Performance and Performance and Registration Registration

Information Systems Information Systems Management Management

(PRISM)(PRISM)

AASHTO AASHTO

Subcommittee on Highway Transport Subcommittee on Highway Transport

February 22, 2008February 22, 2008

WHAT IS PRISM ?WHAT IS PRISM ?

PRISM IS 100PRISM IS 100% % Federally FundedFederally Funded Public Safety Program That Links Public Safety Program That Links a Motor Carrier’s Safety a Motor Carrier’s Safety Performance to Its Vehicle Performance to Its Vehicle Registration (USDOT & VINs) to:Registration (USDOT & VINs) to:

• Deny, Suspend, and Revoke Deny, Suspend, and Revoke Registrations of OOS Carriers;Registrations of OOS Carriers;

• Improve a Carrier’s Safety Improve a Carrier’s Safety Performance; and,Performance; and,

• Enhance Data Quality.Enhance Data Quality.

PRISMPRISM

• Feasibility Study Mandated by Feasibility Study Mandated by ISTEA of 1991ISTEA of 1991– Five State pilot concluded in 1997 Five State pilot concluded in 1997

• Funding Authorized by TEA-21 Funding Authorized by TEA-21 for Nationwide Implementationfor Nationwide Implementation

• Additional PRISM Funding Additional PRISM Funding Authorized by SAFETEA-LUAuthorized by SAFETEA-LU

PRISMPRISM

PRISM PROVIDES THE PRISM PROVIDES THE CONNECTIVITY TO IDENTIFY OOS CONNECTIVITY TO IDENTIFY OOS

CARRIERS CARRIERS

FMCSA’s MCMIS/SAFER

Database

PRISM State’s Local IRPDatabsae

State IRP OfficeRoadside

PRISM Implementation Levels

Grant Approval – BLUEBLUE (8 States + DC: CO, DE, FL, HI, IL, MA, RI, VA, DC)

States Developing Implementation Plan for Approval – ORANGEORANGE (6 States: CA, MS, MT, NJ, NY, WY)

States Implementingan Approved Plan – GREYGREY (5 States: AK, ID, KS, OK, TX)

Level 1 – REDRED Collecting/Validating USDOT Number of Carrier Responsible for Safety(7 States: AR, AZ, IN, KY, LA, OR, PA)

Level 2 – YELLOWYELLOW Enforcing MCS-150 UpdateChecking Carrier Safety Status Submitting Targeted Vehicles to SAFER(2 States: AL, NC)

Level 3 – GREENGREEN Denying, Suspending, Revoking for Federal OOSO Bar Coding PRISM Specs Enforcement Stopping Targeted Vehicles(17 States: CT, GA, IA, ME, MN, MO, NE, NH, NM, OH, SC, SD, TN, UT, VT, WA, WV)

N/A – WHITEWHITE (5 States: MD, MI, NV, ND, and WI) Total PRISM States: 26

PRISM State Implementation Map – February 2008PRISM State Implementation Map – February 2008

PRISM: TWO PRISM: TWO PROCESSESPROCESSES

• Motor Carrier Safety Motor Carrier Safety Improvement Process Improvement Process

• Commercial Vehicle Commercial Vehicle Registration ProcessRegistration Process

Motor Carrier Safety Motor Carrier Safety Improvement Process (MCSIP)Improvement Process (MCSIP)

• MCSIP- Process to MCSIP- Process to ImproveImprove the Safety the Safety of High Risk Motor Carriers of High Risk Motor Carriers

• Uses SafeStat to Identify and Uses SafeStat to Identify and Monitor Motor CarriersMonitor Motor Carriers– Carrier SafeStat data can be checked Carrier SafeStat data can be checked

online at:online at:• http://ai.fmcsa.dot.govhttp://ai.fmcsa.dot.gov

– Category A-C are considered “In Category A-C are considered “In MCSIP”MCSIP”• Category A/B Recommended for Compliance Category A/B Recommended for Compliance

ReviewReview• Category C Recommended for joint Category C Recommended for joint

Federal/State PRISM Warning LetterFederal/State PRISM Warning Letter

SafeStat : COMMON SafeStat : COMMON MISUNDERSTANDINGMISUNDERSTANDING

• SafeStat Data DOES NOTSafeStat Data DOES NOT Result Result in Federal Orders to Discontinue in Federal Orders to Discontinue Interstate Operations or State Interstate Operations or State Registration SanctionsRegistration Sanctions

Motor Carrier Safety Motor Carrier Safety Improvement Process Improvement Process

(MCSIP)(MCSIP)• Ultimate Sanction is a Federal Order to Ultimate Sanction is a Federal Order to

Cease Interstate Transportation and Cease Interstate Transportation and Concurrent State Registration SanctionsConcurrent State Registration Sanctions– Suspension/Revocation at time of Federal Suspension/Revocation at time of Federal

Order; and/orOrder; and/or– Denial at RenewalDenial at Renewal

• SafeStat Data DOES NOT ResultSafeStat Data DOES NOT Result in in Federal Orders to Discontinue Federal Orders to Discontinue Interstate Operations or State Interstate Operations or State Registration SanctionsRegistration Sanctions

Motor Carrier Safety Motor Carrier Safety Improvement Process Improvement Process

(MCSIP)(MCSIP) Why Would a Carrier Be Ordered to Why Would a Carrier Be Ordered to

Cease Interstate Operations?Cease Interstate Operations?

Imminent HazardImminent Hazard Final Unsatisfactory Safety Final Unsatisfactory Safety

Rating=UnfRating=Unf Failure to Pay Federal FinesFailure to Pay Federal Fines Failure of New Entrant Audit After Failure of New Entrant Audit After

Improvement Opportunity or Refused Improvement Opportunity or Refused Safety AudiSafety Audi

Who Are the Carriers Who Are the Carriers Prohibited From Interstate Prohibited From Interstate

Operations?Operations?Can look on the Web: Can look on the Web:

Go to: Go to: http://safer.fmcsa.dot.govhttp://safer.fmcsa.dot.gov

Select “OOS Orders” in the middle Select “OOS Orders” in the middle column under FMCSA searchescolumn under FMCSA searches

Sort by StateSort by State

Commercial Vehicle Commercial Vehicle Registration ProcessRegistration Process

• International Registration Plan International Registration Plan (IRP) Provides the Framework (IRP) Provides the Framework for the PRISM Programfor the PRISM Program– Establishes Link Between the Establishes Link Between the

“Motor Carrier Responsible for “Motor Carrier Responsible for Safety” and Every Vehicle Safety” and Every Vehicle Registered through the IRPRegistered through the IRP

IRP Form: How the Link is InitiatedRegistrant Level: DOT # of the Registrant

Vehicle Level: DOT # ofCarrier Responsible for Safety

PRISMPRISM

• PRISM States determine if the motor PRISM States determine if the motor carrier responsible for safety of each carrier responsible for safety of each vehicle is expected to change during vehicle is expected to change during the registration year the registration year – State may choose to bar-code carrier State may choose to bar-code carrier

information on cab card if carrier information on cab card if carrier responsible for safety is not expected to responsible for safety is not expected to changechange

– PRISM grant money can be used to PRISM grant money can be used to purchase bar-code readers for roadside purchase bar-code readers for roadside inspectorsinspectors

PRISM: PRISM: Roadside Enforcement SupportRoadside Enforcement Support

• PRISM Grant Money can be used to PRISM Grant Money can be used to support:support:– NLETSNLETS– Inspection Selection System (ISS-2) Inspection Selection System (ISS-2)

SoftwareSoftware– Query Central, including wireless Query Central, including wireless

accessaccess– Law Enforcement Connectivity Law Enforcement Connectivity

EnhancementsEnhancements

PRISMPRISM

• PRISM States Require all registrants to update motor carrier PRISM States Require all registrants to update motor carrier census data (Form MCS-150) census data (Form MCS-150) if not updated in the last yearif not updated in the last year

• Deny renewal if MCS-150 data will expire during the Deny renewal if MCS-150 data will expire during the registration year (Exceed 24 months).registration year (Exceed 24 months).

• Plate renewal packages encourage carriers to update Plate renewal packages encourage carriers to update data at any time online at data at any time online at http://safer.fmcsa.dot.govhttp://safer.fmcsa.dot.gov

• Why are MCS-150 updates important?Why are MCS-150 updates important?– For Better SafeStat Results!For Better SafeStat Results!

• 2004 OIG report on SafeStat stressed importance of 2004 OIG report on SafeStat stressed importance of updated census dataupdated census data

• 2006 OIG report on implementation of MCSIA 2006 OIG report on implementation of MCSIA mandates reinforced importance of updated census mandates reinforced importance of updated census datadata

PRISM: Key to the PRISM: Key to the ProgramProgram

• PRISM States Check carrier PRISM States Check carrier safety status before issuing IRP safety status before issuing IRP credentialscredentials– Carrier Check: Does USDOT Carrier Check: Does USDOT

Number Belong to an OOS Carrier ?Number Belong to an OOS Carrier ?– Vehicle Check: Is the Vehicle VIN Vehicle Check: Is the Vehicle VIN

Number associated with an OOS Number associated with an OOS Carrier?Carrier?

How FMCSA “Shut-Down Orders” Affect a Carrier’s Ability to Renew License Plates in PRISM States

FMCSA issues shut-down and updates Local Federal Database (MCMIS) at Service Center

MCMIS Feeds Centralized Database (SAFER)

SAFER Feeds State IRP Offices

State IRP Denies Renewal if Carrier’s DOT Number Indicates OOS Status or VIN is linked to an OOS Carrier

Why Is the PRISM link to Why Is the PRISM link to Vehicles Important?Vehicles Important?

• The PRISM Vehicle Link to VIN The PRISM Vehicle Link to VIN Numbers Helps Catch “Name Numbers Helps Catch “Name Changers”Changers”

ABC Express TruckingABC Express Trucking

Hey Bob – Here’s a good one for you. Some Clown from the DOT just sent us a letter that says we can’t operate trucks across state lines.

ABC Express TruckingABC Express Trucking

Looks like I’ll have to change our company name to XYZ Express Trucking, get another USDOT Number, and keep on trucking !

IRP State Registration IRP State Registration OfficeOffice

Plate Renewal TimePlate Renewal TimeDOT Number Check: “The USDOT Number for XYZ Express Trucking is A – OK”

Vehicle Check: “Wait a minute ! The Safer/PRISM database indicates vehicles with these VIN #’s are linked to ABC Express Trucking. We’re gonna have to see a transfer of title, a lease agreement to another carrier, or some kind of evidence that ABC and XYZ are not the same company.”

Key Points to RememberKey Points to Remember

• PRISM strengthens carrier OOS orders and serves PRISM strengthens carrier OOS orders and serves as an incentive for carriers to improve safetyas an incentive for carriers to improve safety

• PRISM provides an automated enforcement PRISM provides an automated enforcement mechanism for MCS 150 updates mechanism for MCS 150 updates

• PRISM grant money supports roadside PRISM grant money supports roadside enforcementenforcement

• PRISM is an effective tool for “name changers”PRISM is an effective tool for “name changers”• PRISM should be a no-brainer for States investing PRISM should be a no-brainer for States investing

time, money and effort in CVISN – Safety Firsttime, money and effort in CVISN – Safety First• PRISM grant money is 100% federal: No MatchingPRISM grant money is 100% federal: No Matching• PRISM grants can fund personnel support for PRISM grants can fund personnel support for

ImplementationImplementation• PRISM staff want to help you!PRISM staff want to help you!

How Does PRISM Benefit How Does PRISM Benefit Motor Carriers?Motor Carriers?

• Improves SafetyImproves Safety– Improved Performance Required to Exit Improved Performance Required to Exit

the Programthe Program– Possibility of Registration Sanctions Possibility of Registration Sanctions

Provides a Strong IncentiveProvides a Strong Incentive– Helps level the playing fieldHelps level the playing field

• Improves Productivity of Federal and Improves Productivity of Federal and State Enforcement ResourcesState Enforcement Resources– Compliance Reviews and Roadside Compliance Reviews and Roadside

Inspections Focused on MCSIP Carriers Inspections Focused on MCSIP Carriers FirstFirst

How Does PRISM Benefit How Does PRISM Benefit Motor Carriers?Motor Carriers?

• Provides Automated Mechanism to Provides Automated Mechanism to Meet Census Updating RequirementsMeet Census Updating Requirements– Don’t Have to File MCS-150 Updates with Don’t Have to File MCS-150 Updates with

FMCSA if already Updated for StateFMCSA if already Updated for State– Updated Census Data leads to more Updated Census Data leads to more

accurate SafeStat Resultsaccurate SafeStat Results

• Provides for Faster Vehicle Provides for Faster Vehicle InspectionsInspections– When Carrier Information is Bar-Coded When Carrier Information is Bar-Coded

on Cab Cards, It Allows Inspectors to on Cab Cards, It Allows Inspectors to Quickly Populate Inspection FormsQuickly Populate Inspection Forms

How Does PRISM Benefit How Does PRISM Benefit Motor Carriers?Motor Carriers?

• LEVELS THE ECONOMIC LEVELS THE ECONOMIC PLAYING FIELDPLAYING FIELD

• COMPLIANCE WITH FMCSRs IS AN COMPLIANCE WITH FMCSRs IS AN EXPENSE EXPENSE

• MOTOR CARRIERS WHO REFUSE TO MOTOR CARRIERS WHO REFUSE TO COMPLY WITH FMCSRs HAVE AN COMPLY WITH FMCSRs HAVE AN ECONOMIC ADVANTAGE OVER ECONOMIC ADVANTAGE OVER CARRIERS WHO COMPLY; ALSO CARRIERS WHO COMPLY; ALSO

• NON COMPLIANT CARRIERS GIVE NON COMPLIANT CARRIERS GIVE COMPLIANT CARRIERS A BAD COMPLIANT CARRIERS A BAD REPUTATIONREPUTATIONI.EI.E

PRISM Contact PRISM Contact InformationInformation

Bryan PriceBryan PriceFMCSAFMCSA(412) 395-4816(412) 395-4816bryan.price@dot.govbryan.price@dot.gov

• Linley ObermanLinley Oberman PRISM IRP LiaisonPRISM IRP Liaison

Oberman1345@aol.comOberman1345@aol.com

• Gary DeRushaGary DeRusha PRISM Technical SupportPRISM Technical Support Gary.DGary.DeRusha@Volpe.DoteRusha@Volpe.Dot

.Gov.Gov

Tom LawlerTom LawlerFMCSA, MC-ECEFMCSA, MC-ECE(202) 366-3866(202) 366-3866tom.lawler@dot.govtom.lawler@dot.gov

• Chuck KleberChuck Kleber PRISM LE LiaisonPRISM LE Liaison ckleber@att.netckleber@att.net

Thank YouThank YouQuestions?Questions?