P13_BB_ConfigGuide_EN_DE

SAP ECC 6.00

May 2007

English

Electronic Batch Recording (EBR) (P13)

SAP AGDietmar-Hopp-Allee 1669190 Walldorf

Building Block Configuration Guide

Germany

SAP Best Practices Electronic Batch Recording (EBR): Configuration Guide

Copyright

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Example

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Typographic Conventions

Type Style Description

Example text Words or characters that appear on the screen. These include field names, screen titles, pushbuttons as well as menu names, paths and options.

Cross-references to other documentation.

Example text Emphasized words or phrases in body text, titles of graphics and tables.

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<Example text> Variable user entry. Pointed brackets indicate that you replace these words and characters with appropriate entries.



ContentsElectronic Batch Recording (EBR): Configuration Guide..........................................................5

1 Purpose............................................................................................................................. 5

2 Preparation........................................................................................................................ 5

2.1 Prerequisites............................................................................................................5

2.1.1 Building Blocks....................................................................................................5

3 Configuration.....................................................................................................................5

3.1 Defining Layout Profile.............................................................................................5

3.2 Defining Deviation Profile........................................................................................6

3.3 Maintaining Storage System SAP ArchiveLink........................................................7

3.4 Maintaining Number Range for SAP ArchiveLink....................................................8

3.5 Defining Logical File Name......................................................................................8

3.6 Changing Order-Type Dependent Parameters........................................................9

3.7 Defining Signature Method for Simple Signature...................................................10

3.8 Checking and Changing Global Document Types SAP ArchiveLink.....................10

3.9 Checking and Changing Links to Content Repository SAP ArchiveLink................11

3.10 Defining Overall Profile..........................................................................................12

4 Master Data..................................................................................................................... 13

4.1 Changing Material.................................................................................................13



Electronic Batch Recording (EBR): Configuration Guide

1 PurposeThis configuration guide provides the information you need to set up the configuration of this building block manually.

2 Preparation

2.1 Prerequisites

To archive an electronic batch record, the SAP R/3 system must be connected to a so-called "Optical Archive" (write-once-read-multiple principle)!

However, for demonstration purposes (ONLY!) it might be useful to archive in the database. In this case please refer to SAP Notes 595563 and 685521.

2.1.1 Building BlocksBefore you start installing this building block, you must install prerequisite building blocks. For more information, see the Building Block Prerequisites Matrix for Pharmaceuticals .

3 Configuration

3.1 Defining Layout Profile

UseThe purpose of this activity is to define a layout profile for the batch record.

Procedure1. Access the activity using one of the following navigation options:

IMG MenuProduction Planning for Process Industries Process Data Documentation Batch Record Contents and Layout Define Document Profiles

Transaction Code COCU1

2. On the Change View: “Document profile”: Details choose New entries.

3. Enter the following data:

Key field Entry

Document profile < your document profile > e.g. 1000001

Description < your description > e.g. Document profile for EBR (BP_PH)



4. In the area Document type selection set indicators for Table of contents, Version data, Process order, Material list, Inspection lot, PI sheet and Process messages.

5. Choose Output control.

6. Choose New entries.

7. In the Document type field enter Table of contents and choose Use standard settings and then Next entry (F8).

8. In the Document type field enter Version data and choose Use standard settings and then Next entry (F8).

9. In the Document type field enter Process order and choose Use standard settings and then Next entry (F8).

10. In the Document type field enter Material list and choose Use standard settings and then Next entry (F8).

11. In the Document type field enter Inspection lot and choose Use standard settings and then Next entry (F8).

12. In the Document type field enter PI sheet and choose Use standard settings and then Next entry (F8).

13. In the Document type field enter Process messages and choose Use standard settings.

14. Save your entries.

ResultA document profile was defined.

3.2 Defining Deviation Profile

UseThe purpose of this activity is to define a deviation profile for the batch record.


IMG MenuProduction Planning for Process Industries Process Data Documentation Batch Record Contents and Layout Define Deviation Profiles

Transaction Code COCU2

2. On the Change View “Deviation profile”: Overview screen choose New entries.

3. Enter the following data:

Key field Entry

Deviation profile < your deviation profile > e.g. YP-EBR

Description < your description > e.g. Deviation profile for EBR (BP_PH)

4. Choose Use standard settings.

5. In the area PI data scope set indicator for Deviations in PI sheet.

6. Choose QM data scope in the Dialog Structure.

7. Choose New entries.



8. In the Inspection type field enter 03 and following entries:

Scope of inspection lot data

Missing inspection lot for inspection type

Indicator set

Usage decision

Valuation other than “acceptance” Indicator set

Inspection results

Valuation other than “acceptance” Indicator set

Defects found

Inspection lot defect Indicator set

Operation/phase defects Indicator set

For inspection characteristics Indicator set


ResultThe deviation profile for the batch record was defined.

3.3 Maintaining Storage System SAP ArchiveLink

Use

The purpose of this activity is to maintain the storage system for SAP ArchiveLink.

PrerequisitesAn optical archive is connected to your SAP R/3 system already.

Procedure

This is a cross-client configuration. Ensure that the target client has appropriate settings (transaction scc4).

1. Access the activity using one of the following navigation options:

IMG MenuSAP Web Application Server Basic Services Archive Link Basic Customizing Define Content Repositories

Transaction Code OAC0

2. On the Change Content Repositories: Overview choose Create, activate Full administration and make the following entries:

Key field Entry

Content repository < the “name” of your optical archive > e.g. A2

Description < a description of your choice > e.g. Optical archive

Storage type 04 - HTTP content server



Version no. 0046

HTTP srvr.port < your server port > e.g. hs2086.wdf.sap.corp

Port number < your port number > e.g. 1080

HTTP script archive


ResultThe storage system for SAP ArchiveLink was checked and maintained.

3.4 Maintaining Number Range for SAP ArchiveLink

Use

The purpose of this activity is to define number range for SAP ArchiveLink.

Procedure



IMG MenuSAP Web Application Server Basic Services Archive Link Print List Customizing Maintain number ranges

Transaction Code OANR

2. On the SAP ArchiveLink Number range screen choose Change intervals.

3. On the Maintain Number Range Intervals screen choose Insert intervals and make the following entries:

Key field Value

No 01

From number 0000000001

To number 9999999999

External number Indicator set

4. Choose Enter and save your entry.

ResultA number range for SAP ArchiveLink was defined.

3.5 Defining Logical File Name

Use



The purpose of this activity is to change the filename length.

Procedure



IMG Menu

Cross-Application Components Documentation Management System Document Distribution General Settings Platform-Independent File Names Maintain file names and file paths across all clients

Transaction Code FILE

2. On the Change View “Syntax group definition”: Overview select Syntax group definition from Dialog Structure.

3. Enter 75 in the Lngth field for the Syntax grp Wndows NT.

4. Save your entry.

ResultThe length of filenames was changed.

3.6 Changing Order-Type Dependent Parameters

Use

The purpose of this activity is to change the process order type for the use for archiving.

PrerequisiteThe process order type must exist already!


IMG MenuProduction Planning for Process Industries Process Order Master Data Order Define Order Type-Dependent Parameters

Transaction Code COR4

2. On the Change View “Order Type-Dependent Parameters”: Overview screen select the appropriate process order type (e.g. YP01) in the required plant (e.g. BP01) and choose Details.

3. On the Master data tab set the flag Approval required in Recipe area.

4. On the Process data documentation area deselect Order record required flag and select Batch record required flag.


Result



Process order type was changed for archiving.

3.7 Defining Signature Method for Simple Signature

Use

The purpose of this activity is to define a signature method for the simple signature.


IMG Menu

Production Planning for Process Industries Process Management Control Recipe / Pi sheets Digital Signatures Specify Signature Method for Approval Using Simple Signature

Transaction Code SPRO

2. On the Change View “Specify Signature Method for Simple Signature”: Overview screen select the Signature object Batch record. Approval (40) and assign the Signature Method System Signature with authorization by R/3 user ID/Password (R).


ResultSignature method was assigned to batch record approval.

3.8 Checking and Changing Global Document Types SAP ArchiveLink

UseThe purpose of this activity is to check the entries for global document types.


IMG MenuSAP NetWeaver Application Server Basic Services Archive Link Basic Customizing Edit document types


2. Check whether the required entries are available:

Document type Description Document class

PIEBRCONTE Batch record: Table of contents PDF

PIEBRDEVIA Batch record: Deviations PDF

PIEBRMATLI Batch record: Material list PDF

PIEBRMESSA Batch record: Process messages PDF



PIEBRORDER Batch record: Process order PDF

PIEBRPOC Batch record: Browser-based PI sheet HTM

PIEBRPRLOS Batch record: Inspection lot PDF

PIEBRSHEET Batch record: PI sheet PDF

PIEBRUSER Batch record: User-defined data PDF

PIEBRVERS Batch record: Version data PDF

3. If above settings are not available make required changes in the Document class field.


ResultSettings for global document types were checked and were changed if necessary.

3.9 Checking and Changing Links to Content Repository SAP ArchiveLink

UseThe purpose of this activity is to check the links to content repository.


IMG MenuSAP NetWeaver Application Server Basic Services Archive Link Basic Customizing Edit links


2. Check whether the required entries are available:

Object type Document type Status Cont. Rep. ID Link

BUS3051 EBR_DOC active < your optical archive > e.g. A2 TOA01

BUS3051 EBR_PDF active < your optical archive > e.g. A2 TOA01

BUS3051 EBR_RTF active < your optical archive > e.g. A2 TOA01

BUS3051 PIEBRCONTE active < your optical archive > e.g. A2 TOA01

BUS3051 PIEBRDEVIA active < your optical archive > e.g. A2 TOA01

BUS3051 PIEBRMATLI active < your optical archive > e.g. A2 TOA01

BUS3051 PIEBRMESSA active < your optical archive > e.g. A2 TOA01

BUS3051 PIEBRORDER active < your optical archive > e.g. A2 TOA01

BUS3051 PIEBRPRLOS active < your optical archive > e.g. A2 TOA01

BUS3051 PIEBRSHEET active < your optical archive > e.g. A2 TOA01

BUS3051 PIEBRUSER active < your optical archive > e.g. A2 TOA01

BUS3051 PIEBRVERS active < your optical archive > e.g. A2 TOA01



BUS3053001 EBR_DOC active < your optical archive > e.g. A2 TOA01

BUS3053001 EBR_PDF active < your optical archive > e.g. A2 TOA01

BUS3053001 EBR_RTF active < your optical archive > e.g. A2 TOA01

BUS3053001 PIEBRCONTE active < your optical archive > e.g. A2 TOA01

BUS3053001 PIEBRDEVIA active < your optical archive > e.g. A2 TOA01

BUS3053001 PIEBRMATLI active < your optical archive > e.g. A2 TOA01

BUS3053001 PIEBRMESSA active < your optical archive > e.g. A2 TOA01

BUS3053001 PIEBRORDER active < your optical archive > e.g. A2 TOA01

BUS3053001 PIEBRPOC active < your optical archive > e.g. A2 TOA01

BUS3053001 PIEBRPRLOS active < your optical archive > e.g. A2 TOA01

BUS3053001 PIEBRSHEET active < your optical archive > e.g. A2 TOA01

BUS3053001 PIEBRUSER active < your optical archive > e.g. A2 TOA01

BUS3053001 PIEBRVERS active < your optical archive > e.g. A2 TOA01

4. If above settings are not available make required changes in the Content Repository ID field.


ResultSettings for the links to the content repository were checked and changed if necessary!

3.10 Defining Overall Profile

UseThe material-specific overall profile for your plant has to be defined.

PrerequisitesDocument and deviation profiles exist already.


IMG MenuProduction Planning for Process Industries Process Data Documentation Batch Record Define Material-Specific Overall Profile

Transaction Code COCS

2. On the New Entries: Details of added Entries screen make following entries:

Key field Entry

Material < your material > e.g. PH-2400

Plant < your plant > e.g. BP01

Document profile < your document profile > e.g. 10000001

Deviation profile < your deviation profile > e.g. YP-EBR

Signature strategy SAPPOCSS (R/3 user/password check for PI sheet)



3. Save your entries and repeat the step above for PH-2500, PH-2600, PH-6501, PH-6502, PH-6503 and PH-6504.

ResultThe material-specific overall profile was defined and assigned to your plant.

4 Master DataThe following activities describe the master data required for this Building Block. The steps do not describe the transactions in detail but list the relevant transaction and the corresponding master data file. For more details on using the individual transactions please refer to the Online Help in the system.

4.1 Changing Material

UseThe purpose of this activity is to change existing materials for batch recording.


SAP Menu Logistics Material Management Material Master Material Change Immediately

Transaction Code MM02

2. Refer to the following file for details of the master data required: SMB10_MM02_O001_P13.TXT.

ResultData were added in the material master.


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