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Petty Cash Management How to Manage Logs & Transactions
This presentation shows you how to manage petty cash logs and transactions in the Cash Management System.
See the Introduction in the Library for an introduction into Petty Cash Management and an overview of how to set up your petty cash system.
This walkthrough assumes that the initial process setup has already been completed.
See How to Record Transactions in the Library for step-by-step instructions for creating petty cash logs and transactions.
See How to Perform a Reconciliation in the Library for step-by-step instructions for how to perform a reconciliation.
Introduction
Petty Cash Transaction Logs Where Daily Transactions are Stored
Step 1: Launch the System
Step 2: Navigate to the Petty Cash Module*
* If the module doesn’t open by default.
Step 3: Navigate to Transaction Logs*
* This option is only available if there are open transaction logs.
The Transactions Sub Module is Opened*
* In Details (Tabular) View.
Navigate Transaction Logs
Select Transaction Logs Using the Periods Drop-Down Box
Transaction Logs (By Period)
Drop-Down Box
Two Methods For Opening a Transaction Log With the Drop-Down Box
Method 1 Click the Drop-Down Arrow
To See the List of Transaction Logs
Click on a Log to Open It
Method 2 Start Typing the Period to Use Auto-Complete
Press Enter or Tab to Open the Log
Use the Transaction Log Record Navigators to Move Through the Logs
Transaction Log Record Navigators
Click the First, Last, Previous, or Next Buttons
Create New Transaction Log
Step 1: Click the Create New Transaction Log Button
Create New Transaction Log Button
See How To Record Transactions in the Library For Step-By-Step Instructions
For Creating Petty Cash Transaction Logs
Edit an Existing Transaction Log
Step 1: Click the Edit Transaction Log Button
Edit Transaction Log Button
The Edit Transaction Log Wizard Appears
Step 2: Edit the Transaction Log Details
1
2
3
(1) Change the Period. (2) Change the Beginning Balance. (3) Select/Change the Source Document.
Step 3: Click the Finish Button to Save Your Changes
The Finish Button
Delete an Existing Transaction Log
Step 1: Click the Delete Transaction Log Button
Delete Transaction Log Button
Step 2: Confirm Delete Transaction Log
Click the ‘Yes’ Button to Confirm Delete Transaction Log
Petty Cash Transactions
Navigating Transactions
Method 1: Arrow Up/Down or Click Into a Row (Transaction)
In Details View, Navigation is Done by
Moving Up/Down Rows (Transactions) Similar to Excel
Method 2: Use the Transaction Record Navigators to Move Through the Transactions*
Transaction Record Navigators
Click the First, Last, Previous, or Next Buttons
* In both Details and Form View.
Create New Transaction
Step 1: Click the Create New Transaction Button
Create New Transaction
Button
See How To Record Transactions in the Library For Step-By-Step Instructions
For Creating Petty Cash Transactions
Edit an Existing Transaction
Method 1: Click the Edit Transaction Button
Edit Transaction
Button
See How To Record Transactions in the Library For Step-By-Step Wizard Instructions*
* The procedure for editing a transaction is the same as recording a new transaction once the wizard is open.
Method 2: Edit the Transaction Directly in Details View
Step 1: Edit the Transaction
In Details View, Edit
Directly in the Grid
Step 2: Click the Save Button to Save Your Changes
The Save Button
Method 3: Switch to Form View
Click the Form View
Button
Step 1: Edit the Transaction
In Form View, Edit
Directly on the Form
Step 2: Click the Save Button to Save Your Changes
The Save Button
Delete an Existing Transaction Only Unexecuted Transactions Should Be Deleted*
* Never Delete History
Step 1: Click the Delete Transaction Button
Delete Transaction
Button
Step 2: Confirm Delete Transaction
Click the ‘Yes’ Button to Confirm Delete
Transaction
Reverse a Transaction Transactions Are Reversed, Not Deleted*
* Reversing Transactions Maintains History
Step 1: Click the Reverse Transaction Button
Reverse Transaction
Button
Step 2: Confirm the Reversal
Click the OK Button
Reversed Transactions Can’t Be Modified*
Notice That The Reversed
Transactions Can’t Be Modified
* But they can be deleted in case the reversal was done by mistake.
Duplicate a Transaction
Step 1: Click the Duplicate Transaction Button
Duplicate Transaction
Button
Step 2: Confirm the Duplication
Click the OK Button
Move a Transaction
Step 1: Click the Move Transaction Button
Move Transaction
Button
The Move Transaction Wizard Appears
Step 2: Select the Period and Enter a Valid Transaction Date
Step 3: Click the Finish Button to Complete the Move
Click the Finish Button
Step 4: Review the Moved Transaction
Petty Cash Management Guides
Introductions ◦ Introduction to Petty Cash
◦ Introduction to the Petty Cash Management Module
Deep Dives ◦ Module Navigation
◦ How to Record Transactions
◦ How to Manage Logs and Transactions
◦ How to Perform a Reconciliation
◦ The Guide to Viewing and Understanding Reports
Library Home
Summary
Managing Petty Cash Transaction Logs Includes:
◦ Navigating existing transaction logs.
◦ Creating a new transaction log.
◦ Editing an existing transaction log.
◦ Deleting an existing transaction log.
Managing Petty Cash Transactions Includes:
◦ Navigating existing transactions.
◦ Creating a new transaction.
◦ Editing an existing transactions.
◦ Deleting an existing transactions.
◦ Reverse an existing transactions.
◦ Duplicate an existing transaction.
◦ Move an existing transaction.
David Olson
E-Mail: [email protected]
Phone: +66 86 924-8482
Skype: DavidRobertsOlson
All original content copyright © 2013 by David Roberts Olson. All rights reserved.
Contact Information