PAYROLL MANAGEMENT

INTRODUCTION

Payroll Management System is basically used to build an application program, that a company uses to manage the records of the employees working in the company.

Only the administration has the legal rights to work with the system. Employees can only log on to the system to see their current status.

PAYROLL SYSTEM IS USED TO :

• Create records

• Delete records

• Save records

for employees according to their information given to the administration of the company.

PROJECT OBJECTIVES

• To improve efficiency of company’s administration.

• To store up-to-date information of the employees.

• To make the employees understand the rules of the company.

• To reduce extra cost for the security of the database.

TECHNICAL ISSUES

• How the program saves data?

• How errors are detected and how the error messages are to be displayed?

• What happens when we try to overwrite the data?

• Is the software user-friendly?

PROJECT DESCRIPTION

The term payroll encompasses every employee who receives a regular wage or other compensation. The different payment methods are calculated by a payroll specialist and the appropriate paychecks are issued .

After a payroll accountant multiplies an employee’s hours by his/her pay rate, the gross income amount is entered into a computer program…

• Regular deductions such as tax withholdings, medical insurance etc. are then categorized and subtracted. The remaining balance is then converted to a check and becomes the employee’s net pay for that time period.

• Setting up an effective payroll system is not difficult for trained professionals, but it can be very time consuming.

• A payroll system involves everything that has to do with the payment of employees and the filing of employment taxes, keeping track of hours, calculating salary, printing and delivering checks etc.

• Few of the possible deductions are:-

• Health insurance

• Vacation days

• Sick days

• Employee loans

• Child support payments

• Workman’s compensation

THE MOST IMPORTANT MODULES OF THE DESIGN ARE :

• Employee data

• Payroll records

• Rates

• For the employee data module, one has to keep track of the id no., name, pension plan agreement and payroll of an employee.

CHOOSING A PAYROLL SYSTEM

It becomes difficult to find out the payroll system you specifically require. The criteria that help one to do so are as follows:-

• Security

• Compatibility

• Credibility

• Flexibility

PROJECT REQUIREMENTS

The hardware requirements for payroll management system are:- • Pentium IV Processor • Hard Disk: 80 GB HDD • Ram: at least 256 MB The software specifications are:- • JAVA (Front end) • MS Access(Back end)

JAVA

The Java Development Kit(JDK) is a Sun Microsystems product aimed at Java developers. On 17/11/2006, Sun announced that it would be released under the GNU General Public License(GPL), thus making it a free software.

The JDK also comes with a complete Java Runtime Environment,

usually called a private runtime. It consists of a Java Virtual Machine, all of the class libraries as well as additional libraries like internationalization libraries…

MS ACCESS

Microsoft Access is used to create simple database solutions. Access tables support a variety of standard field types, indices and referential integrity. It also includes a query interface, forms to display and enter data, and reports for printing.

It is also easy to place a database on a network and have multiple users share and update data without overwriting each other’s work.

• The original concept of Access was for end users to be able to access data from any source. It is also used to import and export data to many formats including Excel, Outlook, Oracle, SQL server etc.

• One of the benefits of Access from a programmer’s perspective is its relative compatibility with SQL. SQL statements can be used directly in Macros and VBA modules to manipulate Access tables.

SNAPSHOTS FOR EXAMPLES

When you work as office administrator/Personal Assistant/etc., you will find that your company has different Payroll Management Software. You will be providing initial training how to work on the software if it is required in your Job Description.