Millstone Township Public Schools Millstone Township, New Jersey
A meeting of the Millstone Township Board of Education was held on Monday, March 12, 2018 7:00 p.m. in the Millstone Middle School Media Center, 5 Dawson Court, Millstone Township, NJ. Notice of the meeting had been made in compliance with PL. 1975, CH. 231 the Open Public Meetings Act, to the Asbury Park Press, Trenton Times, and Township Clerk and posted at each school.
I. CALL TO ORDER The meeting was called to order at 7:02 p.m. by David DePinho, President.
A. Sunshine Law Statement – Presiding Officer’s Statement In compliance with the Open Public Meetings Law of New Jersey, P.L. 1975, CH. 231, adequate notice of this meeting was provided on January 18, 2018, by sending notification to the:
1. Asbury Park Press 2. Trenton Times 3. Posting at each district school 4. Township Clerk
B. Pledge of Allegiance
C. Roll Call
Present: Absent: Sal Casale Melissa Riviello Pete Bonafide Amy Jacobson David DePinho Kevin McGovern Billy Hanson Cynthia Bailey John Sico, Jr. Also Present: Dr. Christopher Huss, Superintendent Mr. Bernard Biesiada, Business Administrator/Board Secretary Mr. Ken LeCompte, Roosevelt Public School Board President
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II. REPORT OF BOARD SECRETARY Mr. Biesiada
Mr. Hanson moved the following:
A. Business Administrator/Board Secretary Report
B. That the Board approve the minutes from the Board of Education meeting of February 26, 2018. The motion was approved by unanimous voice vote of those present. Motion carried.
C. Old Business
D. New Business
III. ADMINISTRATORS REPORTS Dr. Huss
Mr. McGovern moved the following:
A. Superintendent’s Report
1. HIB Report, February 2018
On the recommendation of the Superintendent of Schools the Board consider the following proposed motion:
That the Board approve the HIB Report for the Month of February, 2018
The motion was seconded by Mrs. Bailey and approved by unanimous voice vote of those present. Motion carried.
2. Shared Services Meeting - Roosevelt Board of Education
Mrs. Riviello moved the following:
3. That the Board approve the revised 2017-2018 School Calendar.
The motion was seconded by Mr. Hanson and approved by unanimous voice vote of those present. Motion carried.
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Dr. Huss spoke about the Middle School Play “Anything Goes” and how the kids did a great job. He also spoke about the partnership with the Township for the Memorial Day parade, the wrestling champions and the Elementary School STEM night.
IV. PRESENTATIONS
A. NJ School Boards Association Superintendent Evaluation Kathy Winecoff,
NJSBA Kathy presented the new Superintendent Evaluation process in a PowerPoint presentation and took questions from the Board.
B. Budget Discussion Dr. Huss, Mr. Biesiada
Mr. Biesiada gave a PowerPoint presentation and update on the budget process to the Board. He then answered questions.
V. PUBLIC COMMENTS AS PER BOARD BYLAW 0167
There were no public comments at this time. VI. PERSONNEL
Mrs. Riviello moved the following:
A. Action Items On the recommendation of the Superintendent of Schools, the Board consider the following proposed motions:
1. That the Board approve the following appointment according to the
procedures set forth in NJSA 18A:67 et seq for the following personnel.Approval pending statutory requirements:
Name Position Salary Effective
a.Nicole Muraski
Substitute Teacher Per Board Approved Rates 2017-2018 School Year
Substitute Instructional Aide
$ 9.50/hour 2017-2018 School Year
b.Marcy Mason
Substitute Teacher Per Board Approved Rates 2017-2018 School Year
Substitute Instructional $ 9.50/hour 2017-2018 School Year
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Aide
2. That the Board approve the following extracurricular appointment:
Name Position Salary/Stipend Effective Account #
Nicole Muraski
Aide for Band Before School; Middle School
Degree 1, Step 1; $13.69/hour; 2 mornings/week; Up to 36 hours
March 13, 2018- June 30, 2018
11-401-100-100-040-00-0
3. That the Board approve the following professional development for the 2017-2018 School year:
Date Submitted Name Workshop/Location Date Total Cost
March 2, 2018 Emily Lurie NJSHA Convention; Long Branch, NJ
April 27, 2018 $250.00
TOTAL $250.00
4. That the Board ratify the following leave:
Name Position Leave Effective
Amy Kostyz Middle School; Special Education
Intermittent FMLA
March 6, 2018- June 30, 2018
The motion was seconded by Mr. McGovern and approved by unanimous roll call vote of those present. Motion carried.
B. Old Business
C. New Business
VII. CURRICULUM & INSTRUCTION Mrs. Riviello
A. Action Items
B. Old Business
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C. New Business
Mrs. Riviello stated that the Curriculum Committee meeting was held on March 1st and the next meeting will be on March 29th. Professional development was discussed including Thomas Murray who did an in-service with the teachers. She thanked the administration for providing these high quality candidates for professional development days. Discussed curriculums being looked into for math and social studies. Advanced accelerated math program was discussed. Green initiative was brought into the discussion by Dr. Jacobson. 5th grade got a presentation by a female detective from the Prosecutor’s office on online safety and digital citizenship. The 8th grade students are working on scheduling for Allentown High School.
VIII. POLICY Mr. McGovern
Mr. McGovern moved the following:
A. Action Items On the recommendation of the Superintendent of Schools, the Board consider the following proposed motions:
1. That the Board approve the following revised policies:
P7440 School District Security P7441 Electronic Surveillance in School…School Grounds
2. That the Board approved the following bylaw for the first reading:
P0169.02 Board Member Use of Social Networks
3. That the Board approve the follow policies for the first reading: P5516.01 Student Tracking Devices P7425 Lead Testing of Water in Schools P9242 Use of Electronic Signatures
The motion was seconded by Mr. Bonafide and approved by unanimous roll call vote of those present. Motion carried.
B. Old Business
C. New Business IX. UFRSD REPRESENTATIVE REPORT Mr. Hanson
A. March 7, 2018 cancelled, will add to March 21, 2018 meeting
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B. UF Rep Report - N/A
Mr. Hanson stated that there will be a special meeting on March 21st at 7:15 for the public to discuss school taxes and the possibility of another referendum. X. OPERATIONS Mr. Casale
Mr. Casale moved the following:
A. Action Items (Budgeted)
1. That the Board approve the attached agreement with Phoenix Advisors for the 2018-2019 school year.
2. That the Board accept the December 2017 cafeteria financial report as follows:
DECEMBER Income Expenses Net
Income/Loss
Month $ 3,541.84 $ 37,357.52 $ 40,899.36
Year to Date $170,522.73 $ 167,652.01 $ 2,870.72
3. That the Board accept the January 2018 cafeteria financial report as
follows:
JANUARY Income Expenses Net Income/Loss
Month $ 45,941.88 $ 37,538.55 $ 8,403.33
Year to Date $ 216,464.61 $ 205,190.56 $ 11,274.05
B. Action Items (Un-Budgeted)
1. That the Board accept the following donation:
NAME DONATION VALUE USE
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a. The Laday Family 59 used books $133 Middle School
Library
The motion was seconded by Mrs. Riviello and approved by unanimous voice vote of those present. Motion carried. C. Old Business
D. New Business
XI. EXECUTIVE SESSION
Mr. Hanson moved the following: WHEREAS, Chapter 231, PL. 1975, also known as the Open Public Meetings Act, authorizes a public body to meet in executive private session under certain limited circumstances, and,
WHEREAS, said law requires the Board to adopt a resolution at a public meeting before it can meet in such an executive or private session, NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF EDUCATION OF THE MILLSTONE TOWNSHIP SCHOOL DISTRICT:
A. That it does hereby determine that it is necessary to meet in executive session on
March 12, 2018, to discuss matters involving:
1. Legal
2. Negotiations
3. Personnel
B. That the matters discussed will be made public if and when confidentiality is nolonger required and action pursuant to said discussion would take place at a public
meeting. The motion was seconded by Mr. Casale and approved by unanimous voice vote of those present. Motion carried. At 10:45 pm, Mrs. Bailey moved to adjourn Executive session. The motion was seconded by Mrs. Riviello and approved by unanimous voice vote of those present. Motion carried and the meeting was returned to public session.
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XII. NOTEWORTHY DATES:
March 26, 2018 BOE Mtg.; Budget Discussion March 30, 2018-
April 6, 2018 Schools Closed-Spring Recess April 16, 2018 BOE Mtg.; April 30, 2018 BOE Mtg.; Public Budget Hearing May 28, 2018 Schools Closed
XIII. ADJOURNMENT
At 10:46 pm, Mr. Casale moved to adjourn the meeting. The motion was seconded by Mr. Bonafide and approved by unanimous voice vote of those present. Motion carried and the meeting was adjourned. Respectfully submitted, Bernard Biesiada Business Administrator/Board Secretary
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Millstone Township Public Schools Millstone Township, New Jersey
A meeting of the Millstone Township Board of Education was held on Monday, February 26, 2018 7:00 p.m. in the Millstone Middle School Media Center, 5 Dawson Court, Millstone Township, NJ. Notice of the meeting had been made in compliance with PL. 1975, CH. 231 the Open Public Meetings Act, to the Asbury Park Press, Trenton Times, and Township Clerk and posted at each school.
I. CALL TO ORDER The meeting was called to order at 7:09 p.m. by David DePinho, President.
A. Sunshine Law Statement – Presiding Officer’s Statement In compliance with the Open Public Meetings Law of New Jersey, P.L. 1975, CH. 231, adequate notice of this meeting was provided on January 18, 2018, by sending notification to the:
1. Asbury Park Press 2. Trenton Times 3. Posting at each district school 4. Township Clerk
B. Pledge of Allegiance
C. Roll Call
Present: Absent: Sal Casale Melissa Riviello Pete Bonafide Amy Jacobson David DePinho Kevin McGovern Billy Hanson Cynthia Bailey John Sico, Jr. Also Present: Dr. Christopher Huss, Superintendent Mr. Bernard Biesiada, Business Administrator/Board Secretary
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II. EXECUTIVE SESSION
Mrs. Riviello moved the following:
WHEREAS, Chapter 231, PL. 1975, also known as the Open Public Meetings Act, authorizes a public body to meet in executive private session under certain limited circumstances, and,
WHEREAS, said law requires the Board to adopt a resolution at a public meeting before it can meet in such an executive or private session, NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF EDUCATION OF THE MILLSTONE TOWNSHIP SCHOOL DISTRICT: A. That it does hereby determine that it is necessary to meet in executive session on
February 26, 2018, to discuss matters involving:
1. Legal
2. Negotiations
3. Personnel
B. That the matters discussed will be made public if and when confidentiality is no
longer required and action pursuant to said discussion would take place at a public meeting. The motion was seconded by Mr. Casale and approved by unanimous voice vote of those present. Motion carried. At 7:42 p.m., Dr. Sico moved to suspend Executive session. The motion was seconded by Mr. McGovern and approved by unanimous voice vote of those present. Motion carried and the meeting was returned to public session.
III. REPORT OF BOARD SECRETARY Mr. Biesiada
Mr. Bonafide moved the following:
A. Business Administrator/Board Secretary Report
B. That the Board approve the minutes from the Board of Education meeting of February 12, 2018.
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The motion was seconded by Mr. Hanson. Dr. Sico abstained. The motion was approved by unanimous voice vote of those remaining. Motion carried.
C. Old Business
D. New Business
IV. ADMINISTRATORS REPORTS Dr. Huss
Mr. DePinho asked for a moment of silence to pay respect to the victims of the Marjorie Stoneman Douglas High School in Parkland, Florida.
A. Superintendent’s Report
1. Enrollment Report, January, 2018
Mr. Hanson moved the following:
2. That the Board approve the attached School Calendar for 2018-2019 school
year. The motion was seconded by Mr. McGovern and approved by unanimous voice vote of those present. Motion carried.
3. Safety and Security
Mr. DePinho stated: As a school community, as parents, as grandparents, we all share in our own way the
anguish over the events that occurred at the Marjorie Stoneman Douglas High School in Parkland, Florida. I know we all also join together, in that same light, in sending our condolences and prayers to those who were killed, our prayers for recovery for those who were injured, and hope for the family and friends of victims and the entire community a sense of comfort during these difficult times. Having said that, I think it is only quite natural for us to look at our own home. As a reminder, in 2012 when we learned of the shooting in Sandy Hook, a risk assessment was taken of our district at that time. It was done in conjunction with outside consultants and the New Jersey State Police to take a look a see what needed to be done or what should be done to again, further secure these schools and a number of steps were taken as a result of these recommendations. Vestibules were built in the Primary and Elementary schools to help secure those areas, security systems were enhanced, surveillance cameras were added, procedures and protocols were reviewed again with law enforcement to be sure that everything was being done to ensure
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the safety and security of our children; and here we are again in 2018 with another shooting of this kind. This process is now happening again, as of Wednesday when this shooting occurred and we are going through a number of key areas. I think it’s important to do as much as we can to see what else we can possibly do. There will be some aspects of this that will will just not be able to have a public conversation on. It’s not a matter of not wanting to share or to not be transparent, its just that when it comes to security and safety measures in that regard whether it’s law enforcement or education officials or our own common sense will tell us that we do not want to compromise the integrity of these discussions in any way, shape or form.
V. PRESENTATIONS
A. Budget Presentation
Mr. Biesiada gave a PowerPoint presentation and an update on the budget.
B. UFRSD Brookdale Community College Partnership Dr. Fitzpatrick, Mr. Guterl and Mrs. Embley from Upper Freehold Regional School District along with a representative from Brookdale Community College gave a presentation regarding the partnership.
VI. PUBLIC COMMENTS AS PER BOARD BYLAW 0167
There were no public comments at this time.
VII. PERSONNEL
Mrs. Riviello moved the following:
A. Action Items On the recommendation of the Superintendent of Schools, the Board consider the following proposed motions:
1. That the Board approve the following appointment according to the
procedures set forth in NJSA 18A:67 et seq for the following personnel.Approval pending statutory requirements:
Name Position Salary Effective
a.David Tuccillo
(fr) Supervisor of Technology (to) Director of Technology
(fr) $116,481.77; prorated (to) $135,232.52; prorated
March 1, 2018- June 30, 2018
b.Kevin Wilhalme Substitute Teacher Per Board Approved Rates 2017-2018 School Year
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c.Andrea Trentacosti Substitute Teacher Per Board Approved Rates 2017-2018 School Year
d.Christine Hixenbaugh
Substitute Non-instructional Aide
$9.00/hour 2017-2018 School Year
e.Valerie Angelico-Raff
Substitute Teacher Per Board Approved Rates 2017-2018 School Year
f.Frances Ferrandino (fr) Clerk-Typist, Elementary School (to) Secretary, Middle School
(fr) $30,922, Step 4; prorated (to) $41,633, Step 1; prorated
April 18, 2018- June 3, 2018
2. That the Board approve the following professional development for the 2017-2018 School year:
Date Submitted Name Workshop/Location Date Total Cost
a.February 9, 2018 Beth Topinka National Science Teachers Assoc. National Conference 2018; Atlanta, GA
March 15, 16, 2018 $0.00
b.February 22, 2018 Michael Bochicchio
Google 1 Educator Level 1- Certification Boot Camp; Aberdeen, NJ
March 7, 13, 2018 $75.00
TOTAL $75.00
3. That the Board accept the resignation of the following personnel:
Name Position Effective
Carrie Friedman Occupational Therapist, Elementary/Primary Schools
April 19, 2018
4. That the Board accept, with regret, for the purpose of retirement, the followingpersonnel:
Name Position Effective
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Donna Romano Primary School,
2nd grade teacher July 1, 2018
The motion was seconded by Mrs. Bailey and approved by unanimous roll call vote of those present. Motion carried.
B. Old Business
C. New Business
VIII. CURRICULUM & INSTRUCTION Mrs. Riviello
A. Action Items
B. Old Business
C. New Business Mrs. Riviello stated that the next Ed Committee meeting will be March 1, 2018.
She attended the Future Ready Schools workshop and it was very good. IX. POLICY Mr. McGovern
Mr. McGovern moved the following:
A. Action Items On the recommendation of the Superintendent of Schools, the Board consider the following proposed motion:
1. That the Board approve the following policies for the second reading and approval:
P2415.30 Title I-Educational Stability….Foster Care P2418 Section 504 of the Rehab. Act of 1973-Students
2. That the Board approve the following regulation for the second reading andapproval:
R2418 Section 504 of the Rehab. Act of 1973-Students
The motion was seconded by Mr. Bonafide and approved by unanimous roll call vote of those present. Motion carried.
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B. Old Business
C. New Business
X. UFRSD REPRESENTATIVE REPORT Mr. Hanson
A. Agenda for meeting on February 21, 2018
B. Upper Freehold Representative Report for February 21, 2018 XI. OPERATIONS Mr. Casale
Mr. Casale moved the following:
A. Action Items (Budgeted)
1. That the Board ratify budget transfers for December pursuant to N.J.S.A 18A:22-8.1 and N.J.A.C. 6:20-2A.10. The attached list of transfers includes transfers in excess of $2,500 in compliance with
policy 6422.
2. That the Board accept the Board Secretary and Cash Report for the month of December and certification, after closure, and direct
that they be attached to and made part of the minutes of for this meeting.
Account Cash Balance Appropriation Balance Fund Balance
10 General Current Expense Fund
2,798,709.15 N/A 1,702,908.71
11 Current Expense N/A 1,817,217.52 N/A
12 Capital Outlay N/A 300.00 N/A
Capital Reserve 2,492.96 N/A N/A
20 Special Revenue Fund (151,389.20) 190,516.07 N/A
30 Capital Projects Fund 1,055,373.42 1,060,545.59 1,118,976.04
40 Debt Service Fund 12,944.92 .24 12,944.99
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60 Enterprise (Cafeteria)
Fund 99,941.02 N/A N/A
61 Enterprise (MPAC) Fund 213,212.68 N/A N/A
62 Enterprise (Community Ed) Fund (16,483.78) N/A N/A
63 Enterprise (Shoprite) 7,154.22 N/A N/A
80/90 Trust and Agency Funds 71,471.62 N/A N/A
Total 4,093,427.01 3,068,579.42 2,834,829.74
3. That the Board approve the payment of the following bills in the
amounts listed and to attach a complete copy of these bills to the minutes of this meeting:
a. Regular checks from January 16, 2018 through February 19, 2018 in
the amount of $1,520,730.60. b. Manual checks from January 1, 2018 through January 31, 2018
in the amount of $ 1,126,108.17.
4. That the Board ratify the transfers between the following bank accounts, in the following amounts, effective February 15, 2017:
Debit from: Amount: Custodian Account: $ 773,598.55
Credit to: Agency Account: $ 305,779.63 Payroll Account: $ 467,818.92
Debit from: Amount: Performing Arts Ctr. Account: $ 4,402.34 Credit to: Agency Account: $ 1,305.37
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Credit to: Payroll Account: $ 3,096.97
Debit from: Amount:
Custodian Account: $ 406.91 Credit to: Agency Account: $ 406.91
Debit from: Amount:
Custodian Account: $ 56,263.32 Credit to: Agency Account: $ 56,263.32
Debit from: Amount: Performing Arts Center: $ 336.78
Credit to: Agency Account: $ 336.78 Debit from: Amount: Agency Account: $ 413.33 Credit to: Flexible Spending Account: $ 413.33
5. That the Board approve the Nutri-Serve Management Co. to provide food service management to the Millstone Township School District for the 2018-2019 school year with the center per meal management fee of 0.1166 per student meal and 0.0848 per meal equivalent for adult sales, ala carte sales, special function and other income calculated on a factor of $1.00 per meal equivalent with a guarantee of no loss to the district.
B. Action Items (Un-Budgeted)
The motion was seconded by Mr. McGovern and approved by unanimous roll call vote of those present. Motion carried.
C. Old Business
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D. New Business
Mr. Casale spoke of the meeting that evening which included a discussion on budget, capital projects, and transportation.
XII. EXECUTIVE SESSION
At 9:20 p.m., Mr. McGovern moved the following: WHEREAS, Chapter 231, PL. 1975, also known as the Open Public Meetings Act, authorizes a public body to meet in executive private session under certain limited circumstances, and,
WHEREAS, said law requires the Board to adopt a resolution at a public meeting before it can meet in such an executive or private session, NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF EDUCATION OF THE MILLSTONE TOWNSHIP SCHOOL DISTRICT:
A. That it does hereby determine that it is necessary to meet in executive session on
February 26, 2018, to discuss matters involving:
1. Legal
2. Negotiations
3. Personnel
The motion was seconded by Mr. Hanson and approved by unanimous voice vote of those present. Motion carried. At 11:05, Mrs. Bailey moved to adjourn Executive session. The motion was seconded by Mrs. Riviello and approved by unanimous voice vote of those present. Motion carried and the meeting was returned to public session.
XIII. NOTEWORTHY DATES:
March 12, 2018 BOE Mtg.; Budget Discussion/Preliminary Adoption;
NJSBA Superintendent Evaluation March 26, 2018 BOE Mtg.; Budget Discussion March 30, 2018-
April 6, 2018 Schools Closed-Spring Recess April 16, 2018 BOE Mtg.; April 30, 2018 BOE Mtg.; Public Budget Hearing May 28, 2018 Schools Closed
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XIV. ADJOURNMENT
At 11:06 p.m., Dr. Sico moved to adjourn the meeting. The motion was seconded by Dr. Jacobson and approved by unanimous voice vote of those present. Motion carried and the meeting was returned to public session. Respectfully submitted, Bernard Biesiada Business Administrator/Board Secretary
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MILLSTONE PUBLIC SCHOOLS
SEPTEMBER – 16 S M T W T F S
1 2
3 4 5 6 7 8 9
10 11 12 13 14 15 16
17 18 19 20 21 22 23
24 25 26 27 28 29 30
OCTOBER – 21 S M T W T F S
1 2 3 4 5 6 7
8 9 10 11 12 13 14
15 16 17 18 19 20 21
22 23 24 25 26 27 28
29 30 31
NOVEMBER – 17 S M T W T F S
1 2 3 4
5 6 7 8 9 10 11
12 13 14 15 16 17 18
19 20 21 22 23 24 25
26 27 28 29 30
DECEMBER – 16 S M T W T F S
1 2
3 4 5 6 7 8 9
10 11 12 13 14 15 16
17 18 19 20 21 22 23
24 25 26 27 28 29 30
31
JANUARY – 19 S M T W T F S
1 2 3 4 S 5 S 6
7 8 9 10 11 12 13
14 15 16 17 18 19 20
21 22 23 24 25 26 27
28 29 30 31
2017-2018
SCHOOL CALENDAR
9/4 SCHOOLS CLOSED – LABOR DAY
9/5, 9/6 SCHOOLS CLOSED – PROFESSIONAL DAYS
9/7 SCHOOLS OPEN-FIRST DAY
9/13 MS BTSN – SHORTENED DAY
9/14 ES BTSN – SHORTENED DAY
9/19 PS BTSN – SHORTENED DAY
9/21 SCHOOLS CLOSED -ROSH HASHANAH
10/9 SCHOOLS CLOSED –PROFESSIONAL DAY
11/7 SCHOOLS CLOSED FOR STUDENTS-
P/T CONFERENCES
11/9 & 10 SCHOOLS CLOSED -TEACHER CONVENTION
11/22 SHORTENED DAY
11/23 &24 SCHOOLS CLOSED – THANKSGIVING
12/22 SHORTENED DAY
12/25-1/1 SCHOOLS CLOSED - WINTER RECESS
1/15 SCHOOLS CLOSED – MLK DAY
2/16 SCHOOLS CLOSED FOR STUDENTS
2/19 SCHOOLS CLOSED – PRESIDENTS’ DAY
2/22 P/T CONFERENCES – SHORTENED DAY
3/30-4/6 SCHOOLS CLOSED – SPRING RECESS
5/28 SCHOOLS CLOSED - MEMORIAL DAY
6/21 8TH GRADE GRADUATION
6/22 SHORTENED DAY/LAST DAY OF SCHOOL
SCHOOLS CLOSED FOR STUDENTS AND STAFF
SCHOOLS CLOSED FOR STUDENTS
SHORTENED DAY
FIRST/LAST DAY
NOTE: INCLUDES SNOW DAYS
SNOW DAY USAGE: IF ONE SNOW DAY IS USED, SCHOOL WILL BE IN SESSION ON
MAY 29; IF TWO SNOW DAYS ARE USED SCHOOL WILL BE
INSESSION ON MAY 29 & MAY 25 IF NEEDED, ADDITIONAL SNOW DAYS WILL BE ADDED
BEGINNING ON JUNE 21
FEBRUARY – 18 S M T W T F S
1 2 3
4 5 6 7 8 9 10
11 12 13 14 15 16 17
18 19 20 21 22 23 24
25 26 27 28
MARCH – 19 S M T W T F S
1 2 3
4 5 6 7 S 8 S 9 10
11 12 13 14 15 16 17
18 19 20 21 22 23 24
25 26 27 28 29 30 31
APRIL – 16 S M T W T F S
1 2 3 4 5 6 7
8 9 10 11 12 13 14
15 16 17 18 19 20 21
22 23 24 25 26 27 28
29 30
MAY – 20 S M T W T F S
1 2 3 4 5
6 7 8 9 10 11 12
13 14 15 16 17 18 19
20 21 22 23 24 25 26
27 28 29 30 31
JUNE – 16 S M T W T F S
1 2
3 4 5 6 7 8 9
10 11 12 13 14 15
16
17 18 19 20 21 22 23
24 25 26 27 28 29 30
Board Approved
2/13/2017
Rev. 1/8/2018
Anticipated Rev. 3/9/2018
POLICY GUIDE-Revision
Copyright 2017 • Strauss Esmay Associates, LLP • 1886 Hinds Road • Suite 1 • Toms River, NJ 08753-8199 • 732-255-1500
PROPERTY
7440/page 1 of 2
School District Security of School Premises
Dec 17
M
[See POLICY ALERT Nos. 96 and 214]
7440 SCHOOL DISTRICT SECURITY OF SCHOOL PREMISES
The Board of Education believes that the buildings and facilities of this the
school district represent a substantial community investment. The Board directs
the development and implementation of a plan for school district security to
protect that the school community’s investment in the school buildings and
facilities.
The school district security program will include: the maintenance of facilities
that are secure against unwelcome intrusion; protection against fire hazards and
faulty equipment; and compliance the observation with of safe practices in the
use of electrical, plumbing, and heating, and other school building equipment.
The Board directs close cooperation of district officials with local law
enforcement, officers, fire fighters, the sheriff’s office, and insurance company
inspectors fire officials, and other emergency agencies.
The Superintendent of Schools shall designate a school administrator as a
School Safety Specialist for the district in accordance with the provisions of
N.J.S.A. 18A:17-43.3. The School Safety Specialist shall be required to
acquire a New Jersey Department of Education School Safety Specialist
certification in accordance with the provisions of N.J.S.A. 18A:17-43.2. The
School Safety Specialist shall also serve as the school district’s liaison with
local law enforcement and national, State, and community agencies and
organizations in matters of school safety and security.
Personal Aaccess to school buildings and grounds outside the hours school is in
session shall be limited to personnel whose employment requires their presence in
the facility. An adequate key control system will be established to limit building
access to authorized personnel and guard against the potential of intrusion by
unauthorized persons who have obtained access keys improperly.
Building records and funds shall be kept in a safe place and secured under lock
and key as appropriate and necessary.
POLICY GUIDE-Revision
Copyright 2017 • Strauss Esmay Associates, LLP • 1886 Hinds Road • Suite 1 • Toms River, NJ 08753-8199 • 732-255-1500
PROPERTY
7440/page 2 of 2
School District Security of School Premises
Protective devices designed to be used as safeguards against illegal entry and
vandalism may be installed when appropriate. The Board may approve the
employment of school resource officers, school security officers, and/or law
enforcement officers guards in situations in which special risks are involved.
N.J.S.A. 18A:17-43.1; 18A:17-43.2; 18A:17-43.3
Adopted:
POLICY GUIDE- Revision
Copyright 2017 • Strauss Esmay Associates, LLP • 1886 Hinds Road • Suite 1 • Toms River, NJ 08753-8199 • 732-255-1500
PROPERTY
7441/page 1 of 2
Electronic Surveillance In School Buildings
and On School Grounds
Dec 17
M
[See POLICY ALERT Nos. 177 and 214]
7441 ELECTRONIC SURVEILLANCE IN SCHOOL BUILDINGS
AND ON SCHOOL GROUNDS
The Board of Education authorizes the use of electronic surveillance systems in
school buildings and on school grounds to enhance the safety and security for
school district staff, students, community members, and other building occupants
and to protect the school district’s buildings and grounds.
The content produced by the surveillance system under certain circumstances may
be considered a student record, and if so in which it will be subject to the Board
of Education policy and regulations regarding confidential student records. If the
content of the surveillance system becomes the subject of a disciplinary
proceeding, it shall be treated like other evidence in the proceeding, and the
district declares such use to be a legitimate educational interest.
In accordance with the provisions of N.J.S.A. 18A:41-9, if at least one school
building of the school district is equipped with video surveillance equipment
that is capable of streaming live video wirelessly to a remote location, the
Board of Education shall enter into a Memorandum of Understanding
(MOU) with local law enforcement authorities providing the authorities with
the capacity to activate the equipment and view live streaming video. The
MOU shall include the provisions of N.J.S.A. 18A:41-9 and any additional
information required by law enforcement officials. In the event the parties to
the MOU are unable to reach an agreement regarding any provision
required to be included in the MOU as per N.J.S.A. 18A:41-9a, the County
Prosecutor shall make the final determination regarding that provision.
Nothing in N.J.S.A. 18A:41-9 shall be construed as to require the installation
of video surveillance equipment capable of streaming live video wirelessly to
a remote site from a school building that does not have the ability to have live
streaming video.
The Board of Education shall post signage following statement shall be posted
in a prominent, public place in buildings and on school grounds where electronic
surveillance equipment may be used:.
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Electronic Surveillance In School Buildings
and On School Grounds
The Board of Education authorizes the use of electronic surveillance monitoring
devices in school buildings and on school grounds. Therefore, all school
buildings and school grounds within this school district may be monitored using
such devices in accordance with Board Policy.
In addition to posting, the district shall notify school staff members, parent(s) or
legal guardian(s), and students that electronic surveillance may be used in school
buildings and on school grounds through publication in student and staff
handbooks, school calendars, notice sent home with students, or any other
effective means to publish the district’s use of electronic surveillance equipment
in school buildings and on school grounds.
N.J.S.A. 18A:41-9
Adopted:
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BYLAWS
0169.02/page 1 of 3
Board Member Use of Social Networks
Dec 17
[See POLICY ALERT No. 214]
0169.02 BOARD MEMBER USE OF SOCIAL NETWORKS
In accordance with the School Ethics Act - N.J.S.A. 18A:12-21 et seq., Board of
Education members must avoid conduct which is in violation of the public trust or
which creates a justifiable impression among the public that such trust is being
violated. To avoid conduct that may be in violation or perceived to be in violation
of the School Ethics Act, the Board of Education adopts this Policy to provide
guidance to Board members in their use of social networks.
For the purposes of this Policy, “social network(s)” shall include, but not be
limited to: Internet blogs, electronic bulletin boards, emails, social networking
websites, text messages, or any other online platform where people may post or
communicate interests, opinions, or any other information that may be viewed by
others with or without permission from the person making such post or re-
publishing such post. “Social networks” also means an Internet-based service that
allows individuals to: construct a public or semi-public profile within a bounded
system created by the service; create a list of other users with whom they share a
connection within the system; and view and navigate their list of connections and
those made by others within the system.
For the purposes of this Policy, “use of a social network” shall include, but not be
limited to: posting to a social network, reposting another person’s post to a social
network, messaging, or any other publication of material on a social network.
Nothing in this Policy prevents a Board of Education member from using a social
network. However, a Board member must avoid conduct on a social network that
would violate the School Ethics Act – N.J.S.A. 18A:12-21 et seq., which includes
the Code of Ethics for Board Members. Board members should be advised
communications, publications, photographs, and any other information posted by
the Board member or reposted by the Board member on a social network could
violate the School Ethics Act and be cause for sanctions in accordance with the
law.
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Board Member Use of Social Networks
While this Policy respects the right of Board members to use social networks,
Board members shall recognize they are held to a higher standard than the general
public with regard to standards of conduct and ethics. A Board member’s use of
social networks shall not damage the reputation of the school district, employees,
students, or their families. Board members who use social networks shall ensure
their conduct is appropriate for a Board of Education member. Board members
should exercise care in setting appropriate boundaries between their personal and
public online behavior, understanding what is private in the digital world often
has the possibility of becoming public, even without their knowledge or consent.
Board members should carefully review the privacy settings on social networks
they use and exercise care and good judgment when posting content and
information. When using social networks, Board members are advised to:
1. Not post anything that would violate any of the district’s policies
for Board members;
2. Uphold the district’s value of respect for any individual(s) and
avoid making defamatory statements about the Board of
Education, the school district, employees, students, or their
families;
3. Not disclose any confidential information about the school district
or confidential information obtained as a result of being a Board
member, about any individual(s) or organization, including
students and/or their families;
4. Not use or refer to their Board of Education title or position when
soliciting for a business organization that he or she or any
immediate family member has an interest in, as well as posting or
referencing any confidential information regarding the Board of
Education or the school district obtained through their Board
membership, unless authorized by law;
5. Refrain from having communications through social networks with
other Board members regarding any Board of Education business
to avoid any potential violation of the New Jersey Open Public
Meetings Act;
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Board Member Use of Social Networks
6. Not respond to any postings regarding Board of Education or
school district business or respond to any question or inquiry
posted to the Board member or posted on any social network
regarding Board of Education or school district business and shall
refer any such questions or inquiries to the Superintendent of
Schools to address, as appropriate; or
7. Not post any information on a social network determined by the
New Jersey School Ethics Commission to be a violation of the
New Jersey School Ethics Act.
A Board member shall comply with all Board policies regarding acceptable use of
computers and computer networks whenever a Board member is using a Board of
Education electronic device.
If the Board or Superintendent believes a Board member’s activity on any social
network may violate the Board’s policies or the New Jersey School Ethics Act,
the Board or Superintendent may request the Board member cease such activity.
This Policy has been developed and adopted by this Board to provide guidance
and direction to a Board member to avoid actual and/or a perceived appearance of
inappropriate conduct or conduct prohibited by the School Ethics Act while using
social networks.
N.J.S.A. 18A:12-21 et seq.
N.J.S.A. 10:4-6 et seq.
Adopted:
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STUDENTS
5516.01/page 1 of 1
Student Tracking Devices
Dec 17
[See POLICY ALERT No. 214]
5516.01 STUDENT TRACKING DEVICES
The Board of Education recognizes students may have in their possession while in
school, at a school-sponsored activity, or on a school bus an electronic tracking
device that uses a global positioning system (GPS) or any other similar system. A
tracking unit is a device, normally carried by a moving vehicle or person, that uses
a GPS or similar system to determine and track its precise location, and hence that
of its carrier, at intervals. The recorded location data can be stored within the
tracking unit or it may be transmitted to another location, including, but not limited
to, a central location database or an Internet-connected computer, using a cellular,
radio, or satellite modem embedded in the unit. This allows the tracking unit’s
location to be displayed against a map backdrop either in real time or when
analyzing the tracking path later, using tracking software. A tracking unit may be
a device designed just for tracking or may be an application installed on any other
electronic device.
A tracking unit may also have the ability to transmit in real time or through taping
electronic communications to another location. These electronic communications
may be one-way or two-way audio or video communications between the student
and a person with a device at another location or an audio and/or video feature that
enables a person remote from the student, with or without the permission of the
student, to listen-in or have voice communications with the student and/or access
video through the unit either in real time or by taping such communications.
The Board of Education permits the use of a tracking unit or an application on an
electronic device that can track the location of the student while in school, at a
school-sponsored event, or on a school bus. However, to protect the privacy rights
of all students and to maintain the school district’s legal obligation to maintain
confidential student information in accordance with Federal and State law and
regulations, the use of a tracking device or an application on an electronic device
that enables any type of one-way or two-way audio and/or video communications
or taping is not permitted.
A violation of the provisions of this Policy will result in a violation of the Student
Code of Conduct Policy and appropriate discipline will be imposed.
Adopted:
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7425/page 1 of 2
Lead Testing of Water in Schools
Dec 17
[See POLICY ALERT No. 214]
7425 LEAD TESTING OF WATER IN SCHOOLS
The health, safety, and welfare of the children in the school district are of utmost
importance to the Board of Education. The potential exposure to lead-
contaminated drinking water poses serious health problems, particularly for
children, as well as for teachers and school personnel, since the risk of lead
contamination can come from pipe and plumbing fixtures in school facilities or on
school grounds. The Board shall assure the availability of potable drinking water
through sanitary means in school facilities or on school grounds. The Board of
Education shall provide, in accordance with N.J.A.C. 6A:26-12.4, testing for lead
in all district sources of drinking water.
The Board shall conduct lead sampling and analysis in all drinking water outlets
to which a student or staff member has or may have access in each school facility,
other facility, or temporary facility, as soon as practicable, but no later than
July 13, 2017, unless the district qualifies for an exemption in accordance with
N.J.A.C. 6A:26-12.4(d)(h)(i). This testing shall be conducted with a lead
sampling plan in accordance with N.J.A.C. 6A:26-12.4(d)1, 2, and 3, and shall be
in accordance with the Safe Drinking Water Act, N.J.S.A. 58:12A-1.
Within twenty-four hours after the Board or designee has completed a review of
final laboratory results in accordance with the provisions of N.J.A.C.
6A:26-12.4(e), the test results shall be made publicly available at the school
facility and on the Board of Education’s website. If any results exceed the
permissible lead action level, the Board shall provide written notification to the
parents of all students attending the facility, facility staff, and the New Jersey
Department of Education. This notification shall include: a description of the
measures taken by the Board or designee to immediately end the use of each
drinking water outlet where the water quality exceeded the permissible lead action
level; the measures taken to ensure that alternate drinking water has been made
available to all students and staff members; and information regarding the health
effects of lead in accordance with N.J.A.C. 6A:26-12.4(e)1 and 2. After the
initial screening, the Board will conduct these lead screenings every six years and
shall sample for lead after the replacement of any drinking water outlet or any
other alteration to plumbing or service lines that may impact lead levels at the
outlet, in accordance with N.J.A.C. 6A:26-12.4(f)1 and 2.
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Lead Testing of Water in Schools
The Board shall submit to the New Jersey Department of Education by June 30 of
each year a statement of assurance, that the school district completed lead testing
in accordance with N.J.A.C. 6A:26-12.4; that notifications were provided
consistent with N.J.A.C. 6A:26-12.4; and that alternative drinking water continues
to be made available to all students and staff, if necessary, pursuant to N.J.A.C.
6A:26-12.4(g).
The Board may apply for reimbursement for the costs of any water supply testing
and analysis conducted, in accordance with N.J.A.C. 6A:26-12.4(j).
N.J.S.A. 58:12A-1 et seq.
N.J.A.C. 6A:26-12.4
Adopted:
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COMMUNITY
9242/page 1 of 2
Use of Electronic Signatures
Dec 17
[See POLICY ALERT No. 214]
9242 USE OF ELECTRONIC SIGNATURES
The New Jersey Uniform Electronic Transactions Act (UETA) authorizes a Board
of Education to use electronic forms, filings, and signatures to conduct official
business with the public. The use of electronic forms, filings, and signatures may
save school district resources and will provide a convenient and cost-efficient
option for parents to receive, review, and acknowledge receipt of information
from the school district. Therefore, the Board of Education authorizes the use of
electronic forms, filings, and signatures in communications between the school
district and parents pursuant to the UETA.
For the purposes of this Policy, “electronic” means relating to technology having
electrical, digital, magnetic, wireless, optical, electromagnetic, or similar
capabilities.
For the purposes of this Policy, “electronic record” means a record created,
generated, sent, communicated, received, or stored by electronic means.
For the purposes of this Policy, “electronic signature” means an electronic sound,
symbol, or process attached to or logically associated with a record and executed
or adopted by a person with the intent to sign the record.
For the purposes of this Policy, “information processing system” means an
electronic system for creating, generating, sending, receiving, storing, displaying,
or processing information.
The school district may electronically send documents to parents of students
enrolled in the school district. These documents may include, but are not limited
to: informational notices; school or school related events or activities; periodic
updates on a student’s progress; school district forms; requests for information;
and any other communications between the school district and home. Some
documents electronically sent to parents may require the parent to: acknowledge
receipt of a document; provide parental consent for such matters as student
compliance with the district’s acceptable use of school district computers and
administration of surveys; and/or acknowledge receipt and acceptance of terms of
a Board of Education policy, regulation, or practice. Any document sent to
parents of students enrolled in the school district must be capable of retention by
the recipient. To be capable of retention, the recipient at the time of receipt, must
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Use of Electronic Signatures
be able to retain and accurately reproduce the document for later reference by all
persons who are entitled to retain the record. A record is not capable of retention
by the recipient if the sender of its information processing system inhibits the
ability of the recipient to print or store the electronic record.
The Board of Education authorizes documents may be electronically sent to
parents of students enrolled in the school district only with the approval of the
Superintendent of Schools. The Superintendent shall establish an information
processing system to include a process for parents to electronically send, sign, and
return documents to the school district. The school district shall make
accommodations for a parent who is unable or unwilling to conduct business
electronically. In addition, a parent may refuse to conduct business electronically
for any reason and at any time. In this event, the school district shall make
available a hard copy of the document(s) to the parent to review, maintain, and
any document(s) requiring signatures to be returned to the district. The
Superintendent will only implement an information processing system in
accordance with the provisions of the UETA.
Documents that are electronically signed and returned to the school district may
be maintained by the school district in electronic or non-electronic form.
Documents returned to the district that are not electronically signed shall be
maintained by the district in non-electronic form. However, nothing shall prevent
the school district from converting a non-electronic document to an electronic
document and for such document to be stored in electronic form. All electronic or
non-electronic documents returned to the school district shall be maintained by
the school district in accordance with the New Jersey Department of the Treasury
- Records Management Services - Records Retention Schedules and in accordance
with N.J.S.A. 12A:12-12.
N.J.S.A. 12A:12-1 et seq.
Adopted: