Across Canada Run

Meeting No. 2

July 16, 2006 Sunday 1pm to 3pm

Organized By:

Guru Gobind Singh Children’s Foundation

…children helping children…> GGSCF

2009

Welcome

1. Thank you for coming and taking time out to make this a priority.

2. This is the second meeting for the ACR.

Guru Gobind Singh Children’s Foundation

Agenda

1. Welcome (1:00 to 1:10pm)2. Response to Feedback at Kick Off Meeting (1:10 to 1:20pm)3. Response on Questionnaire (1:20 to 1:30pm)4. Organizational Structure (1:30 to 1:45pm)5. Breakout Session (1:45 to 2:15pm)6. Report back from Break Out Sessions (2:15 to 2:45pm) 7. Wrap Up (2:45 to 3:00pm)

Guru Gobind Singh Children’s Foundation

Response to

Questions at the

Kick-Off Meeting

Guru Gobind Singh Children’s Foundation

Response

on

Questionnaire

Guru Gobind Singh Children’s Foundation

Organizational Structure

Our organizational structure needs to accommodate

the GGSCF the objectives/goals of the project:• …children helping children…• make decisions effectively• foster team work• develop leadership and ourselves• achieve group goals • achieve individual goals

Guru Gobind Singh Children’s Foundation

Structure

Across Canada Committee

Provincial Teams Task Teams

EVERYONE

Participants, Organizers, Sponsors, Community

Provincial Teams

1. Newfoundland

2. Nova Scotia

3. Prince Edward Island

4. New Brunswick

5. Quebec

6. Ontario

7. Manitoba

8. Saskatchewan

9. Alberta

10. British Columbia

Guru Gobind Singh Children’s Foundation

Responsibility Provincial Teams

Local at Provincial Level• Logistics• Determine the Route• Places of Interest & Cities• Recognized Persons• Meetings with communities• Meeting with Gurdwaras• Promotion• ?

Guru Gobind Singh Children’s Foundation

Task Teams

1. Logistics

2. Media

3. Web Site

4. Fund Raising

5. Sponsors

6. Special Projects

7. Gurdwaras

8. Religious

9. Promotion

10. Charity

Guru Gobind Singh Children’s Foundation

Responsibility Logistics Team

1. Coordination

2. Transportation

3. Food

4. Shelter

5. Route

6. Timelines

7. Training

8. Safety

9. Permits & Insurance

Guru Gobind Singh Children’s Foundation

Responsibility Media Team

1. Coordination

2. Develop Media Contact Lists

3. Media Kit – what we are doing

4. Spokespersons media questions interviews

5. Public Relations

6. Contact Media

Guru Gobind Singh Children’s Foundation

Responsibility Web Site Team

1. Coordination

2. Information

3. Updates

4. Records

Guru Gobind Singh Children’s Foundation

Responsibility Fund Raising Team

1. Coordination

2. General Public Donations

3. Strategies

Guru Gobind Singh Children’s Foundation

Responsibility Sponsors Team

1. Coordination

2. Corporate Sponsors

3. Business Sponsors

4. Gurdwara Sponsors

Guru Gobind Singh Children’s Foundation

Responsibility Special Projects Teams

1. Coordination

2. Major One-Off Events

Guru Gobind Singh Children’s Foundation

Responsibility Gurdwara Team

1. Coordination

2. Contact Lists & Names

3. Public Relations

4. Local Interest

5. Future Branches?

Guru Gobind Singh Children’s Foundation

Responsibility Religious Team

1. Coordination

2. Akhand Paths

3. Other Religious Functions

4. Material for non-Sikhs

5. Material for local Sikh youth

Guru Gobind Singh Children’s Foundation

Responsibility Promotion Team

1. Coordination

2. Flyers

3. Forms

4. Advertisement Material

5. Stickers

6. Pins

7. Awards

8. Recognition

Guru Gobind Singh Children’s Foundation

Responsibility Charity Team

1. Coordination

2. How do we use the money raised

3. Contact organizations

4. Why help for a particular cause

Guru Gobind Singh Children’s Foundation

Matrix

ACC

PTs TTs

EVERYONE

PTs

PTs

PTs

PTs

TTs

TTs

TTs

TTs

PTs

PTs

PTs

PTs

PTs

TTs

TTs

TTs

TTs

TTs

Responsibility ACC

1. Coordination2. Leadership

• Direction – Vision/Mission• Courage, Motivation, Spirit• Effectively Communicate• Influence Others• Team work

3. Planning• Administration• Organization Structure • Play Lego Blocks• Champion Change for

Tomorrow

Guru Gobind Singh Children’s Foundation

Ideas

PlanLearn

Evaluate Action

> GGSCF

Breakout Session

Guru Gobind Singh Children’s Foundation

Breakout Sessions

1. ½ Hour to Work in Groups

2. ½ Hour Report Out

3. Breakout Groups will be PTs and TTs4. Get Ideas – Pick facilitator, timer, spokerperson, scribe

5. Pick Leader for your group

6. Determine when you plan to meet next

Guru Gobind Singh Children’s Foundation

Close

1. Review input from today

2. Allow teams to develop ideas and relationships

3. Next Meeting – Winter/Early New Year

4. Web Site - www.ggscf.com

5. Thank you

Guru Gobind Singh Children’s Foundation