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OSPAPPH OSPAPPH Virtual Annual General MeetingVirtual Annual General Meeting
June 22, 2011June 22, 2011
1:30 p.m. – 3:00 p.m.1:30 p.m. – 3:00 p.m.
Teleconference Access: Teleconference Access: Toll-free: +1 (877)-234-4610Toll-free: +1 (877)-234-4610Toll: +1 (416) 883-8981 (Toronto)Toll: +1 (416) 883-8981 (Toronto)Participant code: Participant code: 4114820#4114820#
AgendaAgenda
1.0 Welcome and Roll Call1.0 Welcome and Roll Call2.0 Election Process and Terms2.0 Election Process and Terms2.0 Meet the Executive2.0 Meet the Executive3.0 Executive Reports:3.0 Executive Reports:
3.1 Co-Chair Report3.1 Co-Chair Report3.2 Treasurer Report3.2 Treasurer Report
4.0 New Business:4.0 New Business:4.1 By-Law Vote4.1 By-Law Vote
5.0 Presentation- PARC5.0 Presentation- PARC
1.0 Welcome!1.0 Welcome!
Thank you for joining us! Thank you for joining us! Who do we have with us today?Who do we have with us today?
2.0 Election Process and Terms2.0 Election Process and Terms
Co-Chair – 2 yearsCo-Chair – 2 years Vice-chair – 1 year and move into chair in 2Vice-chair – 1 year and move into chair in 2ndnd
yearyear Secretary – 2 yearsSecretary – 2 years Treasurer – 2 yearsTreasurer – 2 years Regional Reps – 1 year + (option of renewal)Regional Reps – 1 year + (option of renewal)
Executive recruitment – April / May (possible Executive recruitment – April / May (possible change for 2012)change for 2012)
3.0 Executive Committee3.0 Executive Committee
Allow us to introduce ourselves…
Co-ChairCo-Chair
Lisa Kaldeway – Lisa Kaldeway – Haliburton Kawartha Pine RidgeHaliburton Kawartha Pine Ridge
Co-chairCo-chair
Alison Boschler, Alison Boschler, Hamilton (on Hamilton (on maternity leave)maternity leave)
Outgoing Outgoing vice-chair/incoming co-vice-chair/incoming co-chairchair
Chantal Lalonde – Chantal Lalonde –
Eastern Ontario Health UnitEastern Ontario Health Unit
Incoming Incoming vice-chair/Outgoing Central vice-chair/Outgoing Central EastEast
Jackie Leroux, Jackie Leroux, Toronto PHToronto PH
Outgoing TreasurerOutgoing Treasurer
Michele Crowley- Haldimand-NorfolkMichele Crowley- Haldimand-Norfolk
Incoming TreasurerIncoming Treasurer
SecretarySecretary
Kristy Eagleson – Kristy Eagleson – Algoma Public HealthAlgoma Public Health
Regional RepRegional RepSouth WestSouth West
Chris Sherman- Chris Sherman-
Chatam-KentChatam-Kent
Regional RepRegional RepEasternEastern
Marie Clarke,
Hastings & Prince Hastings & Prince EdwardEdward
Regional RepRegional RepOutgoing Outgoing Central WestCentral West
Ruth Dyck, Ruth Dyck,
WaterlooWaterloo
Regional RepRegional RepIncoming Incoming Central WestCentral West
Annette Collins, Annette Collins, WaterlooWaterloo
Regional RepRegional RepNorth WestNorth West
Elaine Fischer – Elaine Fischer –
NorthwesternNorthwestern
Regional RepsRegional RepsNorth WestNorth West
Melanie Hood, Melanie Hood, SDHU (on SDHU (on maternity leave)maternity leave)
Regional RepRegional RepIncoming Incoming Central EastCentral East
Rebecca Fortin, Peel Region Rebecca Fortin, Peel Region
3.1 Co-Chair Report3.1 Co-Chair Report
3.1.1 Communication3.1.1 Communication3.1.2 Update on Strategic Planning3.1.2 Update on Strategic Planning
3.1.1 Communication3.1.1 Communication
Website link is - Website link is - www.ospapph.ca Regional RepsRegional Reps Bi-yearly membership newslettersBi-yearly membership newsletters Letter-writingLetter-writing CommitteesCommittees New – email address New – email address [email protected] New – OSPAPPH Membership BenefitsNew – OSPAPPH Membership Benefits Communication SurveyCommunication Survey
3.1.2 Strategic Planning Update
Face to Face was May 16-17, 2011 in Face to Face was May 16-17, 2011 in North YorkNorth York
Revised Strategic Plan and Work Plan Revised Strategic Plan and Work Plan (2011-2016)(2011-2016)
Internal & external priorities updateInternal & external priorities update Plans to involve membership – key Plans to involve membership – key
messages working groupsmessages working groups
Treasurer’s ReportTreasurer’s ReportApril 1, 2010 – March 31, 2011April 1, 2010 – March 31, 2011
Closing balance [balance forward]:Closing balance [balance forward]: March 31, 2011 [as per bank statement]March 31, 2011 [as per bank statement]
$5217.12$5217.12
Treasurer’s ReportTreasurer’s ReportApril 1, 2010 – March 31, 2011April 1, 2010 – March 31, 2011
Accounts Receivables:Accounts Receivables: Interest:Interest:
$ 0.54$ 0.54 Membership fees [32 Health Units]:Membership fees [32 Health Units]:
$ 3 200.00$ 3 200.00
Total Receivables:Total Receivables: $ 3 200.54$ 3 200.54
Treasurer’s ReportTreasurer’s ReportApril 1, 2010 – March 31, 2011April 1, 2010 – March 31, 2011
Expenses:Expenses:
Exec face to face mtg expenses 2010Exec face to face mtg expenses 2010 $1160.26$1160.26 North Western flight for May 2011 meetingNorth Western flight for May 2011 meeting $ 312.82$ 312.82 Promo banner printingPromo banner printing $ 101.70$ 101.70 Website renewal feeWebsite renewal fee $ 57.75$ 57.75 Accounting FeesAccounting Fees $ 791.00$ 791.00
Total Expenses: Total Expenses: $2423.53$2423.53
Treasurer’s ReportTreasurer’s ReportApril 1, 2010 – March 31, 2011April 1, 2010 – March 31, 2011
Account balance: Account balance: Balance forward + revenue – expenses:Balance forward + revenue – expenses:
$4440.11 + $3200.54 - $2423.53 = $4440.11 + $3200.54 - $2423.53 = $5217.12$5217.12
Closing bank balance March 31, 2011:Closing bank balance March 31, 2011:$ 5217.12$ 5217.12
4.0 New Business4.0 New Business
4.1 By-Law Vote4.1 By-Law Vote
By-Law VoteBy-Law Vote
General changes:General changes: Background informationBackground information FormattingFormatting
By-Law VoteBy-Law Vote
Changes to roles:Changes to roles: ExecutiveExecutive
Remove item b)Remove item b) Add item re: meeting supportAdd item re: meeting support Item i)Item i)
Vice-chair Vice-chair Item d)Item d)
TreasurerTreasurer Change audit to ‘financial review’Change audit to ‘financial review’
By-Law VoteBy-Law Vote
Changes to elections:Changes to elections: Elections will be called in January and must Elections will be called in January and must
include face-to-face meeting dates.include face-to-face meeting dates. Election applications must be submitted by Election applications must be submitted by
March 15th.March 15th. Elections must be decided by March 31st. Elections must be decided by March 31st.
PresentationPresentation
Louise Daw – PARC/OPHEALouise Daw – PARC/OPHEA
Thanks for joining us!!