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Scope Management

Chapter 5

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Project Scope

Project scope is everything about a project  –work content as well as expected outcomes.

Scope management  is the function of

controlling a project  in terms of its goals

and objectives and consists of:

1) Conceptual development 4) Scope reporting

2) Scope statement 5) Control systems

3) Wor authori!ation ") Project closeout

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Conceptual #evelopment

The process that addresses project objectives by finding the best ways to meet them.

$ey steps in in%ormation development&' Pro(lemneed statement' *n%ormation gathering

' Constraints'  +lternative analysis' Project o(jectives

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Pro(lem Statements

Success%ul conceptual development re,uires&

'Reduction o% overall project complexity

' -oals and o(jects are clearly stated

 ./e%erence points are provided

' Complete understanding o% the pro(lem

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Statement o% Wor 0SW)

 A S! is a detailed narrative description of

the work re"uired for a project.

%%ective SWs contain

1 *ntroduction and (acground

2 echnical description

3 imeline and milestones

4 Client epectations

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he Scope Statement Process

1 sta(lish the project goal criteria

a) cost

() schedule

c) per%ormanced) delivera(les

e) revie6 gates

2 #evelop the management plan %or the project

3 sta(lish a work breakdown structure

4 Create a scope baseline

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Wor 7reado6n Structure

a process that sets a project8s scope (y breaking down its overall mission into a cohesive set o% synchronous9increasingly specific tasks

What does WBS accomplish?

choes project o(jectives

%%ers a logical structure

sta(lishes a method o% control

Communicates project status

*mproved communication

#emonstrates control structure

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Wor 7reado6n Structure and Codes

Wor Pacages are

individual project activities

1:

12 13 14

121

122

123

131

132

1231

1232

#elivera(les are

major projectcomponents

Su(delivera(les are

supporting delivera(les

he project is theoverall project underdevelopment

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Sample W7S in MS Project

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Wor Pacages

#owest level in !$S

%eliverable result 

ne owner 

&iniature projects

&ilestones

'its organi(ation

Trackable

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rgani!ational 7reado6n Structure

rgani!ational 7reado6n Structure 07S) allo6s

' Wor de%inition

' 6ner assignment o% 6or pacages

' 7udget assignment to departments

$S links cost) activity * responsibility 

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/esponsi(ility +ssignment Matri

;oti%ication /esponsi(le Support +pproval

/

 +nn/?#

=im/?#

as? Code#elivera(le *S

Match * torg ass

proposalPrepare

13

11

*denti%y *Suser needs

12

Pro(lem +nalysis

#evelop

in%o*ntervie6

users

sho6#evelop

-ain user@(uy inA

Bind cost(ene%it in%o

111

112

121

122

123

131

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Wor +uthori!ation

he %ormal “go ahead” to (egin 6or

Bollo6s the scope management steps o%&

1 scope de%inition

2 planning documents

3 management plans

4 contractual documents

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Contractual #ocumentation

Most contracts contain&

Requirements

Valid consideration

Contracted terms

Contracts range %rom&

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Scope /eporting

determines what  types of information reported)

who receives copies) when) and how  

information is ac"uired and disseminated.

ypical project reports contain

1 Cost status

2 Schedule status3 echnical per%ormance

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ypes o% Control Systems

o Con%iguration

o #esign

o rend monitoring

o #ocument

o  +c,uisition

o Speci%ication

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Project Closeout

The job is not over until the paperwork is done+

Closeout documentation is used to&

/esolve disputes

rain project managers

Bacilitate auditing

Closeout documentation includes&>istorical records

Post project analysis

Binancial closeout