Business Group: The business group represents the highest level in the organization structure, such as the consolidated enterprise, a major division, or an operation company. The business group secures human resources information. For example, when you request a list of employees, you see all employees assigned to the business group of which your organization is a part. Set Of Books: A financial reporting entity that uses a particular chart of accounts, functional currency, and accounting calendar. Oracle General Ledger secures transaction information (such as journal entries and balances) by set of book s. When you use Oracle General Le dger, you choose a responsibility that specifies a set of books. You then see information for that set of books only. Legal Entity: A legal company for which you prepare fiscal or tax reports. You assign tax identifiers and other legal entity information to this type of organization . Operating unit: An organization that uses Oracle Cash Management, Order Management and Shipping Execution, Oracle Payables, Oracle Purchasing, and Oracle Receivables. It may be a sales office, a division, or a department. An operating unit is associated with a legal entity. Information is secured by operating unit for these applications. Each user sees information onl y for their operating unit. Inventory Organization: An organization for which you track inventory transactions and balances, and/or an organization that manufactures or distributes products. Examples include (but are not limited to) manufacturing plants, warehouses, distribution centers, and sales offices. The following applications secure information by inventory organization: Oracle Inventory, Bills of Material, Engineering, Work in Process, Master Scheduling/MRP, Capacity, and Purchasing receiving functions . Sub inventory: Which is another organization inside of the Inventory oganization will be used to define the locations under these location items will be placed . Multiorg Table: It is a table contains the data which is relted to multiple operating units all the multiorg table names will be end with '_ALL'. like PO_HEADER_ALL PO_LINES_ALL AP_CHECKS_ALL and so o n Note: In all these tables we will find one common column called "ORG_ID" This column will be populated internally by the system as per the User Operating Unit ID Client_Info: It is one the RDBMS vaiabel which contains the User Operating Unit value (ORG_ID) Multiorg View:It is a view which is created based on the Multiorg table which contains the WHERE clause WHERE Org_ID = :Client_Info. Note: While development of RICE Components we are suppose to Use Multiorg Views not Multi Org Tables. Because if we use Multiorg tables we will get all the operating units data if we use multiorg view we will get the operating units data which is related for that perticular user . Diff between ORG_ID and ORGANIZATION_ID: ORG_ID is at Operating Unit Level ORGANIZATION_ID is aInventory Organization level Why the PO Receipt functionality will come at Inventory organization level: User is creating receipt means indirectly he will be receiving the materials from suppliers material s will be received at Gowdons, Warehouses, manufacturing plants. All these organizations will come at Inventory Organization level. how the System Will Identify user is working for so and so operating Unit: By using following Profile called MO:Operating Unit
Business Group: The business group represents the highest level in the organization structure,such as the consolidated enterprise, a major division, or an operation company. The business groupsecures human resources information. For example, when you request a list of employees, you see allemployees assigned to the business group of which your organization is a part.
Set Of Books: A financial reporting entity that uses a particular chart of accounts, functional currency,
and accounting calendar. Oracle General Ledger secures transaction information (such as journal entriesand balances) by set of books. When you use Oracle General Ledger, you choose a responsibility thatspecifies a set of books. You then see information for that set of books only.
Legal Entity: A legal company for which you prepare fiscal or tax reports. You assign tax identifiers
and other legal entity information to this type of organization.
Operating unit: An organization that uses Oracle Cash Management, Order Management andShipping Execution, Oracle Payables, Oracle Purchasing, and Oracle Receivables. It may be a salesoffice, a division, or a department. An operating unit is associated with a legal entity. Information issecured by operating unit for these applications. Each user sees information only for their operating unit.
Inventory Organization: An organization for which you track inventory transactions and balances,and/or an organization that manufactures or distributes products. Examples include (but are not limited to)manufacturing plants, warehouses, distribution centers, and sales offices. The following applicationssecure information by inventory organization: Oracle Inventory, Bills of Material, Engineering, Work in
Process, Master Scheduling/MRP, Capacity, and Purchasing receiving functions .
Sub inventory: Which is another organization inside of the Inventory oganization will be used to
define the locations under these location items will be placed.
Multiorg Table: It is a table contains the data which is relted to multiple operating units all themultiorg table names will be end with '_ALL'. like PO_HEADER_ALL PO_LINES_ALLAP_CHECKS_ALL and so on Note: In all these tables we will find one common column called "ORG_ID"
This column will be populated internally by the system as per the User Operating Unit ID
Client_Info: It is one the RDBMS vaiabel which contains the User Operating Unit value (ORG_ID)
Multiorg View: It is a view which is created based on the Multiorg table which contains the WHEREclause WHERE Org_ID = :Client_Info. Note: While development of RICE Components we are suppose toUse Multiorg Views not Multi Org Tables. Because if we use Multiorg tables we will get all theoperating units data if we use multiorg view we will get the operating units data which is related for thatperticular user .
Diff between ORG_ID and ORGANIZATION_ID: ORG_ID is at Operating Unit Level
ORGANIZATION_ID is aInventory Organization level
Why the PO Receipt functionality will come at Inventory organization level: User iscreating receipt means indirectly he will be receiving the materials from suppliers materials will bereceived at Gowdons, Warehouses, manufacturing plants. All these organizations will come at InventoryOrganization level.
how the System Will Identify user is working for so and so operating Unit:
By using following Profile called MO:Operating Unit
Why there is no _ALL for PO_VENDORS and there is _ALL forPO_VENDOR_SITES_ALL
Supplier is global Supplier site is Org Specific.
How will you find out Multiorg Successfully Implemented : SELECT
MULTI_ORG_FLAG ,RELEASE_NAME FROM FND_PRODUCT_GROUPS Y - SuccessfullyImplemented N - Not Impleme
Can a Posted General Ledger Journal Entry be deleted : After a journal entry is posted, itcannot be deleted. Posted journal entries cannot be deleted because that would eliminate the audit trail.To nullify the accounting effect of the posted journal entry, you can reverse it.
When can not a journal batch be deleted or modified?
A journal batch cannot be deleted or modified under the following circumstances:
a. The source is frozen
b. Funds have been reserved for the batch
c. Funds are in the process of being reserved for the batch
d. The batch is in the process of being posted
e. The batch is posted
f. The batch is approved
g. The batch is in the process of being approved
A journal batch should not be updated if it comes from a sub-ledger.
Changing accounting information in a journal that originated in a sub-module will unsynchronize
the accounting information between the ledger and the sub-ledger. Instead of changing the sub-
ledger journal, define a new journal to adjust the accounting information if necessary.
A journal batch that has funds reversed cannot be updated because the funds would not be re-
reserved appropriately.
Which report shows details of a posted journal batch?
Journals – General (180 Char) and Journals – General (132 Char)
Is possible to restrict users from entering negative amounts in journal lines?
Unfortunately, it is not possible to restrict users from entering negative amounts in journal entry
lines.
How to set up journal approval in General Ledger?
This is set up using Oracle Workflow Builder. The basics steps to setup Journal Approval are asbelow
a) Enable Journal Approval at the Ledger level
b) Setup Journal Sources for Journal Approvalc) Configure the profile options that control how the approval list will be built
d) Define Employees and Supervisors
e) Define Approval limits for approvers
f) Associate the employees to Oracle Apps usersg) Optional Workflow Configuration
For more information refer metalink notes: ID 176459.1 & ID 278349.1
How do you attach an Excel spreadsheet to a journal entry in Oracle General Ledger?
1. Query the Journal that needs the spreadsheet attachment.
2. Click on the paperclip on the tool bar.
3. Fill the following fields in the Attachment form.
Category - Choose Journal from LOV
Description - optional
Data Type - OLE Object from the LOV
4. Right click on the large white portion of the Attachment form choose „Insert Object‟ from thedrop box.
5. When the Insert Object Form appears check “create from file” and click on “Browse” tochoose the file that should be attached from the directory structure.
6. Save.
How do you easily copy a journal entry from one set of books to another?
There is no standard feature to copy journal entries between sets of books. However, there aresome alternatives. Refer Metalink note: ID 204082.1
How to prevent user’s ability to reverse unposted journals?
For 11i, there is not a method to prevent users from reversing unposted journals. This is intended
functionality to incorporate the maximum flexibility that users may require. However you canlimit user access to journal reversals through user menus set up in Sys Admin responsibility.
This functionality changed in R12 – see Note 734848.1 In Release 12, a batch must be posted
before it can be reversed.
How do you automatically generate a reversal journal entry for a journal category in the
previous accounting period?
If you routinely generate and post large numbers of journal reversals as part of your month end
closing and opening procedures, you can save time and reduce entry errors by using Automatic
Journal Reversal to automatically generate and post your journal reversals.
First you define journal reversal criteria for journal categories. Journal reversal criteria let you
specify the reversal method, period and date. You can also choose to enable automatic generation
and posting of journals.
When you create a journal entry you want to automatically reverse, specify a journal categorythat has assigned reversal criteria. Your journal will be reversed based on the method, period and
date criteria you defined for that journal category.
In Release 12, a reversal journal that is Unposted cannot be modified. Why?
This is the expected functionality in Release 12. However the profile GL: Edit Reverse Journalscan be set to allow the modification. Refer metalink note: ID 567641.1
Reversing journal was deleted from the system, how can you still reverse the original journal?
General Ledger does not allow you to reverse a journal entry twice. . Refer metalink note: ID
145043.1 for details.
A journal entry with a source set up for automatic reversal is not reversed. Why?
General Ledger automatically submits the AutoReverse program when a period is opened if theprofile option, GL: Launch AutoReverse After Open Period, is set to Yes. If a journal is created
after the period has already been opened, then the AutoReverse program will need to be
submitted manually.
A journal has been created and is unposted. The following period has a reversing journal
for the original journal and it is posted. Why it is so?
This is currently the functionality of the application to allow the reversing journal to be posted
69. Is it necessary to define rollup groups for use in summary accounts?
Ans:- Summary Account is an account whose balance represents the sum of other account balances. You
can use summary accounts for faster reporting and inquiry as well as in formulas and allocations.
Rollup group is a collection of parent segment values for a given segment. You use rollup groups to
define summary accounts based on parents in the group. You can use letters as well as numbers to
name your rollup groups.
General Ledger Meaning
A ledger is a page that is divided down the middle by a line. Depending on the type of transaction, an
entry will be recorded either on the left or right side of the ledger page line. A set of financial
statements consists of a Balance Sheet and a Statement of Revenue & Expense (Profit & Loss
Statement). There are five primary sections within these financial statements: Assets, Liabilities, Equity,
Revenue, and Expense. Each of these sections contains various related individual ledger accounts upon
which all the business transactions of the company are recorded. All of the individual ledger accounts,
when combined, are called the General Ledger.
The difference between General Ledger and Trial Balance?
Ans:- There are four reports to think about here:
Chart of AccountsGeneral LedgerTrial BalanceFinancial Statements
The Chart of Accounts is exactly what it says. It is simply a list of all the names of the accounts found in the GeneralLedger whether there is an account balance or not.
The General Ledger consists of all the accounts including some that may have a zero balance. As said earlier, alltransactions are summarized into these accounts. A detail listing of every entry is recorded in the General Ledger.
The Trial Balance consists of a list of each General Ledger account that has a final balance in it. The purpose of thereport is to make sure that the debit numbers equal the credit numbers. In the olden days, the Trial Balance wasused to verify the balances before preparing the financial statements. In today’s world, this report is basicallyredundant in that the computer immediately indicates whether the General Ledger is out of balance. Simply running afinancial statement and reviewing the account balances from there is often sufficient, eliminating the need for the TrialBalance.
The Financial Statements of course, are a listing of all the final balances in the General Ledger, but reformatted intofinancial statement form giving summary totals and net profit or loss information.
Value set in General Ledger
Value-set is a group of values. It can also be thought of as a container of
values. The values could be of any data type (Char, Number etc.) A value set is used in OracleApplications to restrict the values entered by a user. For example, when submitting a concurrent
program, we would like user to enter only valid values in the parameter. This is achieved by associating a
value set to a concurrent program parameter.
A Value Set is characterized by value set name and validation. There are
two kinds of validations,format validation and Value validation. In the format validation, we decide the
data type, length and range of the values. In the value validation, we define the valid values.
The valid values could be defined explicitly, or could come implicitly from different source (like table,
another value-set etc.)
Uses Of Value Set
Value-set is an important component of Oracle Applications used in defining Concurrent program
parameters, Key Flex field and descriptive flex field set of values.
Some of the scenarios where value-set is used are given below:
a. In a concurrent program, we may want users to enter only number between 1 and 100 for a
particular parameter. b. In a concurrent program, we may want users to enter only Yes or No for a particular parameter.
c. Suppose a concurrent program has two parameters. First parameter is department and second
parameter is employee name. On selecting a particular department, we want to show only those
employee names which belongs to the selected department.
d. In a descriptive flex field enabled on a particular screen, we want to show only a designated list of
values for selection by a user.
e. In case of accounting reports, we may want users to enter a range of key flex field values
Aging Periods:Aging periods nothing but the periods that we setup to control and maintain the supplier outstanding bill towardsthe invoice. form this we can able to study the due date of the supplier form the generation of invoice . following issetup for define aging periods Ap= setup-calancer-define their your select .Aging periods then define your own agingcalendar.
Use the Aging Periods window to define time periods for the Invoice Aging Report. The Invoice Aging Report providesinformation about invoice payments due during four periods you specify. Payables displays the invoice information infour columns. Each column corresponds to one period.
When you submit the Invoice Aging Report, you select the type of aging periods to use for the report.
For example, you define one type of aging period called Weeks Past Due, and define the following periods for Weeks
Past Due: 1 Week, 2 Weeks, 3 Weeks, and Over 3 Weeks. You also define a type of aging period called Current, anddefine the following periods for Current: Due in More than 3 Weeks, Due in 3 Weeks, Due in 2 Weeks, and Due in 1Week. When you submit the report, if you select Weeks Past Due for the Type parameter, Payables reports on thefour periods with that type.You can use the Aging Periods window to modify or reorder the periods within an aging period type at any time.
What Are Oracle FSGs?
FSG is short form of Financial Statement Generator.
In brief , is a powerful reporting engine that supports interchangeable report objects, server-
based processing for high performance, and report scheduling for efficient use of system
resources. The FSG allows you to?
This is End user tool , which enables end business user for financial reporting without
any programming
Most of these reports are oriented toward financial statements
These are very very easy to use
Transfer accounting information to a popular spreadsheet if you prefer to use yourpersonal computer for analysis and planning.
Report on both translated and entered foreign currency amounts.
Access a wide variety of standard management and accounting reports for the detail
information you need, including chart of account listings, journals, general ledgers and
trial balances.
Define the complex financial statements you need to analyse your business, including
responsibility reports for business units, profit centres and cost centers.
The good things is that all these reports run through concurrent manager
Most important there is no additional setup required
We can design our reports to meet your business needs
Design to print directly to MS Excel
Schedule reports to run directly from the application
“You can’t do what with FSG?―
Limited flexibility in formatting Access GL balances only - no details
Minimal security
What are the reports which is based out of FSG Reports
Financials-P&L, Bal Sht, Cash Flow, Rev/Exp detail, cost center detail
Auditor Schedules - trial balance mapped to financial stmts
Row Orders are used to control how detail rows are displayed and/or sorted
on a report
Used with Row Set expand and Content Sets
Allow user to expand detail of a row Can display
o Segment value
o Segment description
o Both
List alphabetically or numerically
Report Display Group
Grouping of rows or columns i.e. “hide column 20―
Specify a sequence number range from your row set or column set i.e. from 20
to 20 Used in your display set
Consolidation - is the period–end process of combining the financial results of separate subsidiaries with theparent company to form a single, combined statement of financial results. Clients can consolidate any number ofsubsidiaries that use different SOBs and having different COA, currencies and calendars.
GL Consolidation Tools - There are basically two consolidation tools which can be used for consolidationwithin Oracle GL.1. Financials Statement Generator (FSG) - Used for consolidating financial information for businesses using a singleSOB or using different SOB that share the same calendar and COA.
2. Global Consolidation System (GCS) - GCS is a multi-source consolidation solution that can accumulateinformation from diverse financial systems, geographic locations, including Oracle and non-Oracle Applications.With GCS one can consolidate data from multiple SOBs, multiple instances and non-Oracle applications.
What Can Be Consolidated? - With GCS, one can consolidate any business dimension at any level of detail from any
point ofview:
1. Any Source: Data from any source system, including ledger, databases, or other accounting systems can be consolidated
2. Any Chart of Accounts: Subsidiaries can use separate COA from the parent to address unique operational accounting practices
and meet local statutory requirements. GCS enables you to consolidate across diverse charts of accounts.
3. Any Calendar: Subsidiaries can use different accounting calendars from the parent. GCS enables you to consolidate across
calendars.
4. Any Currency: Subsidiaries can use a functional currency which differs from the functional currency of the parent. GCS
revalues and translates all subsidiary balances to ensure consistent consolidated results.
5. Any Level of Detail: Consolidate detail transactions, detail balances and summary balances.
6. Any Balance Type: Consolidate any balance type; including actual, average, translated, budget, and statistical balances.
Translation is used to translate an entire set of books or balances for a company from the functional currency to a
foreign currency. This feature can translate both actual and budget balances. If the system have enabled average
balance processing then the system can translate average balances as well.
Translation is frequently used to prepare financial reports for consolidation into global financialstatements.Translation uses periodic rates and, optionally, historical rates in compliance with FASB52.
FASB stands for Financial Accounting Standards Board which is a group within the Accounting field that issues
bulletins on how to account for various financial events.
As per Metalink Note 1061166.6, FASB52 states that when translating a Trial Balance from one currency to
another, the following conventions should be used:
How does the system translate balances?
Assets and liabilities are translated by multiplying the YTD balance by the Period End Rate.
YTD (translated currency) = Rate X YTD (functional currency)
Whereas,revenue and Expense balances are translated using the PTD balance for each period
and the corresponding Period Average rate for each period; therefore, translation must be performed for the first
period of the fiscal year forward to the period for which translation is required. Rates must also exist in the Period
Rates table back to the first period of the fiscal year in which the translation is being performed.PTD (translated
currency) = Rate X PTD (functional currency)In the Stock and Ownership Equity accounts, historical
Historical Rates Execution Report : This is used to review the historical rates, mounts or weighted-average
rates you assigned to individual accounts or ranges of accounts.
Translated Trial Balance Report :This is for reviewing account balances and period activity after running
translation.
..What happen in Oracle when Translation Run?
Translation is very table-space intensive. When this run its roughly doubling one period of data held in the
GL_BALANCES table.
Revaluation:
Revaluation: revaluating the foreign currency journal into the functional currency. This is require when u r dealing with the foreignclient. in a nutshell revaluation means managing the gains an losses that arises due to Exchange rate fluctuation. Revaluation is one
of the multicurrency tools of oracle application E-business suite, others like translation, consolidation and multiple Reportingcurrency(MRC).
What is the difference between Revaluation and Translation?
Revaluation increases or decreases the value of Assets and liabilities due to currency fluctuations.
Translation converts functional balances to target currency balances.
The increase or Decrease in value due to Revaluation is posted to Revaluation reserve A/C
Due to Difference in Exchange rates used to translate Assets/Liabilites and Income/Expenses, balance is Posted toCumulative translation Adjustment Account.
What is the difference between Realized Gain and Unrealized Gain?
Realized gains and unrealized gains (or loss) are two different classifications of capital gain. Capital gain is the income that youmake on assets that you sell for more than the amount for which you purchased them, assets like stocks, bonds, different kinds ofproperties, and precious metals.The first thing that you need to know is that you have to pay income tax on your realized gains, but you do not have to pay incometax on unrealized gains.
So, first of all, let’s talk about realized gains. The realized gains is the capital gain that you make on an investment that you receivein the form of cash. So, the investment can actually be when you sell a security, when you receive interest or dividends on a securityor cash accounts that is sent to you as cash
the basic definition of unrealized gains is that unrealized gains are the capital gain on an investment forwhich you do not receive cash. Unrealized gains are also defined to as referred to as paper profits. So, the unrealized gain is theamount that your stock’s value increases, but you have not sold the stock and you haven’t received the cash, so the gain is stillunrealized. Or, in other ways, the gain is not yet translated into something physical, like cash. It is still a potential gain, and as soonas you sell the stock, then the gain will become realized when you receive your cash.
Document Sequencing
It is better to read in material only.
Budget
It is better to read in material Only.
Secutiry Rule
Security Rules work on individual segments and are applied to a particular segment. Security rules are assigned to responsibilities.Creating a security rule for a particular segment means that users should not be able to view or enter data into the value againstwhich a security rule has been created. For example, if you don’t want a Payables Clerk to see the balance in the payroll a/c youwould create a security rule and assign it to the payables clerk, this would ensure the payables clerk could not view online or inreport format the payroll a/c. Note in this instance the rule only applies to one segment. To apply rules to many different segmentsyou would have to create more rules for those segments so in your instance it could get quite complex if you have 10 segments.
Cross validation Rules
Cross validation rules work on combinations of segments and apply to everyone in the organisation (i.e. you don’t assign these rules
to a particular user as in the case of security rules). An example might be that you want to create a rule stating that when a userenters a journal for a balance sheet account they cannot specify a cost centre. In this instance the cross validation rule applies toboth the cost centre segment and the account segment. Cross validation rules also apply more to entry than viewing i.e. theyprevent you from entering data incorrectly whereas security rules apply to both entry of data and viewing.
Accounting calendar is used for recording the trasactions for the financial year and it will share across theapplication.
Transaction calendar is used for average balancing .It will stop the trasactions on non working days.it can be used fordefining the org calender in banking sectors.
1. What are the application objects that support View Accounting and Drilldown? GL_Import_Reference_Table (modified) For Example Invoices imported from Payables into GLgoes to these tables from GL_Inerface table.GL_SL_LINK_IDGL_SL_LINK_TABLEGL_JE_LINES (modified)GL_SL_LINK_ID
GL_SL_LINK_TABLE
New views in the database:FA_AEL_GL_VFA_AEL_SL_MRC_VFA_AEL_SL_V
2. Where in Oracle General Ledger 11i can Drilldown be accessed? You can drilldown from GL Account Inquiry window and the GL Journal Entry and GL JournalInquiry windows.
(N) Tools -> Drilldown Open the Journal entry in GL and go to Tools - drilldown, its shows uthe origin of the journal entry. It is used only for viewing the origin of the journal entry.
3. What are the Release 11i Sub-ledger drilldown features? Expanded Subledger drilldown to other subledgers.View Accounting Lines window.
4. What are recurring invoices? What are AP setup steps? Some times suppliers would not be sending any invoices, but still the payment have to bemade to him. Ex: rent, lease rentals. In this situation we have to create invoice every periodwise. For that purpose we have to create one recurring invoice template. Template means
with one master copy creating the multiple invoices. Here we are creating the one invoicemaster copy is formally known as recurring invoice or recurring invoice template.
Setup: 1) Create one special calendar2) Create one full distribution set3) Enter payment terms in the recurring invoice window4) Enter the template no., first invoice amount, special invoice amounts.
1. Standard,2. Skeleton,3. Fornulae BasedIn GL Module1.Define Formula Batch (e.g. ABC Rent batch)2.Enter Lines (Here u have both Debit as well as Credit lines)
3.Generate Recurring period4.Review Journal Batch5.Post the batch
1. Standard Recurring Journal: It is used for same accounts & same amounts e.g.Utilities DrCash Cr2. Skeleton Recurring Journal: It is used for same accounts but for different amounts, e.g.Recurring Fee DrCash Cr3.Formule Based Journal: It is used for different accounts with different amounts, e.g.Salaries Dr
Cash Cr
5. If any conflict occurs in FSG who will override; Column Set or Row Set? The override component is row set. However some times it depend on the column set also.
6. What is the difference between discounts and adjustments?Discount refers to the payment terms or on quantity (bulk order discount) ordered. In theinvoice received from supplier, discounts term is specifically stated, e.g. “If paid with in 15days discount @ 2%”, what you need to do is pay 2% less then the original invoice amount,however caution should be taken that the freight amount should not be considered while
calculating the discount. Adjustment could be for various reasons- Over priced invoice, shortdelivery of quantity as per goods received note, poor quality etc. Agreed upon amount will bededucted from the invoice, while making the payments.
In AR, discount is given to promote the business and cash flow. Adjustments are made toadjust the account balances, which is not possible in other means.
7. What are cycles of GL, AP, and AR?GL Accounting cycle can be further elaborated like this...1. Open Period.2. Create Functional and foreign journal entries.(including the journal import from legacy
systems and subledgers).3. Reverse journal entries.4. Post the journals.5. Review and correct the balances.6. Revalue foreign currency balances.7. Translate foreign currency balances.8. Consolidate set of books.9. Run accounting reports.
AP cycle -------- Purchase Order --> Receipt --> AP voucher --> Payment madeAR Cycle --------Sales Order --> Shipment --> Invoice --> Payment receiptGL cycle -------- Direct GL JE / Transfer subledger data to GL --> Post
8. What are Summary Accounts and Rollup groups? Summary Account is an account whose balance represents consolidation of accountsRollup group is a collection / consolidation of parent accounts. e.g. Assets is a total ofCurrent assets and Fixed Assets. Current assets / Fixed assets in turn are collection of assets.
Summary Account is an account whose balance represents the sum of other account balances.You can use summary accounts for faster reporting and inquiry as well as in formulas andallocations.Rollup group is a collection of parent segment values for a given segment. You use rollupgroups to define summary accounts based on parents in the group. You can use letters as wellas numbers to name your rollup groups.
Summary accounts are consolidated balances of accounts and rollup groups is collection ofparent accounts.
9. What Sub-ledgers does Oracle General Ledger 11i Drilldown support?Accounts Receivable, Accounts Payable and Cash ManagementDrilldown from Oracle General Ledger 11i also supports Oracle Purchasing module (displaysPOs and Requisitions) from 11.5.9 version onwards.Drilldown from Oracle General Ledger 11i is supported for Oracle Payables, OracleReceivables, Oracle Assets (except depreciation), Projects, Purchasing, Inventory, and Workin Process (WIP).
10. What are different types of Journal entries?There are 5 types of journal entries-1. Manual Journal,2. Recurring Journal,3. Allocation Journal,4. Budget Journal, and5. Imported Journals from other sub ledgers.
There are 4 types of journal entries-1. Basic Journal Entry - Used for most of the accounting transactions
2. Reversing JE - Created by reversing the existing journal entry3. Recurring JE - Defined once and then generated for subsequent accounting period4. Mass Allocation - Created to allocate the revenues and assets to a group of resources (costcenters, departments, divisions, etc.) from a single Journal.
14. Is there a limit to the number of periods in a budget year or how many years a budgetcan span?
There is no limit for the budget. One can define budgetary control for n number of years
however, one year can have maximum of 60 fiscal periods.
15. Why don't my Detail budgets roll up to my Master budget?
Detail budgets do not automatically roll up to the master budget. The GL uses summaryaccounts to maintain master/detail budget relationships between them.
16. I was able to post a budget journal to a closed period, why?
Yes, a budget journal can be posted to any period that is in an open budget year for that
budget. This is regardless of the status of that period. The budget journal is not linked withyour accounting period. Once you have open the budget period then you can book budgetjournal for that whole period.
17. How many 'Current' budgets can you have?
For each set of books, you can have only one current budget at any point in time. The onlydistinction between a 'current' and an 'open' budget is that the current budget defaults intothe budget field on several budget-related forms. It can be replaced however by any 'open'budget in the field.
18. What is a funding budget?
Funding budget is a budget against which accounting transactions are checked for availablefunds when budgetary control is enabled for your set of books. Funding Budgets are approvedbudgets.Two types of budgets are there in Oracle Apps:1- Fund 2- Plan.Fund budget create the Budget Journal but plan budget used only for planning. Fund budgetrequires journal entries, and is assigned to a summary template or account range in thebudget org, where the funds check level is set at Absolute or Advisory. It is the assignmentthat makes it a 'funding budget’; it is not done at the budget definition level.
19. Why is my budget requiring budget journals?
At the set of books level that option is not enabled? This would happen when the budget itselfis defined to require budget journals. This is done at the budget definition level.
20. Why can't I inquire on my budget amounts from INQUIRE/BUDGETS navigation path?
The Budget Inquiry form (GLXIQBUD) is used to perform inquiries about master and detailbudgets. GL compares summary balances between your master and detail budgets, and checksfor budget variances and violations. This form only looks at summary accounts. To inquire ondetail accounts you must use the navigation INQUIRE/ACCOUNTS, and choose the 'budget'
amount type.
21. If I delete my budget org, will the budget amounts be deleted?
No, the amounts will be same. Deleting the budget organization does not remove the budgetamounts from the GL_BALANCES table.
22. Can I update/adjust an existing account range in my budget organization?
Yes you can update an existing account range in Budget Organization.
23 How many times can a budget be purged?
Budget can be purged only one time.
24. Why is there no value in the REQUEST_ID column of GL_BUDGET_INTERFACE for rowswith data that failed to be uploaded by the Budget Spreadsheet Upload program?
You are trying to open the next budget year. After navigating to the form and querying thebudget, you notice the [Open Next Year] button is grayed out. You find that Account code
combinations are not being added to the Budget Organization.
25. Why don’t my Detail budgets roll up to my Master budget?
Detail budgets do not automatically roll up to the master budget. The GL uses summaryaccounts to maintain master/detail budget relationships between hierarchy levels. Summarytemplates are defined so that accounts in your lower level detail budgets roll up into thesame summary accounts as the detail accounts in your controlling master budget. A commonmisconception is that the detail budgets somehow roll up to the master budget by definition,this is not true. You must actually budget to a detail account in the master budget; this thenserves as the controlling amount for the detail budgets. Master/Detail budgets are used in the
budgeting process to control Authority and identify budgets that exceed control limits. Theyare not intended for reporting purposes.
26. I was able to post a budget journal to a closed period, why?
A budget journal can be posted to any period that is in an open budget year for that budget.This is regardless of the status of that period (closed, opened, or future enterable).
To include budgets (encumbrances or currencies) in a FSG report, your report definition mustspecify a row set of column set that has control values specified in the Balance Control
options. In the report definition itself, you associate budget names with the control valuesthat are assigned to the row or column set.
28. What are different period types?
You use accounting period types to define your accounting calendar. Different AccountingPeriods are-
General Ledger Periods (attached to Set of Books), Purchasing Periods (Operating Unit Specific), Cost Periods (Inventory Organization Specific), AP Periods, and AR Periods
If it is accounting period types, you can define your own period types to use inaddition to the General Ledger standard period types Month, Quarter and Year. Youuse these period types when you define the accounting calendar for yourorganization. However the year type should be either Calendar or Fiscal.We have different Period types-
1) 13 Month (13 Month Calendar with An Adjusting Period).
2) Annual.
3) Monthly.
4) Quarterly.
5) Semi Monthly.
6) Weekly.
29. What types of invoices are there in AP and AR?
8 Types of Invoices are:StandardCredit MemoDebit MemoExpenses Report
30. What is the difference between cross-validation rules and security-rules?
Cross validation rules prevent all the responsibilities/users entering invalid accountcombinations. Security rules are attached to specific responsibilities to prevent usingfew of the segment values for a segment.
Cross Validation Rule: Rules that define valid combinations of segment values a usercan enter in an account. Cross-validation rules restrict users from entering invalidcombinations of account segment values.Security Rule: It determines the accounting transaction user can view at differentlevels of hierarchy, such as at Site Level -->Application Level --> Responsibility Level --> User level.
Cross Validation Rule applies across the chart of account where Security Rule isapplicable at Responsibility Level or User Level. Cross Validation Rules are meant fordefining the set of combinations that are excluded from the global set whereasSecurity Rules are to restrict Users/Responsibilities. Cross-Validation Rules are to
control the certain code combinations. Security Rules are to control the certainsegment values.
2. Define Calendar3. Define Currency4. Create Set of Books
For AP:1. Define Suppliers (Creditors)2. Invoice3. Look up codes4. Selection of Set of Books5. Payment Terms6. Financial & Payable Options
7. Define BanksFor AR:1. Flexifield2. System Options3. Payment Terms4. Open period5. Auto Accounting6. Transaction Type
7. Transaction Source
34. How do we integrate AP or AR to GL ?
There is a program in payables to transfer AP to GL is "payables transfer to generalledger" GL is like AR->GL<-AP, AR and AP both transfer the data in GL. AR Contains allInvoices/Receipts /CM/DM and same way AP also have AP Vouchers. Yes, there is aclear Integration of AP/AR with GL.
The integration is like this: all the accounting created in subledgers (AP/AR) aretransferred to Gl. The journal created from AP/AR are clearly identified in GLaccording to their batch names and journal names.
35. What is the difference between GL date and GL posted date in GL ?
GL date is the date used to determine the correct accounting period for yourtransactions where as the GL posting date is the date when the journal entry is postedthe GL. GL date is the date used to determine the correct accounting period for your
transactions where as the GL posting date is the date when the journal entry is postedthe GL, also Called Transaction Date & Posted Date.
36. In GL there is no org id. So how can we differentiate the data differentoperating units when no other modules are given ?
HR data is at business group level. GL Data is differentiated based on set of books id.AP and AR data is mostly at operating unit level. Inventory, BOM, WIP data is atinventory organization level. In the gl_sets_of_books we have the set_of_books_idcolumn. This column is enough to differentiate between one operating unit with theother. If you see the multiorg structure of Oracle Apps modules, we'll see that GL issetup at set of books level. Now you generally won't get data at OU level. OU datasums up at a higher SOB level. Please follow the below structure if you want moreclarification top->bottom HR org->SOB->OU->inventory org
37. At what stage, the subledger data is posted to GL?
When Transactions are completed in subledgers data may be posted to GL Basicallyafter entering the transactions, report will be taken to verify the transactions. Incase, if approval is needed, it is approved after verifying the transactions. Once youare sure that the transactions are correct, the same can be posted to GL. Once it isposted, most of the information for the posted transaction can not be modified in thesubledger. In case of any wrong entry, you need to follow the reversal procedure.Practically, the verification of transactions are done only during the initial stagesafter implementation. Once the system becomes stable, it is not followed strictly.Note: Make sure that GL period is open for the transaction GL date. Close all theperiods in subledger after you reconciled all your transactions. Once you close the
period, sweep program will run and all the un-posted and future entries will betransferred to next open period. Once this is done run the GL Transfer program andJournal import programs to complete the transaction transfer process. Once this isdone you will find un-posted journal entries in GL you can post the same or reversethe same if you find something is missing. GL periods should also been opened and theGL period should be closed at the last.
38. Why cant interest rates are set uniquely supplier wise in payables module,whereas interest rate is applied to all suppliers the same rate?
Terms and conditions differ with each supplier.
39. What is FSG and its use?
Financial Statement Generator is a powerful report building tool for Oracle GL. FSGis used by the management for the decision making in the financial sector of the firmor an enterprise.
Uses of FSG :1. Generate financial reports such as income statements and balance based upon thedata in your GL.Note: If you have average balance processing enabled in your set of books, you can
report on functional, foreign–entered, or translated average balances.2. Define your reports with reusable report objects, making it easy to create newreports from the components of reports you’ve already defined. 3. Design customfinancial reports to meet specific business needs.4. Print as many reports as you need simultaneously.5. Print the same report for multiple companies, cost centers, departments in thesame report request.6. Schedule reports to run automatically.7. Produce ad-hoc reports whenever you need them.8. Print reports to tab-delimited files for easy import into client-based spreadsheetprograms. In addition, you can use the Report Wizard feature of Applications Desktop
Integrator to design and submit your financial reports, as well as view the results,directly from a spreadsheet. 9. Define segment value security rules to restrictfinancial information contained in FSG report output generated by specific users andresponsibilities. Note: To apply segment value security rules, the profile option FSG:Enforce Segment Value Security must be enabled
40. Explain ADI and its features?
ADI means application desktop integrator. It is a excel file which allows you totransfer the data pertaining to General Ledger, Fixed Assets and Budget to oracle
apps and allows to run a request. ADI functionality provides an alternative to userswho prefer to load information directly from Microsoft Excel rather than using theOracle user interface. It should read Oracle Interface Programs (batch jobs) ratherthan Oracle User Interfaces.
Broadly following are the feature / elements of ADI
ADI allows users take advantage of many of the data-entry shortcuts of aspreadsheet, such as copying and pasting cells, dragging and dropping ranges of cellsand using formulas to calculate journal line amounts. ADI validates the data enteredagainst the accounts, security rules and reference information that are defined in theGeneral Ledger (GL).
41. What is EDI and its functions?
EDI - Electronic Data Interchange, to send the data to another server/destination viaEDI server.E-Commerce Gate Way is the one of the Module in Oracle Apps. EDI(Electronic Data Interchange) is way of exchanging the Business documents like SalesOrder, Invoice, PO etc., between two business entities in agreed standard format likeASCII X12 format. In oracle application, business documents may be referred as850POI (purchase order Inbound), 810INO (Invoice Outbound) etc.. There are severalthird party sources are available which may be use in mapping of several documentsfrom Oracle Format to X12 and vice versa. Some of them like Sterling Commerce,
Klein Schmidt.... EDI is a toll where in whenever the customer is sending the PO itgets saved in this toll, again when the supplier after supplying the material will sendan invoice through EDI, wherein the EDI of the customer will match the PO with theinvoice and the invoice will get processed automatically, in case if it is not matchingit will be in the error sheet
42. What is planning budget?
The plan for the future expenses is planning budget. It is a paper work. There is nofunds requirement. It does not require journals. There are no restrictions for
estimating of funds. It is a budget through which you cannot exercise budgetarycontrol. But u can compare your actual with budgets through inquiry window.
43. What is Consolidation in GL?
It Consolidates the Subsidiaries & Parent financial information. At a point of time wecan check the Performance of the Companies overall Performance. When we havemultiple setup and combine primary and secondary books getting the financial reportsis called consolidation We will use consolidation reports at the time of period endclosing Consolidation is the Process of combining the Financial results of different
companies typically combining subsidiary accounting information into a parentcompany.The main purpose of consolidation is for reporting purpose. Consolidation isthe period-end process of combing the financials of separate subsidiary with the payrent company to from single ,combine statement of final result consolidation is one ofthe reporting tool. Consolidation may map the subsidiary set of books to parent set ofbooks, even if the set of books values are different using segment rule, accountingrule It is the process of combining the financial results of multiple companies into onefinancial statement the company may have different sobs in different countries, so we
will collect all the financial transactions(sob) in to one set of book ,that is parent sobthen the company easily findout all the financial year endingresullts in theirfunctional curency,that purpose multiple companies are using consolidation I thinkconsolidation can be done with two ways that is FSG, GCSÂ for FSG it can be donewhen both parent SOB and Subsidiary SOB have Currency, Calender, COA, same then
we go for FSG.In Global consolidation System currency, coa, calender are different inparent sob and subsidary sob we have to go for GCS.I am Saikrishna actaully I ampursuing my oracle financials in hyd i just completed one of my module GL institute.
44. How to import data to General Ledger by Feeder System?There are three ways:
1- You can upload Journal Entries using ADI (Application Desktop Integrator)functionality. ADI is used to interface spreadsheet uploads with Oracle applicationsdata. ADI allows users take advantage of many of the data-entry shortcuts of a
spreadsheet, such as copying and pasting cells, dragging and dropping ranges of cellsand using formulas to calculate journal line amounts. ADI validates the data enteredagainst the accounts, security rules and reference information that are defined in theGeneral Ledger (GL).
2- Using Journal Import, we can bring the data from the feeder system; to import theTransactions from External Feeder Systems following are the steps-1. Populate the data from External system to GL_Interface table (GL_INTERFACE tableacts like a bridge between the external system and the Oracle General Ledger Basetables where journals are stored). 2. Run the Journal Import process to import thedate to base tables (Errors in Journal Import are listed in Execution Report)
3. From any sub module run individual module transfer to GL program Ex: Payablestransfer to General Ledger
45. After creating Journal Source how do we approve to the specific Set of Books?
To approve journals from specific source, while creating the source 'Require JournalApproval' check box should be enabled. To approve all the journals that come fromdifferent sources In the Set Of Books window under 'Journaling' tab 'journal approval'should be enabled.
46. While creating combination of accounts what is the use of PRESERVED checkbox?
If we check preserve for a account code combination then even if you disable thisaccount segment value, the inherited (parent. child) segment values will not bedisabled. If it is unchecked all the related segment values will be disabled. Preservedcheck box will help you to retain the original character of the General Ledger codecombination, even after u change the nature of the segments during maintenance of
the GLCC.47. What is the MD form 50?
MD50 is a Functional design document, designed by the functional consultant. Afterinteracting with the client, functional consultant will prepare this document. In thiswe will compare the present business process and client requirement. It is mainlyused for Application Extensions and Interface functional design.
48. What are the journal entries in Procure to Pay Cycle?
When we receive the material after approve of purchase order1. When the Material Received at the Gate-
Receiving Accrual A/C -- DrMaterial AP Accrual A/C -- Cr
2. When the Material delivered to The Inv Org Material
A/c Dr Purchase Price Variance A/c Dr Receiving A/c Cr
3. When the Invoice Is enterd into the Payable with Matching Of PO Material
Ap Accrual A/c Dr Invoice Price Variance A/c Dr AP Liability A/c Cr
1. Material Receipt Receiving Accural Dr AP Accural Cr
2. On completion on inspection and accepting of goods Inventory Dr ReceivingAccural Cr The Above given 2 entries are in PO module
3. On entering Invoice in AP AP Accural Dr Accounts Payable Cr
4. On Making payment Accounts Payable Dr Cash/Bank Cr 1. On Entry of PO ________No accounting impact
2. On Materil Receipt Receiving Accural Dr AP Accural Cr
3. On Completion of Inspection and goods accepted Inventory Dr Receiving Accural CrThe Above mentioned entries in PO Module
4. On entering invoice in AP AP Accural Dr Accounts Payable Cr
5. On Payment Accounts Payable Dr' Cash/Bank Cr When we raise the Purchase Orderentry isMaterial in transit a/c Dr To AP Accrual A/cWhen we match the Invoice withPOAP Accruals A/c Dr To AP Liability A/cWhen Payment is madeAP Liability A/c Dr To
