Minutes: Regular Park Board Meeting March 11, 2020 Page 1 OFFICIAL PROCEEDINGS OF A REGULAR MEETING OF THE BOARD OF TRUSTEES OF THE PLEASURE DRIVEWAY AND PARK DISTRICT OF PEORIA, ILLINOIS, HELD AT 6:00 P.M., MARCH 11, 2020 AT THE NOBLE CENTER FOR PARK DISTRICT ADMINISTRATION, 1125 WEST LAKE AVENUE, PEORIA, ILLINOIS. TRUSTEES PRESENT: Trustees Cassidy, Harant, Petty, Williams, Vice President Ryan, and President Johnson. TRUSTEES ABSENT: Trustee Snowden. STAFF PRESENT: Executive Director Emily Cahill, Attorney Bill Streeter, Attorney Kevin Day, Brent Wheeler, Karrie Ross, Matt Freeman, Becky Fredrickson, Matt Majors, JD Russell, Meg Boyich, Kadar Heffner, Mike Friberg, Scott Loftus, Nick Conrad, Willie Howe, Nicole Staley, Trish Blattenberger, and Board Secretary Carley Allensworth. 1) CALL TO ORDER President Johnson presided and called the meeting to order at 6:03 p.m. 2) ROLL CALL 3) MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE All stood for a moment of silence and recited the Pledge of Allegiance. 4) PUBLIC HEARING RE: 2020 COMBINED BUDGET AND APPROPRIATION ORDINANCE At the appointed time, Matthew Ryan moved to recess the regular meeting and convene into public hearing regarding the 2020 Combined Budget and Appropriation Ordinance, to receive public input. Motion seconded by Jacqueline Petty and carried on the following roll call vote: Joseph Cassidy, Joyce Harant, Jacqueline Petty, Mic Williams, Matthew Ryan, Robert Johnson. (Results: 6 Ayes; 0 Nays) President Johnson declared the public hearing in session at 6:05 p.m. and opened the floor for public comment regarding the proposed 2020 Budget and Appropriation Ordinance. No public comment either written or oral was received. Adjourn Public Hearing Reconvene Regular Meeting:
Transcript
Minutes: Regular Park Board Meeting March 11, 2020
Page 1
OFFICIAL PROCEEDINGS OF A REGULAR MEETING OF THE BOARD OF TRUSTEES OF THE PLEASURE DRIVEWAY AND PARK DISTRICT OF PEORIA, ILLINOIS, HELD AT 6:00 P.M., MARCH 11, 2020 AT THE NOBLE CENTER FOR PARK DISTRICT ADMINISTRATION, 1125 WEST LAKE AVENUE, PEORIA, ILLINOIS. TRUSTEES PRESENT: Trustees Cassidy, Harant, Petty, Williams, Vice President Ryan, and
President Johnson. TRUSTEES ABSENT: Trustee Snowden. STAFF PRESENT: Executive Director Emily Cahill, Attorney Bill Streeter, Attorney
Kevin Day, Brent Wheeler, Karrie Ross, Matt Freeman, Becky Fredrickson, Matt Majors, JD Russell, Meg Boyich, Kadar Heffner, Mike Friberg, Scott Loftus, Nick Conrad, Willie Howe, Nicole Staley, Trish Blattenberger, and Board Secretary Carley Allensworth.
1) CALL TO ORDER
President Johnson presided and called the meeting to order at 6:03 p.m. 2) ROLL CALL 3) MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE
All stood for a moment of silence and recited the Pledge of Allegiance. 4) PUBLIC HEARING RE: 2020 COMBINED BUDGET AND APPROPRIATION ORDINANCE
At the appointed time, Matthew Ryan moved to recess the regular meeting and convene into public hearing regarding the 2020 Combined Budget and Appropriation Ordinance, to receive public input. Motion seconded by Jacqueline Petty and carried on the following roll call vote: Joseph Cassidy, Joyce Harant, Jacqueline Petty, Mic Williams, Matthew Ryan, Robert Johnson. (Results: 6 Ayes; 0 Nays) President Johnson declared the public hearing in session at 6:05 p.m. and opened the floor for public comment regarding the proposed 2020 Budget and Appropriation Ordinance. No public comment either written or oral was received.
Adjourn Public Hearing Reconvene Regular Meeting:
Minutes: Regular Park Board Meeting March 11, 2020
Page 2
Jacqueline Petty moved to adjourn the public hearing and reconvene the regular meeting of the Board of Trustees. Motion seconded by Mic Williams and carried on the following roll call vote: Joseph Cassidy, Joyce Harant, Jacqueline Petty, Mic Williams, Matthew Ryan, Robert Johnson. (Results: 6 Ayes; 0 Nays)
5) MINUTES:
5.A Approval of Minutes of February 26, 2020
Joseph Cassidy MOVED TO approve the minutes of February 26, 2020. Motion seconded by Mic Williams and carried on unanimous voice vote. (Results: 6 Ayes; 0 Nays)
6) STAFF REPORTS:
6.A Executive Director's Weekly Updates of February 25 & March 3, 2020
Executive Director Cahill presented the Executive Director’s Weekly Updates of February 25 & March 3, 2020. Ms. Cahill also noted that President Johnson had been featured in the Illinois Association of Park Districts’ Legends Video Series, which is available on YouTube. Executive Director Cahill also presented Trustee Petty with a plaque from the Illinois Association of Park Districts honoring her many years of service as a Trustee.
6.B Planning Division Monthly Report
Superintendent Becky Fredrickson presented the planning division monthly report for February 2020.
6.C Parks Division Monthly Report
Superintendent Matt Freeman presented the parks division monthly report for January 2020.
Trustee Petty asked what the “A” on the report indicates. Staff stated that letter auto populates but that they will look into it and see if there is a specific meaning behind the numbering on the report.
Minutes: Regular Park Board Meeting March 11, 2020
Page 3
7) COMMITTEE REPORTS:
7.A Finance Committee: Approval of Accounts Payable TRUSTEE HARANT REPORTED THE FINANCE COMMITTEE HAD EXAMINED THE BILLS AND MOVED THAT THE PRESIDENT AND SECRETARY BE AUTHORIZED TO ISSUE ORDERS ON THE TREASURER FOR THE SEVERAL AMOUNTS:
Peoria Park District Thursday, March 5, 2020 GENERAL 319,998.95 RECREATION 86,562.77 LIABILITY 546.78 MUSEUM 3,046.03 POLICE 2,511.44 BONDED PROJECTS 25,652.39 RIVERFRONT EVENTS 7,746.58 GOLF 23,787.15 HISRA 3,374.07 RIVERPLEX 27,293.53 TOTAL PAYABLES $500,519.69 PAYROLL #5 $411,028.38
Joyce Harant MOVED TO approve the accounts payable and payroll. Motion seconded by Jacqueline Petty and carried on unanimous voice vote. (Results: 6 Ayes; 0 Nays)
8) NEW BUSINESS:
8.A Update on Logan Gardens Project
Dwayne Harris was unable to attend the Board meeting so staff would like to defer this presentation to a future meeting date.
8.B Presentation and Adoption of 2020 Combined Budget & Appropriations
Ordinance
Attorney Streeter gave an overview of the purpose for the budget and appropriations ordinance. The district must take certain steps by state law before it can levy taxes. During the first quarter of each fiscal year the Park Board is required under the Illinois Park District Code to approve a combined
Minutes: Regular Park Board Meeting March 11, 2020
Page 4
budget and appropriation ordinance. By state law this ordinance must be passed and filed with the county clerk. The combined annual budget and appropriation ordinance appropriates the monies that are necessary to cover projected expenses and liabilities the district may incur in its current budget year. This ordinance has been available for public inspection for 30 days and up until tonight’s public hearing. Proper notice of the hearing has been published in the local newspaper. The budget included in the ordinance, which is over 50 pages in length, contains estimated maximum amounts that could conceivably be spent during the fiscal year, if sufficient funds were available, a statement of cash on hand at the beginning of the fiscal year, a statement of estimated cash expected to be on hand at the end of the year, and estimated revenues anticipated to be received by the District during the fiscal year from all sources. The ordinance sets upper limits on both revenues and expenditures that could occur in the fiscal year if sufficient funds were available. The estimated budget figures have been provided by Superintendent Ross and her staff. The document has been reviewed by Executive Director Cahill and Attorney Streeter. Secretary Allensworth has prepared the final document for presentation. This document is similar to prior years. Mic Williams moved to waive the reading of the ordinance and adopt the 2020 budget and appropriation ordinance as presented. Motion seconded by Joyce Harant and carried on the following roll call vote: Joseph Cassidy, Joyce Harant, Jacqueline Petty, Mic Williams, Matthew Ryan, Robert Johnson. (Results: 6 Ayes; 0 Nays) TOTAL ESTIMATED FUND EXPENDITURES SUMMARY:
FOR THE PURPOSE OF THE AUDIT FUND OF THE PLEASURE DRIVEWAY AND
PARK DISTRICT OF PEORIA, ILLINOIS, FOR THE CALENDAR YEAR BEGINNING
JANUARY 1, 2020 AND ENDING DECEMBER 31, 2020 IN THE AMOUNT OF
$64,000.
* * * * * *
FOR THE PURPOSE OF PAYING INTEREST AND RETIRING GENERAL OBLIGATION BONDS OF THE PLEASURE DRIVEWAY AND PARK DISTRICT OF PEORIA, ILLINOIS, FOR THE CALENDAR YEAR BEGINNING JANUARY 1, 2020 AND ENDING DECEMBER 31, 2020 IN THE AMOUNT OF $5,828,820.
* * * * * *
Minutes: Regular Park Board Meeting March 11, 2020
Page 5
FOR FEDERAL SOCIAL SECURITY INSURANCE PROGRAM PURPOSES OF THE PLEASURE DRIVEWAY AND PARK DISTRICT OF PEORIA, ILLINOIS, FOR THE CALENDAR YEAR BEGINNING JANUARY 1, 2020 AND ENDING DECEMBER 31, 2020 IN THE AMOUNT OF $1,215,000.
* * * * * *
FOR CORPORATE PURPOSES OF THE PLEASURE DRIVEWAY AND PARK DISTRICT OF PEORIA, ILLINOIS, FOR THE CALENDAR YEAR BEGINNING JANUARY 1, 2020 AND ENDING DECEMBER 31, 2020 N THE AMOUNT OF $32,135,775.
* * * * * *
FOR ILLINOIS MUNICIPAL RETIREMENT FUND PURPOSES OF THE PLEASURE
DRIVEWAY AND PARK DISTRICT OF PEORIA, ILLINOIS, FOR THE CALENDAR
YEAR BEGINNING JANUARY 1, 2020 AND ENDING DECEMBER 31, 2020 IN
THE AMOUNT OF $1,127,500.
* * * * * *
FOR THE PURPOSE OF FUNDING THE DISTRICT’S SHARE OF EXPENSES
PROVIDING FOR THE ESTABLISHMENT, MAINTENANCE AND MANAGEMENT
OF JOINT RECREATIONAL PROGRAMS FOR THE HANDICAPPED UNDER THE
JOINT PROGRAM AGREEMENT OF THE PLEASURE DRIVEWAY AND ARK
DISTRICT OF PEORIA, ILLINOIS, FOR THE CALENDAR YEAR BEGINNING
JANUARY 1, 2020 AND ENDING DECEMBER 31, 2020 IN THE AMOUNT OF
$1,753,945.
* * * * * *
FOR LIABILITY PURPOSES OF THE PLEASURE DRIVEWAY AND PARK DISTRICT OF PEORIA, ILLINOIS, FOR THE CALENDAR YEAR BEGINNING JANUARY 1, 2020 AND ENDING DECEMBER 31, 2020 IN THE AMOUNT OF $839,297.
* * * * * *
FOR THE PURPOSE OF THE PLANNING, ESTABLISHING AND MAINTAINING OF THE MUNICIPAL RECREATION PROGRAM WITHIN THE BOUNDARIES OF THE PLEASURE DRIVEWAY AND PARK DISTRICT OF PEORIA, ILLINOIS, FOR THE CALENDAR YEAR
Minutes: Regular Park Board Meeting March 11, 2020
Page 6
BEGINNING JANUARY 1, 2020 AND ENDING DECEMBER 31, 2020 IN THE AMOUNT OF $24,961,913.
* * * * * *
FOR MUSEUM PURPOSES OF THE PLEASURE DRIVEWAY AND PARK DISTRICT OF PEORIA, ILLINOIS, FOR THE CALENDAR YEAR BEGINNING JANUARY 1, 2020 AND ENDING DECEMBER 31, 2020 IN THE AMOUNT OF $2,346,001.
* * * * * *
FOR THE PURPOSE OF CONSTRUCTING, MAINTAINING, PAVING AND LIGHTING STREETS AND ROADWAYS OF THE PLEASURE DRIVEWAY AND PARK DISTRICT OF PEORIA, ILLINOIS, FOR THE CALENDAR YEAR BEGINNING JANUARY 1, 2020 AND ENDING DECEMBER 31, 2020 IN THE AMOUNT OF $111,000.
* * * * * *
FOR PARK POLICE FORCE PURPOSES OF THE PLEASURE DRIVEWAY AND PARK DISTRICT OF PEORIA, ILLINOIS, FOR THE CALENDAR YEAR BEGINNING JANUARY 1, 2020 AND ENDING DECEMBER 31, 2020 IN THE AMOUNT OF $693,166.
* * * * * *
FOR THE PURPOSE OF MAINTENANCE, REPAIR AND OPERATION OF RECREATION CENTERS AND PLANNING, ESTABLISHING AND MAINTAINING RECREATIONAL PROGRAMS BY THE PLEASURE DRIVEWAY AND PARK DISTRICT OF PEORIA, ILLINOIS, FOR THE CALENDAR YEAR BEGINNING JANUARY 1, 2020 AND ENDING DECEMBER 31, 2020 IN THE AMOUNT OF $1,622,217.
* * * * * *
FOR THE PURPOSE OF NEW PROJECTS, MAINTENANCE AND REPAIR TO BE PAID FROM THE TAX LEVIED BY AUTHORITY OF THE REFERENDA OF THE ELECTORS OF THE PLEASURE DRIVEWAY AND PARK DISTRICT OF PEORIA, ILLINOIS, FOR THE CALENDAR YEAR BEGINNING JANUARY 1, 2020 AND ENDING DECEMBER 31, 2020 IN THE AMOUNT OF $10,540,746.
* * * * * *
Minutes: Regular Park Board Meeting March 11, 2020
Page 7
FOR WORKERS COMPENSATION AND UNEMPLOYMENT INSURANCE
PURPOSES OF THE PLEASURE DRIVEWAY AND PARK DISTRICT OF PEORIA,
ILLINOIS, FOR THE CALENDAR YEAR BEGINNING JANUARY 1, 2020 AND
ENDING DECEMBER 31, 2020 IN THE AMOUNT OF $698,122.
* * * * *
TOTAL ESTIMATED REVENUES SUMMARY:
ESTIMATE OF CASH ON HAND AT BEGINNING OF FISCAL YEAR IS EXPECTED
TO BE $19,511,661.
ESTIMATE OF THE EXPECTED CASH TO BE RECEIVED DURING THE YEAR
FROM ALL SOURCES IS $58,130,929.
ESTIMATE OF EXPENDITURES CONTEMPLATED FOR THE YEAR IS
$83,937,502.
ESTIMATE OF CASH EXPECTED TO BE ON HAND AT THE END OF THE YEAR IS
$12,655,200.
ESTIMATE OF THE AMOUNT OF TAXES TO BE RECEIVED DURING THE YEAR
IS $18,794,912.
PRESIDENT JOHNSON DECLARED THE ORDINANCE ADOPTED.
8.C Approval of Ordinance No. 382 Adding Sections 23 and 24 (Access to Rock Island Greenway) to the Conduct Ordinance of the Pleasure Driveway and Park District of Peoria
Matthew Ryan MOVED TO adopt Ordinance No. 382 Adding Sections 23 and 24 (Access to Rock Island Greenway) to the Conduct Ordinance of the Pleasure Driveway and Park District of Peoria. Motion seconded by Joseph Cassidy and carried on the following roll call vote: Joseph Cassidy, Joyce Harant, Jacqueline Petty, Mic Williams, Matthew Ryan, Robert Johnson. (Results: 6 Ayes; 0 Nays)
8.D Approval of Request for Memorial Bench on Grandviiew Drive
Trustee Petty asked how more spots are left in that area. Staff stated that they believe there are a total of 3 spots left.
Minutes: Regular Park Board Meeting March 11, 2020
Page 8
Trustee Williams asked how many total memorial benches exist. Staff will find that information and report back.
Joseph Cassidy MOVED TO approve the request for a memorial bench on Grandview Drive. Motion seconded by Joyce Harant and carried on unanimous voice vote. (Results: 6 Ayes; 0 Nays)
8.E Approval of Proposal for Emergency Waterline Improvement at Kellogg
Golf Course
Matthew Ryan MOVED TO approve the proposal for emergency waterline improvement at Kellogg Golf Course. Motion seconded by Jacqueline Petty and carried on unanimous voice vote. (Results: 6 Ayes; 0 Nays)
8.F Approval of Easement for Kellogg Golf Course Waterline
Joseph Cassidy MOVED TO approve the easement for Kellogg Golf Course waterline. Motion seconded by Matthew Ryan and carried on unanimous voice vote. (Results: 6 Ayes; 0 Nays)
8.G Approval of Pre-Travel Expenses for President Johnson's Attendance at
IAPD Committee Meeting
Jacqueline Petty MOVED TO approve the pre-travel expenses for President Johnson's Attendance at IAPD Committee Meeting. Motion seconded by Joyce Harant and carried on unanimous voice vote. (Results: 6 Ayes; 0 Nays)
9) CALENDAR OF CONSENT ITEMS: Trustee Petty requested that Agenda Item 9.D be
pulled from the Calendar of Consent.
9.A Request for Use of Bradley Park for Wrestling Event on Saturday, June 27, 2020
Joyce Harant MOVED TO approve the request for use of Bradley Park for Wrestling Event on Saturday, June 27, 2020. Motion seconded by Mic Williams and carried on unanimous. (Results: 6 Ayes; 0 Nays)
9.B Request for Use of Grandview Drive for Strides of Justice 5K on September
26, 2020
Minutes: Regular Park Board Meeting March 11, 2020
Page 9
Joyce Harant MOVED TO approve the request for use of Grandview Drive for Strides of Justice 5K on September 26, 2020. Motion seconded by Mic Williams and carried on unanimous. (Results: 6 Ayes; 0 Nays)
9.C Request for Use of Glen Oak Park for Springdale Mother’s Day Weekend 5k
Walk/Run on May 9, 2020
Joyce Harant MOVED TO approve the request for use of Glen Oak Park for Springdale Mother’s Day Weekend 5k Walk/Run on May 9, 2020. Motion seconded by Mic Williams and carried on unanimous. (Results: 6 Ayes; 0 Nays)
9.D Engineering Proposal: Donovan Storage Building
Trustee Petty asked if this engineering firm is minority owned. Staff stated that this firm is not minority owned. Trustee Petty asked about the minority engineers in the Peoria area. Staff
stated that Infrastructure Engineering, Inc. is a minority owned engineering
firm in the area and that the District uses that company for other projects.
Jacqueline Petty MOVED TO approve the engineering proposal for a Donovan storage building. Motion seconded by Joseph Cassidy and carried on unanimous voice vote. (Results: 6 Ayes; 0 Nays)
9.E Contract Purchase: Heavy Equipment Dump Truck
Joyce Harant MOVED TO approve the contract purchase for a heavy equipment dump truck. Motion seconded by Mic Williams and carried on unanimous. (Results: 6 Ayes; 0 Nays)
9.F Bid: Fire Extinguisher Servicing
Joyce Harant MOVED TO approve the bid for fire extinguisher servicing. Motion seconded by Mic Williams and carried on unanimous. (Results: 6 Ayes; 0 Nays)
9.G Ratification of Phone Poll of December 23, 2019 for Approval of Accounts
Payable
Minutes: Regular Park Board Meeting March 11, 2020
Page 10
Joyce Harant MOVED TO ratify the phone poll of December 23, 2019 for approval of accounts payable. Motion seconded by Mic Williams and carried on unanimous. (Results: 6 Ayes; 0 Nays)
9.H Ratification of Phone Poll of January 10, 2020 for Approval of Request for
Use of Noble Center Joyce Harant MOVED TO ratify the phone poll of January 10, 2020 for approval of request for use of the Noble Center. Motion seconded by Mic Williams and carried on unanimous. (Results: 6 Ayes; 0 Nays)
9.I Ratification of Phone Poll of March 6, 2020 for Approval of Concessions
Agreement
Joyce Harant MOVED TO ratify the phone poll of March 6, 2020 for approval of concessions agreement. Motion seconded by Mic Williams and carried on unanimous. (Results: 6 Ayes; 0 Nays)
10) PENDING BUSINESS: None. 11) CITIZEN REQUEST TO ADDRESS THE BOARD: None. 12) COMMUNICATIONS:
Communications were received as submitted. 13) OTHER BUSINESS: 14) ADJOURNMENT
At 6:21 p.m., Jacqueline Petty MOVED TO adjourn. Motion seconded by Joseph Cassidy and carried on a unanimous voice vote. (Results: 6 Ayes; 0 Nays)
__________________________________________ Carley M. Allensworth, Secretary of the Board
Peoria Park District Park Board Meeting
Wednesday, March 11, 2020
Call to Order
Roll Call
Moment of Silence and Pledge of Allegiance
Public Hearing for 2020 Combined Budget and
Appropriation Ordinance
Minutes
February 26, 2020
Staff Reports
• Executive Director’s Weekly Updates• Planning Division – February 2020• Parks Division – January 2020
Committee Reports
Finance Committee: Approval of Accounts Payable
New Business
NEW BUSINESS
•Update on Logan Gardens project
NEW BUSINESS
• Presentation and Adoption of 2020 Combined Budget and Appropriations Ordinance
• Adoption
NEW BUSINESS
•Adoption of Ordinance No. 382 Adding Sections 23 and 24 (Access to Rock Island Greenway) to the Conduct Ordinance of the Pleasure Driveway and Park District of Peoria• Adoption
NEW BUSINESS
• Approval of Request for Memorial Bench on Grand View Drive• Approval
NEW BUSINESS
•Approval of Proposal for Emergency Waterline Improvement at Kellogg Golf Course• Approval
NEW BUSINESS
•Approval of Easement for Kellogg Golf Course Waterline• Approval
NEW BUSINESS
•Approval of Pre-Travel Expenses for President Johnson’s Attendance at IAPD Committee Meeting• Approval
