WARCOM CCC SEMINAR VISIT

7-10 NOVEMBER 2016

PLACEMENT COORDINATOR/RATING SPECIALIST, BBD BRIEF

SCPO(EOD) BlantonSCPO(EOD) Olmsted

Ronald.olmsted@navy.milComm: (901)874-4252

DSN: 882-4252

PERS-4013

• Placement Coordinator = Command AdvocateSingle POC for all command readiness questions/issues. Works with

340 UICs, SPECWARCOM and NECC, almost 10K personnel/billets.

• Rating Specialist = Middleman between the Detailers and Placement Coordinators. Works with 56 ratings and all respective detailers at PERS.

• Detailer = Service Member Advocate

• Submit input to Fleet Forces Command for Green Zone Requisitions.

• Set CMS/ID in accordance with requisition priority; MCA policies, must fill list, requested moves; and current directives and procedures.

• Review A1 for identification of possible rollers for an immediate fill, the number of expected personnel for a particular period, or job.

• Propose NEC NMP re-writes in accordance with current directives and procedures.

RS Duties and Responsibilities

• Review and coordinate all manning actions (diverts, crossdecks, comptours, paysubs, D-rates and adreqs) with the appropriate cognizant departments concerned.

• Locate excesses and provide cross-deck, comptour, divert, or administrative shift recommendations and proposals to resolve manning deficiencies to the appropriate MCA, placement coordinator, and detailer.

• Evaluate BA changes for assigned distributable communities and resolve any changes that appear to be incorrect. Submit recommendations for the resolution of the

excesses or shortages created by the changes.

RS Duties and Responsibilities

• Review and make corrections as needed on the inrate, outrate, expired PRD, and no PRD data reports.

• Submit, review, and track manning actions via Web Enabled Placement Portal (WEPP).

RS Duties and Responsibilities

• Primary point of contact, for CO’S, XO’s, CMDMC’s, CCC and Personnel Officers for personnel readiness issues, and is responsible for the continuous monitoring of their commands.

• Ensures commands are kept at the highest possible state of personnel readiness.

• Check for manning shortages/excesses, present/assigned rate errors, invalid/blank PRD's, NEC/DNEC errors, EDLN errors, and expired gains/losses.

PC Duties and Responsibilities

• Review and coordinate all manning actions (diverts, crossdecks, comptours, paysubs, D-rates and adreqs) with the appropriate cognizant departments concerned.

• Respond to Enlisted Manning Inquiry Reports (EMIR) and CO’s OPHOLD requests.

• Respond to Pre-deployment Personnel Manning Assistance Report (PERSMAR).

• Maintain communications link with the technical branches of field staffs (TYCOMS, development groups, etc.) with respect to manning of the various skills and ratings.

PC Duties and Responsibilities

Terms Used:

COB POB

POB1-9 (POB9) BA (Funded & Unfunded)

MCAF (USFFC) MCAB(BUPERS)

ATC Manning v/s Manpower

“Screening” Command MILPERSMAN Articles

CMS/ID

Career Management System/Interactive Detailing

CMS/ID

• Truths:

• Allows detailing for non-closed loop NECs/ratings.• Helps to “personalize” detailing process.• Allows command input.• Updates on a monthly basis. • Commands can submit a list of requisitions to their

TYCOM, via ISIC for advertisement on CMS/ID.

• Myths

• Billets directed by PC/RS/Detailer. • If it’s on CMS it will be filled.• Priority # makes a difference. • Commands have no input in personnel

selection.

CMS/ID

CMS/ID• Command Role

• Update command contact information.

• Enter succinct comments on your advertised jobs.

• View, compare, rank, and comment on applicants that have applied for jobs at your command.

• View reports. Number of open requisitions, applications, and selections.

CMS/ID• CMS/ID Cycle

• Week one - requisition scrub by PERS 4013.

• Week two - sailor application.

• Week three - command comments.

• Week four - detailer selection.

• SO/EOD/SB/ND Timeline implementation

Billet Based Distribution (BBD) Overview

15

BBD Basic Info and Desired Effects

• Modernization of the enlisted distribution system; provides ability to place Sailors into jobs (BSCs) like officer distribution.

• BBD resides within the Career Management System – Interactive Detailing (CMS-ID) System

• Sailors will see few changes to display– CMS-ID negotiation process will NOT change

• A tool to improve enlisted manning efficiency and command management of their personnel; also provide an accurate demand signal to NPC.

16

BBD Desired Effects• Transparency

• Access to accurate/detailed enlisted manning information in one system• Provides visibility to all alignments, vacant positions, and excess Sailors (including

students and transients)• Allows command and fleet level users to view basic and “deep-dive” reports

• Distribution Efficiency • Provides a Quality of Alignment (QoA) score for each alignment.• System designed to improve QoA scores across the Navy over time.

• Timeliness• Allows fleet personnel managers access to the most current info available

• Ease of Use• Eliminates the need for managing the cumbersome Enlisted Distribution Verification

Report (EDVR); function will be handled via the BBD• More intuitive system for novice and expert personnel managers• Interactive with delivery of full operational capability (Phase 1c)

Benefits of BBD (Personnel Management)

• The demand signal provided to NPC will be the same demand used for computation of Fit/Fill.

• All requirements will be available for distribution action– Navy Manning Plan will no longer be used for requisition generation

• New Requisition Prioritization Tool (replacing EPRES) will drive the “right” billets to be taken for distribution action (less manual intervention)

• More effective use of scarce resources – Personnel, PCS and TDI funds, school quotas/pipelines

17

Development/Delivery Strategy

• Delivery in phases to support iterative development and funding line– Phase 1A: (All-Navy Alignment Capability)

• Placed into production CMS-ID environment in April 2013• Not available for command use, used for prototyping and developing processes

– Phase 1B: (Alignment Sustainment and Requisition)• Delivery scheduled for end of FY2015.• Billet level requisition delivered • Manual alignment over-ride capability • Fleet facing; development of various user roles • Detailed reports using canned and /ad hoc reporting capability

– Phase 1C: (Full Fleet Interactive Capability)• Functional Requirements Document in development, planned for completion FEB15.• Provides full user interactive capability within CMS-ID/BBD framework• Provides an “alignment simulation model” or “what if?” capability for users

18

Activity Manning Manager

Command daily/weekly/monthly tasks promulgated via the Enlisted Distribution Verification Process instruction

Anticipated tasks (not all inclusive):• Review of billet and/or sailor changes (informational flags)• Review of unaligned sailors• Request manual re-alignments (contact PERS-4013)• DNEC review

• Will impact alignment of closed loop personnel, NEC Fit • Review of prospective gain/loss report• Review of gapped NEC reports• Management of special pays• Review PRD accuracy

Activity Manning Manager

21

How Can the Fleet Help?• Ensure Activity Manpower Documents are accurate.• Review MPM articles and USFF/NPC Inst. 1300.1A.

– Make yourself knowledgeable in current processes• Complete PERSMARS and PERSMAR SITREPS on time

– Ensure DNECs are correct– Ensure NECs are awarded and show in system correctly– Fix incorrect or blank PRDs

• Sailors review their info for accuracy (WNFY on BBD webpage)• Engage with PERS-4013 Placement Coordinator • Visit BBD webpage periodically for updates

More Information

• To find out more about BBD:– Visit Billet Based Distribution page on NPC website:

http://www.public.navy.mil/bupers-npc/enlisted/billet_based/Pages/default2.aspx

– Contact your command’s Placement Coordinator (PC) in PERS-4013

– Contact your TYCOM N1 staff via your corresponding ISIC. SCPO Joe King, WARCOM, (619)537-1305

QUESTIONS:

Contact: SPECWAR Placement Coordinators, EODCS Ron Olmsted, (901)874-4252 or PS2 Adrianne Berndt, (901)874-4455.

Ronald.olmsted@navy.mil adrianne.berndt@navy.mil