PARLIAMENTARY PORTFOLIO COMMITTEE PRESENTATION...

‘Making you WeatherSMART’

Ms. Mmapula Kgari: Interim Chief Executive Officer15 March 2017

Doc Ref no: SAWS Report Quarter 3 2016/17 – 15 March 2017

PARLIAMENTARY PORTFOLIO COMMITTEE PRESENTATION ON PERFORMANCE OBJECTIVES:

QUARTER 3 OF 2016/17

1

• AG Q3 Dashboard

• Summary of Performance (Q2 & Q3)

• High Level Structure

• Strategic Goals and Objectives

• Performance Q3, 2016/17

• Financial Performance Q3 2016/17

• Conclusion

CONTENTS


DASHBOARD REPORT

2Doc Ref no: SAWS Report 3rd Qtr. – 30 January 2017

DASHBOARD

DASHBOARD

DASHBOARD

Summary of Performance: Q2 & Q3

2


Achieved Met all requirements(On target)

Partially Achieved

Metrequirements substantially –there may be changes to requirements(Work in progress)

Not Achieved

Met none/some requirements –Requires urgent attention(Off target)

Nomilestone

No set milestone for that period

Information not provided

Information notevaluated at the time of reporting

QUARTER 3 of 2016/17: ACTUAL PERFORMANCE AGAINST PRE-DETERMINED OBJECTIVES

INTERPRETATION KEY – ACTUAL PERFORMANCE AGAINST TARGETED PERFORMANCE

6


OVERALL SUMMARY PERFORMANCE ON OBJECTIVESFor Quarter 2 & 3 of 2016/17 FY

3


Quarter % on Target % Work in Progress % Off Target % No milestone

Q2 83% (24/29) 3% (1/29) 14%(4/29) 0.1% (2/31)

Q3 70% (21/30) 10% (3/30) 20% (6/30) 0.03% (1/31)

• 20% (6/30) of the targets had delayed implementation in Q3. This is 6% more if compared to Q2;

• The delayed indicators are as follows:

% completion of the ‘As Is 'community weather smart needs analysis report across all targeted communities

% availability of RADAR data

% availability of employee capability for core and critical skills

% increase in leadership competency index

Stakeholder Satisfaction rating

% of funds secured for conducting SEB Study

PERFOMANCE ON OBJECTIVES

.

70%

10%

20%

0%

Quarter 3: 2016/17 Performance

Achieved Partially Achieved

Not achieved No Action Required

7


83%

3%

14%0%

Quarter 2: 2016/17 Performance

Achieved Not Achieved

Partially Achieved No Action Required

HIGH LEVEL STRUCTURE

2


HIGH LEVEL ORGANOGRAM

3


STRATEGIC GOALS AND OBJECTIVES

2



Strategic goals

Short Title

Strategic goals

Long Title

Strategic Objectives Goal Statement

Strategic Goal 1:

Provision of Products

and Services

Meteorological Products

and Services that meet the

needs of a weather-smart

nation are provided

1.1 Develop and provide meteorological

and related products and services for

targeted communities nationally

1.2 Develop and market meteorological and

related products and services for specific

economic sectors

1.3 Establish strategic partnerships for

products & services

The impact of climate change is resulting in

an increasing number of extreme weather

events, which impacts on food security, lives

and property. This calls for the development

and provision of innovative products and

services for both commercial and public

good purposes that enable a weather-

smart nation.

Strategic Goal 2:

Capability and Capacity

Developed

Service Delivery

Infrastructure and Human

Capital Capability and

Capacity developed

2.1 Upgrade, expand and optimise

infrastructure

2.2 Position SAWS as employer of choice

2.3 Build a talent pool for atmospheric

sciences as a national imperative

A shortage of skills in weather and climate

related sciences makes it difficult for SAWS

to consistently deliver on its mandate and

achieve its vision. This requires building a

talent pool both in-house and on a national

basis whilst extending and upgrading our

current infrastructure.

4



Strategic goals

Short Title

Strategic goals

Long Title

Strategic Objectives Goal Statement

Strategic Goal 3:

Engaged stakeholders

Strategic relationships

leveraged and Stakeholders

engaged

3.1 Position SAWS as a

relevant Meteorological

Institution

3.2 Manage and leverage

strategic relationships

SAWS functions in a complex scientific and service environment

where it is essential to maintain and manage stakeholder

relationships to the benefit of both parties. Through the

activities supporting this goal SAWS is committed to effectively

partner, collaborate, manage and leverage its key stakeholder

relations to deliver on SAWS' mandate and objectives and to

ensure its sustainability.

Strategic Goal 4:

Research, knowledge

and intelligence creation

Research, knowledge and

Intelligence created in

support of a weather-smart

nation

4.1 Grow weather and

climate knowledge base

SAWS is mandated to innovate and provide products and

services that are designed to solve real life weather related

challenges. This requires ongoing research to maintain its

technological edge in meteorology and related disciplines.

Strategic Goal 5:

Growth and

sustainability

Revenue growth and

organisational sustainability

achieved

5.1 Grow Revenue

Streams

SAWS is an essential element of South African public life,

contributing to both the country's economic activities and

safety of life. In order to grow while also ensuring that it

remains sustainable, SAWS must establish sustained and high

value sources of revenue to fund its operations. 5


STRATEGIC GOAL 1: PROVISION OF PRODUCTS & SERVICES

8


SO 1.1: Develop and provide meteorological and related products and services for targeted communities nationally

Key Performance IndicatorBaseline

2015/16

Annual Target

2016/17

2016/17 3rd Quarter

Target

Achievement/ Challenges /

Corrective measures

% completion of the ‘As is’

community weather- smart

Needs Analysis Report across

all targeted communities for

the development of products

and services to improve

weather resilience

‘As is’ and community

weather-smart Needs

Analysis Report

(16/17)

100% completion of ‘As is’

and community weather

smart Needs Analysis

Report across all targeted

communities for the

development of products

and services to improve

the weather resilience

Conduct community

weather-smart needs

survey

Not Achieved

Study will be conducted in Q4 due

to delays experienced in securing

required resources

Number of community

segmented products and/or

services provided

Community

segmented products

and/or services in the

market

1 new (not previously

provided) product or

service for a community

segment

Maintain the provision of 4

existing community

segmented products and/or

services

Launch 1 new (not previously provided or developed) product or service for a community segment

Maintain the provision of existing products

Partially Achieved

Provision of 4 existing products

maintained.

Three (3) new products developed:

1. Extended Range Forecast product.

2. Climate Change Reference Atlas developed –nearing completion

3. Community Rainfall station - is scheduled to be Launched on the 23rd March 2017 – during the World Meteorology Day

STRATEGIC GOAL 1: Provision of Products and Services

9

SO 1.2: Develop and market meteorological and related products and services for specific economic sectors


2015/16

Target

2016/17

2016/17 3rd Quarter

Target


Corrective measures

Number of sector specific

products provided

Sector specific products -

Product Release

certificates

Quarterly Reports

3 sector specific products

provided into the market

in 2016/17

Energy sector specific

productAchievedSolar product developed:1. Solar Resource Assessment

Report

% Completion of 5- year marketing plans for sector specific products on weather and climate in targeted sectors

5-year marketing plans for

sector specific products

and services:

2016/17

Agriculture

100% completion of 5-year marketing plan for sector specific products on weather and climate for the agricultural sector

75% completion of 5-

year marketing plan for

sector specific products

on weather and climate

for the agricultural sector

Partially achievedAgricultural sector Marketing Plan is in draft format and will be completed in Q4.

The agricultural sector Forum inputs are still to be added to Marketing Plan

% Implementation of annual

milestones for Sector

specific 5- year marketing

plans

Sector specific 5-year

marketing plans

% Implementation of

annual milestones for

Sector specific 5- year

marketing plans: 80%

agricultural sector

60% completion of annual milestones for sector specific 5-year marketing plan for the agricultural sector

Achieved82% of annual milestones in value achieved, i.e an equivalent of R1.4 million from sales of Agro/Hydro Products was secured.

Negotiations with Cotton SA and some Commercial farmers underway


10Doc Ref no: SAWS Report Quarter 3 2016/17 – 15 March 2017


SO 1.2: Develop and market meteorological and related products and services for specific economic sectors


2015/16

Target

2016/17

2016/17 3rd Quarter

Target


Corrective measures

Number of joint ventures and

strategic alliances established

Agreements of joint

ventures and strategic

alliances

1 Joint Venture & 1

Strategic Alliance

established

Engage with partners AchievedContracts with 2 partners to explore potential areas of collaboration is underwayBy end Q4 only a Strategic Alliance contract will be secured and the JV will require a lengthy process

11


STRATEGIC GOAL 2: CAPABILITY AND CAPACITY DEVELOPMENT

12


SO 2.1: Upgrade, expand and optimise infrastructure

Key Performance

Indicator

Baseline

2015/16

Target

2016/17

2016/17 3rd Quarter

Target

Achievement/ Challenges / Corrective

measures

% Availability of data

Radar

Radar data availability

Report

Radar data

availability = 80%

Radar data availability

= 80%

Not Achieved

Radar Availability = 76%Non-achievement due to power failures and communication problems in December 2016

Repairs of faulty parts are on schedule

An aggressive maintenance programme is underway for the whole observation network

% Availability of data

LDN

LDN data availability

report


= 95%


= 95%

Achieved

LDN data availability = 97.5%

Percentage availability

of SAAQIS

SAAQIS availability

report

SAAQIS availability =

90%

SAAQIS availability

= 90%

Achieved

Oct 99.13%Nov: 100%Dec: (statistics due at the end of January 2017)


13


SO 2.2: Position SAWS as an employer of choice


2015/16

Target

2016/17

2016/17 3rd Quarter

Target


Corrective measures

% implementation of

annual milestones for the

SAWS dual career pathing

programme

Dual career pathing

programme

implementation report(s)

Implement 80% of annual plan/

targets of the dual career

pathing programme

60% implementation of

the dual career pathing

programme

Achieved

% (increase) in employee capability for core and critical skills

Employee capability

programme

proposal/concept

Establish baseline in employee

capability

Conduct analysis of

current employee

capability

Not Achieved

Analysis to be done in Q4

in line with organisational

development

recommendation

% increase in leadership

competency index

Leadership development

programme

proposal/concept

Competency assessments

report(s)

5% increase in leadership

competency index

Conduct analysis of

current employee

leadership capability

% employee retention rate

for core/critical skills

Employee retention

reports

92% employee retention rate

for core/critical skills

92% employee retention

rate for core/critical skillsAchieved

% achievement of

Employment Equity (EE)

targets as per the

organisational EE plan

EE Plan

EE Reports

74% Africans

3% People With Disabilities

40% women in core

42% women in management

100% of EE targets

achievedAchieved


14

SO 2.3: Build a talent pool for atmospheric and related science as a national imperative


2015/16

Target

2016/17

2016/17 3rd Quarter

Target


Corrective measures

% completion of the phase of

implementation of the

National Educational Plan

NEP implementation

reports

100% completion of phase

1 of the NEP

Stakeholder engagement

as per the stakeholder

engagement plan for the

NEP

Achieved

% Implementation of annual

targets of the Regional

Training Centre (RTC) strategy

RTC Strategy

Implementation plan

RTC APP

80% of the RTC APP targets

achieved

70% of the RTC APP targets

achieved Achieved

Number of bursaries Report on bursaries

awarded

62 bursaries awarded Advertise bursaries Achieved

Percentage of bursars

absorbed by SAWS in critical

strategic areas

Appointment letters of

absorbed bursars

Contracts of employment

of absorbed bursars

60% of bursars absorbed N/A No action required for

quarter 3

% completion of Doctoral

programme plan

% implementation of

Doctoral Programme

milestones

Report on progress of


Doctoral programme

100% completion of

Doctoral programme plan

10% of the doctoral

programme annual

milestones achieved

75% completion of

Doctoral programme plan

Achieved


15


STRATEGIC GOAL 3:ENGAGED STAKEHOLDERS

16


SO 3.1: Position SAWS as a relevant meteorological institution

Key Performance

Indicator

Baseline

2015/16

Target

2016/17

2016/17 3rd Quarter

Target


measures

% completion of annual

targets as set out in the

corporate

communications

strategy

Corporate

communications strategy.

Progress reports on the


corporate communications

strategy

Implementation of 80% of annual communications programmes for 2016/17 as per the communications strategy

Implementation of 60%

of communications

programmes as per the

communications strategy

for 16/17

AchievedResource appointed to assist with strategy review;

Media conference held; activities executed as per plan

% (increase) in traffic

volumes on media

platforms (website/

facebook, twitter,

YouTube)

Reports on traffic

volumes/ hits (website/

facebook, twitter,

YouTube)

Establish a baseline in

traffic volumes on media

platforms (website/

facebook, twitter,

YouTube)

Monitor media platforms

to engage stakeholders

(website/facebook,

twitter, YouTube)

AchievedTwitter and Facebook monitored and grew exponentially. Initiated YouTube content consolidation.

Rand value Advertising

Value Equivalent (AVE)

(cumulative)

Rand value Advertising

Value Equivalent (AVE)

(cumulative)

Advertising Value Equivalent (AVE) -R22m

Advertising Value

Equivalent (AVE) - R16mAchievedCumulative AVE exceeded due to additional exposure caused by severe weather

STRATEGIC GOAL 3: ENGAGED STAKEHOLDERS

17


SO 3.2: Manage and leverage strategic relations

Key Performance

Indicator

Baseline

2015/16

Target

2016/17

2016/17 3rd Quarter

Target


measures

Number of

engagement

programmes for

targeted stakeholder

groups as per

SES(2016/17)

Stakeholder engagement

plans

Engagement

programmes for 8

targeted stakeholder

groups(SES)

Engagement programmes for

2 targeted key stakeholder

groups

Partially AchievedResources recruited to assist with the development of the engagement programme for 5 stakeholder groups

Overall stakeholder

satisfaction rating

(expressed as a

percentage)

Overall stakeholder

satisfaction rating as per

stakeholder perception

survey report

Overall stakeholder

satisfaction rating -

86%

Conduct a stakeholder

satisfaction surveyNot achieved Delay due to poor response by service providers for survey in Q3

STRATEGIC GOAL 3: ENGAGED STAKEHOLDERS

18


STRATEGIC GOAL 4: RESEARCH AND KNOWLEDGE / INTELLIGENCE CREATION

19


SO 4.1: Grow weather and climate knowledge base

Key Performance

Indicator

Baseline

2015/16

Target

2016/17

2016/17 3rd Quarter

Target


measures

% of funds secured for

conducting SEB study

Funding proposals

Funding commitments

25% of funds

secured for

conducting SEB study

15% of funds secured for conducting SEB study

Not AchievedNo funds allocated for the project in

2016/17FY

Number of partnership

agreements for

applications and / or

products development

for various socio-

economic sectors in

support of the NCCRP

Partnership agreement

for applications and /

or product

development

1 partnership that

translates into

applications or

products for

decision making in

modelling

Negotiate with partners on

identified application/

product

AchievedTwo draft agreements are in place (UKMO and EUMETSAT) and scheduled for signing

in Q4

National Framework for

Climate Services (NFCS)

implementation per key

sector

NFCS Implementation

report

Implementation of

NFCS facilitated for 3

key climate sensitive

sectors

Implementation of NFCS for

energyAchievedClimatological mean of surface incident shortwave flux for nine provinces of South Africa, determined

Primary reporting not under NFCS but under Energy (R&D). However, as there is a synergized working platform, comment for this part of the NFCS (Energy) is achieved.


20


SO 4.1: Grow weather and climate knowledge base

Key Performance

Indicator

Baseline

2015/16

Target

2016/17

2016/17 3rd Quarter

Target


measures

Number of peer-reviewed articles published in accredited national or international scientific journals where SAWS scientists are the leading author or co-author.(cumulative target)

Peer- reviewed articles

published in accredited

national or inter-

national scientific

journals where SAWS

scientists are the

leading author or co-

author

14 publications 12 publications Achieved

Five (5) peer reviewed articles published. Accumulative Total = 12


21


STRATEGIC GOAL 5:

GROWTH AND SUSTAINABILITY

22


SO 5.1: Grow revenue streams


2015/16

Target

2016/17

2016/17 3rd Quarter

Target


Corrective measures

Parliamentary grant

funding excluding SAAQIS

MTEF allocation letter

Audited financial

statements

R189,28m R47,32m Achieved

Growth in year-on-year

aviation revenue

Audited financial

statements


Growth in commercial

revenue as per set target

(annual total revenue)

Audited financial

statements


STRATEGIC GOAL 5: GROWTH AND SUSTAINABILITY

23


SAWS EMPLOYMENT EQUITY STATISTICS

24


Occupational Levels Male Female Foreigners Total

A C I W A C I W

Top management 1 0 0 0 3 0 0 1 5

Senior management 5 0 1 0 3 0 0 2 0 11

Professionally qualified and experienced

specialists 40 3 1 21 18 1 0 8 7 99

Skilled technical and academically qualified

workers, supervisors 59 5 5 25 36 5 2 17 1 155

Semi-skilled and discretionary decision

making 42 11 0 7 44 7 1 3 1 116

Unskilled and defined decision making 13 5 0 0 5 0 0 0 0 23

Temporary Employees 14 0 0 1 13 0 1 0 0 29

TOTAL PERMANENT 174 24 7 54 122 13 4 31 9 438

SAWS PROFILE AS AT 31/12/16 - EMPLOYMENT EQUITY

25


SAWS STATS VS THE DEMOGRAPHICS OF SA- EMPLOYMENT EQUITY

26

RaceNational

Demographics

SAWS

Targets

SAWS

Actual

Statistics

Variance

SAWS Target versus

Actual

Africans 80.50% 74.00%69.81% -4.82%

Whites 8.30% 14.70%19.41% 4.71%

Coloured 8.80% 8.80%8.45% -0.35%

Indians 2.50% 2.50%2.97% 0.47%

Total 100.10% 100.00% 100.00%

Foreigners 0.00% 0.00% 2.00% -

Employees with Disabilities 2.00% 3% 1.36% -1.64 %

FINANCIAL REPORT FOR THE PERIOD ENDING 30 June 2016

27

Description

2015/16

FULL YEAR

Actual

R

2016/17

FULL YEAR

Budget

R

2016/17

FULL YEAR

Forecast

R

2016/17

YTD

Budget

R

2016/17

YTD

Actual

R

2016/17

YTD

Budget

Variance

R

2016/17

YTD

Budget

Variance

%

Total Revenue 310,333,066 341,356,000 368,335,585 254,569,500 281,052,735 26,483,235 10.40%

Total Expenditure (299,106,873) (341,356,000) (328,617,076) (256,705,052) (246,486,822) 10,218,230 3.98%

Administrative Expenditure (9,919,429) (10,076,459) (7,277,798) (7,717,720) (5,459,274) 2,258,446 29.26%

Compensation of Employees (187,183,858) (222,763,000) (218,152,751) (167,263,000) (163,614,564) 3,648,436 2.18%

Other Operating Expenditure (102,003,586) (108,516,541) (103,186,527) (81,724,332) (77,412,984) 4,311,348 5.28%

Operating Surplus/(Deficit) 11,226,193 - 39,718,509 (2,135,552) 34,565,913 36,701,465 1718.59%

(before depreciation and amortisation)

Depreciation (26,967,798) (23,964,894) (22,879,437) (17,973,670) (23,543,408) (5,569,738) -30.99%

Amortisation (3,233,246) (4,927,106) (4,386,800) (3,695,329) (3,335,276) 360,053 9.74%

Gains from Fair Value Adjustments 2,625,739 - - - - - 0.00%

(Deficit)/Surplus for the Period (16,349,112) (28,892,000) 12,452,272 (23,804,551) 7,687,229 31,491,780 132.29%

FINANCIAL REPORT ACTUAL VERSUS BUDGET for the period ending 31 December 2016

28

Revenue:

Total revenue above budget by R16,78 million (9.89%)

Aviation revenue above budget by 20.39% % (R11,05 million)

Non-Regulated Commercial revenue 14.20 % above budget (R10,28 million)

FINANCIAL REPORT - REVENUEActual versus Budget for the period ending 31 December 2016

29

FINANCIAL REPORT - EXPENDITUREActual versus Budget for the period ending 31 December 2016

30

ExpenditureTotal Expenditure (excluding Depreciation and Amortisation) amounted to R246,49m which is 3.98% (R10.22m) below the year-to-date budget of R256.71m.

Administrative Expenditure• below the year-to-date budget of R7.71m by 29.26% (Actual:R5.46m) mainly due to:

Bad debts – actual is R1,24m,due to the reversal of the Provision for Doubtful Debts Training – budget of R1,80m is 36% spent with actual amounting to R652k.As at 31 December 2016, an amount of

R1m is related to training was committed; and Conference Costs- budget of R584k is 42% spent with actual amounting to R243k. (Savings R341k).

Employee Costs• below the year-to-date budget of R1167.26m by 2.18% (Actual: R163.61m) mainly due to:

vacancies which are expected to be filled during the course of the year.Operating Expenditure • Actual below the year-to-date budget of R81,72m (Actual: R77,41m). :

Software Licenses below budget by R8.95 million (timing difference); and Consultancy Fees Actual expenditure of R150k from a budget of R2,15m (Savings: R2m) Only R500k will be utilized by

end of this current financial year and the funds will be re-allocated based on business need. Foreign Travel expenditure incurred amounts to R2,09m and is 33% (R1,03m) below the year-to-date budget of

R3,12m

FINANCIAL REPORT - EXPENDITUREActual versus Budget for the period ending 31 December 2016

Cont’d

31

Thank you!

Discussion?

32

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