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Overview of Knowledge Acquisition, Organization, Use and Dissemination Techniques
Laura Larsson
Cedar Collaboration
November 6, 2004
Agenda/Objectives
• Describe several techniques for acquiring, organizing, collaborating around, conveying/disseminating and securing personal knowledge
• Discussion: What information management methods do you use?
Acquiring information and ideas
• Formulate your question• Search your office for articles, books and reports• Discuss the question with nearby colleagues • Search the Web• Search online factual databases like PubMed• Visit a nearby academic library• Post your question to one or more Listservs or
forums (social networking)• Contact a librarian to get additional help
What Information Do We Collect When We’re Working on a Project?
• Ideas• Notes• Suggestions from
colleagues• Documents • Snippets of
information• URLs/Web pages
• Email messages• PowerPoint
presentations• Quotations• Charts, tables, maps• Images • And so on…
Evaluating information and ideas
• My colleagues will be discussing or have discussed how to evaluate quality and EBPH
• Many Web sites dealing with how to determine quality
• critical thinking
To Keep or Not to Keep? That is the (Important) Question
• Most information is junk – until we need it (80/20 rule)
• Call this unneeded information, “data waste”
• Future importance of a piece of information
• Information fragmentation
Deciding What to Keep
• Difficult decision but is fundamental to personal information management
• Part of the whole issue of determining quality
• Exacerbating the information glut problem with the apps we add
• Get feedback from knowledgeable colleagues
So Now We Have It, So What Do We Do With It? Organizing
information and ideas• Print it out• Cut and paste• Scan onto paper or
digital format• Key it into our PCs,
handhelds• Whiteboards
• Audio/Voice Recorders
• Notebooks (paper) and index cards
• Collect in appropriate applications
• Dive slate
(A Few) Methods & Applications for Organizing Information
• Desktop folders• Snippet management
applications• Bookmark organizers• Citation managers
• Personal Information Managers (PIMs)
• PDAs• Database managers• Scanners
Desktop Folders
• Organize folders by broad topic
• Use a hierarchy to get to the most relevant document
• Not critical to use My Documents for content
Snippet Management
• Many applications available for collecting bits of text– Unstructured text management – Sticky notes
Scanning Documents
• Flat-top scanners (including scanner/copier/faxer combinations )
• Handheld scanners (scanning pens)
• Adobe Acrobat Standard software
• ScanSoft PaperPort software
Analyzing information and ideas
• Most practice-specific category of knowledge work– Skills and tools are unique to each community
of practice (group of practitioners)
• Excel
• Relational database managers
• Mindmapping applications
Conveying Information and Ideas: Sharing/Using Found
Information• Most of the tools we discussed today
facilitate sharing of information in one way or another
• Anything in digital format can be shared– In the current format or converted to another
format
Publishing Tools
• "productivity" suites
• MS Office– Word, MS Publisher, PowerPoint
• Open Office
• HTML editors like DreamWeaver
• Tools for creating elearning
Collaborating around information and ideas
• Personal networks and networking • Discussion lists, chat and Instant Messaging
applications • Facilitation tools
– Brainstorming – Mind mapping applications– Electronic whiteboards
• OneNote• NetMeeting and instant messaging (IM) • TinyURL
If it's green, it's biology.
If it stinks, it's chemistry.
If it has numbers, it's math.
If it doesn't work, it's technology.
--Unknown