PA Damage Assessment 1

OHIO EMA DISASTER RECOVERY BRANCH(DRB)

Public Assistance StaffLaura Adcock (614) 799-3669, ladcockScott King (614) 799-3668, seking

Branch ChiefGreg Keller (614) 799-3669, gkeller

Note: All emails end @dps.state.oh.us

http://www.ema.ohio.gov/recovery.asp

INTRODUCTION TO DAMAGE ASSESSMENT

What is it?The systematic process of determining and appraising the extent of loss, suffering, and/or harm to a community.Can assist in directing response activities because it can highlight high impact areasDetermines the who, what, where, when and how

Who does is it?

Damage Assessment Teams – Should be part of EOC staffing and should have a team for private and public assessmentsLocal governmentsState – Technical assistance and verificationFederal (FEMA/SBA) - Verification

INTRODUCTION TO DAMAGE ASSESSMENT, cont.

INTRODUCTION TO DAMAGE ASSESSMENT, cont.

When is it done?

As soon as possible after the event (within 12 to 36 hours). Generally, damage assessment for the private sector is conducted before the public sector

How is it done?

Private Sector (Individual Assistance - IA) – Degree of damagePublic Sector (Public Assistance – PA) – Dollar estimates

INTRODUCTION TO DAMAGE ASSESSMENT, cont.

How is it reported?

Summary of private and public sector damages is provided on the Ohio EMA Damage and Needs Assessment FormIndividual Assistance and Public Assistance have additional forms that provide more detailed assessment information (i.e., Preliminary Damage Assessment for IA and Site Estimate for PA)

INTRODUCTION TO DAMAGE ASSESSMENT, cont.

PUBLIC ASSISTANCE (PA) DAMAGE ASSESSMENT

What is it?

Identification of immediate threats to the public’s health and safety

Identification of impact to public infrastructure

Identification of types of damages and costs

PA DAMAGE ASSESSMENT, cont.

Who does it?

Political Subdivisions Special Districts, Local/Regional

Authorities Public Schools/Colleges/ Universities Certain Private Non-Profit Organizations

(PNP)

PA DAMAGE ASSESSMENT, cont.

Eligible PNP Facilities• Community Arts

Centers• Community Centers• Custodial Care• Educational• Emergency• Health and Safety

Services• Homeless Shelters• Irrigation Facilities

• Libraries

• Medical

• Museums

• Performing Arts Facilities

• Rehabilitation Centers

• Senior Citizens Centers

• Shelter Workshops

• Utility

• Zoos

PA DAMAGE ASSESSMENT, cont.

When is it done?

Generally, the event will guide the timing of the assessments

If there are significant response activities, assessments can follow their completion

PA assessments are generally completed after IA assessments

PA DAMAGE ASSESSMENT, cont.

How is it done?

Force account, rented equipment and contract FEMA Schedule of Equipment Rates Actual costs incurred to date versus and; Estimated costs to complete work

Local estimates based on completing work with force account or contract. Can also use FEMA Cost Codes

PA DAMAGE ASSESSMENT, cont.

How is it done?

Use of personnel knowledgeable in assessing damages

Estimates must not be over or under stated Only damage associated with the event is

included – Capital improvement projects that could be completed with event related repairs must not be included in estimates (i.e. resurfacing an entire road when only patching is event related)

PA DAMAGE ASSESSMENT, cont.

How is it reported? Overall impact to a community is summarized

on the DA Form More detailed assessments are included on the

Site Estimate Form Each facility is listed as a separate site, with

some exceptions

PA DAMAGE ASSESSMENT, cont.

How is it reported?

Include representative photos Report damage/costs by Type and Category There are two Types and Seven Categories

TYPES AND CATEGORIES OF WORK

Emergency Work (Jurisdiction wide on Site Estimate Form) – Labor cost limitations Debris Removal (Category A) Emergency Protective Measures (Category

B)

TYPES AND CATEGORIES OF WORK, cont. Permanent Work (May require individual Site

Estimates Road and Bridges (Category C) Water Control Facilities (Category D) Buildings, Equipment and Contents

(Category E) Utilities (Category F) Parks, Recreation and Other (Category G)

TYPES AND CATEGORIES OF WORK, cont. Category A - Debris Removal Eliminate immediate threat to lives, public health and

safety and significant damage to improved public or private property

Trees and woody debris, sand, mud, silt, gravel, etc. Only clearance from improved property Private property debris removal is not eligible unless

it is brought to the public right of way No Federal Aid System routes

TYPES AND CATEGORIES OF WORK, cont. Category B - Emergency Protective Measures Eliminate or reduce an immediate threat to life,

public health or safety and significant damage to improved public or private property

Includes fire, police, search and rescue, EOC operations, applicant run shelters, evacuation, etc.

Emergency work performed, i.e. to open up a road for travel prior to permanent repairs

TYPES AND CATEGORIES OF WORK, cont. Category C - Roads and Bridges Cost to restore system to pre-event function,

design and capacity Road surface/shoulder Bridges Culverts Only roads “off” of the Federal Aid System

(FAS)

TYPES AND CATEGORIES OF WORK, cont. Category D - Water Control Facilities Facilities that channel/direct water

Retention basins Diversion channels

Flood Control Works (limited eligibility) Only those facilities not eligible for assistance

through the USACE or NRCS

TYPES AND CATEGORIES OF WORK, cont.

Category E - Buildings and Equipment Repair/Replacement Contents/Equipment/Vehicles Loss of function/capacity Temporary facilities Insurance

TYPES AND CATEGORIES OF WORK, cont. Category F - Public Utilities Water/sewer, wastewater, power systems and

components Owned/operated by municipalities, authorities

and PNPs Report insurance coverage

TYPES AND CATEGORIES OF WORK, cont. Category G - Parks/Recreation and Other Parks/Recreation Facilities Examples

Fields Fencing/lighting Support/concession facilities Improved Areas Only

JOINT PDA FORMAT County by County meetings Scheduled by County/State EMA State and FEMA Team Interviews

representatives of impacted entities Team meets one-on-one with those

representatives Site inspections may follow the meeting

JOINT PDA FORMAT, cont. Site inspections would include damaged/

impacted critical public facilities and areas with large impact and concentrated damage: Treatment Plants Public Service Structures Concentrated Debris Sites Road Washouts Bridges

Joint PA PDA Role of County EMA County EMA should: Inform all affected entities of the Joint PDA meeting Share PDA preparation materials with the entities Determine location of meeting. Ensure space is large

enough, with sufficient parking, tables and chairs

Joint PA PDA Role of Local Officials Local Officials should bring the following: Site Estimate Form for each damaged facility.

Detailed damage dimensions/ scope of work are required

Collated photo(s) of each major damaged site Updated DA form and/or Site Estimate Sheets

Insurance Information It is imperative that the extent of insurance

coverage be determined as soon as possible, prior to the PDA, if possible

Bring your insurance agent, risk managers, etc. Copy of the insurance policy Any related documents such as the Statement

of Loss or Proof of Loss

Joint PA PDA Role of Local Officials, cont.

RESULTS OF JOINT PDA/DECLARATION PROCESS Information gathered during the Joint PDA will

be used for: Meeting federal disaster declaration criteria Recommendations to the Governor to

request a declaration Preparation of a request letter and/or appeal

letter

FEMA REGIONALRECOMMENDATION

FEMA NATIONAL OFFICE

RECOMMENDATIONWHITEHOUSE

MAJOR DISASTERDECLARATION

FCO APPOINTEDFEMA - STATE AGREEMENT

SCO APPOINTEDJFO ESTABLISHED

FEDERAL - STATE MEETING

DISASTER RECOVERY CENTER(s) MAY OPEN PA APPLICANT’S BRIEFINGS 31

RECOMMENDATION CONSIDERATIONS

Amount and type of damage

Available resources Assistance from Other

Federal Agencies Recent disaster history

Impact Extent and type of

insurance Imminent threats Economic Impact See 44 CFR 206.35 thru

206.48 for additional considerations/roles

32

Local and state governments must apply available resources to the disaster situation.

Federal assistance is supplemental Damage assessment is a state and local function Damage assessment must support Governor’s

request for declaration Only the President can declare an emergency

or major disaster33

PRE-EVENT ACTIVITIES Hazard Analysis Planning Training Exercising Pre-identification of Damage Assessment

Teams

QUESTIONS?