In the Name of Allah,The Most Merciful The

Beneficent,

2 Group Members

Umar majeed 358 Usman Meer 1193 Junaid Habib 221 Salman Aslam 101

Virtual meeting Information system

4 Main Points

Meetings

Virtual meeting

Why ?

Types

Technologies

Advantages

Disadvantages

Etiquettes

Case study

00

Meetings

Meeting

6 Meeting

A situation when two or more people meet

by chance or arrangement.

A situation when two or more people meet

by chance or arrangement.

7 Virtual Meeting

A virtual event is a gathering of people sharing a common virtual environment on the web, rather than meeting in a physical location.

8 Virtual Meeting

OR Conducting live meetings or presentations over

the internet

9

Virtual Meetings: Why?

Low costs Avoid travel hassles Environmentally friendly No catering or AV fees Easily recorded Global reach 24/7

10 Types of Virtual Meetings

Conference calls

Instant messaging

Web collaboration / Web conferencing

Virtual tradeshows

3D environments

Web casts

Video conferencing

Telepresence

11 Next group member

Usman Taj Meer

12 Types of Virtual Meetings

Conference calls A conference call is a telephone call in which the calling party wishes

to have more than one called party listen in to the audio portion of the call

13 Types of Virtual Meetings

Instant messaging (IM) is a type of online chat

14 Types of Virtual Meetings

Web conferencing in which multiple computer users, all connected to the Internet, see the same screen at all times in their Web browsers

15 Types of Virtual Meetings

 virtual tradeshow is an online environment, that goes live and stays live online for a limited period of time  It can be considered the online equivalent of a traditional tradeshow or exhibition

16 Types of Virtual Meetings

Web casts distribute a single content source to many simultaneous

listeners/viewers. 

17 Types of Virtual Meetings

Video conferencing A technology that allows users in different locations to hold face-to-face

meetings

18 Types of Virtual Meetings

3D environments

19 Types of Virtual Meetings

Telepresence which allow a person to feel as they were present

20

Advantages of Virtual Meetings .

21 Advantages

Cost effective

Convenient and easy to setup

22 Advantages

No long distance travel required

No specialized equipment required

23 Advantages

Easy access from most desktops,

laptops and some mobile devices

Meetings can be record

Disadvantages of Virtual Meetings

.

25 Disadvantages

Not completely safe

No Physical Presence

26 Disadvantages

Quality Systems are Not Free

27 Next Group member

Junaid Habib

28

Best Virtual Meeting Technologies

29 Best Virtual Meeting Technologies

Skype

30 Best Virtual Meeting Technologies

Infinite

31 Best Virtual Meeting Technologies

GoToWebinar

32

virtual meeting Etiquettes

virtual meeting Etiquettes

Pre-Meeting Meeting TimePost-Meeting

34 Pre-Meeting

Planning As a team, or majority of the team, agree upon a

consistent virtual meeting day and time

35 Pre-MeetingProject Manager or meeting facilitator should decide

how to virtually host the meeting

Make sure team members have access

36 Pre-MeetingDetermine what the meeting goals and agenda will be

And verify with other important team members

37 Pre-MeetingProject manager or meeting facilitator should send out a email invite/reminder about the meeting

38 Meeting Time

Attendees should arrive a few minutes before or exactly at the start time

39 Meeting Time Meeting attendees should make sure all equipment is

working ahead of time (microphone, speakers, webcam)

40 Post-Meeting

Project Manager or meeting facilitator should follow up by sending out meeting summary to team members

41 Next Group member

Salman Aslam

42 Case Studyvideoconference allows individuals at two or

more locations to communicate simultaneously

through two-way video and audio transmissions. The

critical feature of videoconferencing is the digital

compression of audio and video streams by a device

called a codec. Those streams are then divided into

packets and transmitted over a network or the

Internet. Until recently, the technology was plagued

by poor audio and video performance, and its cost

was prohibitively high for all but the largest and

most powerful corporations. Most companies

deemed videoconferencing a poor substitute for

face-to-face meetings.

43 Case Study

However, vast improvements in videoconferencing

and associated technologies have renewed interest

in this way of working. Videoconferencing is now

growing at an annual rate of 30 percent. Proponents

of the technology claim that it does more than simply

reduce costs. It allows for “better” meetings as

well: it’s easier to meet with partners, suppliers, subsidiaries,

and colleagues from within the office or

around the world on a more frequent basis, which in

most cases simply cannot be reasonably accomplished

through travel. You can also meet with contacts that you wouldn’t be able to meet at all without videoconferencing technology.

44 Case StudyVideoconferencing products have not traditionally

been feasible for small businesses, but another company,

Life Size, has introduced an affordable line of

products as low as $5,000. Overall, the product is

easy to use and will allow many smaller companies

to use a high-quality videoconferencing product.

There are even some free Internet-based options

like Skype videoconferencing and ooVoo. These

products are of lower quality than traditional videoconferencing

products, and they are proprietary,

meaning they can only talk to others using that very

same system.

45 Case Study Questions

>What is the distinction between videoconferencing

and telepresence?

Answer

Telepresence is the high end of video conferencing, where prices of the system is ridiculously outrageous.Video conferencing strives to provide life like interaction between people remotely. Telepresence does that better.

46 Case Study Questions

If you were in charge of a small business, would

you choose to implement videoconferencing?

What factors would you consider in your

decision?

Answer,

whether videoconferencing should be implemented. It is important...

cashflow or capital injection for initial cost outlay, training time, prcedural writing and ongoing costs for training, maintenance and technological  improvements,skills resistence,multiple locations, number of staff, travel cost savings, climate friendly involvement and advertising benefits, overall added value to profitability.

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