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Want to hold a meeting? Invite others?Keep track of your own busy schedule?

Appointment vs Meeting

An appointment is just for you. When others are involved, create a meeting.

This is what you see on your calendar:

How to… Create an Meeting Open Outlook Click on New message On the Appointment tab, click Invite Attendees. A To button and box appear. Type names directly in the box or

click the To button to add invitees by selecting from a list. Once you've entered all of the meeting details, click Send to

send the invitation to the other meeting participants.

How to… Create an Appointment On the File menu, point to New, and then click

Appointment.(Keyboard shortcut  To create an appointment, press

Ctrl+Shift+A) In the Subject box, type a description In the Location box, type the location Enter the start and end times

 Tip   You can type specific words and phrases in the Start time and End time boxes instead of dates. For example you can type Today, Tomorrow, New Year’s Day, Two Weeks from Tomorrow, Week from Yesterday, Three days before New Year's Day, and most holiday names.

Appointments (cont…) To make the appointment recur, on the

Appointment tab, in the Options group, click Recurrence .

Click the frequency (Daily, Weekly, Monthly, Yearly) with which the appointment recurs, and then select options for the frequency.

Click OK. On the Appointment tab, in the Actions group,

click Save & Close. 

Tip Quickly add a new appointment by using the new Click to Add Appointment feature in Microsoft Office Outlook 2007. Rest your mouse pointer over any blank area on the calendar grid, and then click to add an appointment.

Change an appointment Open the appointment that you want to change. Do one of the following: Change options for an appointment that is

not part of a series     Change the options, such as subject, location, and

time, that you want to change. On the Appointment tab, in the Actions group,

click Save & Close.

Make an appointment recur

Open the appointment that you want to set to recur.

On the Appointment tab, in the Options group, click Recurrence .

Click the frequency — Daily, Weekly, Monthly, Yearly — with which you want the appointment to recur, and then select the options for the frequency.

On the Appointment tab, in the Actions group, click Save & Close.

Set up or clear a reminder

For all new appointments that you create     On the Tools menu, click Options. To automatically turn a reminder on or off for new

appointments, select or clear the Default reminder check box.

If you select the check box, enter the amount of time before the appointment that you want the reminder to appear.

For existing appointments

Open the appointment, or, if the appointment recurs, open the series.

To turn a reminder on or off, on the Appointment tab, in the Options group, in the Reminder list, click None or the time that you want to be reminded in advance of the appointment.

Change options for all appointments in a series 

Open the appointment, event, or meeting that you want to change.

Do one of the following: Change options for an appointment that is not part

of a series     On the Appointment tab, change the options, such as

subject, location, and time that you want to change, and then click Save and Close.

Change options for all items in a series    

Click Open the series, and then change any options, such as subject, location, and time, that you want to change.

To change recurrence options, on the Recurring Appointment tab, in the Options group, click Recurrence, change the options, such as time, recurrence pattern, or range of recurrence, and then click OK.

On the Recurring Appointment tab, in the Actions group, click Save & Close.

Change options for one appointment that is part of a series  Click Open this occurrence. On the Recurring Appointment tab, change the

options, such as subject, location, and time, that you want.

On the Recurring Appointment tab, in the Actions group, click Save & Close.

 

Tip   In Calendar, you can drag the appointment to a different date and you can also edit the subject by clicking the description text, pressing F2, and then typing your changes.