659 700 717 726 722 716 742 789 894 949 1000

Total 659 700 717 726 722 716 742 789 894 949 1000

* Office of Admissions / Office of the Registrar

Fall Semester Enrollments

Fall Enrollment Count (last 10 years)

Year 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011

UG* 2728 2771 2857 2933 2988 2995 3001 3102 3279 3485 3708

GR 1639 1862 1948 1922 1983 2013 2144 2237 2277 2275 2374

Total 4367 4633 4805 4855 4971 5008 5145 5339 5556 5760 6082

*Undergraduate Professional (UP) students included in the UG numbers

Fall Semester Enrollments

2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 20110

1000

2000

3000

4000

5000

6000

7000

Fall Enrollment Count(last 10 years)

UG GR

Total

Fall Course Sections / Course Enrollments

Fall Course Sections & Course Enrollments Count (last 10 years)

Year 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011

Section 1299 1375 1431 1546 1619 1739 1837 1841 1938 1954 2148

Enrollments

22963 25194 26326 26293 27002 26018 27723 29914 31137 31310 35528

*Sections counted have a minimum enrollment of 1 student

Fall Course Sections / Course Enrollments

2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 20110

5000

10000

15000

20000

25000

30000

35000

40000

Total Course Enrollments

# of Offered Sections

Classroom Inventory: General Purpose OTR-Scheduled

Classroom Utilization (Fall 2011)

8:00

am

9:00

am

10:0

0am

11:0

0am

12:0

0pm

1:00

pm

2:00

pm

3:00

pm

4:00

pm

5:00

pm

8:00

am

9:15

am

10:5

0am

12:1

5pm

1:00

pm

2:30

pm

4:00

pm0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

5%

62%

81%85%

13%

71%

58%

44%

31%

19%

0.0759493670886076

0.721518987341772

0.848101265822785

0.0384615384615385

0.743589743589744

0.730769230769231

0.397435897435897Monday

Tuesday

Usa

ge

Rat

e

Excluded from calculation are rooms which have very low faculty desirability and rarely contain classes: 11 classrooms in residential colleges, 5 rooms with no AV systems; two rooms in Tudor, and one room at Gibbs

Past – Present – Future

Introduction of New Web-Based Tool for Online Submission of Course Catalog, Schedule of Courses

Broader Rollout of ESTHER Waitlist Function

Further Emphasis on Classroom Utilization, inc “2/3rds Rule”

Building of Rice Curriculum into BANNER (tentative)

Past – Present – Future

“Ask the Expert” (February 1, 2012)The Office of the Registrar

OTR Staff: Ellen Everett, Senior Associate Registrar

Ana Bernard, Transcript and Verification Analyst

Alicia Bradley, Student Records Analyst

Cynthia Chavez, Staff Assistant-Customer Service

Pat Croes, Associate Registrar

Chris Higgins, Classroom and Scheduling Manager

Christopher Jones, Transfer Credit Specialist

Darlene Judd, Registration Assistant

John Martinez, Catalog and Scheduling Assistant

Debra Roberts, Assistant Registrar

Shar-Lee Shandera, Student Records Analyst

Katie Steele, Executive Assistant

QuestionsPlease Ask Us!

www.rice.edu/registrar (Web)

713-348-4999 (Phone)

registrar@rice.edu (E-mail)