OPTIMUS Kick-Off Meeting Livorno, 19 th November 2008 “Outlining OPTIMUS: Workpackages, Tasks,...

OPTIMUS Kick-Off Meeting

Livorno, 19th November 2008

“Outlining OPTIMUS:

Workpackages, Tasks, Deliverables and Timing”

Francesco Papucci

Livorno Port Authority V.T.C.Technological Innovation Area

OPTIMUS Kick-Off Meeting

Livorno, 19th November 2008

“Outlining OPTIMUS:

Workpackages, Tasks, Deliverables and Timing”

Francesco Papucci

Livorno Port Authority V.T.C.Technological Innovation Area

LivornoPort Authority

LivornoPort Authority

OPTIMUS ProjectOPTIMUS ProjectOperational Port Training Models Using

Simulators

142543-LLP-1-2008-1-ES-LEONARDO-LMP

OPTIMUS ProjectOPTIMUS ProjectOperational Port Training Models Using

Simulators

142543-LLP-1-2008-1-ES-LEONARDO-LMP

OPTIMUS FLOWCARTOPTIMUS FLOWCART

MANAGEMENT & COORDINATIONMANAGEMENT & COORDINATION

METHODS & GUIDELINESMETHODS & GUIDELINES

LEARNING CONTENTSLEARNING CONTENTS

PILOT EXPERIENCESPILOT EXPERIENCES

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DISSEMINATION & EXPLOITATIONDISSEMINATION & EXPLOITATION

• BENEFICIAIRESBENEFICIAIRES• POTENTIAL USERSPOTENTIAL USERS• EU ORGANISATIONSEU ORGANISATIONS• LOCAL SECTORSLOCAL SECTORS

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• WP1 – METHODOLOGIES AND GUIDELINES FOR LEARNING THROUGH SIMULATIONWP1 – METHODOLOGIES AND GUIDELINES FOR LEARNING THROUGH SIMULATION

• WP2 – ICT-BASED LEARNING CONTENTSWP2 – ICT-BASED LEARNING CONTENTS

• WP3 – PILOT EXPERIENCESWP3 – PILOT EXPERIENCES

• WP4 – QUALITY MONITORINGWP4 – QUALITY MONITORING

• WP5 – DISSEMINATIONWP5 – DISSEMINATION

• WP6 – EXPLOITATIONWP6 – EXPLOITATION

• WP7 – COORDINATION & SECRETARIATWP7 – COORDINATION & SECRETARIAT

• WP8 – MANAGEMENTWP8 – MANAGEMENT

OPTIMUS WORKPACKAGES & GANTTOPTIMUS WORKPACKAGES & GANTT

OPTIMUS FLOWCARTOPTIMUS FLOWCART

Each Work Package is expected to deliver outcomes addressed to specific users Each Work Package is expected to deliver outcomes addressed to specific users needs and, globally speaking, these outcomes will be the components of a sectoral needs and, globally speaking, these outcomes will be the components of a sectoral training system and of a new approach for developing, carrying out and evaluating training system and of a new approach for developing, carrying out and evaluating simulation-based training activities. simulation-based training activities.

• WP1.1.WP1.1. (Report): State-of-the-art survey on past experiences and on operational (Report): State-of-the-art survey on past experiences and on operational

port professionsport professions

• WP1.2.WP1.2. (manual): Guidelines and methodologies for Vocational Training in the (manual): Guidelines and methodologies for Vocational Training in the

port sector using simulatorsport sector using simulators

• WP1.3.WP1.3. (manual): Performance evaluation of simulation-based systems and (manual): Performance evaluation of simulation-based systems and

training actionstraining actions

• WP2.1.WP2.1. (web): E-Learning Web-Platform (web): E-Learning Web-Platform

• WP2.2.WP2.2. (web and DVD): Web and Computer-based courses for people working / (web and DVD): Web and Computer-based courses for people working /

willing to work in port operationswilling to work in port operations

• WP3.1.WP3.1. (web and DVD): Pilot Experiences (web and DVD): Pilot Experiences

• WP4.1.WP4.1. (reports): Quality Plan and Reports (reports): Quality Plan and Reports

• WP5.1.WP5.1. (web): Project Dissemination Web-Portal (web): Project Dissemination Web-Portal

• WP5.2.WP5.2. (paper): Project’s Brochure and leaflets (paper): Project’s Brochure and leaflets

• WP5.3.WP5.3. Dissemination Meetings at local, project and European level Dissemination Meetings at local, project and European level

• WP6.1.WP6.1. Exploitation Meetings with relevant subjects Exploitation Meetings with relevant subjects

• WP7.1.WP7.1. Meetings minutes, project communications, reports Meetings minutes, project communications, reports

• WP8.1.WP8.1. Management reports, financial reports Management reports, financial reports

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WORKPACKAGE N. 1: METHODOLOGIESWORKPACKAGE N. 1: METHODOLOGIES

WP LEADER: PERCRO LABWP LEADER: PERCRO LAB WP PARTICIPANTS: ALL PARTNERSWP PARTICIPANTS: ALL PARTNERS

TASK WP1.T1. (Nov. 2008 – Feb. 2009)TASK WP1.T1. (Nov. 2008 – Feb. 2009): STATE OF THE ART: STATE OF THE ART

Analysis of successful case studies and ongoing or completed projects. Particular attention will be paid by one side on Analysis of successful case studies and ongoing or completed projects. Particular attention will be paid by one side on the simulation systems that are used, their characteristics in terms of multimodal interaction with trainees and the simulation systems that are used, their characteristics in terms of multimodal interaction with trainees and feedback (visual, acoustic, inertial …), the level of integration of the systems with respect to the training objectives. feedback (visual, acoustic, inertial …), the level of integration of the systems with respect to the training objectives. Existing training objectives and programs will be analysed as well, in order to evaluate how the use of simulation Existing training objectives and programs will be analysed as well, in order to evaluate how the use of simulation technologies has been considered in the definition phase. A section of the state of the art will be dedicated to technologies has been considered in the definition phase. A section of the state of the art will be dedicated to simulation based training activities performed in the port context and to carrying out a common survey on operational simulation based training activities performed in the port context and to carrying out a common survey on operational port professions.port professions.

TASK WP1.T2. (Mar. 2009 – Sept. 2009)TASK WP1.T2. (Mar. 2009 – Sept. 2009): DEVELOPMENT OF METHODOLOGIES AND GUIDELINES: DEVELOPMENT OF METHODOLOGIES AND GUIDELINES

The aim of these guidelines will be that of helping people and/or organizations operating in the training sector in the The aim of these guidelines will be that of helping people and/or organizations operating in the training sector in the purchase or realization of simulation-based training systems, maximizing their compliance with the training objectives purchase or realization of simulation-based training systems, maximizing their compliance with the training objectives that are foreseen. An analysis of a possible metric that will permit the evaluation of the transfer and retention of skills that are foreseen. An analysis of a possible metric that will permit the evaluation of the transfer and retention of skills and knowledge to people trained using simulators will be carried out as well. In particular the parameters that allow and knowledge to people trained using simulators will be carried out as well. In particular the parameters that allow measuring the transfer of skills will be identified.measuring the transfer of skills will be identified.

All partners will participate to the WP1, supporting the WP leader with their specific skills related to Vocational All partners will participate to the WP1, supporting the WP leader with their specific skills related to Vocational Training in the port and logistic sectors, both by covering port-related aspects of the initial survey in the first phase, Training in the port and logistic sectors, both by covering port-related aspects of the initial survey in the first phase, and by favouring the achieving of a fine-tuned calibration of the developed methodologies with respect to their specific and by favouring the achieving of a fine-tuned calibration of the developed methodologies with respect to their specific operational contexts, in the second one.operational contexts, in the second one.

DESCRIPTION OF TASKS & DELIVERABLESDESCRIPTION OF TASKS & DELIVERABLES PRODUCT TYPEPRODUCT TYPE DELIVERY DATEDELIVERY DATE

1.1. STATE OF THE ART: SURVEY ON SIMULATION IN PORT ENVIRONMENTSSTATE OF THE ART: SURVEY ON SIMULATION IN PORT ENVIRONMENTS REPORTREPORT 1A – FEB 20091A – FEB 2009

2.2. GUIDELINES AND METHODOLOGIES FOR VOCATIONAL TRAINING IN THE PORT GUIDELINES AND METHODOLOGIES FOR VOCATIONAL TRAINING IN THE PORT SECTOR USING SIMULATORSSECTOR USING SIMULATORS MANUALMANUAL 1B – MAY 20091B – MAY 2009

3.3. PERFORMANCE EVALUATION OF SIMULATION-BASED SYSTEM AND TRAINING PERFORMANCE EVALUATION OF SIMULATION-BASED SYSTEM AND TRAINING ACTIONSACTIONS MANUALMANUAL 1C – SEP 20091C – SEP 2009

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WORKPACKAGE N. 2: LEARNING CONTENTSWORKPACKAGE N. 2: LEARNING CONTENTS

WP LEADER: PORT AUTONOME DE MARSEILLEWP LEADER: PORT AUTONOME DE MARSEILLE WP PARTICIPANTS: ALL PARTNERSWP PARTICIPANTS: ALL PARTNERS

The main objective is to develop specific port and logistic sectors related didactical tools and products (on web and The main objective is to develop specific port and logistic sectors related didactical tools and products (on web and dvd) for setting up vocational training courses devised to make the users aware of the various procedures and of the dvd) for setting up vocational training courses devised to make the users aware of the various procedures and of the didactic contents that they will have to deal with when benefiting training actions through the use of simulators. didactic contents that they will have to deal with when benefiting training actions through the use of simulators.

In order to do so, the partners more strongly involved in this WP are those involved in operational port activities In order to do so, the partners more strongly involved in this WP are those involved in operational port activities (Livorno, Valencia, Marseille) where currently are carried out training activities using simulators. For these reasons (Livorno, Valencia, Marseille) where currently are carried out training activities using simulators. For these reasons they will be able to provide the appropriate skills and experts for achieving the expected results. Other partners will they will be able to provide the appropriate skills and experts for achieving the expected results. Other partners will ensure transfer of results from other WPs and quality monitoring.ensure transfer of results from other WPs and quality monitoring.

The didactical contents developed here will be experimented in WP3 through some pilot experiences in each portThe didactical contents developed here will be experimented in WP3 through some pilot experiences in each port

TASK WP2.T1. (May 2008 – Nov. 2009)TASK WP2.T1. (May 2008 – Nov. 2009): GATHERING AND SETTING UP OF DIDACTICAL LEARNING CONTENTS: GATHERING AND SETTING UP OF DIDACTICAL LEARNING CONTENTS• Definition of the professional profiles (one for each port) target of the CBT Courses to be developedDefinition of the professional profiles (one for each port) target of the CBT Courses to be developed• Production of didactical contents. Each port will provide its experts in order to develop the contentsProduction of didactical contents. Each port will provide its experts in order to develop the contents• Validation and harmonization and of the didactical contents developedValidation and harmonization and of the didactical contents developed

TASK WP2.T2. (Dec. 2009 – May. 2010)TASK WP2.T2. (Dec. 2009 – May. 2010): DEVELOPMENT OF WEB BASED AND COMPUTER BASED COURSES: DEVELOPMENT OF WEB BASED AND COMPUTER BASED COURSES• Contents adaptation with respect to the didactic methodologies provided by WP1Contents adaptation with respect to the didactic methodologies provided by WP1• Courses validation and their publishing on the project’s Web Platform and DVDCourses validation and their publishing on the project’s Web Platform and DVD• Technical test of the final resultsTechnical test of the final results


1.1. TRANSFER OF RESULTS FROM WP1 (METHODOLOGIES) AND WP5 (WEB PORTAL TRANSFER OF RESULTS FROM WP1 (METHODOLOGIES) AND WP5 (WEB PORTAL & E-LEARNING PLATFORM) AND DEFINITION OF THE LEARNING CONTENTS& E-LEARNING PLATFORM) AND DEFINITION OF THE LEARNING CONTENTS REPORTREPORT 2A – MAY 20092A – MAY 2009

2.2. WP2 INTERMEDIATE REPORT ABOUT COMPUTER BASED COURSES DEVELOPMT.WP2 INTERMEDIATE REPORT ABOUT COMPUTER BASED COURSES DEVELOPMT. REPORTREPORT 2B – SEP 20092B – SEP 2009

3.3. VALIDATION OF THE LEARNING CONTENTS DEVELOPED IN VIEW OF THEIR VALIDATION OF THE LEARNING CONTENTS DEVELOPED IN VIEW OF THEIR PUBLICATION ON THE PROJECT’S E-LEARNING PLATFORMPUBLICATION ON THE PROJECT’S E-LEARNING PLATFORM REPORTREPORT 2C – NOV 20092C – NOV 2009

4.4. FINAL PUBLICATION AND OFFICIAL OPENING OF THE E-LEARNING PLATFORMFINAL PUBLICATION AND OFFICIAL OPENING OF THE E-LEARNING PLATFORM CBT COURSES CBT COURSES (WEB or DVD)(WEB or DVD) 2D – MAR 20102D – MAR 2010

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WORKPACKAGE N. 3: PILOT EXPERIENCESWORKPACKAGE N. 3: PILOT EXPERIENCES

WP LEADER: SEVASA VALENCIAWP LEADER: SEVASA VALENCIA WP PARTICIPANTS: ALL PARTNERSWP PARTICIPANTS: ALL PARTNERS

The main objective is to carry out some pilot experiences in each port involved in order to test and assess the impact of that developed system in terms of improvement of users skills and awareness of learning through simulation.On the basis of the pedagogical methodologies developed in WP1 and using contents, materials and tools developed in WP2, each operational partner (the ports of Livorno, Valencia and Marseille), under the coordination of the WP3 leader, will organize Web-Based and Computer-based training activities on its own specific working sector, involving a mix of workers of local port and logistic companies, local unemployed people and students of local technical schools.It’s important to note that all the ports involved are already equipped with simulators for their training actions: so, they will be able to experiment directly and assess the impact of the developed system. For that reason the WP3 leader is the Port of Valencia which is, amongst the three, the most advanced in terms of applying simulation techniques for training activities.The results of these pilot experiences will be summarized in a common report that will be presented in the Final Meeting and in the Dissemination Meeting

TASK WP3.T1. (May 2009 – Oct. 2010)TASK WP3.T1. (May 2009 – Oct. 2010): PILOT TRAINING EXPERIENCES: PILOT TRAINING EXPERIENCES• Definition of specific target groups and testing modalitiesDefinition of specific target groups and testing modalities• Pilot Vocational Training experiences in Livorno, Valencia and Marseille PortsPilot Vocational Training experiences in Livorno, Valencia and Marseille Ports• Common Report on the pilot experiencesCommon Report on the pilot experiences


1.1. DEFINITION OF SPECIFIC TARGET GROPUS AND TESTING MODALITIESDEFINITION OF SPECIFIC TARGET GROPUS AND TESTING MODALITIES REPORTREPORT 3A – MAR 20103A – MAR 2010

2.2. CARRYING OUT PILOT COURSES IN LIVORNO, VALENCIA AND MARSEILLECARRYING OUT PILOT COURSES IN LIVORNO, VALENCIA AND MARSEILLE COURSESCOURSES MAR-SEP 2010MAR-SEP 2010

3.3. WP3 INTERMEDIATE REPORT ABOUT PILOT TRAINING EXPERIENCESWP3 INTERMEDIATE REPORT ABOUT PILOT TRAINING EXPERIENCES REPORTREPORT 3B – JUN 20103B – JUN 2010

4.4. FINAL COMMON REPORT ON PILOT TRAINING EXPERIENCESFINAL COMMON REPORT ON PILOT TRAINING EXPERIENCES REPORTREPORT 3C – SEP 20103C – SEP 2010

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WORKPACKAGE N. 4: QUALITY MONITORINGWORKPACKAGE N. 4: QUALITY MONITORING

WP LEADER: KOPER R.D.C.WP LEADER: KOPER R.D.C. WP PARTICIPANTS: ALL PARTNERSWP PARTICIPANTS: ALL PARTNERS

Partner P6, Regional Development Centre of Koper, having done similar role in previous EU funded projects, notably in Partner P6, Regional Development Centre of Koper, having done similar role in previous EU funded projects, notably in the Euroestiba project , will act as Quality Control for the OPTIMUS project advances and outcomes, elaborating a the Euroestiba project , will act as Quality Control for the OPTIMUS project advances and outcomes, elaborating a Quality Plan and continuously verifying its implementation.Quality Plan and continuously verifying its implementation.

The Quality Plan will be formally adopted during the first Plenary Meeting (month 4). After that, each partner will be The Quality Plan will be formally adopted during the first Plenary Meeting (month 4). After that, each partner will be responsible for implementing the Quality Plan when developing its specific task during the project life, while all the responsible for implementing the Quality Plan when developing its specific task during the project life, while all the meetings foreseen (both Plenary and Technical) will be used also by the WP4 Leader for monitoring the quality of the meetings foreseen (both Plenary and Technical) will be used also by the WP4 Leader for monitoring the quality of the expected outcomesexpected outcomes

TASK WP4.T1. (Nov 2008 – Feb. 2009)TASK WP4.T1. (Nov 2008 – Feb. 2009): DEVELOPMENT OF THE OPTIMUS QUALITY PLAN: DEVELOPMENT OF THE OPTIMUS QUALITY PLAN• Definition of quality criteria and indicatorsDefinition of quality criteria and indicators• Definition and establishing of Quality Procedures, Quality Questionnaires and Feedback FormsDefinition and establishing of Quality Procedures, Quality Questionnaires and Feedback Forms• Elaboration of the Quality Manual for OPTIMUS partnersElaboration of the Quality Manual for OPTIMUS partners

TASK WP4.T2. (Mar. 2009 – Oct. 2010)TASK WP4.T2. (Mar. 2009 – Oct. 2010): QUALITY MONITORING: QUALITY MONITORING• Periodic reports on project advances, quality of the outcomes and complying with project’s deadlines, reporting also Periodic reports on project advances, quality of the outcomes and complying with project’s deadlines, reporting also

critical situations and possible solutions critical situations and possible solutions• Verifying the compliance of actual outcomes with respect to the expected onesVerifying the compliance of actual outcomes with respect to the expected ones• Managing courses feedback forms during Pilot Experiences in WP3Managing courses feedback forms during Pilot Experiences in WP3• Final Report on OPTIMUS QualityFinal Report on OPTIMUS Quality


1.1. OPTIMUS QUALITY PLAN, MANUAL AND PROCEDURESOPTIMUS QUALITY PLAN, MANUAL AND PROCEDURES MANUALMANUAL 4A – FEB 20094A – FEB 2009

2.2. INTERMEDIATE REPORT ON OPTIMUS QUALITY ISSUESINTERMEDIATE REPORT ON OPTIMUS QUALITY ISSUES REPORTREPORT 4B – NOV 20094B – NOV 2009

3.3. DELIVERY OF MATERIAL FOR FEEDBACK MANAGEMENT DURING PILOT EXP.DELIVERY OF MATERIAL FOR FEEDBACK MANAGEMENT DURING PILOT EXP. FORMSFORMS 4C – MAR 20104C – MAR 2010

4.4. FINAL REPORT ON OPTIMUS QUALITY OUTCOMESFINAL REPORT ON OPTIMUS QUALITY OUTCOMES REPORTREPORT 4D – SEP 20104D – SEP 2010

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WORKPACKAGE N. 5: DISSEMINATIONWORKPACKAGE N. 5: DISSEMINATION

WP LEADER: FEPORTSWP LEADER: FEPORTS WP PARTICIPANTS: ALL PARTNERSWP PARTICIPANTS: ALL PARTNERS

The OPTIMUS Dissemination plan is aimed at reaching the largest number as possible of users through covering a wide The OPTIMUS Dissemination plan is aimed at reaching the largest number as possible of users through covering a wide range of media and initiatives: project website (portal), paper brochures & leaflets, local meetings and an European range of media and initiatives: project website (portal), paper brochures & leaflets, local meetings and an European level conference. Project portal will be ready at the very beginning of the project’s life, providing functionalities for level conference. Project portal will be ready at the very beginning of the project’s life, providing functionalities for dynamically updating its contents, becoming an effective dissemination tool for the whole project activities and dynamically updating its contents, becoming an effective dissemination tool for the whole project activities and outcomes. At reaching the project’s half-life, when the most part of the outcomes will be developed or outlined, outcomes. At reaching the project’s half-life, when the most part of the outcomes will be developed or outlined, brochures and leaflets will be designed and printed in order to guarantee the availability of appropriate material for brochures and leaflets will be designed and printed in order to guarantee the availability of appropriate material for dissemination initiatives or events. Local dissemination events will be organized in each port (Livorno, Valencia, dissemination initiatives or events. Local dissemination events will be organized in each port (Livorno, Valencia, Marseille) and a final common dissemination conference will take place in Brussels.Marseille) and a final common dissemination conference will take place in Brussels.

TASK WP5.T1. (Nov 2008 – May 2009)TASK WP5.T1. (Nov 2008 – May 2009): DEVELOPMENT OF OPTIMUS WEB PORTAL: DEVELOPMENT OF OPTIMUS WEB PORTAL• Definition of Web Portal technical specificationDefinition of Web Portal technical specification• Development of the web-portal (subcontract under the coordination of the Project Coordinator)Development of the web-portal (subcontract under the coordination of the Project Coordinator)

TASK WP5.T2. (Nov. 2009 – Oct. 2010)TASK WP5.T2. (Nov. 2009 – Oct. 2010): PRODUCTION OF OPTIMUS BROCHURES AND LEAFLETS: PRODUCTION OF OPTIMUS BROCHURES AND LEAFLETS• Definition and validation of brochures layout and contentsDefinition and validation of brochures layout and contents• Brochures printing and distributionBrochures printing and distribution

TASK WP5.T3. (Feb. 2009 – Oct. 2010)TASK WP5.T3. (Feb. 2009 – Oct. 2010): DISSEMINATION ACTIVITIES: DISSEMINATION ACTIVITIES• Organization of Dissemination Conferences and Local Dissemination activities Organization of Dissemination Conferences and Local Dissemination activities • OPTIMUS Web Portal day-to-day Updating activityOPTIMUS Web Portal day-to-day Updating activity


1.1. OPTIMUS WEB PORTALOPTIMUS WEB PORTAL WEBSITEWEBSITE 5A – MAY 20095A – MAY 2009

2.2. OPTIMUS BROCHURES AND LEAFLETSOPTIMUS BROCHURES AND LEAFLETS BROCHURESBROCHURES 5B – NOV 20095B – NOV 2009

3.3. DISSEMINATION INITIATIVES AT LOCAL AND PROJECT LEVELDISSEMINATION INITIATIVES AT LOCAL AND PROJECT LEVEL EVENTEVENT 5C – from MAR 5C – from MAR to JUN 2010to JUN 2010

4.4. FINAL DISSEMINATION EVENTFINAL DISSEMINATION EVENT EVENTEVENT 5D – OCT 20105D – OCT 2010

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WORKPACKAGE N. 6: EXPLOITATIONWORKPACKAGE N. 6: EXPLOITATION


The OPTIMUS results exploitation strategy is strongly based on the role that the major partners are playing in their The OPTIMUS results exploitation strategy is strongly based on the role that the major partners are playing in their specific fields. In fact, as Port Authorities (Livorno, Marseille) they are able to elaborate and adopt policies (even in the specific fields. In fact, as Port Authorities (Livorno, Marseille) they are able to elaborate and adopt policies (even in the training sector) acting as representatives of their whole Port Communities, while as Port Workers Companies (Valencia) training sector) acting as representatives of their whole Port Communities, while as Port Workers Companies (Valencia) they are managing operational port activities on a daily basis involving a large number of workers and also providing they are managing operational port activities on a daily basis involving a large number of workers and also providing them the necessary training actions. Not for last, the University Research Centre (Pisa) will act as a bridge for a them the necessary training actions. Not for last, the University Research Centre (Pisa) will act as a bridge for a potential exploitation of the developed system in other sectors.potential exploitation of the developed system in other sectors.

Thus, the exploitation strategy will be deployed through the organization of specific meetings, several targeted Thus, the exploitation strategy will be deployed through the organization of specific meetings, several targeted meetings for each port, aimed at explaining the potentialities offered by the OPTIMUS approach to training issues and meetings for each port, aimed at explaining the potentialities offered by the OPTIMUS approach to training issues and negotiating with other interested subjects a possible exploitation policy.negotiating with other interested subjects a possible exploitation policy.

The organization of different exploitation meetings in each port is intended for favouring a better effectiveness, taking The organization of different exploitation meetings in each port is intended for favouring a better effectiveness, taking into account and possibly addressing specific local needs.into account and possibly addressing specific local needs.

TASK WP6.T1. (Mar 2010 – Sept. 2010)TASK WP6.T1. (Mar 2010 – Sept. 2010): EXPLOITATION ACTIVITIES: EXPLOITATION ACTIVITIES• Definition of a common exploitation strategyDefinition of a common exploitation strategy• Exploitation initiatives at local and project level (Livorno, Valencia, Marseille, Koper)Exploitation initiatives at local and project level (Livorno, Valencia, Marseille, Koper)• Common Report on Exploitation activities and results (last plenary meeting and/or final dissemination event)Common Report on Exploitation activities and results (last plenary meeting and/or final dissemination event)


1.1. DEFINITION OF THE OPTIMUS EXPLOITATION STRATEGYDEFINITION OF THE OPTIMUS EXPLOITATION STRATEGY REPORTREPORT 6A – MAR 20106A – MAR 2010

2.2. EXPLOITATION INITIATIVES AT LOCAL AND PROJECT LEVELEXPLOITATION INITIATIVES AT LOCAL AND PROJECT LEVEL EVENTEVENT 6B – from MAR 6B – from MAR to JUN 2010to JUN 2010

3.3. COMMON REPORT ON EXPLOITATION ACTIVITIES AND RESULTSCOMMON REPORT ON EXPLOITATION ACTIVITIES AND RESULTS REPORTREPORT 6C – SEP 20106C – SEP 2010

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WORKPACKAGE N. 7: COORDINATIONWORKPACKAGE N. 7: COORDINATION

WP LEADER: LIVORNO PORT AUTHORITYWP LEADER: LIVORNO PORT AUTHORITY WP PARTICIPANTS: ALL PARTNERSWP PARTICIPANTS: ALL PARTNERS

Coordination and Secretariat will imply: coordinating the different WP’s through the WP’s leaders; organising and Coordination and Secretariat will imply: coordinating the different WP’s through the WP’s leaders; organising and assuring the information flow and methods between co-ordinator and WP leaders; carrying out the day to day assuring the information flow and methods between co-ordinator and WP leaders; carrying out the day to day communications with the EC and the Steering Committee; submitting all the periodic reports (technical and financial) communications with the EC and the Steering Committee; submitting all the periodic reports (technical and financial) and all supplementary reports.and all supplementary reports.

All partners other than P1 and P2 (which are more strongly involved in this WP7) are requested to assign some All partners other than P1 and P2 (which are more strongly involved in this WP7) are requested to assign some resources to this task in order to properly managing communication and documentation production issues, also using resources to this task in order to properly managing communication and documentation production issues, also using the Web-based Intranet Communication System, that will be available for all partners at the very beginning of the the Web-based Intranet Communication System, that will be available for all partners at the very beginning of the project’s life.project’s life.

TASK WP7.T1. (Nov. 2008 – May 2009)TASK WP7.T1. (Nov. 2008 – May 2009): DEVELOPMENT OF COORDINATION AIDING TOOLS: DEVELOPMENT OF COORDINATION AIDING TOOLS• Computer-based templates (documents and sheets for the day-to-day activities) Computer-based templates (documents and sheets for the day-to-day activities) • Web Forum and Communication System (Intranet)Web Forum and Communication System (Intranet)• Manual for Financial RulesManual for Financial Rules

TASK WP7.T2. (Nov. 2008 – Oct. 2010)TASK WP7.T2. (Nov. 2008 – Oct. 2010): PROJECT COORDINATION: PROJECT COORDINATION• Assuring the proper information-flow between partners and WPs; Preparation of meetings documentation and Assuring the proper information-flow between partners and WPs; Preparation of meetings documentation and material: Writing of meetings minutes; Chairman of Technical Meetingsmaterial: Writing of meetings minutes; Chairman of Technical Meetings


1.1. MEETINGS MINUTES AND MATERIALMEETINGS MINUTES AND MATERIAL MINUTEMINUTE7A, 7B, 7C, 7D, 7A, 7B, 7C, 7D, 7E, 7F, 7G, 7H, 7E, 7F, 7G, 7H, 7I – ON DATES7I – ON DATES

2.2. COMPUTER BASED TEMPLATES and MANUAL FOR FINANCIAL RULESCOMPUTER BASED TEMPLATES and MANUAL FOR FINANCIAL RULES FILEFILE 7B – FEB 20097B – FEB 2009

3.3. WEB FORUM AND COMMUNICATION SYSTEMWEB FORUM AND COMMUNICATION SYSTEM WEBSITEWEBSITE 7C – MAY 20097C – MAY 2009

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WORKPACKAGE N. 8: MANAGEMENTWORKPACKAGE N. 8: MANAGEMENT


Project management deals with the governance structure, the role and responsibilities of the various committees and Project management deals with the governance structure, the role and responsibilities of the various committees and actors and the contacts with the EC. It includes the overall management, financial management, communication and co-actors and the contacts with the EC. It includes the overall management, financial management, communication and co-ordination of the different partners, as well as monitoring the technical progress of the entire project through the ordination of the different partners, as well as monitoring the technical progress of the entire project through the supervision of the achieved milestones and other non technical aspects.supervision of the achieved milestones and other non technical aspects.

WP8 Leader will also manage all the project related financial issues as well as receiving payments from the Executive WP8 Leader will also manage all the project related financial issues as well as receiving payments from the Executive Agency and distributing them to the partners as soon as they will be available. WP8 Leader will also prepare general Agency and distributing them to the partners as soon as they will be available. WP8 Leader will also prepare general project-level six-monthly financial reports, on the basis of the information provided from each partner.project-level six-monthly financial reports, on the basis of the information provided from each partner.

All partners other than P1 and P2 (which are more strongly involved in this WP7) are requested to assign some All partners other than P1 and P2 (which are more strongly involved in this WP7) are requested to assign some resources to this task in order to properly managing communication and documentation production issues, also using resources to this task in order to properly managing communication and documentation production issues, also using the Web-based Intranet Communication System, that will be available for all partners at the very beginning of the the Web-based Intranet Communication System, that will be available for all partners at the very beginning of the project’s life.project’s life.

TASK WP8.T1. (Nov. 2008 – Oct 2010)TASK WP8.T1. (Nov. 2008 – Oct 2010): PROJECT MANAGEMENT: PROJECT MANAGEMENT• Reviewing and supporting WPs activities, in cooperation with WP Leaders and the Technical CoordinatorReviewing and supporting WPs activities, in cooperation with WP Leaders and the Technical Coordinator• Preparation of six-monthly financial reports and documentation requested by EAC-EAPreparation of six-monthly financial reports and documentation requested by EAC-EA• Meetings organization and Chairman of Steering CommitteesMeetings organization and Chairman of Steering Committees


1.1. MEETINGS ORGANIZATION AND CHAIRMAN OF STEERING COMMITTEESMEETINGS ORGANIZATION AND CHAIRMAN OF STEERING COMMITTEES MEETINGMEETING8A, 8B, 8D, 8E, 8A, 8B, 8D, 8E, 8G, 8H, 8I, 8L, 8G, 8H, 8I, 8L, 8M – ON DATES8M – ON DATES

2.2. NR. 2 (SIX-MONTHLY) AND N. 1 (FINAL) FINANCIAL REPORTSNR. 2 (SIX-MONTHLY) AND N. 1 (FINAL) FINANCIAL REPORTS REPORTREPORT8C – APR 20098C – APR 2009

8F – OCT 20098F – OCT 2009

8M – OCT 20108M – OCT 2010

3.3. COMMUNICATIONS AND DOCUMENTATION REQUESTED BY EAC-EACOMMUNICATIONS AND DOCUMENTATION REQUESTED BY EAC-EA REPORTREPORT AS REQUESTEDAS REQUESTED

20082008 20092009 20102010


SCSC AA BB CC DD EE

PROJECT MNGMT: the STEERING COMMITTEEPROJECT MNGMT: the STEERING COMMITTEE

S.C. CHAIRMAN: FEPORTSS.C. CHAIRMAN: FEPORTS SC PARTICIPANTS: ALL PARTNERSSC PARTICIPANTS: ALL PARTNERS

Established during the project’s kick-off meeting and provided with its own Regulations and Members, the Steering Established during the project’s kick-off meeting and provided with its own Regulations and Members, the Steering Committee is responsible for the project’s strategic planning and direction.Committee is responsible for the project’s strategic planning and direction.The S. C. The S. C. will cover all the decisional aspects of the project’s life and will cover all the decisional aspects of the project’s life and oversees all the project actions in the following ways:oversees all the project actions in the following ways:

– Defining times and ways for the actions carried out in project activities.Defining times and ways for the actions carried out in project activities.

– Contributing with the coordination of the activities undertaken by each member of the project and also driving Contributing with the coordination of the activities undertaken by each member of the project and also driving the necessary action in order to speed up the execution of the project tasks if it is believed that a delay has been the necessary action in order to speed up the execution of the project tasks if it is believed that a delay has been produced in the tasks.produced in the tasks.

– Proposing, if necessary, any technical or financial modifications for the project, that should be approved by the Proposing, if necessary, any technical or financial modifications for the project, that should be approved by the Education, Audiovisual and Culture Executive Agency (EACEA).Education, Audiovisual and Culture Executive Agency (EACEA).

– Approving the monitoring reports supplied by the technical management organisations upon request of the Approving the monitoring reports supplied by the technical management organisations upon request of the leading partner.leading partner.

– Approving the results of the reports about the status in the progression of the project upon request by any of the Approving the results of the reports about the status in the progression of the project upon request by any of the partners and to deal with the payment of the sustained and duly certified costs by the partners sent to the partners and to deal with the payment of the sustained and duly certified costs by the partners sent to the leading partner in accordance with that stipulated by the Spanish National Lifelong Learning Agency and agreed leading partner in accordance with that stipulated by the Spanish National Lifelong Learning Agency and agreed on by the Committee.on by the Committee.

– Coordinating the procedure necessary for the accounting of costs incurred according to that stipulated by the Coordinating the procedure necessary for the accounting of costs incurred according to that stipulated by the EACEA and to guarantee conservation of accountable documents as well as the possible accountancy control by EACEA and to guarantee conservation of accountable documents as well as the possible accountancy control by the organisations proposed for that purpose.the organisations proposed for that purpose.


1.1. ESTABLISHING OF STEERING COMMITTEE, MEMBERS AND REGULATIONSESTABLISHING OF STEERING COMMITTEE, MEMBERS AND REGULATIONS MEETINGMEETING A – NOV 2008A – NOV 2008

2.2. ORDINARY STEERING COMMITTEE MEETINGSORDINARY STEERING COMMITTEE MEETINGS MEETINGMEETING

B – MAY 2009B – MAY 2009

C – NOV 2009C – NOV 2009

D – MAR 2010D – MAR 2010

E – SEP 2010E – SEP 2010

20082008 20092009 20102010


PMPM AA BB CC DD EE FF GG HH II

MEETINGS: S.C. & TECHNICAL MEETINGSMEETINGS: S.C. & TECHNICAL MEETINGS

DESCRIPTION OF MEETINGS NATURE AND AIMSDESCRIPTION OF MEETINGS NATURE AND AIMS N. of N. of PARTS.PARTS.

MEETING MEETING DATEDATE

A.A. KICK-OFF MEETING (LIVORNO, IT).KICK-OFF MEETING (LIVORNO, IT).Presentation of projects aims, activities and financial rules; Formalization of the S.C.; Presentation of projects aims, activities and financial rules; Formalization of the S.C.; Formalization of the WPs: leadership, objectives, activities, milestones, outcomes foreseen; Formalization of the WPs: leadership, objectives, activities, milestones, outcomes foreseen; WP1, WP4, WP5, WP7, WP8 Start-of-ActivitiesWP1, WP4, WP5, WP7, WP8 Start-of-Activities

1212 NOV 2008NOV 2008

B.B. 1st TECHNICAL MEETING (VALENCIA, ES).1st TECHNICAL MEETING (VALENCIA, ES).Report on “State of the Art: Survey on Simulation in Port Environments” (WP1.T1); Delivery Report on “State of the Art: Survey on Simulation in Port Environments” (WP1.T1); Delivery of Quality Manual and adoption of the Quality Plan (WP4.T1); Delivery of the coordination of Quality Manual and adoption of the Quality Plan (WP4.T1); Delivery of the coordination aiding tools (WP7.T1)aiding tools (WP7.T1)

66 FEB 2009FEB 2009

C.C. 1st PLENARY MEETING (MARSEILLE, FR). Steering Committee & Technical Meeting1st PLENARY MEETING (MARSEILLE, FR). Steering Committee & Technical MeetingDelivery of “Guidelines for VT in the port sector using simulators” (WP1.T1); Delivery of Delivery of “Guidelines for VT in the port sector using simulators” (WP1.T1); Delivery of project Web Portal & eLearning Platform (WP5.T1 and WP7.T1); WP2 Start-of-Activities and project Web Portal & eLearning Platform (WP5.T1 and WP7.T1); WP2 Start-of-Activities and definition of target professional profiles and learning contents (WP2.T1)definition of target professional profiles and learning contents (WP2.T1)

1212 MAY 2009MAY 2009

D.D. 2nd TECHNICAL MEETING (PISA, IT).2nd TECHNICAL MEETING (PISA, IT).WP1 End-of-Activities and delivery of “Performance Evaluation Manual of simulation-based WP1 End-of-Activities and delivery of “Performance Evaluation Manual of simulation-based systems and training actions” (WP1.T1); Intermediate Report on “Didactical Contents systems and training actions” (WP1.T1); Intermediate Report on “Didactical Contents Development” (WP2.T1); Transfer of results from WP1 to WP2Development” (WP2.T1); Transfer of results from WP1 to WP2

66 SEP 2009SEP 2009

E.E. 2nd PLENARY MEETING (KOPER, SLO). Steering Committee and Mid-Term Meeting.2nd PLENARY MEETING (KOPER, SLO). Steering Committee and Mid-Term Meeting.Validation of WP2 contents prior to their publication on the eLearning Platform (WP2.T1); Validation of WP2 contents prior to their publication on the eLearning Platform (WP2.T1); Delivery of Report on Quality Issues (WP4.T2); Definition and Validation of project’s Delivery of Report on Quality Issues (WP4.T2); Definition and Validation of project’s brochures layout and contents (WP5.T2); OPTIMUS intermediate Reportbrochures layout and contents (WP5.T2); OPTIMUS intermediate Report

1212 NOV 2009NOV 2009

F.F. 3rd PLENARY MEETING (VALENCIA, ES). Steering Committee & Technical Meeting.3rd PLENARY MEETING (VALENCIA, ES). Steering Committee & Technical Meeting.WP2 End-of-Activities and official opening of the eLearning Platform with online courses WP2 End-of-Activities and official opening of the eLearning Platform with online courses (WP2.T2); WP3 Start-of-Activities and definition of target groups for Pilot actions (WP3.T1); (WP2.T2); WP3 Start-of-Activities and definition of target groups for Pilot actions (WP3.T1); Delivery of feedback forms for quality monitoring of Pilot Actions (WP4.T2); Definition of Delivery of feedback forms for quality monitoring of Pilot Actions (WP4.T2); Definition of the OPTIMUS Exploitation strategy (WP6.T1)the OPTIMUS Exploitation strategy (WP6.T1)

1212 MAR 2010MAR 2010

20082008 20092009 20102010


PMPM AA BB CC DD EE FF GG HH II

MEETINGS: S.C., DISSEMINAT. & EXPLOIT.MEETINGS: S.C., DISSEMINAT. & EXPLOIT.

DESCRIPTION OF MEETINGS NATURE AND AIMSDESCRIPTION OF MEETINGS NATURE AND AIMS N. of N. of PARTS.PARTS.

MEETING MEETING DATEDATE

G.G. DISSEMINATION AND/OR EXPLOITATION EVENTS AT LOCAL AND PROJECT LEVEL IN THE DISSEMINATION AND/OR EXPLOITATION EVENTS AT LOCAL AND PROJECT LEVEL IN THE PORTS OF LIVORNO, VALENCIA, MARSEILLE, KOPERPORTS OF LIVORNO, VALENCIA, MARSEILLE, KOPER 50+50+ MAR-JUN MAR-JUN

20102010

H.H. FINAL PLENARY MEETING (MARSEILLE, FR). Steering CommitteeFINAL PLENARY MEETING (MARSEILLE, FR). Steering CommitteeWP3 End-of-Activities and Report on Pilot Training Experiences (WP3.T1); WP4 End-of-WP3 End-of-Activities and Report on Pilot Training Experiences (WP3.T1); WP4 End-of-Activities and Final Report on OPTIMUS Quality Outcomes (WP4.T2); WP6 End-of-Activities Activities and Final Report on OPTIMUS Quality Outcomes (WP4.T2); WP6 End-of-Activities and Final Report on Exploitation resultsand Final Report on Exploitation results

1212 SEP 2010SEP 2010

I.I. FINAL DISSEMINATION EVENT (VALENCIA, ES or BRUSSELS, BE)FINAL DISSEMINATION EVENT (VALENCIA, ES or BRUSSELS, BE)Presentation of results and outcomes from WP1, WP2, WP3, WP4, WP5, WP6Presentation of results and outcomes from WP1, WP2, WP3, WP4, WP5, WP6 50+50+ OCT 2010OCT 2010

WPs STAFF RESOURCES: WP1 & WP2WPs STAFF RESOURCES: WP1 & WP2

WP1 RESOURCESWP1 RESOURCES

CATEGORY 1CATEGORY 1 CATEGORY 2CATEGORY 2 CATEGORY 3CATEGORY 3 CATEGORY 4CATEGORY 4 TOTALTOTAL

P1 – FEPORTSP1 – FEPORTS € 1.575,00 € 4.350,00 € 3.045,00 € 1.300,00 € € 10.270,00 10.270,00

P2 – LIVORNO PORT AUTHORITYP2 – LIVORNO PORT AUTHORITY € 2.660,00 € 6.600,00 € 2.880,00 € 1.280,00 € € 13.420,00 13.420,00

P3 – SEVASAP3 – SEVASA € 556,00 € 1.250,00 € 960,00 € 268,00 € € 3.034,00 3.034,00

P4 – PORT AUTONOME DE MARSEILLEP4 – PORT AUTONOME DE MARSEILLE € 1.628,00 € 3.230,00 € 2.260,00 € 1.032,00 € € 8.150,00 8.150,00

P5 – PERCRO LABORATORYP5 – PERCRO LABORATORY € 2.280,00 € 9.900,00 € 9.000,00 € 640,00 € € 21.820,00 21.820,00

P6 – KOPER REGIONAL DEV. CENTREP6 – KOPER REGIONAL DEV. CENTRE € 468,00 € 422,00 € 845,00 € 212,00 € € 1.947,00 1.947,00

€ € 58.641,00 58.641,00





P3 – SEVASAP3 – SEVASA € 556,00 € 1.250,00 € 960,00 € 268,00 € € 3.034,00 3.034,00


P5 – PERCRO LABORATORYP5 – PERCRO LABORATORY € 380,00 € 3.300,00 € 900,00 € 320,00 € € 4.900,00 4.900,00


TOTALTOTAL € € 56.989,00 56.989,00






P3 – SEVASAP3 – SEVASA € 1.668,00 € 5.000,00 € 4.224,00 € 670,00 € € 11.562,00 11.562,00


P5 – PERCRO LABORATORYP5 – PERCRO LABORATORY € 760,00 € 4.400,00 € 900,00 € 320,00 € € 6.380,00 6.380,00


€ € 57.095,00 57.095,00



P1 – FEPORTSP1 – FEPORTS € 900,00 € 1.160,00 € 725,00 € 1.040,00 € € 3.825,00 3.825,00

P2 – LIVORNO PORT AUTHORITYP2 – LIVORNO PORT AUTHORITY € 1.520,00 € 1.760,00 € 900,00 € 960,00 € € 5.140,00 5.140,00

P3 – SEVASAP3 – SEVASA € 556,00 € 750,00 € 768,00 € 268,00 € € 2.342,00 2.342,00

P4 – PORT AUTONOME DE MARSEILLEP4 – PORT AUTONOME DE MARSEILLE € 1.221,00 € 969,00 € 904,00 € 1.032,00 € € 4.126,00 4.126,00

P5 – PERCRO LABORATORYP5 – PERCRO LABORATORY € 760,00 € 880,00 € 720,00 € 480,00 € € 2.840,00 2.840,00

P6 – KOPER REGIONAL DEV. CENTREP6 – KOPER REGIONAL DEV. CENTRE € 1.404,00 € 1.688,00 € 5.239,00 € 530,00 € € 8.861,00 8.861,00

TOTALTOTAL € € 27.134,00 27.134,00




P1 – FEPORTSP1 – FEPORTS € 675,00 € 1.015,00 € 870,00 € 650,00 € € 3.210,00 3.210,00

P2 – LIVORNO PORT AUTHORITYP2 – LIVORNO PORT AUTHORITY € 1.140,00 € 1.540,00 € 1.080,00 € 640,00 € € 4.400,00 4.400,00

P3 – SEVASAP3 – SEVASA € 556,00 € 1.000,00 € 768,00 € 268,00 € € 2.592,00 2.592,00

P4 – PORT AUTONOME DE MARSEILLEP4 – PORT AUTONOME DE MARSEILLE € 1.221,00 € 1.615,00 € 1.356,00 € 344,00 € € 4.536,00 4.536,00

P5 – PERCRO LABORATORYP5 – PERCRO LABORATORY € 1.140,00 € 880,00 € 1.080,00 € 320,00 € € 3.420,00 3.420,00


€ € 20.252,00 20.252,00



P1 – FEPORTSP1 – FEPORTS € 450,00 € 725,00 € 580,00 € 390,00 € € 2.145,00 2.145,00

P2 – LIVORNO PORT AUTHORITYP2 – LIVORNO PORT AUTHORITY € 760,00 € 1.100,00 € 720,00 € 320,00 € € 2.900,00 2.900,00

P3 – SEVASAP3 – SEVASA € 556,00 € 750,00 € 384,00 € 268,00 € € 1.958,00 1.958,00

P4 – PORT AUTONOME DE MARSEILLEP4 – PORT AUTONOME DE MARSEILLE € 814,00 € 646,00 € 904,00 € 344,00 € € 2.708,00 2.708,00

P5 – PERCRO LABORATORYP5 – PERCRO LABORATORY € 760,00 € 440,00 € 360,00 € 320,00 € € 1.880,00 1.880,00


TOTALTOTAL € € 12.925,00 12.925,00






P3 – SEVASAP3 – SEVASA € - € - € 1.152,00 € 938,00 € € 2.090,00 2.090,00

P4 – PORT AUTONOME DE MARSEILLEP4 – PORT AUTONOME DE MARSEILLE € - € - € 1.356,00 € 2.580,00 € € 3.936,00 3.936,00

P5 – PERCRO LABORATORYP5 – PERCRO LABORATORY € - € - € 1.080,00 € 1.120,00 € € 2.200,00 2.200,00

P6 – KOPER REGIONAL DEV. CENTREP6 – KOPER REGIONAL DEV. CENTRE € - € - € 1.014,00 € 530,00 € € 1.544,00 1.544,00

€ € 32.460,00 32.460,00



P1 – FEPORTSP1 – FEPORTS € 900,00 € 1.450,00 € 1.740,00 € 1.300,00 € € 5.390,00 5.390,00


P3 – SEVASAP3 – SEVASA € 1.112,00 € - € 384,00 € 402,00 € € 1.898,00 1.898,00

P4 – PORT AUTONOME DE MARSEILLEP4 – PORT AUTONOME DE MARSEILLE € 1.628,00 € - € 452,00 € 860,00 € € 2.940,00 2.940,00

P5 – PERCRO LABORATORYP5 – PERCRO LABORATORY € 1.520,00 € - € 360,00 € 480,00 € € 2.360,00 2.360,00

P6 – KOPER REGIONAL DEV. CENTREP6 – KOPER REGIONAL DEV. CENTRE € 936,00 € - € 338,00 € 212,00 € € 1.486,00 1.486,00

TOTALTOTAL € € 22.314,00 22.314,00

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OPTIMUS Kick-Off Meeting Livorno, 19 th November 2008 “Outlining OPTIMUS: Workpackages, Tasks,...

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