Policy Review and Development Committee Notice of Meeting ...

City of Bunbury 4 Stephen Street

Bunbury WA 6230 Western Australia

Correspondence to: Post Office Box 21

Bunbury WA 6231

Telephone: (08) 9792 7230 ◌ Facsimile: (08) 9792 7184 ◌ TTY: (08) 9792 7370 ◌ www.bunbury.wa.gov.au

Policy Review and Development Committee Notice of Meeting & Agenda 29 July 2021 Committee Terms of Reference

1 To review all existing Bunbury City Council policies within a two year period, in line with the local government election cycle and facilitate the development of new policies for consideration by Council on an ongoing basis.

2 To make recommendations to Council on matters of policy, policy and local law review and policy and local law development.

3 To explore opportunities that promote policy development in all areas that are within Council’s jurisdiction.

4 To allow any draft policy developed and fully considered by another Advisory Committee of Council to be referred directly to Council for consideration.

5 To provide Bunbury City Councillors with assistance and support to develop new Council policies.

http://mydocs/sites/cp/Policy%20Review%20and%20Development%20Committee/CP-RDC-00010%2016%20April%202015/www.bunbury.wa.gov.au

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Policy Review and Development Committee Notice of Meeting Dear Committee Members The next Ordinary Meeting of the Policy Review and Development Committee will be held in the Ocean Room, 2-4 Stephen Street, Bunbury on 29 July 2021 at 10.30am. Signed: Leanne French A/Manager Governance

Agenda 29 July 2021

Members of the public to note that recommendations made by this committee are not final and will be subject to adoption (or otherwise) at a future meeting of the Bunbury City Council.

Committee Members:

Member Name Representing Mayor Gary Brennan City of Bunbury Cr Michelle Steck City of Bunbury Cr Amanda Yip City of Bunbury Cr Cheryl Kozisek (Presiding Member) City of Bunbury Cr Tresslyn Smith City of Bunbury

Ex-officio Members (non-voting): Member Name Representing Mr Mal Osborne Chief Executive Officer Mr Gary Barbour Director Sustainable Communities

Support Staff: Name Title Mr Greg Golinski Manager Governance Mrs Leanne French Senior Governance and Risk Officer Mr Kelvin Storey Team Leader Strategic Planning and Urban Design Ms Kristen Anderson Team Leader Economic Development Mrs Sarah Upton Manager Community Services

29 July 2021 Agenda – Policy Review and Development Committee _______________________________________________________________________________________________

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Table of Contents

Item No Subject Page No

1. Declaration of Opening ........................................................................................................................... 3

2. Disclaimer ................................................................................................................................................ 3

3. Announcements from the Presiding Member ........................................................................................ 3

4. Attendances ............................................................................................................................................ 3

4.1 Apologies ..................................................................................................................................... 3

4.2 Approved Leave of Absence ........................................................................................................ 3

5. Declaration of Interest ............................................................................................................................ 3

6. Confirmation of Minutes ......................................................................................................................... 3

7. Method of Dealing with Agenda Business .............................................................................................. 3

8. Reports .................................................................................................................................................... 4

8.1 Local Planning Policy for Design Review ..................................................................................... 4

8.2 Proposed New Council Policy – Business Incentive Policy .......................................................... 8

8.3 Review of Council Policy: Street Addressing ............................................................................. 13

8.4 Review of Council Policy: Council Delegates Reports ............................................................... 15

8.5 Review of Council Policy: Elected Member Entitlements ......................................................... 17

8.6 Review of Council Policy: Execution of Documents .................................................................. 20

8.7 Review of Council Policy: Tree Management ........................................................................... 22

8.8 Review of Council Policy: Bushfire Inspection and Mitigation .................................................. 24

8.9 Review of Council Policy: Closed Circuit Television System ...................................................... 26

9. Questions from Members ..................................................................................................................... 28

9.1 Response to Previous Questions from Members taken on Notice ........................................... 28

9.2 Questions from Members ......................................................................................................... 28

10. Urgent Business .................................................................................................................................... 28

11. Date of Next Meeting ............................................................................................................................ 28

12. Close of Meeting ................................................................................................................................... 28


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1. Declaration of Opening

2. Disclaimer Not applicable to this committee.

3. Announcements from the Presiding Member

4. Attendances 4.1 Apologies 4.2 Approved Leave of Absence

5. Declaration of Interest

IMPORTANT: Committee members to complete a “Disclosure of Interest” form for each item on the agenda in which they wish to disclose a financial/proximity/impartiality interest. They should give the form to the Presiding Member before the meeting commences. After the meeting, the form is to be forwarded to the Administration Services Section for inclusion in the Corporate Financial Disclosures Register.

6. Confirmation of Minutes

Committee Decision: Moved ___________ Seconded ___________

The minutes of the Policy Review and Development Committee Meeting held on 27 May 2021 are confirmed as a true and accurate record.

CARRIED/LOST

7. Method of Dealing with Agenda Business


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8. Reports

8.1 Local Planning Policy for Design Review

File Ref: COB/3401 Applicant/Proponent: Internal Report Responsible Officer: Kelvin Storey, Team Leader Planning and Urban Design Responsible Manager: Felicity Anderson, Manager City Growth Executive: Gary Barbour, Director Sustainable Communities Authority/Discretion: ☐ Advocacy

☒ Executive/Strategic ☐ Legislative

☐ Review ☐ Quasi-Judicial ☐ Information Purposes

Attachments: Appendix 1.1 – Draft Local Planning Policy Appendix 1.2 – Supporting Framework

Summary Design Review Panels (DRPs) are groups of independent experts who advise on the design quality of a project or development proposal. Over the last 18 months officers have worked with other local authorities located within the South West region to establish a South West Joint Design Review Panel (SWJDRP). A Memorandum of Understanding (MOU) and Terms of Reference (TOR) have been prepared by the participating local governments. These and other arrangements related to the initiation of the SWJDRP was reported at the Council Meeting held on 8 June 2021. To support the process a local planning policy is required to: • establish a ‘head of power’ to create a relationship between the development assessment and

design review process • outline the types of applications that will trigger design review • address fees and charges. Executive Recommendation That the Policy Review and Development Committee recommends that Council: 1. In accordance with clause 4 of ‘Division 2 – Local Planning Policies’ under ‘Part 2 – Local

Planning Framework’ of ‘Schedule 2 – Deemed provisions for local planning schemes’ of the Planning and Development (Local Planning Schemes) Regulations 2015, proceed to advertise the draft Local Planning Policy for Design Review for public comment for a period of not less than 21 days.

2. Following public advertising, consider for adoption the draft Local Planning Policy for

Design Review, along with any submissions lodged with the City of Bunbury during the public advertising period.

Voting Requirement: Simple Majority Vote


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Strategic Relevance Theme 3: Our places and spaces Goal: A natural and built environment that reflects Bunbury’s core values. Objective 3.1 A city that is easy to get around with attractive streetscapes and pathways Objective 3.2 An irresistible city centre, with thriving businesses and a vibrant inner-city

residential community Objective 3.3 High-quality urban design, well-planned neighbourhoods with housing choice,

and appropriate provision for diverse land uses to meet the community’s needs Objective 3.6 The public health and amenity of the community is protected Regional Impact Statement The local governments of Augusta-Margaret River, Boyup Brook, Bunbury, Busselton, Bridgetown, Capel, Collie, Dardanup, Donnybrook Balingup, Harvey, Nannup collectively recognise the potential benefits of establishing a joint DRP in the South West region to assist in the assessment of development applications, structure plans and local planning policy. The South West Development Commission indicated that they would provide a $3,000 grant to assist in establishing the SWJDRP.

Background Design review is an independent and impartial evaluation process through which a panel of experts on the built environment assesses the design of a proposal. DRPs can be used for development applications, major public works, structure plans, local development plans and design related local planning policies. DRP panels often contain a wide range of experience that can cover architecture, heritage, urban design, landscape architecture and planning. Their focus is on pre-lodgement advice, so that the DRP can influence the drafting of plans before the applicant is committed through fully worked up drawings. Of the 29 metropolitan local governments in Perth, 25 have established DRPs. There are no DPRs in regional WA at the present time. The Office for the Government Architect (OGA), the Department of Planning, Lands and Heritage and the South West Development Commission are supportive of establishing the SWJDRP. Legislative and Council Policy Compliance State Planning Policy 7.0 states that planning authorities should establish or provide access to design review processes for complex planning proposals. This is set out in the WAPC’s “Design Review Guide – Guidance for Local Governments to set up and operate a design review process”. The Planning and Development (Local Planning Schemes) Regulations 2015 enables local government to prepare local planning policies in response to any matter related to the planning and development of the Scheme area.


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Officer Comments Documents have already been drafted to assist in establishing the SWJDRP and these include a Memorandum of Understanding, Terms of Reference, and a City of Bunbury local planning policy. The draft local planning policy seeks to strike a balance in terms of what proposals would trigger a SWJDRP review. Although the threshold can be set at the discretion of the local government, it is generally intended to only capture the larger development applications where a 90-day timeframe applies that will allow sufficient time for design review to occur. The local planning policy as drafted allows for three design reviews at no cost to the proponent, provided one of the reviews occurs before the lodgement of a development application. This arrangement is intended to incentivise early engagement with the panel, which increases opportunities for SWJDRP feedback to be incorporated into a design at a lower cost to the proponent. The draft Local Planning Policy for Design Review is attached at Appendix 1. Analysis of Financial and Budget Implications The estimated budget for operating the SWJDRP would be $33,070 annually based on 12 meetings per year. Under the terms of the MOU the meeting costs would be divided equally between those local authorities with matters to be considered at a particular meeting. If three authorities had items every meeting, the total cost to the City would be around $11,000 (one-third of $33,070). The initial assumptions to inform the budget are based on half of the meetings having agendas shared (with other local authorities) and half without. This results in a cost of $16,535, which can be reviewed once the panel is operational and there is a better understanding of the frequency of the City’s and Shires presenting items and sharing agendas. Based on the above, a budget allocation of $16,600 for the 21/22 financial year was requested through the budgeting process. Further explanation regarding how this figure was arrived at and the overarching framework generally is attached at Appendix 2. Community Consultation After being considered by the Policy Review and Development Committee the draft Local Planning Policy for Design Review will be reported to the next available meeting of Council, and then advertised for public comment for 21 days as per Part 2, Division 1, Clause 4 of the Planning and Development (Local Planning Schemes) Regulations 2015. Information will be made available during the advertising period further how the SWJDRP is intended to operate and the types of matters which will be considered.

Councillor/Officer Consultation A series of internal planning workshops were held with officers to scope out and discuss the SWJDRP. City Officers led the ‘Design Review Panel Establishment Working Group’ with representatives attending from all South West local government authorities.


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The arrangements for initiating the SWJDRP was presented at the Council Meeting held on 8 June 2021. Timeline: Council Decision Implementation Advertising of the draft Local Planning Policy for Design Review for public comment for a period of not less than 21 days will commence following Council’s determination.


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8.2 Proposed New Council Policy – Business Incentive Policy

File Ref: COB/2297x COB/306 Applicant/Proponent: Internal Report Responsible Officer: Cassidy McGuire, Economic Development Officer Responsible Manager: Felicity Anderson, Manager City Growth Executive: Gary Barbour, Director Sustainable Communities Authority/Discretion ☐ Advocacy



Attachments: Appendix 2.1 – Draft Council Policy Business Incentive Appendix 2.2 – Possible Incentive options Appendix 2.3 – Management Policy Business Incentive Appendix 2.4 – Stakeholder Consultation Summary Appendix 2.5 – Summary of Research Undertaken

Summary The purpose of this report is for the Policy Review and Development Committee to adopt a new policy for business incentives. Executive Recommendation That the Policy Review and Development Committee recommend that Council note and endorse the Business Incentive Policy as attached at Appendix 2.1. Voting Requirement: Simple Majority Strategic Relevance Theme 2 Our Economy Goal A thriving and dynamic economy, that plays to its strengths, and

confidently presents to the world. Objective 2.1 Bunbury builds on its competitive advantages, supports innovation and

celebrates business success. Theme 2 Our Economy Goal A thriving and dynamic economy, that plays to its strengths, and

confidently presents to the world. Objective 2.2 Bunbury is known far and wide for its strengths as a place to live, visit

and do business. Regional Impact Statement This Policy is aimed at supporting the development of businesses in Bunbury, which in turn, contributes to the growth of the Bunbury Geographe region.


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Background The creation of a Business Incentive Policy is an identified activity within the Business Support focus area of the City of Bunbury Economic Development Action Plan 2020-2023: ‘We will develop a Business Incentive Policy that encourages and entices investment and development in our city and that increases business and employment opportunities though a consistent and transparent approach.’ In Bunbury, small business, which are businesses who employ 0-19 people, make up 95.9% of the 2,966 businesses registered in Bunbury. The small business sector, who will receive most benefit from this policy employs more people than mining, agriculture, retail and government services combined. The actions included within the Business Support focus area recognise the importance of building relationships with our business community and ensuring the City is providing opportunities for new and existing business as a stimulus for further growth and development within Bunbury. Furthermore, the intent of providing these incentives to the business community is to: - Support the retention and growth of businesses in Bunbury - Support the establishment of new businesses in Bunbury - Support the diversification of business offerings in Bunbury - Build capacity within businesses - Expand and grow businesses’ physical footprints, workforce, reach and markets. - Build stronger relationships with businesses that form part of the City’s economy and

community - Create a city that has a reputation for being business friendly In developing the Policy, an extensive list of possible incentive options were considered, provided at Appendix 2.2. The list of incentives was derived from a combination of sources, including contact with over 130 local governments across Australia through email, phone call, recommendation from other local governments and website research. Officers also discovered through this research, that a number of local governments did not have investment and/or business incentive policies. Initiatives the City is currently conducting, but not formally promoting or recognising as incentives, were also included as options for consideration. The incentives were evaluated against a matrix. The matrix assessed each incentive against a set of criteria, including whether the incentive was a financial or soft incentive (a non-financial incentive), the impact of the incentive in encouraging business development and growth and impact timeframes of the incentive to the target audience. In further determining the suitability of incentives to offer within the Business Incentive Policy, Officers conducted internal and external stakeholder engagement processes, which focussed on gathering feedback on incentives that the City could offer.


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Officer research and stakeholder feedback showed that the provision of financial incentives to business, although nice to have, did not necessarily decide where a business was going to invest or conduct their business operations. Growing a reputation for being easy to do business with and having access to quality information and timely approvals, were ultimately much more valuable to businesses and would encourage the business community to further invest into Bunbury. Further consistent themes that emerged from the Officer research included: - Local governments are starting to distinguish between locational incentives (to steer or

attract investment into favoured sectors or regions i.e., encouraging investors into region) and behavioural incentives (to influence the character, nature and quality of such investments i.e., enticing investors in certain business activities).

- The need to keep the policy simple. Companies need to understand how easy it is to comply with the eligibility criteria to qualify for the incentives.

- The importance of being business and development friendly. The list of incentives the City is able to provide is included with the associated Management Policy, attached at Appendix 2.3. The Business Incentive Policy has been developed, taking the above information and feedback into consideration and is now presented to the Policy Review Development Committee for consideration and further presentation to Council. Council Policy Compliance This report facilitates the adoption of a new Council Policy. Legislative Compliance Local Government Act 1995 Officer Comments When developing the Business Incentive Policy, Officers were encouraged to think innovatively and collaboratively and to reflect the feedback received from other local governments and the results of stakeholder consultation. The incentives included within this Policy have been thoroughly assessed. The incentives included within the Policy are meaningful and considered useful for the business community to utilise. If endorsed, this Policy is intended to be made available to all existing businesses, as well as people looking to start new business in an effort to assist our existing business community and help grow new business ventures in Bunbury. Developing a Business Incentive Policy is just one of the methods the City can utilise to help make doing business in Bunbury a more pleasurable experience, create meaningful relationships with the business community, build capacity within Bunbury businesses and grow Bunbury’s reputation as a business friendly city.


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Analysis of Financial and Budget Implications Included within this Policy are a number of incentives that the City can deliver within its existing operations, however there are also a number of incentives provided that operate at a cost to the City. These are specified below: - Provision of Bunbury Grant Finder, $4,500 exclusive of GST per annum - Provision of economic and community data, $19,250 exclusive of GST per annum - Business networking events, $6,000 exclusive of GST per annum - Small business assistance grant [subject to funding approval and dependent on

environmental and economic impacts such as COVID-19]. The City’s COVID-19 Business Support Grants delivered at a total cost of $119,680.50

- Inclusion in marketing and promotional campaigns The cost of operating these programs is delivered through PR-4249 Implement Economic Development Strategy. Small businesses, the main target audience of this policy, make up 95.9% of businesses in Bunbury which provides jobs for 22,432 people. Of the $50.1B in economic activity generated by small business in Western Australia, this means that on average, Bunbury businesses are contributing approximately $223,214 per business. Incentives, such as the ones included within the Business Incentive Policy, are invaluable to our community and have flow on effects for the economy such as growing new job opportunities and increasing Bunbury’s population base. Community Consultation The Business Incentive Policy has been informed and prepared using the results of a number of consultation processes that have been undertaken. Wherever possible, consultation was conducted in person by officers to ensure the consultation process was as collaborative as possible. Consultation methods included: - Survey to Bunbury business community - Round table discussions - One on one interviews - Consultation with local governments across Australia

There were some common themes in the feedback received, these included: - Appreciation for the opportunity to provide feedback - The importance of being business and development friendly. Businesses want their local

government to be easy to deal with - Faster, simplified processes and clearer guidelines - Improve on the ‘can do’ culture within the local government - Flexibility in processes and decisions making is valued - There is a perception within the community that it is hard to work with the City to achieve

positive development outcomes - The need to keep the policy simple. Businesses need to easily interpret eligibility criteria to

qualify for incentives.


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A stakeholder consultation summary is attached at Appendix 2.4 and includes the results of the survey, round table discussions and one to one business interviews. A summary of research undertaken of other local governments is attached at Appendix 2.5. Officers used the feedback received from other local governments and the results of stakeholder consultation to develop this Policy.

Councillor/Officer Consultation Officers collaborated internally with all relevant departments and the Executive Leadership Team on the Business Incentive Policy. Additionally, the City’s Elected Members have been briefed on the development of the policy and invited to provide feedback and encourage business contacts to contact Officers to participate in the external stakeholder engagement process, which is now presented to the Committee for consideration. Applicant Consultation Not applicable to this report. Timeline: Council Decision Implementation Following Council endorsement, the new policy will become effective immediately. Officers will then package and promote available incentives as well as contact all external stakeholders that provided feedback on the policy development.


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8.3 Review of Council Policy: Street Addressing

File No. COB/306 Internal Internal Responsible Officer: David Ransom, Manager Finance Responsible Manager: David Ransom, Manager Finance Executive: Dave Chandler, Director Strategy and Organisational Performance Authority/Discretion ☐ Advocacy



Attachments: Appendix 3: Council Policy: Street Addressing Summary This report is presented to the Policy Review and Development Committee (PRDC) to facilitate a review of current Council Policy – Street Addressing. The policy was last reviewed in March 2019 and is now due for its biennial review. Executive Recommendation That the Policy Review and Development Committee recommend that Council note the review of existing Council Policy – Street Addressing, with no changes recommended. Voting Requirement: Simple Majority Vote Strategic Relevance

Theme 4: Our City

Goal: Civic leadership, partnerships and sound governance in delivering with and for the community.

Objective 4.4: A skilled organisation, which exercise responsible asset stewardship, sound financial management, and exemplary customer service.

Regional Impact Statement N/A Background The Street Addressing Policy was developed to establish a clearly documented policy position rather than an otherwise unidentified process which residents can relate to when seeking advice or opposing proposed re-allocation of street numbers. The Policy defines the standards and procedures for the assignment and amendment of street numbering within the City of Bunbury. This policy was last reviewed by Council in March 2019 and is presented to the PRDC for discussion and review as part of Council’s policy review schedule.


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Council Policy Compliance This report facilitates the review of existing Council Policy Street Addressing. Legislative Compliance N/A Officer Comments Officers have undertaken a review of the Council Policy Street Addressing as presented at Appendix 3 and suggest that the content of the current policy is appropriate. Analysis of Financial and Budget Implications Nil Community Consultation Not applicable. Councillor/Officer Consultation This matter is presented to the Policy Review and Development Committee for consideration. Applicant Consultation Not applicable. Timeline: Council Decision Implementation Any revisions to the policy will take effect immediately following Council’s determination.


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8.4 Review of Council Policy: Council Delegates Reports

File No. COB/306 Internal Internal Responsible Officer: Greg Golinski, Manager Governance Responsible Manager: Greg Golinski, Manager Governance Executive: Dave Chandler, Director Strategy and Organisational Performance Authority/Discretion ☐ Advocacy



Attachments: Appendix 4: Council Policy: Council Delegates Reports Summary This report is presented to the Policy Review and Development Committee (PRDC) to facilitate a review of current Council Policy – Council Delegates Reports. The policy was last reviewed in March 2019 and is now due for its biennial review. Executive Recommendation That the Policy Review and Development Committee recommend that Council note the review of existing Council Policy – Council Delegates Reports, with no changes recommended. Voting Requirement: Simple Majority Vote Strategic Relevance

Theme 4: Our City



Regional Impact Statement Not applicable. Background This policy was last reviewed by Council in March 2019 and is presented to the PRDC for discussion and review as part of Council’s policy review schedule. Council Policy Compliance This report facilitates the review of existing Council Policy Council Delegates Reports.


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Legislative Compliance Not applicable. Officer Comments The Council Delegate Reports policy simply stipulates circumstances where Council delegates to external committees/organisations are to provide reports back to Council on the deliberations of the external committee/organisation. This ensures that Council is kept abreast of any issues that may have the potential to affect the City in future.

Officers have reviewed the existing policy (Appendix 4) and do not consider that any changes are required. Analysis of Financial and Budget Implications Nil Community Consultation Not applicable. Councillor/Officer Consultation This matter is presented to the Policy Review and Development Committee for consideration. Applicant Consultation Not applicable. Timeline: Council Decision Implementation Any revisions to the policy will take effect immediately following Council’s determination.


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8.5 Review of Council Policy: Elected Member Entitlements

Summary This report is presented to the Policy Review and Development Committee (PRDC) to facilitate a review of current Council Policy – Elected Member Entitlements. Specifically, the changes proposed by Officers relate to the provision of and access to ICT hardware and systems. An updated policy is provided at Appendix 5. Executive Recommendation That the Policy Review and Development Committee recommend that Council adopt revised Council Policy Elected Member entitlements as presented. Voting Requirement: Simple Majority Vote Strategic Relevance

Theme 4: Our City



Regional Impact Statement Not applicable. Background Under the terms of the current Council Policy Elected Member Entitlements, Elected Members receive the maximum annual ICT allowance as determined by the Salaries and Allowances Tribunal (SAT), currently $3,500. It is the then the responsibility of each Elected Member to source an appropriate device (tablet, laptop or similar) that will enable access to the relevant City systems and documentation to facilitate the discharge of the duties of an Elected Member.

Fine No. COB/306 Applicant: Internal Responsible Officer: Dave Chandler, Director Strategy and Organisational Performance Responsible Manager: Dave Chandler, Director Strategy and Organisational Performance Executive: Dave Chandler, Director Strategy and Organisational Performance Authority/Discretion ☐ Advocacy



Attachments: Appendix 5: Revised Council Policy Elected Member Entitlements


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Council Policy Compliance This report facilitates the review of existing Council Policy Elected Member Entitlements. Legislative Compliance The Local Government Act provides parameters for Elected Member sitting fees and allowances. Further, the SAT determines the levels of sitting fees and allowances payable, with paragraph 17 of the most recent determination into Local Government CEOs and Elected Members relevant in this context: It is emphasised that fees and allowances, in lieu of reimbursement of expenses, provided to elected members are not considered payment for work performed in a manner akin to regular employment arrangements. Elected members are provided these fees and allowances to recognise the commitment of their time and to ensure they are not out of pocket for expenses properly incurred in the fulfilment of their duties. The Tribunal’s original 2013 determination stated that “fees and allowances provided to elected members are not intended to be full time salaries for members”. The Tribunal continues to recognise the degree of voluntary community service in the role of elected members. Officer Comments Officers propose an amendment to those aspects of the Elected Member Entitlements policy that govern the application of the ICT allowance, and specifically that part of the allowance be utilised by the City to provide Elected Members with suitable technology, hardware and support in lieu of the full cash payment. Notionally, the amount utilised for this purpose annually will be approximately 50% of the maximum amount payable, with the balance payable as a cash lump sum to Elected Members. The primary reason for the proposed change is to achieve commonality across hardware, the result of which will be adequate security of Council information, compatibility with City of Bunbury systems, and recordkeeping that abides by the requirements of the State Records Act. Historically there have been several examples of Elected Members having difficulty accessing systems and platforms utilised by the City for information dissemination and e-meetings. With the current arrangements requiring Elected Members to supply their own hardware, there is inconsistency in devices utilised for this purpose, which makes management and troubleshooting difficult for ICT staff. Further to the reasons already mentioned, commonality would also ensure that staff have the ability to assist Elected Members with any ICT issues they may be having, with appropriate training also able to be provided. Analysis of Financial and Budget Implications Nil, as the proposed changes to the policy still entail budgeting for the maximum ICT allowance available to Elected Members. Community Consultation Not applicable.


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Councillor/Officer Consultation This matter is presented to the Policy Review and Development Committee for consideration, and the matter has previously also been raised for discussion at a Strategic Briefing session. Applicant Consultation Not applicable. Timeline: Council Decision Implementation Any revisions to the policy will take effect immediately following Council’s determination. Should Council adopt the Executive recommendation, it is expected that hardware will be distributed to Elected Members within a four-week period.


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8.6 Review of Council Policy: Execution of Documents

Summary This report is presented to the Policy Review and Development Committee (PRDC) to facilitate a review of current Council Policy – Executive of Council Documents. Executive Recommendation That the Policy Review and Development Committee recommend that Council adopt revised Council Policy Execution of Documents as presented. Voting Requirement: Simple Majority Vote Strategic Relevance

Theme 4: Our City



Regional Impact Statement Not applicable. Background The Execution of Documents Council Policy was adopted on 26 June 2018, refer Council Decision 184/18. For a document to be signed on behalf of Council, the common seal has to be affixed unless a person has been otherwise authorised by Council to do so. This is prescribed by section 9.49A of the Local Government Act 1995. Existing Council Policy Execution of Documents governs the overarching authorisations to various City officers so that Council approval is not required every time a document needs to be signed. This power is different from a delegation, which enables any officer to exercise an express power or duty. These authorisations merely set out the City officer who can sign the class of documents identified as part of fulfilling their duties.

Fine No. COB/306 Applicant: Internal Responsible Officer: Leanne French, Senior Governance and Risk Officer Responsible Manager: Greg Golinski, Manager Governance Executive: Dave Chandler, Director Strategy and Organisational Performance Authority/Discretion ☐ Advocacy



Attachments: Appendix 6: Revised Council Policy Execution of Documents


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Council Policy Compliance This report facilitates the review of existing Council Policy Execution of Documents. Legislative Compliance Section 9.49A (4) of the Local Government Act 1995 states that a local government may, by resolution, authorise the chief executive officer, another employee or an agent of the local government to sign documents on behalf of the local government, either generally or subject to conditions or restrictions specified in the authorisation. Officer Comments The administrative burden of coordinating the affixing of the common seal is significant and inflexible, particularly when there is urgency to the execution of a document. Officers consider the reliance on the seal to execute documents as too great, and unnecessary in the modern organisational context. This Policy has enabled Council to move away from relying on the seal except for situations prescribed by law or where there is customary or political significance in doing so. Documents are identified in the current system as Category 1A, 1B, 2 or 3 documents, depending on their significance. A recent review with City officers identified the need make minor amendments to Category 2 documents, as presented in Appendix 6

The position of Director of Infrastructure has been added as an authority to execute documents requirement in the management of land as landowner. This addition will assist in the streamlining of processes within the Infrastructure Directorate. Analysis of Financial and Budget Implications Nil Community Consultation Not applicable. Councillor/Officer Consultation Consultation has been undertaken with City Officers from the Infrastructure Directorate. This matter is presented to the Policy Review and Development Committee for consideration. Applicant Consultation Not applicable. Timeline: Council Decision Implementation Any revisions to the policy will take effect immediately following Council’s determination.


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8.7 Review of Council Policy: Tree Management

Summary This report is presented to the Policy Review and Development Committee (PRDC) to facilitate a review of current Council Policy – Tree Management. Executive Recommendation That the Policy Review and Development Committee note that Council Policy Tree Management will be reviewed following the consideration and subsequent adoption by Council of the Greening Strategy and Public Open Space Strategy. Voting Requirement: Simple Majority Vote Strategic Relevance

Theme 4: Our City



Regional Impact Statement Not applicable. Background At the last meeting of the PRDC held in May, Cr Smith requested that any policies relating to the management of trees be presented to a subsequent meeting of the PRDC. This report fulfils this request. Existing Council Policy Tree Management (see Appendix 7) governs the management of trees on Council-controlled land. The City’s Private Property local law provides parameters around when City staff can intervene regarding trees on private property (i.e. dangerous trees). The local law is currently being reviewed by Officer’s and is expected to be presented to this committee at its September meeting.

Fine No. COB/306 Applicant: Internal Responsible Officer: Aileen Clemens, Manager Infrastructure Maintenance Services Responsible Manager: Aileen Clemens, Manager Infrastructure Maintenance Services Executive: Gavin Harris, Director Infrastructure Authority/Discretion ☐ Advocacy



Attachments: Appendix 7: Council Policy Tree Management


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Council Policy Compliance This report facilitates the review of existing Council Policy Tree Management. Legislative Compliance N/A Officer Comments It is expected that within the next two months Council will be presented with the Greening Strategy and Public Open Space Strategy for consideration and adoption. These documents will impact a number of existing policy documents (both Council and management policies) including the Tree Management policy. Accordingly, Officers do not consider that any changes are required until such time as the two strategies above have been considered by Council. Analysis of Financial and Budget Implications Nil Community Consultation Not applicable. Councillor/Officer Consultation This matter is presented to the Policy Review and Development Committee for consideration. Applicant Consultation Not applicable. Timeline: Council Decision Implementation Any revisions to the policy will take effect immediately following Council’s determination.


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8.8 Review of Council Policy: Bushfire Inspection and Mitigation

Summary This report is presented to the Policy Review and Development Committee (PRDC) to facilitate a review of current Council Policy Bushfire Inspection and Mitigation. Executive Recommendation That the Policy Review and Development Committee recommend that Council adopt revised Council Policy Bushfire Inspection and Mitigation as presented. Voting Requirement: Simple Majority Vote Strategic Relevance

Theme 4: Our City



Regional Impact Statement Not applicable. Background The Council Policy Bushfire Inspection and Mitigation was adopted on 2 September 2014, refer Council Decision 334/14. It was last reviewed on 19 March 2019 and is now due for its biennial review. The Policy provides how the City of Bunbury will assess the risk of bush fire to properties, apply treatments, and collaborate with the Department of Fire and Emergency Services to engage and educated the community.

Fine No. COB/306 Applicant: Internal Responsible Officer: Mark Allies, Team Leader Rangers and Emergency Management Responsible Manager: Sarah Upton, Manager Community Services Executive: Gary Barbour, Director Sustainable Communities Authority/Discretion ☐ Advocacy



Attachments: Appendix 8: Council Policy Bushfire Inspection and Mitigation


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Council Policy Compliance This report facilitates the review of existing Council Policy Bushfire Inspection and Mitigation. Legislative Compliance Pursuant to section 33 of the Bush Fires Act 1954 local governments can develop local laws, being customised strategies to reduce the risk and impact from bush fire. Officer Comments Officers have undertaken a comprehensive review of the Council Policy Bushfire Inspection and Mitigation and proposed significant changes as presented in Appendix 8. The review has enabled officers to consider best practice processes based on Australian Standards and which are supported by current data. The Policy has been revised to ensure the City’s practices and procedures in engaging with the community, assessing risks and applying treatments are consistent and lawful with the intent to reduce risk from individual properties, leading to a reduction of risk of bush fire to the whole community and surrounding local governments. Analysis of Financial and Budget Implications Nil Community Consultation Not applicable. Councillor/Officer Consultation This matter is presented to the Policy Review and Development Committee for consideration. Applicant Consultation Not applicable. Timeline: Council Decision Implementation Any revisions to the policy will take effect immediately following Council’s determination.


Page 26

8.9 Review of Council Policy: Closed Circuit Television System

Summary This report is presented to the Policy Review and Development Committee (PRDC) to facilitate a review of current Council Policy Closed Circuit Television System (CCTV). Executive Recommendation That the Policy Review and Development Committee recommend that Council adopt revised Council Policy Closed Circuit Television System as presented. Voting Requirement: Simple Majority Vote Strategic Relevance

Theme 4: Our City



Regional Impact Statement Not applicable. Background This policy was last reviewed by Council on 28 May 2019 and is presented to Council by the PRDC for discussion and review as part of Council’s policy review schedule. The purpose of the Policy is to guide and direct the Council regarding its Closed Circuit Television System. Council Policy Compliance This report facilitates the review of existing Council Policy Closed Circuit Television System.

Fine No. COB/306 Applicant: Internal Responsible Officer: Mark Allies, Team Leader Rangers and Emergency Management Responsible Manager: Sarah Upton, Manager Community Services Executive: Gary Barbour, Director Sustainable Communities Authority/Discretion ☐ Advocacy



Attachments: Appendix 9: Closed Circuit Television System CCTV


Page 27

Legislative Compliance The following legislation applies to this Policy:

• WA Criminal Code Act Compilation Act 1913 • Criminal Procedures Act 2004 • Freedom of Information Act 1992 • State Records Act 2000 and General Disposal Authority 2015 • Surveillance Devices Act 1998

Officer Comments Officers have undertaken a comprehensive review of the Council Policy Closed Circuit Television System and proposed changes as presented in Appendix 9. The amendments proposed will ensure that the City continues to comply with statutory requirements in regard to the control of, access to, and management of data pertaining to the City’s Closed Circuit Television System. Analysis of Financial and Budget Implications Nil Community Consultation Not applicable. Councillor/Officer Consultation This matter is presented to the Policy Review and Development Committee for consideration. Applicant Consultation Not applicable. Timeline: Council Decision Implementation Any revisions to the policy will take effect immediately following Council’s determination.


Page 28

9. Questions from Members 9.1 Response to Previous Questions from Members taken on Notice

9.2 Questions from Members

10. Urgent Business Nil

11. Date of Next Meeting 10.30am, Thursday 30 September 2021

12. Close of Meeting The Presiding Member closed the meeting at _________.

DISCLAIMER Whilst all care has been taken to accurately portray the current Scheme and/or policy provisions, no responsibility shall be taken for any omission or errors in this documentation. Consultation with the City of Bunbury should be made to view a legal version of this document.

LPP – 1.4 Local Planning Policy for Design Review

Date reviewed: - Date adopted: Date commenced:

1 Preliminary ................................................................................................................................................ 2

2 Purpose ...................................................................................................................................................... 2

3 Objectives .................................................................................................................................................. 2

4 Meaning of Terms ...................................................................................................................................... 2

5 Design Review Process .............................................................................................................................. 3

6 Threshold ................................................................................................................................................... 3

7 Fees and Charges ....................................................................................................................................... 3

8 Reporting of Outcomes ............................................................................................................................. 3

Appendix 1.1

Local Planning Policy: Design Review

City of Bunbury 2|4

1 Preliminary

1.1 Citation: This local planning policy is prepared in accordance with Schedule 2 of the Planning and Development (Local Planning Schemes) Regulations 2015 and may be cited as Local Planning Policy 1.4: Design Review.

1.2 Policy Area: This local planning policy applies to lands within the local government district of the

City of Bunbury and as such, the local planning policy area is the Scheme area.

1.3 Policy Application: The provisions of this local planning policy apply to development applications or City projects, structure plans, planning policy and other similar documents that meet the threshold set out at Part 5.

2 Purpose

2.1 The purpose of this policy is to ensure the City takes into account design principles in significant developments and the planning policy framework and to refer such proposals to the South West Joint Design Review Panel.

2.2 The South West Joint Design Review Panel will be established and operate consistent with the process outlined by the State Government Design Review Guide - Guidance for local governments (the Design Review Guide), as augmented by the adopted Terms of Reference.

3 Objectives

In accordance with the aims of the Scheme, this local planning policy:

(a) ensures higher quality built-form outcomes and an improved public realm through Design Review of development applications and City projects

(b) outlines the types of applications and other planning documents that will require design review (c) sets out the weight afforded to the advice provided by a Design Review Panel (d) establishes a process for fees and charges.

4 Meaning of Terms Unless stated otherwise below, the terms used in this Local Planning Policy shall have the same meaning as defined in the Planning and Development Act 2005, the Planning and Development (Local Planning Schemes) Regulations 2015 (the Regulations), the Scheme or the Residential Design Codes (R-Codes). The meaning of other specific words and expressions relevant to this policy are given below: ‘Design Review’ means an independent and impartial evaluation process in which experts on the built environment assess the design of a proposal. ‘Design Review Panel’ means a selected panel of experts who undertake a design review of a proposal (South West Joint Design Review Panel). ‘City’ means City of Bunbury. ‘Terms of Reference’ means the adopted Terms of Reference that establishes the role and functioning of the South West Joint Design Review Panel.


City of Bunbury 3|4

5 Design Review Process

5.1 The City will use the South West Joint Design Review to undertake design review for matters outlined at Part 6.

5.2 The establishment and operation of the panel is to occur in accordance with an adopted term of

reference. 5.3 The Design Review Panel shall assess proposals against the design principles of State Planning Policy

7.0 Design of the Built Environment (WAPC, 2019). 5.4 The Design Review Panel performs an advisory function and the decision maker shall give due

regard to the panel’s advice. The Design Review Panel does not report on compliance with the scheme or policies.

5.5 The City encourages proponents to undertake design review early in the design concept stage, prior

to the submission of a development application. A number of referrals to the panel may be required depending on the complexity of the proposal.

6 Threshold

6.1 Design Review may be required for the following matters:

(a) All applications that meet the mandatory or optional requirement for Development Assessment Panels applications, where there is a design element that may impact on the character, appearance or streetscape of an area

(b) Major development proposals where there is a design element that may have a significant impact on the character, appearance, or streetscape of an area at the discretion of the Director of Sustainable Communities

(c) Any other planning proposal (e.g. Scheme Amendment, Structure Plan, Precinct Plan, Local Planning Policy, Local Development Plan, Design Guidelines; or City project) relating to the design of development and places may be referred to the Design Review Panel at the discretion of the Director of Sustainable Communities.

6.2 The purpose of the panel is to provide independent, expert advice on the design quality of the proposed development to the applicant, City officers, Council / the decision maker, to encourage innovative, high-quality designs that meet the needs of all stakeholders and the community.

7 Fees and Charges 7.1 No charge will be incurred by the proponent for up to three design reviews, provided at least one of

those occur prior to lodgement of a development application. 7.2 The proponent shall reimburse the City for the sitting fees of Design Review Panel members for all

subsequent Design Review Panel meetings. 7.2 Fees are to be paid to the City in accordance with Council's adopted schedule of fees and charges.

8 Reporting of Outcomes All South West Joint Design Review Panel considerations relevant to the City of Bunbury will be reported to Council for noting at the first Ordinary Council Meeting following the outcome of the


City of Bunbury 4|4

decision, and prior to going to development approval or the Joint Development Assessment Panel subject to legislative requirements.

Supporting Framework for the South West Joint Design Review Panel (SWJDRP)

Framework Requirements

One of the first tasks of the local government authority (LGA) working group in establishing the regional design review panel (DRP) was to draft a Memorandum of Understanding (MOU), Terms of Reference (TOR) and core elements of a draft/model local planning policy.

The intended framework comprises:

1) An MOU to be signed by the participating local government authority’s (LGA) CEOs that sets outthe agreement for joint working and funding arrangements. This MOU appends a TOR for the joint Design Review Panel.

The MOU and the TOR are to be reviewed every 2 years, but as all the detail is set out in the TORand in each local government’s local planning policy, apart from incorporating updates to reflectparticipating members, the MOU should stand the test of time without need for furtheramendment.

2) TOR for the joint Design Review Panel that set out the establishment, appointment and operationof the Design Review Panel.

3) A model local planning policy that each member local government would separately adopt undertheir respective schemes. The local planning policy gives the ‘head of power’ to the localgovernments to refer development applications and other matters to the SWJDRP and enablesthe panel’s recommendations to be a ‘material consideration’ in assessing and determining a DA,LDP or structure plans etc. As part of preparing their own local planning policy, each localgovernment can determine what matters should be referred to the SWJDRP and how they intendto deal with DRP referral fees and cost recovery.

4) Draft model scheme amendment provisions inserted by way of a Scheme Amendment to eachlocal government’s current Local Planning Scheme.

Administration

The SWJDRP will require administrative support to coordinate and run meetings. This could be in the form of a dedicated admin staff member (like a minute secretary) or a rotational admin staff member as is the case for the Joint Development Assessment Panels (DAPs). This is likely to equate to an additional 0.2 – 0.3 FTE. Their responsibilities would entail booking rooms and convening meetings (noting that it would be beneficial to schedule a regular monthly meeting date for the course of the year); set an agenda based on LGA referrals; contact SWJDRP members (and possibly contact specialist members based on a particular issue to be discussed – e.g. a member with heritage experience or one with landscape experience); invoice LGAs their proportion of costs; and agree with the chairperson the meeting minutes or recommendations and communicate this to the LGAs and applicants.

To make this process work and potentially access a pool of experienced professionals from the Perth and Peel that may sit of the SWJDRP, meetings would need to have access to video recording and streaming, as well as video / audio conferencing facilities.

Appendix 1.2

Referral Fees Fees will be addressed individually by each member LGA. Many existing local governments with a DRP do not charge a fee for design review, acknowledging the significant benefit offered by a DRP process. Notwithstanding, a wide range of fee rates exists across participating LGAs. The cost associated with establishing and operating a DRP have been summarised below, some figures have been provided for comparison from other local governments:

• Expression of Interest (EOI) adverting/circulation – $2,000-3,000. • Sitting fees for members. Panels average between 4 – 6 members and matters referred can

require up to three reviews from a panel.

Local Authority Renumeration Joint City of South Perth and City of Melville Panel

$220 per hour + GST

City of Bayswater Chair $700 per meeting, $425 for others City of Vincent Chair $500 per meeting, $400 per meeting for others

• Administration support – the City of Stirling reclassified an Administration Officer position to

service the DRP at a cost of $7,275 (per annum). This would cover agenda, minute preparation and other administrative tasks such as scheduling/inviting members, organising site inspections (if required), circulating agendas.

Other matters to be considered, which may not have an immediate cost is the following: • Preparation of material for member inductions (and future reappointments) and member

inductions/training (This can be provided by the Office of the Government Architect). • Venue provision.

Cost to the City of Bunbury The following represents an estimation of likely referrals and therefore cost to the City: In any 12 months around 6x major DAs, 2x infrastructure projects, 2x structure plans and 2x polices will be referred to the DRP (a total of 12 items per year). If each item is referred to the DRP 3 times, this total 36 referrals per year, meaning that the City alone could have up to 3 items per meeting (assuming monthly meetings). If DRP members were paid on the basis of a sitting fee (as per the draft TOR where the presiding member will be paid $500 meeting, and all other members paid $400 per meeting - similar to the Development Assessment Panel (DAP) members (as set out in Schedule 2 of the DAP regulations) this would equate to $1,700 per meeting (for 4 DRP members) and $23,700 for 12 monthly meetings (or $26,070 including GST). It is expected that the sitting fees in this alternative model would be equally divided by the number of LGAs that had agenda items at each meeting. Likewise, administration costs if shared equally at around $7,000 this would come to $1,400 per local authority. On this basis, the expected budget for operating the SWJDRP would be $33,070 annually based on 12 meeting per year. Given the terms of the MOU the meeting costs would be divided by the number of

local authorities with matters to be considered. If three authorities had items every meeting, the total cost to the City would be around $11,000 (one-third of $33,070). It is recommended the initial assumptions to inform the budget are based on half of the meetings having agendas shared and half without. This results in a cost of $16,535, which can be reviewed once the panel is operational and there is a better understanding of the frequency of the Cities and Shires presenting items and sharing of agendas. Based on the above, a budget allocation of $16,600 for the 21/22 financial year was requested through the budgeting process.

BUSINESS INCENTIVE COUNCIL POLICY

Page 1 of 2 Changes to this document can only be made by the document owner. The electronic version on the Intranet is the controlled version. Printed copies are considered

uncontrolled and should be verified as current version.

POLICY STATEMENT

Bunbury, Western Australia’s Second City, is the heart of the Bunbury-Geographe region. It has a diverse economic base and is the service centre of the south west corner of Western Australia.

Economic development growth within our city and region is multifaceted, interconnected and the responsibility of many, including the City. Support to our business community is central to our success.

Through effective partnerships and initiatives, the City will strive to position itself as a prosperous and flourishing place to do business, seeking to attract and support business in Bunbury in order to stimulate sustainable growth, diversify our economy and add value to Bunbury and the Bunbury-Geographe region.

This Council Policy demonstrates the City of Bunbury’s commitment to supporting business and outlines a number of financial and non-financial incentives available to new and existing business as a stimulus for further growth and development.

POLICY SCOPE

This policy is available to: - Existing businesses in Bunbury- Existing businesses who are looking to relocate their business to Bunbury- Existing and non-existing business owners looking to establish a new business in Bunbury

POLICY DETAILS

Through this Policy, the City of Bunbury will deliver incentives that support economic growth and stimulate significant economic benefits.

The intent of providing these incentives is to: - Support the retention and growth of businesses in Bunbury- Support the establishment of new businesses in Bunbury- Support the diversification of business offerings in Bunbury- Build capacity within businesses- Expand and grow businesses’ physical footprints, workforce, reach and markets- Build stronger relationships with businesses that form part of the City’s economy and

community- Create a city that has a reputation for being business friendly

Appendix 2.1

Business Incentive Council Policy



Incentives will be available as per the City’s Management Policy Business Incentives and may be accessed by contacting the City’s Economic Development Team on (08) 9792 7000 or [email protected].

COMPLIANCE REQUIREMENTS

LEGISLATION

• Local Government Act 1995

INDUSTRY

ORGANISATIONAL

• City of Bunbury Economic Development Action Plan 2020-2023 • City of Bunbury Purchasing Council Policy

Document Control

Document Responsibilities: Owner: Director Sustainable Communities Owner Business Unit: Economic Development Reviewer: Team Leader Economic Development Decision Maker: Council Document Management: Adoption Details Review Frequency: biennial Next Due: [20##] Review Version Decision Reference: Synopsis: DOC/ [decision date / TRIM Ref] [brief description of the adoption / changes approved] Date Printed 22 July 2021

mailto:[email protected]

Administrative

Access to

inform

ation or

advice

Financial

rate and

charges a

batemen

t

rate and

charges d

efermen

t

rate and

charges red

uctio

n

Land

Transfer

Grants

Disincen

tive

Recognition

and

praise

Easier access to advice/

Inform

ation

Enhanced

design ou

tcom

es

Faster outcomes

Relatio

nship bu

ilding

Attractio

n of desira

ble/

strategic b

usinesses

Financial impact

processes streamlined

SCP

EDAP

CCAP

Digital City

Bunb

ury Prom

o

Single point of entry for services

A single point of access that provides access to council departments and key federal and state government bodies to pursue necessary approvals, introductions and access to networks with industry groups and professionals, potential suppliers, supply chain contacts and education and training providers.

Business, Developers and Investors

Locational Incentive Yes Yes No No No No No No No No

Economic Development, Customer Service

Change to existing program or process Yes No Yes Yes No No Yes Immediate

Target audience receives information from one source, creating a more business friendly environment, saving time for employees and streamlining processes. Yes Yes No No No

Geelong (VIC), Surf Coast (VIC), Michell (VIC)

Dedicated Business Facilitation Services

A role whereby a dedicated officer works one‐on‐one with clients to help bring their investment to market sooner and more efficiently. Investors are also supported by a larger team which helps communication between stakeholders, obtains timely responses from council and other government departments, and provides ongoing support once a business isestablished in the region. and assists clients with applying for financial incentives.

Business and Developers


Economic Development/maybe an outside agency partly funded by the City

Change to existing program or process Yes No Yes Yes No Yes No Medium term

Provides an enhanced service to businesses and developers and shows commitment from the City in providing excellent service. Yes Yes No No No

Sunshine Coast, Albury (NSW), Griffith (NSW)

Project Case ManagerFor Large‐scale investment projects, the client will receive co‐ordinated advice from Council officers across the relevant departments, through an appointed Project Case Manager.

Developers and Investors


Economic Development, Planning and Development

Change to existing program or process Yes No Yes Yes No No Yes Immediate

Target audience receives consistent advice from one point of contact. Yes Yes No No No Whitehorse, Albury (NSW)

Dedicated Business Assistance Officer

A dedicated Business Assistance Officer who acts as a single point of contact forprospective investors, providing continuity of advice and assistance in helping to meet individual business requirements.



Economic Development

New program or process Immediate

Target audience receives information from one source, creating a more business friendly environment, saving time for employees and streamlining processes. Yes Yes No No No Fraser Coast

New Move Program (talent attraction program)Offers grants of $10,000 for people to relocate to the local government area, in an attempt toattract talent to the area and inject stimulus into the local economy.


Locational Incentive No No Yes No No No No Yes No No


New program or process No No No No Yes Yes No Long term

Supports the City in attracting desirable talent to the area, helping to stimulate the local economy through the creation of new FTE. Yes Yes No No No Newcastle (NSW)

Economic Development Sponsorship ProgramSingle application round for grants of up to $20,000 for projects that support businessgrowth, tourism and employment, and/or encourage innovation. Business

Behavioural Incentive No No Yes No No No No Yes No No


New program or process No No No Yes Yes Yes No Immediate

Generates business growth and innovation in Bunbury. Yes Yes No No No Newcastle (NSW)

Business Assistance Grants

A grant that is offered twice a year under a number of categories that support projects thatpromote commercial and retail precincts, build capacity in business operators and strengthen networks. The grant would also aim to increase business offerings and activity at night, live music, performance venues, programming and spaces for creative production and participation. Business



New program or process No No No Yes No Yes No Immediate

Generates business growth and innovation in Bunbury. Yes Yes No No No

Campaspe (VIC), Sydney (NSW), Albury (NSW)

Rates Grant

A financial incentive consisting of a reduction or absolution of rates on new developments and building conversions that will not generate an income stream whilst construction is taking place. The grant would cover rates for the duration of the construction, with a maximum of one year.


Locational Incentive No No No No No No No No No No Finance, Planning


Provides support to businesses and developers who are choosing to develop in Bunbury, and encourages development. Yes Yes No No No Upper Hutt (NZ)

Building and resource consent free grant

A financial incentive ranging from a refund of certain building and resource consent charges on commercial and industrial developments that involve the construction, erection or conversion of any building(s) intended to be used for industrial, commercial or administrative purposes, and expected to create additional new full‐time equivalent jobs. Developers

Behavioural Incentive No Yes Yes No No No No Yes No No

Planning and Development


Provides support to businesses and developers who are choosing to develop in Bunbury, and encourages development from businesses/developers who may not have otherwise. Yes Yes Yes No No Upper Hutt (NZ)

Retrofit Incentive GrantA financial incentive ranging from $2,500 ‐ $20,000 for exterior improvements to existing retail and commercial facade improvements and commercial property retrofits. Developers

Behavioural Incentive No No Yes No No No No Yes No No


New program or process No No No Yes No Yes No Medium term


Relocation and new building costs Incentive GrantA financial incentive ranging from $5,000 ‐ $30,00 for the relocation of a new or expanding business to the Local Government Area.



Economic Development, Planning and Development



Special Business Rates Program

Program whereby additional rates are collected from businesses in certain business precincts and reserved exclusively for the promotion, beautification and development of these business precincts. Business

Locational Incentive No No No No No No No No Yes No

Economic Development, Finance

New program or process No No No Yes No Yes No Long term

Provides an income stresm fo rhte City specifically for a designated area, that helps with the upkeep and beautificaton of the area. Yes Yes Yes No No Newcastle (NSW)

Waiving of developer Contributions

Incentive that would see the waiving of developer contributions for developments that Council wishes to provide additional encouragement, or incentives, to assist those developments occurring within the shire. Developers

Locational Incentive No No No Yes No No No No No No


Change to existing program or process No No No Yes No Yes No Immediate

Provides encouragement for development in Bunbury. Yes Yes No No No Ballina (NSW)

Investment Incentive to strategic Industries

A discretionary scheme which seeks to attract and support projects that will deliver the greatest benefits to the City of Bunbury and is specifically targeted to businesses in strategic industries.

Developers and Investors

Behavioural Incentive No No Yes Yes Yes No No No No No


Change to existing program or process No No Yes Yes Yes Yes No Medium term

Provides encouragement for development in Bunbury. Yes Yes No Yes No

Sunshine Coast, Logan (QLD0, Cowra (NSW)

Reconfiguration of a Lot Incentives Policy

A financial incentive that applies to large scale reconfiguration of a lot approval, and is designed to deliver significant and sustainable economic development and growth outcomes for the region. Eligible developers will have the opportunity to have applicable infrastructure charges allocated to each lot or defer the payment of the agreed infrastructurecharges until either ownership of the lot is transferred or within two years of a new title being created for the lot (whichever is the earliest).

Developers and Investors Locational No No yes Yes Yes No No No No No


Change to existing program or process No No No No No Yes No Medium term

Provides encouragement for development in Bunbury. Yes Yes No No No Rockhampton

Direct FinancialAssistance

Provision of negotiated infrastructure charges incentives and/or deferral ofpayment for eligible developments/projects. Developers

Behavioural Incentive No No Yes No Yes No No No No No



Provides encouragement for development in Bunbury. Yes Yes No No No Fraser Coast

Free pre‐lodgement planning meetingsProvision of free pre‐lodgement planning meetings to business, developers and investors. Business and

DevelopersLocational Incentive No No Yes No No Yes No No No No


New program or process No Yes Yes Yes Yes Yes Yes Immediate

Provides encouragement for development in Bunbury, as well as building stronger relationships between the City and developers and enhanced design outcomes. Yes Yes No No No Fraser Coast

Discount to Development Applications from attending pre lodgement meetings

Offers a discount to developers and business who have connected with the city prior to lodgement of a development application i.e. pre lodgement meetings.


Locational Incentive Yes Yes Yes No No No No No No No


Change to existing program or process No Yes Yes Yes Yes Yes Yes Immediate

Provides encouragement for development in Bunbury, as well as building stronger relationships between the City and developers and enhanced design outcomes. Yes Yes No No No

Discounts to leases and licencesA rebate on rent or occupation fees for land leased or licensed from Council. Business and

DevelopersLocational Incentive No No Yes No No Yes No No No No

Economic Development, Lands

Change to existing program or process No No No Yes Yes No No Immediate

Provides encouragement for development in Bunbury, as well as building stronger relationships between the City and developers and enhanced design outcomes. Yes Yes No No No

Inclusion in regional marketing campaigns Access and inclusion in free co‐operative regional marketing campaigns BusinessBehavioural Incentive No No No No No No No No No Yes


New program or process No No No Yes No No No Immediate

Businesses are promoted, building relationshipsbetween the City and business. Yes Yes No No No

Site Selection IncentivesA financial incentive to support businesses undertaking a site selection process and seeking to choose Bunbury over other locations. Developers

Behavioural Incentive No No Yes No No No No No No No


New program or process No No No Yes No Yes No Long term

Provides encouragement for development in Bunbury. Yes Yes No No No Hume

Extended settlement terms Extended settlement terms for land purchased from Council.


Locational Incentive Yes No No No No No No No No No


Change to existing program or process No No No Yes No No No Long term

Provides encouragement for development in Bunbury. Yes Yes No No No

Linkages or opportunities

Places incentive is used

Responsible department(s) to

deliver

Change to existing process or program or a new process

Impact of Incentive

Impact Timeframe Impact of Action to Target audienceIncentive action Further explanationTarget

Audience

Locational Incentive/ Behavioural incentive

Type of Incentive

Possible Incentive OptionsAppendix 2.2

Reduced fee on property transactionsA reduction or rebate on the price of land purchased from Council.


Locational Incentive No No Yes No No No No No No No


Change to existing program or process No Yes No Yes Yes No No Long term

Provides encouragement for development in Bunbury. Yes Yes No No No

Business Awards ProgramA program where the City provides recognition to businesses within the local government area. Business

Locational Incentive No No Yes No No No No No No Yes


New program or process No No No Yes No No No Immediate

In addition to businesses feeling supported by their local Council, this incentive provides the opportunity to promote the business offerings in Bunbury, encouraging spend and promoting Bunbury as a great place to visit. Yes Yes No No No

Waverley (NSW), Victoria Park (WA)

Industry NetworkingProvision of information and contact details for Industry Bodies and Chamber ofCommerce groups, including an introductory meeting.


Locational Incentive No Yes No No No No No No No Yes


Change to existing program or process Yes No No Yes No No No Immediate

Businesses feel supported by their local Council and are provided with the opportunity to further expand their networks. Yes Yes No No No

Fraser Coast, Albury (NSW), Victoria Park

Business Profile &Marketing & Connectivity

Access to business profile and marketing assistance through Council’s website,newsletter and business networks including local business support organisations and Chambers of Commerce.




Change to existing program or process Yes No No Yes No No No Medium term

Businesses feel supported by their local Council and are provided with the opportunity to further expand their networks. Yes Yes No No No

Fraser Coast, Canning (WA)

Community EngagementProvision of general public relations/media advice and assistance and/or participation in marketing/awareness campaigns to assist with community engagement for relevant projects


Locational Incentive No Yes No No No No No No No No

Economic Development, Public Relations

New program or process Yes No No Yes No No No Medium term

Businesses feel supported by their local Council and are provided with the opportunity to further expand their networks. Yes Yes No No Yes

Fraser Coast, Albury (NSW)

Business Friendly Website

A simple, easy to understand website that has specific sections that are there to assist business by providing business assistance advice i.e. starting a business, small business advice and grants for business . Business


Economic Development, PR

Change to existing program or process Yes No Yes Yes No No No Medium term

Businesses are able to find information easily, creating a more business friendly environment, saving time for employees and streamlining processes. Yes Yes No Yes Yes Perth, Stirling

Localised Business Network

An online business network where businesses can add themselves to a local business directory, find out about local events and conduct procurement processes through the network.




Change to existing program or process Yes No No Yes No No No Long term

Businesses feel supported by their local Council and are provided with the opportunity to further expand their networks. Yes Yes No Yes Yes Victoria Park (WA)

Invest website An interactive site that provides a one stop solution for investing in the local government area, including interactive website and investment prospectus.



Economic Development, Public Relations

New program or process Yes No Yes Yes No No No Long term

Developes and investors are able to find information about Bunbury more easily, encouraging investment and development into the city. Yes Yes No Yes Yes Victoria Park (WA)

Business Podcast A podcast which aims to provide relevant, timely and insightful business information to local businesses and the wider business community. Business



New program or process Yes No No Yes No No No Immediate

Businesses feel supported by their local Council and are provided with the opportunity to further expand their networks and are able to access information quicker. Yes Yes No No No Canning (WA)

Business Events Calendar

A calendar for the business community incorporates training and business events from the local government, as well as industry bodies, business support organisations and the local Chamber of Commerce. Business



Change to existing program or process Yes No No No No No Immediate

Businesses feel supported by their Council, are able to find information easily and are provided with the opportunity to upskill. Yes Yes No No No (Canning (WA)

Trade and Investment delegationsDelivers access to trade and investment delegations and opportunities for international connections and provides clients with key international market information.





Developers and Investors feel suported by the City, encouraging investment and development into the area. Yes Yes No No No Sunshine Coast

Delegate support and AssistanceFor groups seeking to visit Council for purposes relating to trade and investment, Sister City relationship or technical knowledge sharing.




Change to existing program or process Yes No No Yes No No No Long term

Developers and Investors feel suported by the City, encouraging investment and development into the area. Yes Yes No No No Cairns

Guided Famil ToursProvision of a guided familiarisation tour to highlight the region’s unique characteristics and business potential.



Economic Development, Visitor Centre

New program or process Yes No No Yes No No No Long term

Developers and Investors feel suported by the City, encouraging investment and development into the area. Yes Yes No No No

Fraser Coast, Albury (NSW)

Business Case Development Support Provision of tailored information packages to assist client investment decisions.




Change to existing program or process Yes No Yes Yes No No No Immediate

Developers and Investors feel suported by the City, encouraging investment and development into the area. Yes Yes No No No Sunshine Coast

Customised site selection assistanceProvision of preliminary analysis of potential site options, site visits, support and contact with key commercial agents, and specialist relocation advice.




Change to existing program or process Yes No Yes Yes No No No Immediate


Sunshine Coast, Fraser Coast

Assistance for Businesses wanting to get startedEasy to access information on how to register a new business, access to information on State programs, grants, Federal programs, business assistance.




Change to existing program or process Yes No No Yes No No Yes Immediate easy to find information on how to get started Yes Yes No No No Cairns

Support for Businesses wanting to grow Easy to access information on support for growing businesses from Federal, State agencies.




Change to existing program or process Yes No Yes Yes No No No Immediate easy to find support on how to grow your business Yes Yes No No No Cairns

Establishment of a Pre‐application advisory committee for large scale projects

Establishment of a pre‐application advisory committee to discuss the proposal and Council processes




Change to existing program or process Yes Yes Yes Yes No No No Immediate

Provides enhanced design outcomes. Encourages development in Bunbury, as well as builds stronger relationships between the City and developers. Yes Yes No No No

Reducing payment times for small business Reduction of payments times on invoices for business.Business and Developers

Locational Incentive Yes No No No No No No No No No Finance


Businesses are appreciative of the quick turn around times for payment, resulting Yes Yes No No No Geelong

Fast TrackedDevelopment Application

Guaranteed Planning Approval timeframes including provision of pre‐lodgementmeetings, dedicated assistance and guidance.




Change to existing program or process No No No Yes No No Yes Immediate

Encourages development in Bunbury, as well as builds stronger relationships between the City and developers. Yes Yes No No No Fraser Coast

Business WelcomeInformation Package

Provision of a package of information pertinent to business operations in the local government area, to prospective investors or relocating employees. Business



Change to existing program or process Yes No Yes Yes No No Yes Medium term

Creates a more business friendly environment, saves time for employees and streamlining processes. Yes Yes No No No

Fraser Coast, Victoria Park (WA), Canning (WA)

Business Support Network

A regional business support network which provides support through disciplines including accounting, legal, marketing, financial planning, banking, business mentoring, real estate, construction and more. Business




Businesses feel supported by their local Council and are provided with the opportunity to further expand their networks and are able to access information quicker. Yes Yes No No No Fraser Coast

Commercial Centre Occupancy audits

Council conducts an audit twice yearly to measure occupancy trends and the industry mix at each commercial centre. The audits identify emerging strengths and issues in commercial areas for better understanding and planning to meet the needs of business owners, residentsand visitors.




New program or process Yes Yes No Yes Yes No No Medium term

Encourages investment and development in Bunbury, as well as builds stronger relationships between the City, local business and future developers and investors. Yes Yes No Yes No Waverley (NSW)

Environmental power and water saving initiativesOffering of helpful hints on how businesses can get help to save money on electricity bills other programs available for reducing water costs at work. Business



New program or process Yes No No Yes Yes No No Immediate

Businesses feel supported by their local Council and are able to access information quicker. Yes Yes No No No Waverley (NSW)

Business Forum ProgramA program which provides a platform for talented business people to share their successes and learnings to inspire and teach local business people. Business




Businesses feel supported by their local Council and are provided with the opportunity to further expand their networks and are able to access information. Yes Yes No No No Waverley (NSW)

Community Profile

Council provides online access to shire specific demographic/economic data which can be used freely, making information accessible to the broadest possible audience, thus promoting evidence‐based decision making for planning, development and growth at both business and community level.




Change to existing program or process Yes No No No No No No Immediate


Waverley (NSW), Albury (NSW), Cowra (NSW), Canning (WA),Fraser Coast

Grant FinderSupport to businesses and developers in accessing state and commonwealth government grant program as well as programs offered by other private organisations.




Change to existing program or process Yes No No No No Yes No Immediate


Free Trade Areas Allows usage of footpaths immediately outside of a business without having to pay a fee. BusinessLocational Incentive Yes No No No No No No No No No

Environmental Health

Change to existing program or process No No No Yes No No Yes Medium term

Businesses feel supported by their local Council and are provided with the opportunity to further expand opportunites to make income. Yes Yes No No No Victoria Park (WA)

Parking for local businessSupport to local businesses by offering special permits to business owners and reserved parking bay agreements. Business

Locational Incentive Yes No No No No Yes No No No No

Environmental Health

Change to existing program or process No No No Yes No Yes Yes Immediate Businesses feel supported by their local Council. Yes Yes No Yes No Victoria Park (WA)

Business Mentoring Program

Sponsors a number of participants to further develop themselves and their business at each different stage of business. The City sponsors the cost of each successful mentee and facilitate the connection between the applicant and the agency providing the best mentoring opportunity. Business



New program or process Yes No No Yes No No No Medium term

Businesses feel supported by their local Council and are provided with the opportunity to further expand their networks and are able to access information quicker. Yes Yes No No No Canning (WA)

BUSINESS INCENTIVE MANAGEMENT POLICY



POLICY STATEMENT

Bunbury, Western Australia’s Second City, is the heart of the Bunbury-Geographe region. It has a diverse economic base and is the service centre of the south west corner of Western Australia.

Economic development growth within our city and region is multifaceted, interconnected and the responsibility of many, including the City. Support to our business community is central to our success.

Through effective partnerships and initiatives, the City will strive to position itself as a prosperous and flourishing place to do business, seeking to attract and support business in Bunbury in order to stimulate sustainable growth, diversify our economy and add value to Bunbury and the Bunbury-Geographe region.

This Management Policy provides a framework in which the City of Bunbury officers are able to offer and negotiate a number of financial and non-financial incentives available to new and existing business as a stimulus for further growth and development.

POLICY SCOPE

Purpose and Intent of Management Policy The City provides a number of incentives to its business community. The intent of providing these incentives is to:

- Support the retention and growth of businesses in Bunbury- Support the establishment of new businesses in Bunbury- Support the diversification of business offerings in Bunbury- Build capacity within businesses- Expand and grow businesses’ physical footprints, workforce, reach and markets.- Build stronger relationships with businesses that form part of the City’s economy and

community- Create a city that has a reputation for being business friendly

Eligibility Criteria This policy is available to:

- Existing businesses in Bunbury- Existing businesses who are looking to relocate their business to Bunbury- Existing and non-existing business owners looking to establish a new business in Bunbury

Appendix 2.3




POLICY DETAILS

Available Incentives The following incentives are available through this Management Policy:

Incentive Description Grant assistance Provision of free, online grants database filled with

grants available to Bunbury businesses, as well as advice on applying for funding.

Business Case Development Support Provision of local economic and research data and information to assist with business case development.

Business Networking Events Provision of networking events and opportunities where the business community can interact with City staff, create connections and ask questions.

Business Welcome Information Packages Packages of relevant information to a number of home-based business operators and prospective businesses looking for assistance to start their business and are not sure of the regulations or permits needed through the City.

Access to tailored planning advice City Planners available during business opening hours to accommodate walk-in, telephone and email planning enquiries and provide associated information.

First Point of Contact maintained In an effort to assist businesses through the development application pathway and obtain faster approvals, maintaining the first point of contact from a business owner to the Planning department, to be the contact for the life of the request, project, or relevant planning approval process.

Flexible Rate Payment options Ability to enter into flexible payment plans for rates payments aiding businesses with cash flow.

Free Trade Areas The area in front of a business, usually a footpath area, that the adjoining business is able to utilise to display their goods free of charge.

Options for inclusion in marketing and promotional campaigns (subject to internal review)

Access and inclusion in video, local events, blogs and editorial pieces that showcase local businesses, including the options to buy-in on City commissioned marketing campaigns when run.

Local Pricing Preference Bunbury businesses tendering for City of Bunbury goods and services receive a 5% price preference to a maximum of $50,000 when their tender or quotation is being assessed.




Incentive Description Small Business Assistance Grant (subject to funding and when in response to environmental and economic impacts)

Grant funding program to deliver direct financial support to small businesses to innovate, adapt, foster business continuity and increase business capabilities.

Small Business Information and Advice A centralised area on the City’s website that showcases the support services available to businesses located in the Bunbury LGA.

POLICY PROCEDURE

Application Procedure These incentives already exist within the City’s processes and are accessible to eligible applicants. For access to these incentives, the applicant is required to:

- Contact the City’s Economic Development team on (08) 9792 7000 or [email protected]

The applicant may be required to provide further information about their business or business venture.


LEGISLATION


ORGANISATIONAL

• City of Bunbury Economic Development Action Plan 2020-2023 • City of Bunbury Purchasing Council Policy

Document Control

Document Responsibilities: Owner: Director Sustainable Communities Owner Business Unit: Economic Development Reviewer: Team Leader Economic Development Decision Maker: Executive Team Document Management: Adoption Details Review Frequency: biennial Next Due: [20##] Review Version Decision Reference: Synopsis: [decision date / TRIM Ref] [brief description of the adoption / changes approved] Date Printed 22 July 2021

mailto:[email protected]

Stakeholder Consultation Summary, no particular order

Throughout the onset of the COVID‐19 pandemic, processes were simplified and expedited‐ stakeholder encourages this to continue. Stakeholder has recognised the cost to lease premises within the CBD is high, and has queried whether disincentives could be used to encourage property owners to provide leasing opportunities. Developers are aware of the local governments that are easy to deal with. Stakeholder encouraged the City to improve the 'can do' attitude and the ease of access to information and processes. Create a business development and investor concierge roles i.e. City sales people, who are provided the flexibility to negotiate and who are responsible for maintaining strategic relationships in Bunbury. The stakeholder has encouraged a solutions orientated approach to be taken with every assessment. Direct contacts for applications is valued. Ensure forms are print friendly. Think innovatively to discover opportunities i.e. incentivise and offer land over carparks to encourage development in Bunbury. Developers will choose the easiest Council to deal with. Improve ease of access throughout the CBD i.e. CAT busses. Proactively engage developers to encourage investment within Bunbury. Present a vision of being progressive, but also follow up with action. Increase the City's rates base by providing information to home owners who have the available land to subdivide. Provide education campaigns to building representatives so they are informed of the options existing home owners can perform. The City has the ability to take on an advocacy role to support larger industries and business in relocating or expanding operations into Bunbury and the South West region. Survey other CBD's to hear about incentives offered around shopping spaces.

Stakeholder identified a number of waivers and concessions the City currently offers for consideration and provided information about the City previously having differential rates. Stakeholder advised that differential rates may be revisited based if the GRV results in an imbalance on the rates paid be residential and business members and also provided information on special business rates programs that have been investigated in the past (CBD rates), however has never gained support from the business community as no consensus could be gained on paying additional rates.Stakeholder is supportive of policies and is currently investigating applications and information provided that may not be clear or straight forward to community members.

Stakeholder has advised that Public Open Space contributions often reduce the profit margin on mum and dad subdivisions. This is often a deal breaker.

Flexibility in all aspects of Council processes is appreciated and encouraged. This is the one thing stakeholder would like to see the City strive to be.

Stakeholder has requested the City improve timelines and efficiencies. Permitted uses within LPS8 are not flexible and changes made to definitions mean that it is confusing for national brands to meet requirements. Regulations don't change as quickly as the retail market/ business does. Stakeholder would like City planners to go out and meet with applicants to see the potential development and discuss the opportunities and not just give a no answer. With preliminary planning meetings, has experienced being told one thing in person and then has received something different in writing‐ consistency with advice given is appreciated. Stakeholder has encouraged the City to support growth outside of the CBD and encourage residential development. Encourage rate abatements or rates charged at undeveloped land rates instead of GRV for ten years.

Stakeholder has advised that rate concessions and reliefs may assist. Shorten timeframes for change for simple applications i.e. change of use applications (currently 4‐6 weeks turn around), as the long turn around pushes lease commencement date and rent payments out. Provide online applications. There is value in pre‐lodgement preliminary planning meetings. Stakeholder would like a planner/ officer available during business hours to make an appointment, book a meeting online or conduct teleconference is useful. Improve ease of information between the City with government agencies, when approval or comment is required from government agencies. Stakeholder recommend use of a concierge system, as this is beneficial in helping navigate throughout planning and health processes. Ensure City staff and information are accessible. Alert developers of issues upfront. Provide flexibility on parking requirements. Waive application fees. Don't set precents. Create FAQ's and provide information on what developments are happening around the city.

Red tape is always going to be there, the City can provide a positive service and support the community in walking businesses and developers through the red tape. Ensure the City is practicing a 'can do', helpful and pro development attitude. Concierge for investment attraction needed. Introduce a 'no such thing as no' concept. Find ways to connect with business, such as promotion and advertising and spread the message that Bunbury is recovering.

Stakeholder provided a number of incentives and considerations in relation to business that the City may wish to offer to its business community:Business grant programs (attraction) – including a ‘Start Right’ business program aimed at attracting new businesses to start‐up in the area. The grants are up to $5,000 and can be used towards fit‐out, technology (Post systems etc), signage etc.Business grant programs (retention) – various models have been trialled including ‘streams’ (technology, physical improvements and upskilling staff)Place activation grants – small quick‐fire grants of $500 to encourage businesses to activate their business and/or space outside their business (live music nights, coffee tasting experiences etc) and then promote these events for free for the businesses as part of a seasonal campaign (See Subiaco brand). Sponsoring places for business owners/innovators/start‐ups into relevant programs (Curtin Ignition, AIM management, Start‐up programs etc) or create your own such as Subiaco Connect, but would advise to sponsor places, much less stress than creating your own to only achieve the same outcome! Matched grant funding for these programs is available for LGAs via the Australian Government Entrepreneurs’ program.Low cost/free business support programs (funded by LGA or partner with external service) – bring capacity building workshops into the local area, using local business people to deliver the sessions where possibleHosting/sponsoring a range of events in the local area including events that attract innovators and start‐ups (Perth Angels Investor Pitch Nights etc), business networking events, business insights breakfasts/seminars/dinnersRecognising the local areas key strengths and competitive advantage and raising profile of these through effective marketing and promotion including attending/speaking at high‐profile events as a representative of the area (Property Conferences, trade shows etc)Showcasing how the City is making it easy to be in business in the City, and to do business with the CityPromote how the City is supporting Tourism businesses as a unique business group to attract visitors to the area Provide free promotional opportunities for businesses (Subiaco’s We are Subiaco campaign) or partner with local PR agencies to offer discounts to other local businesses (Subiaco’s Get Noticed scheme)Consider physical spaces to nurture business growth – low‐cost co‐working spaces or community business hub.Consider whether the local area is a potential innovation district.Place strategies – upgrades to business areas infrastructure and streetscape – these items are very important to retaining businesses.Provide Incentives for business to attend events at no cost, and pop‐up bar costs fully covered by the City (security, fences etc).

Stakeholder Consultation SummaryAppendix 2.4

Stakeholder is not aware of incentives currently offered by City of Bunbury. Would like City to offer financial assistance/incentives to obtain working premises or capital. To make doing business with the City easier, stakeholder would like to see the City correspond directly and individually with business to see where we can assist each other.Not aware of incentives currently offered by City of Bunbury. Would like City to offer an incentive of lower rates. To make doing business with the City easier, stakeholder would like to see the City cut the red tape.

Not aware of incentives currently offered by City of Bunbury. Would like City to offer discounted fees for use of city owned properties and provision of business information. To make doing business with the City easier, stakeholder would like to see the City provide further information. Not aware of incentives currently offered by City of Bunbury. Would like City to offer lower rent and the City give more benefits to small businesses. To make doing business with the City easier, stakeholder would like to see the City allow more flexibility with advertising rights and help promote small businesses.

Stakeholder has advised a business friendly website and invest website is scheduled to be live in March 2022, which can be utilised to share information, however in the meantime, the City can promote incentives though the Bunbury Brighter website if required. Stakeholder supports the idea of a business concierge. Ensure the City tailors its message to target audiences and be clear on expectations.

Not aware of incentives currently offered by City of Bunbury. Would like City to offer businesses incentives to encourage them to implement the 5 Bin Waste Management plan within their business. There is a need to educate business's and connect the dots to help reduce the waste of our City. Could even aim to be low waste City (which would be amazing). Need to encourage business's to be aware of the changes with single use plastics and encourage them to start implementing changes now. stakeholder thinks the City is great to work with but doesn't know about what the City offers to make doing business with the City easier.

Not aware of incentives currently offered by City of Bunbury. Stakeholder has advised they believe incentives are like bait; you can rope someone in to take the bait, but they wont last long if they are relying on the incentive (bait), incentive programs are a short term view on things and doesn't feel they should be considered as any form of real solution for Bunbury's current or future business or developers. Stakeholder believes the focus should be on the City and government systems and process's around business and development relative to how easy they are to work with, like any relationship if its more challenging then it needs to be it wont last or wont happen at all, no diamond ring is worth being screamed at every day. Have a clearer more definitive system internally for opening new business when dealing with applications etc. perhaps a role where stakeholder can deal with one person who then assist in liaising with all the corresponding departments to avoid any confusion, overlap and time delays.The biggest thing stakeholder suggests is recognising the people in Bunbury that are making investments and listen to what they have to say, work with them on their business ideas as most of what they see, experience themself and hear from other business owners, is that its always difficult to have conversations around making changes with in a business due to a closed mind from the City of Bunbury staff, as business owners we know what's required to make sure our business's are successful not only now but years into the future, and working together with the city at times can be paramount to that long term success, there is a reason the cbd has so many empty shops. Stakeholder has also advised: I'm not naïve to think you must have some crazy request that make no sense or are a clear NO, but I'm sure you get request that may seem outside the lines however I feel what needs to happen though with these situations is that the business most of the time has a good financial reason for wanting to change something or open something and it should be understood by both the business and the city that with out profit there is no business and with out business the city is dead, therefore rather then there being a NO application closed actually sit down and work together as a team on a solution to achieve if not the original desired outcome but something similar to allow longevity in the business community, I personally have business's in other WA councils and other states and unfortunately I have found Bunbury the hardest to deal with and most closed minded, I would love to continue investing in Bunbury but at the moment I'm funnelling profits to open new business in other areas ATM as I'm uncertain with the future and lack confidence surrounding our CBD

Not aware of incentives currently offered by City of Bunbury but has utilised Post COVID‐19 incentive to engage local contractors. Would like City to offer faster approval processes and clearer outlines about what is required when applying for developments. To make doing business with the City easier, stakeholder would like to see better communication between COB departments when applications are being processed.Not aware of incentives currently offered by City of Bunbury. Would like City to make the process easier, consolidate information, dedicated business support at the City. To make doing business with the City easier, stakeholder would like to see dedicated business support contact/concierge to help cut through the red tape.Stakeholder supportive of policies, and provides a concierge service to the community when staff resourcing is available.

Aware of some incentives offered by the City and has utilised incentives with the City. stakeholder is aware that some Local Governments offered Covid Safe Packs to businesses which included signage, masks, sanitiser etc and has seen in other small towns signage in small businesses that says something like "Thankyou for supporting a local small business" with the Local Governments logo on it. Relevant talks, regular informal options to meet and greet staff. Stakeholder has advised Busselton have a monthly coffee and chat in the Library in which a Councillor and a Senior staff member are available to discuss any queries, concerns. Stakeholder encourages the City to Develop a trust type account which sets aside funds for to support small business ‐ rate contribution from business was approximately over 30% of the total Council budget yet the spend on business is under 2%. Provide advertising, and promotion opportunities. Negotiate better buying opportunities across. Discounted Sports Centre fees for two memberships per rate paying business. Facilitate a seek and find type competition getting the public to go to businesses. To make doing business with the City easier, stakeholder would like to see more access informally better responses via email, as sometimes there is no response. The Snap, Send Solve App is great though. Keep communicating with business owners and giving them opportunities for feedback and involvement.Not aware of incentives currently offered by City of Bunbury. Would like City to offer any sort of financial incentive. To make doing business with the City easier, stakeholder would like to see business after hours as they are a great way for companies like ourselves to hear from the City directly regarding upcoming opportunities and issues.

Not aware of incentives currently offered by City of Bunbury. Would like City to provide recognition of local businesses that are doing well and engagement with, and better communication/follow‐up with prospective developers, as first hand experience with this on large private/local investment option recently has been questionable. To make doing business with the City easier, stakeholder would like to see: When developers are engaged in negotiations/discussions with the City, a single point of contact that returns emails/calls diligently would be nice. Recent experience from the stakeholder was that this was lacking and has almost turned them away from large development and future development in Bunbury, where they live.Not aware of incentives currently offered by City of Bunbury. Would like City to offer ease of development and building approvals and ease of permits for trading of cafe's and bars onto footpaths. To make doing business with the City easier, stakeholder would like to see rapid approvals, lost time costs business money and simple application process for permits/approvals.

Aware of one incentive offered by the City but has not utilised any incentives offered by the City. Stakeholder has advised the City does not prioritise the need for external investments and the building of larger projects here. In reports they have seen published in the past it barely gets a mention and the stakeholder has whether the City doesn't employ responsible people who can take the lead on this subject. Stakeholder runs a sole operator business and has little to do with the City from a business perspective. Stakeholder advises that the City's insistence that all business must be tendered competitively and in strict compliance with your rules discourages me from offering their services at very reasonable prices to the City.

Aware of a number of incentives offered by the City and has utilised a number of incentives by the City. stakeholder has advised of the following incentives that the City should offer: streamlining, supporting fast tracking application approval processes to make it super user friendly with minimal red tape; flexibility on development applications (working with applicants to develop acceptable proposals); a centralised super user‐friendly website for finding and accessing relevant business information especially in relation to business development & investment grants and incentives; a centralised catalogue of local (Bunbury‐Geographe) businesses; partnerships/collaborations with business associations that provide support for SMEs; grants and/or rate rebate scheme for non‐residential building upgrades especially in the CBD to enhance the look of the city; fixed term rates rebate for new start‐ups & major investment developments; easy online application forms; affordable application fees & charges; buy/support local campaigns & policies; support/assistance for local business with tendering processes; establish a small business advisory group to provide input on SME issues & support close consultation with the business community on policy & procedure reviews impacting business; shorter‐term & prompt payment for small business invoices to better support cashflow; Minimise red tape through streamlined processes & customer friendly business advice on local government processes; one‐stop shop for accessing information.Not aware of incentives currently offered by City of Bunbury. Would like City to offer increased advertising or placement of the businesses' signage possibilities and organise more events to showcase local businesses. To make doing business with the City easier, stakeholder would like to see direct lines of communication.

Not aware of incentives currently offered by City of Bunbury. Would like to see the City offer incentives for local business' employing local people and community type activities. To make doing business with the City easier, stakeholder would like to see a dedicated team to deal with local business and regular meetings/newsletters with relevant information that isn't readily available or that businesses would have to actively search for.Stakeholder discussed elements of placemaking and how this may fit into the incentive policies.Stakeholder discussed a number of incentives they are offering and recognised there is opportunity for them to be better promoted to the business community.

Stakeholder ListAcumentis Property ValuersBarnes Capital Pty LtdBunbury Basketball AssociationCity of Bunbury ‐ Public Relations teamCity of Bunbury Community Partnerships teamCity of Bunbury Community Services teamCity of Bunbury Customer Services teamCity of Bunbury Finance teamCity of Bunbury Strategic Planning teamCity of Bunbury survey to businessCitygate Properties Clear EnergyCommercial RealtyGeographe CivilGHDRegional Development Australia South WestSaunders Real EstateSmall Business Development CorporationThe Apprentice and Traineeship Company

Council State Outline of Incentives/ Programs offered by Local Government

Newcastle NSW

New Move program (talent attraction program) ‐ Offers grants of $10,000 for people to relocate to Newcastle in an attempt to attract talent to Newcastle and inject stimulus into the local economy. Special business rates program ‐ collected from businesses in certain business precincts and reserved exclusively for the promotion, beautification and development of these business precincts. Annual funding for the most creative and innovative project proposals is distributed through a competitive application process. Economic Development Sponsorship program ‐ Single application round for grants of up to $20,000 for projects that support business growth, tourism and employment, and/or encourage innovation.

Newcastle, City of NSWNew Move program (talent attraction program) ‐ Offers grants of $10,000 for people to relocate to Newcastle in an attempt to attract talent to Newcastle and inject stimulus into the local economy.

Newcastle, City of NSW

Special business rates program ‐ collected from businesses in certain business precincts and reserved exclusively for the promotion, beautification and development of these business precincts. Annual funding for the most creative and innovative project proposals is distributed through a competitive application process.

Newcastle, City of NSWEconomic Development Sponsorship program ‐ Single application round for grants of up to $20,000 for projects that support business growth, tourism and employment, and/or encourage innovation.

Ballina NSW

Developer Contributions Investment Incentive Policy ‐ Ballina Shire Council has prepared this policy to document the basis upon which developer contributions may be waived for developments that Council wishes to provide additional encouragement, or incentives, to assist those developments occurring within the shire.

Waverley Council NSW

Business awards program ‐ Waverley's Brightest and Best Local Business Awards bring together our local business community to recognise their contribution towards making Waverley a dynamic place to live, work and shop. Through these awards, Waverley Council recognises the importance of a sustainable business community that is vibrant and robust and supports the creation of jobs and business opportunities. All Waverley businesses, whether located in a commercial centre or village or in a home, are eligible to enter and nominate themselves for some well‐deserved recognition.


Commercial Centre Occupancy ‐ Council conducts an audit twice yearly to measure occupancy trends and the industry mix at each commercial centre. This is currently measured at ground level. The audits identify emerging strengths and issues in Waverley's commercial areas for better understanding and planning to meet the needs of business owners, residents and visitors.

Waverley Council NSWEnvironmental Power and water saving initiatives ‐ offer helpful hints on how businesses can get help to save money on electricity bills other programs available for reducing water costs at work.


Waverley Business Forum ‐ The Waverley Business Forum series provides a platform for talented business people to share their successes and learnings to inspire and teach local business people. The interactive Q&A part of the forum always raises interesting discussion that often seems to continue into the networking session that follows. The forums are delivered annually by Council and supported Bondi Chamber of Commerce.


Easy to do Business Program ‐ Waverley Council has partnered with Service NSW to simplify the process for locals to set up a cafe, small bar or restaurant, through the launch of the Easy to do Business program. The Easy to do Business program makes it faster for entrepreneurs to set up their business in Waverley by making it easier to complete the required applications by streamlining and designing simpler forms via an online business portal through Service NSW.

Waverley Council NSW Waverley Community Profile ‐ Tool for everyone to find out about community characteristics and demographic trends.

Albury NSW

Complimentary Economic Development support services: These are services offered by the Council and include: Dedicated business contact, property location assistance, guided familiarisation tours, assistance with business case development through the provision of specific data and/or information, the provision of an economic profile and related business and demographic reports, assistance with the Council development application process, business and industry networking, introductions, staff training and support in conjunction with Chamber of Commerce; support in accessing State and Commonwealth Government support programs and packages the provision of financial assistance to eligible applicants through ED Incentives Program.

Albury NSW

Economic Development Incentive Program ‐ discretionary scheme which seeks to attract, expand and support business Activities that will deliver significant benefits to the Albury LGA. Open to individuals or businesses that can demonstrate significant creation of Full Time Equivalent (FTE) jobs and/or capital expenditure in the Albury Local Government Area.

Cowra NSW

Local Investment Incentives ‐ Cowra Shire provides an industry incentive to establish strategic businesses in the Shire or to assist existing businesses expand. The incentive is based on the number of full‐time positions generated (10 positions or more) by the new business or proposed expansion. Funds are made available subject to annual budget allocations, and specified conditions & assessment by Council of the project

Cowra NSW

Complimentary ED Support Services‐ Cowra Council provides online access to shire specific demographic/economic data which can be used freely, making Cowra information accessible to the broadest possible audience, thus promoting evidence‐based decision making for planning, development and growth at both business and community level.

Inner West NSW

To provide a framework for the investing of Council’s funds at the most favourable return available to it at the time whilst having due consideration of risk and security for that investment type and ensuring that its liquidity requirements are being met while exercising the power to invest, consideration is to be given to the preservation of capital, liquidity, and the return of investment.

Mid western Regional Council NSW Destination Site ‐Live work invest visitSutherland Shire NSW ED Support Services

Sydney NSW

Business Support grants (place and industry funding) ‐ Supporting projects that promote commercial and retail precincts, build capacity in business operators and strengthen networks. The grant also aims to increase business offerings and activity at night, live music, performance venues, programming and spaces for creative production and participation. Promotes local neighbourhoods, connects businesses to opportunities, grows skills and knowledge and helps advocate on key issues.

Griffith Council NSWED Support Services ‐ Business facilitation ‐ ED team can establish conversations with Council staff and/or external partners to ensure you can establish and grow your business in Griffith.

Port Stephens NSW

Do no offer an investment or business incentive fundamentally because – •They couldn’t offer enough $ to swing a decision •Businesses which are a racted by $ incen ves tend to be footloose and go to the highest bidder, i.e. you’ll lose them when some other place offersthe next lot of cash. •The $ on offer are effec vely ratepayers money which could be perceived as being used to a ract and enable compe on. Not popular. My bestadvice is to truly be easy to do business with, especially the planning team, and grow a reputation for being so. That, and getting things done well andfast, keeping people in the loop re timeframes etc are ultimately much more valuable to businesses and will start to build allegiance to your area whichjust might keep them there.

Upper Lachlan NSW

New Resident Incentive ‐ Just by deciding to move to Upper Lachlan Shire, new residents are automatically entitled to receive a goods and services voucher package valued at over $1000. A joint initiative of Upper Lachlan Shire Council and Upper Lachlan Business Houses, the package provides practical assistance to new residents, as well as introducing them to many of the local businesses in our community. To claim your voucher package, visit Upper Lachlan Shire Council offices located at 44 Spring St, Crookwell, 123 Yass St, Gunning or 29 Orchard St, Taralga. You’ll need to produce a signed Contract of Sale for a property or a rental agreement of at least six months duration in the Upper Lachlan Shire and one of the following documents:•A driver’s licence;•Car registration papers; or•Passport

Upper Hutt NZ

Economic Development Stimulus Policy ‐ This policy seeks to stimulate economic growth within Upper Hutt by encouraging development that provides employment and economic benefit to the city, as well as by supporting building upgrades to elevate the presentation and structural safety of commercial/industrial building stock in Upper Hutt. Offers a series of grants.

Summary of Research UndertakenAppendix 2.5

Sunshine Coast Council QLD

A single point of entry for service (Providing access to council departments and key federal and state government bodies to pursue necessary approvals, introductions and access to networks with industry groups and professionals, potential suppliers, supply chain contacts and education and training providers.

Sunshine Coast Council QLD Business Case and Development Support ‐ Providing tailored information packages to assist client investment decisions.

Sunshine Coast Council QLDTrade and investment delegations Providing access to trade and investment delegations and opportunities for international connections and key international market information.

Sunshine Coast Council QLDCustomised site selection assistance ‐ Offering preliminary analysis of potential site options, site visits, support and contact with key commercial agents, and specialist relocation advice.

Sunshine Coast Council QLD

Dedicated Business Facilitation Services ‐Industry Investment Facilitator's work one‐on‐one with clients to help bring their investment to market sooner and more efficiently.Investors are also supported by a team which helps communication between stakeholders, obtains timely responses from council and other government departments, and provides ongoing support once a business is established in the region.Financial incentives may also be available for certain employment creation projects under the Sunshine Coast Investment Incentive Scheme. Incentives may include cash payments, deferral of rates, and/or deferral of infrastructure charges to help offset various establishment costs. Applications for such incentives are considered on a case‐by‐case basis.

Cairns QLD

Cairns Regional Council offers investment incentives to businesses wishing to locate, expand and retain their operations in the Cairns region in key strategic industries. Council will provide discretionary support to approved projects where the nature and scale of investment will stimulate significant economic and community benefits, diversity and value‐add to the wider regional economy beyond the growth of the business itself.

Council's investment incen ves support projects that:create new jobs, create direct value‐add through construc on and opera ons, generate growth in a key strategic area, support the growth of other businesses. In‐kind support incentives: approved applicants can expect to receive priority local government support through the appointment of a dedicated Case Manager, who will serve as a single point of contact in Council.

Cairns QLD

Cairns Regional Council welcomes delegates from around the world to explore our region and the vast array of opportunities it presents. Groups seeking to visit Council for purposes relating to trade and investment, Sister City relationship or technical knowledge sharing should complete and submit the online application form below at least one (1) month prior to your visit to the Cairns region.

Cairns QLD

Assistance for businesses wanting to get started : oRegister a business•Advance Queensland (https://advance.qld.gov.au/), State program•The Entrepreneurs Program (https://www.business.gov.au/grants‐and‐programs/entrepreneurs‐programme), Federal Program•New Business Assistance with NEIS (https://www.business.gov.au/grants‐and‐programs/new‐business‐assistance‐with‐neis)

Cairns QLD

Support to Grow: •Queensland Government Business Portal•Business.gov.au•Cairns Manufacturing Hub•Department of Agriculture and Fisheries•The TNQ Small Business Development Program•Business QLD Guide to using the digital economy

Logan QLD

Investment Attraction Incentives Fund The City of Logan Investment Attraction Incentives Fund is available to businesses to attract future investments in key strategic industries, where the nature and scale of the proposed investment will stimulate significant economic and community benefits, diversity and value‐add to the wider regional economy beyond the growth of the business itself.The Fund is a discretionary scheme which seeks to attract and support projects that will deliver the greatest benefits to the City of Logan and is specifically targeted to businesses in the following industries:•advanced manufacturing;•transport and logistics;•health and medical;•professional and business services;•emerging and innovative industries;•agricultural and bio‐technology; and•tourism infrastructure.Eligibility criteria:All applications for the City of Logan Investment Attraction Incentives Fund will be assessed on a case‐by‐case basis.Documents and forms:•Investment Attraction Incentive Fund Fact Sheet•Investment Attraction Incentives Fund Guidelines and Application Requirements•Investment Attraction Incentives Fund – Application FormTalk to our investment attraction team on phone 07 3412 4888 or by email [email protected] to find out if your project is eligible and for other opportunities.

Logan QLDInfrastructure Incentives ‐ Council has developed two infrastructure agreements designed around incentivising development in Short Term Accommodation and Hotels and large scale developments within our major centres of Beenleigh and Springwood.

Logan QLD

Hotel and Short‐Term AccommodationCouncil has introduced this economic initiative to defer infrastructure charges to encourage investment and jobs and to address the lack of short‐term accommodation options within the City.New hotel accommodation developments that achieve a 3.5 to 5 star rating with Star Ratings Australia may seek to have their infrastructure charges deferred for components such has bedrooms and suites. This deferent remains in place for the life of the development, as long as this star rating is maintained.For further information view the fact sheet or visit Logan City Council’s Infrastructure Planning and Charging page.

Logan QLD

Springwood and Beenleigh Economic Development ZonesNew developments within the Centre Core precincts of Beenleigh and Springwood that meet multiple criteria may be eligible to defer up to $1 million dollars of infrastructure charges. Criteria includes mixed‐use developments with a food and drink outlet plus office space.

Brisbane QLD

Retirement and Aged Care Incentive The reduction of infrastructure charges for retirement and aged care accommodation developments is available for eligible development approvals given between 1 September 2016 and 31 December 2019.

Brisbane QLD

Student Accommodation Charges ReductionThe reduction of infrastructure charges for eligible student accommodation developments is available for development approvals that take effect between 1 July 2014 and 30 June 2017 inclusive

Brisbane QLD

Infrastructure Charges Reduction for Eligible Community OrganisationsThe reduction is available for 75% of the infrastructure charges levied by Council on the associated development approval, up to a maximum amount of $45,000 for development approvals given between 1 July 2016 and 30 June 2020.

Rockhampton Regional Council QLD

Development Incentives PolicyThe purpose of Council’s 2021 Development Incentives Policy is to deliver significant and sustainable economic development and growth outcomes for the Rockhampton Region and further provide tangible financial and non‐financial support for projects with the following land uses: •Medical, Health and Community Services •Des na on Tourism Facility •Educa onal and Training Establishment •Aged Care and Re rement Facility •Farm Stay Accommoda on •Mul ple Dwelling •Resources SectorThe Development Incentives Policy seeks to attract and support projects that will deliver great economic benefits to the Rockhampton Regional Council Local Government Area.The current Development Incentives Policy applies to development applications made between 1 January 2021 and 31 December 2021. Projects must be completed within three years of the development application being approved by Council.This program does not replace the function or application of Adopted Infrastructure Charge Resolution (No. 5) as No's 2‐4 will not be applicable.

Rockhampton Regional Council QLD

Reconfiguration of a Lot Incentives PolicyCouncil's Reconfiguration of a Lot Incentives Policy applies to large scale reconfiguration of a lot approvals and is designed to deliver significant and sustainable economic development and growth outcomes for the region. Eligible developers will have the opportunity to: +have any applicable infrastructure charges allocated to each lot; or +defer the payment of the agreed infrastructure charges un l either ownership of the lot is transferred or within two years of a new tle being created for the lot (whichever is the earliest).

Brimbank VIC Doesn't appear to be any incentives

Geelong VIC

The City of Greater Geelong is officially a small business friendly council.In December 2019 the City signed the Victorian Small Business Commission’s Small Business Friendly Charter, officially becoming a small business friendly council.By signing the Small Business Friendly Charter, we commit to:Reducing payment times for small business suppliers;Working with small businesses to manage the impacts of infrastructure projects;Streamlining the approval process for starting a business; andHelping set up and support local business networks. Signing the Small Business Friendly Charter helps us improve the trading environment for local small businesses and builds on existing support services, like our Business Concierge service that guides people through the permit process when they are starting a business in Greater Geelong.Small businesses are a huge driver of Greater Geelong’s economy and their success is important to our vision for a clever and creative future. By becoming a Small Business Friendly Council we are pledging to help these businesses get started, grow and ultimately thrive.

Surf Coast Shire VIC Business Concierge process un their the Better Business Approvals program

Mitchell Shire VIC

A Business Concierge Service, whereby businesses are ‘concierge’ through the permit approval process for whatever it is that they are doing ‐Investment Facilita on services oe.g. Site search assistance oe.g. Assistance to connect with the Victorian State Government’s Regional Development Agency – (and they do have grants – so we do play a key role

there) oe.g. Other general assistance to just find out about Mitchell, the infrastructure here, to connect them with other local businesses or our local TAFE,

etc., which would assist inward investors with their due diligence and considerations.

Whitehorse City Council VIC

Investment and Economic Development (I&ED) Unit has a web site with a page that outlines the benefits of locating in the City of Whitehorse ‐ The I&ED Unit also makes available the Whitehorse Investment and Facilitation Service ‐ a ‘one stop shop’ for large‐scale investment projects which seeks to create an open, transparent process and improve the alignment between investment (private, government and institutional investment) and the community’s vision and aspirations for the City of Whitehorse. Key features: •Discussion with Council can begin prior to the purchase or lease of property. •Establishment of a pre‐applica on advisory commi ee to discuss the proposal and Council processes. •Coordinated advice from Council officers across the relevant departments through an appointed Project Case Manager. •Greater certainty regarding expecta ons and ming. •Advice concerning requirements of other government agencies and u li es. •Applica on monitoring with progress advice and assistance

Hume VIC

Hume Council has a strong commitment to creating local jobs for local people and offers a financial incentive to businesses undertaking a site selection process and seeking to choose Hume over other locations. This is not broadly advertised on their website as they promote it to targeted businesses through our stakeholders – State Government, Developers and Commercial Real Estate Agents.The selection criteria includes: •Minimum CAPEX of $2 million •Crea ng 10+ new jobs •Target Industries: Clean technology; advanced manufacturing (including advanced materials repurposing); food manufacturing; health and pharmaceuticals; tertiary education; visitor economy; transport/logistics and warehousing; service industries and commercial offices. The value of the financial incentive is between $50,000 to $250,000 and can be provided in cash or in‐kind (subject to Council approval).

Campaspe shire VICBusiness Assistance Grants offered twice a year under a number of categories for business: start up/new, small business, medium business, large business

Fraser Coast VIC Visit site to see extent of Incentives offered.

Fraser Coast VIC

Investment Attraction Incentives Package ‐specifically targeted to businesses in the following industries: Advanced Manufacturing and Industry Aviation Mining and Resource Sector Health Education Tourism Commercial and Industry uses within designated precincts Direct Financial Incentives are offered through Council’s InfrastructureCharges Incentives Administrative Policy and Investment Attraction Incentive Policy for eligible developments/projects.These incentives are available for strategic priority projects within identified industries and locations which will diversify the economy, support jobs and investment growth and provide a net community benefit.Financial incentives for eligible developments and/or projects may include: • Reduc on of infrastructurecharges. • Special one‐off incen ves targeted at specific industries and loca ons. • Individually nego ated agreements for projects which demonstrate innova ve or leading edge design as an example of ‘exemplar’ development; incorporate high levels of efficiency and/or sustainability; demonstrate significant environmental awareness; or provide special community benefit. • Deferral of infrastructure charges

Logan VIC

Investment Attraction Incentives FundThe City of Logan Investment Attraction Incentives Fund is available to businesses to attract future investments in key strategic industries, where the nature and scale of the proposed investment will stimulate significant economic and community benefits, diversity and value‐add to the wider regional economy beyond the growth of the business itself.The Fund is a discretionary scheme which seeks to attract and support projects that will deliver the greatest benefits to the City of Logan and is specifically targeted to businesses in the following industries:•advanced manufacturing;•transport and logistics;•health and medical;•professional and business services;•emerging and innovative industries;•agricultural and bio‐technology; and•tourism infrastructure.Eligibility criteria:All applications for the City of Logan Investment Attraction Incentives Fund will be assessed on a case‐by‐case basis.

Logan VIC

Infrastructure IncentivesCouncil has developed two infrastructure agreements designed around incentivising development in Short Term Accommodation and Hotels and large scale developments within our major centres of Beenleigh and Springwood.Hotel and Short‐Term AccommodationCouncil has introduced this economic initiative to defer infrastructure charges to encourage investment and jobs and to address the lack of short‐term accommodation options within the City.New hotel accommodation developments that achieve a 3.5 to 5 star rating with Star Ratings Australia may seek to have their infrastructure charges deferred for components such has bedrooms and suites. This deferent remains in place for the life of the development, as long as this star rating is maintained.

Perth WABusiness friendly website ‐ Website is broken down into easy to interpret sections to assist business i.e. starting a business , small business advice and grants for business

Stirling WABusiness friendly website ‐ Website is broken down into easy to interpret sections to assist business i.e. starting a business , small business advice and grants for business

Victoria Park WA Business pack ‐ contains some of the opportunities currently available to Victoria Park's local business community

Victoria Park WALocalised Business Network ‐ Localised is Victoria Park's online business network ‐ 'add yourself to the business directory, check out local events, procure locally and post your own content.'

Victoria Park WA Invest Vic Park ‐ Our one‐stop‐shop for investing in the Town of Vic Park, including interactive website and investment prospectus. Canning WA Business Welcome Pack ‐ provides a free business welcome packCanning WA Business enewsletter ‐ provides a free business eNewsletter

Canning WABusiness in Focus Podcast ‐ aims to provide relevant, timely and insightful business information to Canning businesses and the wider business community.

Canning WA

Business Mentoring Program ‐ Sponsors a number of participants to further develop themselves and their business at each different stage of business ‐ Start, Sprint, Surge and Sustain. We sponsor the cost of each successful mentee and facilitate the connection between the applicant and the agency providing the best mentoring opportunity. Partner agencies manage the application and screening process as there are specific qualifying criteria associated with each program.

Canning WA Information on properties ‐ accessible public access to the City's integrative mapping tool

Canning WA

Provision of local statistics and demographics ‐ The City of Canning's economic profile presents economic information that enables you to describe the area's role within the broader economy, explore options for economic development and promote the area's strengths. The City of Canning's economic profile presents economic information that enables you to describe the area's role within the broader economy, explore options for economic development and promote the area's strengths.

Canning WA Opportunities to tenderCanning WA Business events calendar

STREET ADDRESSING COUNCIL POLICYPOLICY STATEMENT

This Policy defines the standards and procedures for the assignment and amendment of street numbering within the City of Bunbury

POLICY SCOPE

This policy applies to employees of the City of Bunbury.

POLICY DETAILS

Any requests for the assignment, renumbering or amendment of street addresses within the City of Bunbury will be considered in accordance with the Australian / New Zealand Standard 4819:2011 – Rural and Urban Addressing.

POLICY PROCEDURE

1. Determining the Street AddressThe main access from a road to a property (i.e. front door) determines the correct streetaddress. Properties must have the street number clearly displayed and visible from the road.This is in accordance with Landgate guidelines and to meet the requirements of EmergencyService responders, Australia Post and other service provider requirements.

2. Street Addressing for Subdivisions and Developmentsa) The start point for street addressing is to commence from the start point of the subject

road. The following methods are to be used to determine the start point:i. for roads between two other roads, the start point is to be at the intersection

adjoining the road of greater importance;ii. for roads of equal importance, the start point is the end closest to the GPO

Bunbury;iii. the start point for cul-de-sacs is the entrance to the road; andiv. the start point of loop roads is at the end adjoining the road of greater

importance.

b) Street Addressing Patternsi. Street numbers will be consecutive and where a street number has been

allocated to a property, then that number must be used.ii. Odd and even numbers cannot be used on the same side of a street.

Appendix 3

Street Addressing Council Policy



iii. Odd numbers will be allocated to the left hand side of a street, and even numbers will be allocated on the right hand side, commencing from the start point. Cul-de-sacs will be numbered in the same way to the head of the cul-de-sac.

iv. Every lot will be allocated a street number. Normally one street number will be allocated per lot, but if possible, extra numbers will be set aside to allow for the development potential of a lot.

v. Where a lot has two street frontages and the orientation of the dwelling/building has not yet been determined, then the subject property will be allocated a street address for both roads where possible. Upon completion of the development, a primary address in one frontage shall be allocated, and the unused number will be reserved in case of future use.

vi. All street addresses will be sequential, ranging from the lowest to the highest, for example 1, 1A, 2, 2A, 3, 4, 5, 6, 7 and so on.

vii. If a new subdivision is being developed in stages and if the first portion occurs in the middle section of what will eventually be a continuous road, an estimate will be made of the total number of lots likely to be created along the entire road. This will be aligned with the Residential Design Code provisions for density, and lot frontage widths for properties.

c) Street numbers for subdivisions/amalgamations and vacant strata surveys will be

allocated at the Clearance of Conditions stage. Surveyors, developers, owners and the WA Planning Commission will be advised of the new street address at this stage.

d) Single houses and grouped dwellings may be required to share a street number. e) If a property containing an existing dwelling/building is redeveloped with an additional

dwelling/building at the rear and where there is only one street number available, the front dwelling/building will retain the original street number and the new dwelling/building will be allocated the suffix ’A’ (e.g. 17A). Two new dwellings/buildings will be numbered with suffixes (e.g. 17A and 17B respectively).

f) Where there is more than one dwelling/building being constructed on a property and

where they have individual street frontages, the allocated street numbers will follow the current street numbering pattern and where possible individual street numbers will be allocated. However, if there is a lack of spare street numbers they will be allocated numbers with suffixes (e.g. 5, 7, 7A, 9).

g) Where there is only one street number, developments of up to four units will be

numbered with suffixes (e.g. 17A to 17D). More than four dwellings/buildings will be numbered with a numeric prefix (eg.1/9, 2/9…8/9).

3. Changing Street Address

a) The City of Bunbury will only consider altering the address of a property if there are difficulties associated with its identification.

b) The City of Bunbury cannot accede to requests for a change in street address in the

following circumstances: i. a dislike of the number; ii. superstition;




iii. religious reasons; iv. personal preference; v. to improve the “feng shui” of the property; vi. where the number is considered ‘not good for business’; vii. where the property is considered difficult to sell; viii. where the number is considered to devalue the property; and/or ix. any other reason contrary to this policy and the like.

c) An unused street number which has been set aside for a corner lot cannot be re-allocated to the adjoining property as this number may be required for future purposes.

d) The City will only consider re-allocating other unused street numbers if the adjacent

property cannot be further developed.

e) The City will consult with affected owners where a change in street address is being considered.

f) Council will consider all requests where objections to the proposal are received from

affected owners.

4. Notification a) Where a change of street address is approved, the City will notify any affected owners

and the relevant Government Agencies. b) All costs associated with the change of street address notifications remain the

responsibility of the property owner/developer. This includes the replacement and/or relocation of letterboxes, costs of new numbers, alterations to numbers on buildings, replacing/removing painted kerb side numbers, and notifications to other agencies, business contacts, friends and acquaintances as well as alterations to business and personal stationery.


LEGISLATION


INDUSTRY

• Australian / New Zealand Standard 4819:2011 – Rural and Urban Addressing • Landgate Manual for Addressing Urban Property in WA

ORGANISATIONAL

• City of Bunbury Private Property Local Law 2003




Document Control

Document Responsibilities:

Owner: Director Strategy and Organisational Performance Owner Business Unit: Finance

Reviewer: Manager Finance Decision Maker: Council

Document Management:

Adoption Details Res 278/12 25 September 2015 Review Frequency: biennial Next Due: 2020 Review Version Decision Reference: Synopsis:

DOC/455749[v2] Council Decision 049/20 17 March 2020

Consolidate policies and corporate guidelines in accordance with revised Policy Framework. Convert CG to Management Policies

DOC/455749[v1] Converted from Mydocs to CM9 CP-026040 Res 055/19 19 March 2019 Reviewed no changes CP-026040 Res 318/16 6 September 2016 – Reviewed no changes Date Printed 22 July 2021

http://mydocs/sites/cp/_layouts/DocIdRedir.aspx?ID=CP-026040


APPENDIX 4 COUNCIL POLICY COUNCIL DELEGATE REPORT

POLICY STATEMENT

Elected Members or Officers who are delegates to committees of other organisations as representatives of Council shall provide reports to Council on all deliberations of the committee to which the delegate is appointed.

POLICY SCOPE

This policy applies to: Elected Members and staff of the City of Bunbury.

POLICY DETAILS

A Delegate is defined as an Elected Member or staff member appointed to a committee of another organisation as a representative of Council.

Where the committee minutes are not presented to Council, all Delegates to committees of other organisations are to provide written reports to Council on those deliberations of the committee to which the delegate is appointed that are relevant to Council.

Where practicable, reports are to be presented to the first ordinary meeting of Council following the committee meeting.


LEGISLATION

INDUSTRY

ORGANISATIONAL

Document Control

Document Responsibilities: Owner: Chief Executive Officer Owner Business Unit: Manager Governance Reviewer: Manager Governance Decision Maker: Council Document Management: Adoption Details Res 230/16 12 July 2016 Review Frequency: biennial Next Due: 2020 Review Version Decision Reference: Synopsis: DOC/455724 CP-035748 Res 054/19 19 March 2019 Minor amendments CP-035748 Res 317/16 6 September 2016 Reviewed Date Printed 22 July 2021

Appendix 4



Appendix 4 Council Policy Council Delegate Report



ELECTED MEMBER ENTITLEMENTS COUNCIL POLICY

POLICY STATEMENT

To outline the support that will be provided to Elected Members through the payment of allowances, reimbursement of expenses incurred, insurance cover and supplies provided in accordance with the Local Government Act 1995 while performing the official duties of office.

POLICY SCOPE

This policy applies to Elected Members.

POLICY DETAILS

1. Allowances

1.1 Mayoral Allowance [Local Government Act 1995 s.5.98(5)]

As a policy position, the Mayor shall be entitled to an annual local government allowance that is the midpoint (50%) of the minimum/maximum range as determined annually by the Salaries and Allowances Tribunal. The exact quantum of the Mayoral Allowance is determined annually by Council when adopting the annual budget within the prescribed range.

1.2 Deputy Mayor Allowance [Local Government Act 1995 s.5.98A]

The Deputy Mayor shall be entitled to an annual local government allowance equivalent to 25% of the Mayoral Allowance.

1.3 Meeting Attendance Allowance [Local Government Act 1995 s.5.98(1)(b)]

The Mayor and Elected Members shall be entitled to an annual Meeting Attendance Allowance within the applicable band range as determined by the Salaries and Allowances Tribunal.

As a policy position, Councillors shall be entitled to an annual Meeting Attendance Allowance that is the midpoint (50%) of the minimum/maximum range as determined annually by the Salaries and Allowances Tribunal.

As a policy position, the Mayor shall be entitled to an annual Meeting Attendance Allowance that is the midpoint (50%) of the minimum/maximum range as determined annually by the Salaries and Allowances Tribunal.

The exact quantum of the Meeting Attendance Allowance is determined annually by Council when adopting the annual budget within the prescribed range.

Appendix 5

Elected Member Entitlements Council Policy



1.4 ICT Expenses Allowance [Local Government Act 1995 s.5.99A and Local Government (Administration) Regulations 1996 Reg.31 and 32] Elected Members shall be entitled to an annual Information Communication and Technology (ICT) allowance equal to the maximum amount* permitted to be paid as determined by the Salaries and Allowances Tribunal to cover all information and communications technology costs that are a kind of expense for which Elected Members may be reimbursed as prescribed by Regulations 31(1)(a) and 32(1) of the Local Government (Administration) Regulations 1996. *The City will utilise a proportion of the ICT allowance to provide Elected Members with suitable technology, hardware and support in lieu of the full cash payment. Notionally, the amount utilised for this purpose annually will be approximately 50% of the maximum amount payable. The balance of the ICT Allowance will be paid in June of each financial year. In an ordinary election year, retiring and newly Elected Members will receive the balance of their annual ICT Allowance on a pro-rata basis.

2. Information and Communication Technologies (ICT)

2.1 Electronic Device The City of Bunbury recognises the benefits of digital communications and information sharing. The City’s preferred technology for disseminating and managing Council documentation is via an online format. The City will provide Elected Members with suitable technology, hardware and support in lieu of the maximum ICT Expenses Allowance (see clause 1.4). Any hardware will at all times remain property of the City of Bunbury, and will be returned upon retirement or resignation. Each Elected Member is responsible for sourcing a suitable device as soon as possible following election to Council. In non-election years, the ICT Allowance will be paid in June of that financial year. In an ordinary election year, retiring and newly Elected Members will receive the annual ICT Allowance on a pro-rata basis, which will be paid as soon as practicable following the election. Continuing Elected Members will be paid their allowance in June as in non-election years. At the Elected Members request, the City can provide advice regarding the various devices available on the market and their compatibility with City systems, including threat and vulnerability scanning. Elected Members are responsible for any data expenses associated with their electronic device.

The City will install requisite Docs on Tap and email software on individual devices at the earliest opportunity post election. The software and applications installed on the electronic device by the City are required to remain on the device in usable condition and be readily accessible at all times. From time to time the City may contact Elected Members regarding upgrades or additional software applications, and as such Elected Members are requested to provide their device to the City for periodic updates and synchronising. It is suggested that electronic devices be replaced every 2 years, to enable City systems to advance at the same or a similar rate as technology.

Formatted: Highlight




2.2 Business Cards The City will provide each Elected Member with a quantity of 500 printed business cards for relevant City business use within each term of office. The business card format will be in accordance with the City’s Style Guide.

2.3 Letterhead An electronic letterhead template will be provided to each Elected Member for relevant City business use within each term of office.

3. Reimbursable Expenses

3.1 Travel Expenses [Local Government Act 1995 s.5.98(2)(b) and (3) and Local Government (Administration) Regulations 1996 Reg.31(1)(b)] Elected Members shall be entitled to reimbursement of travelling expenses incurred while using their own private motor vehicle in the performance of the official duties of their office, subject to claims being related to travel to a destination from their normal place of residence or work and return in respect to the following: a. Council Meetings, Civic functions, Citizenship Ceremonies or briefings called by Council,

the Mayor or the Chief Executive Officer.

b. Committees to which the Councillor is appointed a delegate or deputy by Council.

c. Meetings, training and functions scheduled by the Chief Executive Officer or Directors.

d. Conferences, community organisations, industry groups and local government associations to which the Elected Member has been appointed by Council as its delegate or a deputy to the delegate.

e. Functions and presentations attended in the role as an Elected Member or whilst deputising for the Mayor, that are supported by a copy of the relevant invitation or request for attendance.

f. Gatherings or events (i.e. funerals, local business or community events), approved by the Chief Executive Officer for attendance by the Mayor or the Mayor’s nominated deputy as a representative of the City.

g. Any other occasion in the performance of an act under the express authority of Council.

h. Site inspections in connection with matters listed on any Council Agenda paper (Members to state the Item Number listed on any Council Agenda paper along with the date and time of the visit on the claim form).

i. In response to a request to meet with a ratepayer/elector, but excluding the day of Council Elections. (Members to state the time and purpose of the visit and the name and address of the ratepayer/elector on the claim form).

Reimbursement will be in accordance with the requirements outlined in annexure D.

3.2 Intrastate or Interstate Travel and Accommodation [Local Government Act 1995 s.5.98(2)(a) and (3) and Local Government (Administration) Regulations 1996 Reg.32(1)]




a. The cost of accommodation for Elected Members and staff when staying on Council business either:

i. overnight in a hotel or motel; or

ii. at a place other than a hotel or motel;

shall be reimbursed to the maximum amount stated in the Public Service Allowance Schedule I – Travelling, Transfer and Relieving Allowance (shown at Annexure C).

b. All costs are to be fully substantiated by receipts and invoices; or if staying in accommodation other than a hotel or motel, a signed statutory declaration with certification from the owners of the premises shall be provided.

c. All costs for breakfast, lunch, dinner and other incidental costs shall be paid in accordance with the rates stated in Annexure C.

d. In addition to the rates contained in Annexure C, Elected Members and staff members shall be reimbursed reasonable incidental expenses such as train, bus and taxi fares, official telephone calls and IT expenses and laundry and dry cleaning expenses, on production of receipts.

e. Where an Elected Member or staff member is accompanied at an event, all costs for or incurred by the accompanying person, including, but not limited to, travel, breakfast, lunch and dinner, registration and/or participation in any event programs, are to be borne by the Elected Member or staff member or accompanying person and not by the City. The cost for an accompanying person attending any official event dinner where partners would normally be expected to attend shall be met by the City.

f. An accompanying person’s registration, or accompanying person’s program fee, is to be paid to the conference organiser, at the time of registration. The City will administer the registration and payment process for the accompanying person if the relevant forms and payment are made to the City in advance for the accompanying person.

g. Expenses will generally be reimbursed from the time an Elected Member or staff member leaves home to attend an event to the time the Elected Member or staff member returns home. Should a person extend a visit by leaving prior to the time necessary to arrive for the event or return after the time at which the person could have returned following the event, reimbursements will be paid:

i. for the days of the event only (including travel periods); and ii. for the cost of travel to and from the airport to the accommodation to be used for the event.

3.3 Child Care Costs [Local Government Act 1995 s.5.98(2)(a) and (3) and Local Government (Administration) Regulations 1996 Reg.31(1) Elected Members shall be entitled to reimbursement of the lesser amount of actual child care costs or the amount prescribed by the Salaries and Allowances Tribunal for care of children, of which they are parent or legal guardian, whilst attending a Council meeting or a meeting of a committee of which he or she is a member. Any reimbursement of costs under the terms of this Policy shall be made within 30 days of being invoiced for such expenditure.




4. OTHER SUPPORT / SUPPLIES

4.1 Insurance The City will insure or provide insurance cover for Elected Members for: a. Personal accident whilst engaged in the performance of the official duties of their

office, with the cover being limited to non-Medicare medical expenses as defined within the Insurance Policy.

b. Spouses/partners of Elected Members are entitled to the same level of cover when attending meetings, conferences or functions with the express approval of the Chief Executive Officer.

c. Professional indemnity for matters arising out of the performance of the official duties of their office provided the performance or exercise of the official duty is in the opinion of Council, not illegal, dishonest, against the interests of the City or otherwise in bad faith.

d. Public liability for matters arising out of the performance of the official duties of their office but subject to any limitations set out in the policy of insurance.

4.2 City Vehicle provided to the Mayor Private use of the Mayoral Vehicle will be in accordance with the Council Policy: Private use of Mayor Vehicle.

4.3 Name badges The City will provide each Elected Member with a name badge to be worn at official functions and meetings

4.4 Car Parking The City will provide each Elected Member with an annual car parking permit which enables free car parking whilst on Council-related business within the specified areas of the permit. 4.5 Clothing The City will provide each Elected Member with an embroidered City of Bunbury blazer upon request. A maximum of two blazers per member per elected term will be made available. The City will provide each Elected Member with two polo shirts upon request. Options available will be in accordance with the City’s nominated colours/style. The City’s logo with the word MAYOR or COUNCILLOR underneath the logo will be embroidered on the shirts. A maximum of two polo shirts per member per elected term will be made available. 4.6 General

The Mayor shall, in carrying out the duties and responsibilities of that Office, be entitled to receive the benefit of the following facilities without the reduction of the fees and allowances approved by Council under Section 5.98, 5.98A, 5.99 and 5.99A of the Local Government Act 1995:

1. Access to the Marion Hudson room lounge and refreshments;

2. Suitable contemporary office accommodation within the Administration Building; and




3. Administrative assistance associated with any Council functions, meetings, publications and the like, that relate to the discharge of the duties of the Officer of Mayor.

The Deputy Mayor and Elected Members shall, in carrying out the duties and responsibilities of their Office, be entitled to receive the benefit of the following facilities without the reduction of the fees and allowances under Section 5.98, 5.98A, 5.99 and 5.99A of the Local Government Act 1995:

1. Access to the Marion Hudson room lounge and refreshments;

2. Access to suitably equipped shared office accommodation, reading room, meeting and conference rooms within the Administration Building with photocopying, printing, facsimile, internet and telephone facilities via the Executive Assistant to the Mayor; and

3. Some administrative support as resources allow, including limited word processing, photocopying, and postage, that relate to the discharge of the duties of the Officer of Deputy Mayor or Councillor.

All equipment, facilities and support listed above are provided to the Mayor, Deputy Mayor and Councillors on the absolute understanding that they will not be used for any election purposes.


LEGISLATION

• Local Government Act 1995 • Local Government (Administration) Regulations 1996 • Salaries and Allowances Act 1975 • Salaries and Allowances Tribunal Determination on Local Government Elected Council

Members Dated 11 April 2017

INDUSTRY

ORGANISATIONAL

• Council Policy: Private Use of Mayoral Vehicle

Private Use of Mayoral Vehicle Cou

• Annexure A: Accommodation and Incidental Allowances Claim Form • Annexure B: Private Vehicle Allowance Claim Form • Annexure C: City of Bunbury Travelling Allowance Schedule • Annexure D: City of Bunbury Motor Vehicle Allowance Schedule for Elected Members

https://www.slp.wa.gov.au/legislation/statutes.nsf/law_a465.html

https://www.slp.wa.gov.au/legislation/statutes.nsf/law_s4572.html

https://www.slp.wa.gov.au/legislation/statutes.nsf/law_a725.html

https://www.sat.wa.gov.au/LocalGovernmentCEOsandElectedMembers/Pages/11-April-2017---CEOs-and-Elected-Members.aspx

https://www.sat.wa.gov.au/LocalGovernmentCEOsandElectedMembers/Pages/11-April-2017---CEOs-and-Elected-Members.aspx

Appendix 5 Council Policy Elected Member Entitlements



Document Control


Owner: Chief Executive Officer Owner Business Unit: Manager Governance Reviewer: Manager Governance Decision Maker: Council Document Management: Adoption Details Res 363/17 3 October 2017 Review Frequency: biennial Next Due: 2022 Review Version Decision Reference: Synopsis:

DOC/442460[v4] Council Decision 261/20 8 December 2020

Reviewed and amended – clarification of personal accident insurance coverage in point 4.1(a)

DOC/442460[v3] Council Decision 220/20 29 September 2020

Reviewed and amended – inclusion of a policy position relating to Elected Member payments as a percentage

DOC/442460[v2] Council Decision 005/20 21 January 2020

Reviewed and amended – updating technical requirements for electronic devices and clarifying the process for payment of annual ICT Allowance.

DOC/442460[v1] Converted from Mydocs to CM9 CP-039952 Res 305-18 16 October 2018 Review and amended Date Printed 22/07/2021














COUNCIL POLICY EXECUTION OF DOCUMENTS

POLICY STATEMENT

To ensure the City’s common seal is correctly utilised and documents executed in accordance with the provisions of the Local Government Act 1995 and in a consistent and transparent manner.

POLICY SCOPE

This Policy applies to all City of Bunbury Officers who have been authorised through the provisions of this policy to execute documents on behalf of Council and the City of Bunbury.

According to section 9.49A(1) of the Local Government Act 1995 (the Act) a document is duly executed by a local government if the common seal is affixed to it or it is signed by an officer authorised to do so.

Part 21 of the City of Bunbury Standing Orders Local Law 2012, provides for the execution and procedure of the Common Seal.

Pursuant to s.9.49A(4) of the Act the local government may, by resolution, authorise the chief executive officer, another employee or an agent of the local government to sign documents on behalf of the local government, either generally or subject to conditions or restrictions specified in the authorisation.

In the case of: (a) Legislation;(b) The formal requirements of a Commonwealth or State department, authority or agency (as

described in a Policy or procedure); or(c) A Council decision;

expressly specifying a particular way in which a document is to be executed, that course of action is to take precedence over this Policy.

If it is unclear what category a document is, then the higher category is to take precedence.

If any documents are considered high risk and/or significant in nature having for example a political, historical/customary, controversial or financial impact on the City, the CEO or a Director can determine how such documents are to be executed.

POLICY DETAILS

1(A) Category 1(A) Documents Category 1(A) documents require a specific resolution of Council to execute the document as well as an authority to affix the seal.

Appendix 6

Council Policy Execution Of Documents



These documents will be executed by having the common seal affixed under the authorisation of Council with the affixing of the seal in the presence of and being attested to by the Mayor and CEO or pursuant to s9.49A(3)(b) of the Act, the Mayor and a senior employee authorised by the CEO to do so.

The following is a list of Category 1(A) documents: (a) Deeds of Agreement and Release in respect to sale, purchase or other commercial dealingrelating to City assets including equitable interests;(b) Local Planning Schemes and Amendments;(c) Landgate Transfer of Land forms;(d) Lease documents. This category includes, but is not limited to:

• Variation of Lease;• Assignment of Lease; and• Surrender of Lease;• Extension of Lease;

except where granted under delegated authority; (a) Local Laws; and(b) Licence documents.

1(B) Category 1(B) Documents Category 1(B) documents are those of a general form or category and which may be subject to time constraints for execution. These documents are to be sealed as part of a “class of documents” authorised by Council to be executed under the common seal without a specific Council resolution to affix the seal. Please note that the document may not require a Council resolution, being a Category 1(B) document, however the decision to undertake a particular course of action may still require Council approval.

The following is a list of Category 1(B) documents: (a) Agreements relating to grant funding, when the funder requires that the agreement be signed

under seal;(b) Debenture documents for loans which Council has resolved to raise;(c) General Legal and Service Agreements not already listed in this policy; and(d) Extension of Lease/Licence under original lease clause or provision;(e) Sub Lease/Licence of a portion of the premises by the Lessee;(f) Minor Variation of Lease/Licence provided it does not alter the substantive terms of the Lease

approved by Council (for example, changes a process within the lease).(g) Surrender of Lease/LicenceThese documents will be executed by having the common seal affixed under the authorisation of Council (this Policy) with the affixing of the seal in the presence of and being attested to by the Mayor and CEO, CEO where delegated authority, or pursuant to s9.49A(3)(b) of the Act, the Mayor and a senior employee authorised by the CEO to do so (the Director where the document is related to their area of responsibility).




2 Category 2 Documents Category 2 documents do not require the seal to be affixed.

Under section 9.49A(4) Council authorises the Officers listed in the Table below to sign documents on behalf of the City of Bunbury. Directors only have authority where the documents are related to their area of responsibility.

Description Authority to execute Typical documents include, but are not limited to:

Offer and Acceptance forms and associated documents required to enact a decision of Council to purchase or sell land. This does not include mortgage and Transfer of Land document which are Landgate forms listed as Category 1 documents.

CEO • standard REIWAterms

• Special conditionsof offer;

• Contracts of sale,etc.

General deeds, legal and service agreements CEO; The Responsible Director;

• settlement and/orreleases;

• confidentiality andnon-disclosure;

• sponsorship;• grant funding;• deferral of

developercontributions;

• bondingarrangements;

• memorandums ofunderstanding etc

Leases, licences and access agreements associated documents,

CEO; the Responsible Director; the City officer delegated authority by the CEO;

• any notices requiredto be given under alease, etc.

Documents required in the management of land as a land owner

CEO; Director of Planning and Development Services; Director of Infrastructure

• subdivisionapplications;

• developmentapplications,

• buildingapplications

• agreement foraccess and




Description Authority to execute Typical documents include, but are not limited to:

indemnity • works agreement,

etc• native vegetation

clearing permitapplications

Documents required to enact a decision of Council or the Development Assessment Panel

CEO; The responsible Director

• Contractualdocumentsresulting from atender process

• Transfer of landforms

• Notification ontitle as required bya condition ofapproval, etc

Documents required to enact a decision made under delegated authority or as a condition of approval given under delegated authority.

CEO; The responsible director; The City officer exercising the delegated authority

• Planning Approvals• Building Approvals,

etc

Other statements of intent and terms and conditions

CEO; the Responsible Director or Manager

• Letters ofemployment forcasual employees

• hire agreementsfor city facilities;

• Higher duties forpositions up to andincluding teamleader/supervisor,etc

3 Category 3 Documents Category 3 documents are documents that are created in the normal course of business to discharge the duties of an officer’s position in a manner consistent with City policies corporate guidelines or procedures. Category 3 documents are to be executed by the CEO, a Director or Manager, or a City officer where the authority and accountability has been extended through an authorisation, policy, corporate guideline or a position description. It is therefore important to have a good knowledge of the documents that relate to the team which is responsible for the document.




These documents include, but are not limited, to the following: (a) Letters, correspondence and other documents that reflect an operational or procedural action

required in the ordinary course of business;(b) Agreements for the purchase of goods or services identified within the department’s budget

(other than for tenders) and conforming to the requirements of the City's Purchasing Policyand other relevant policies.

(c) when a responsible officer has a specific role such as applying for and organising receipt ofgrants, and which requires him/her to sign documents relevant to the grant; and

(d) When a responsible officer is authorised by relevant laws or is delegated authority by Councilto issue notices and infringements.

The above list is not intended to be exhaustive, but rather give context to the typical nature of a category 3 document.

General: The responsible officer is required to assess the document to ensure it is appropriate for signing.

The CEO may nominate a Director to sign documents of their behalf for a specific period of time should the CEO be away from the office on City business.

All documents which provided to the CEO for execution should be accompanied by a completed “request for signature/approval” form.


LEGISLATION

• Local Government Act 1995, s.2.7(2)(b), s.9.49A

INDUSTRY

ORGANISATIONAL

• Request for Signature/Approval Form• City of Bunbury Style Guide

Document Control

Document Responsibilities: Owner: Chief Executive Officer Owner Business Unit: Manager Governance Reviewer: Manager Governance Decision Maker: Council Document Management: Adoption Details Res 184/18 26 June 2018 Review Frequency: biennial Next Due: 2021 Review Version Decision Reference: Synopsis: DOC/441861[v2] Council Decision 255/19 17/09/19 Amended with minor administrative changes Date Printed 22 July 2021

TREE MANAGEMENT COUNCIL POLICY

Page 1 of 9

Changes to this document can only be made by the document owner. The electronic version on the Intranet is the controlled version. Printed copies are considered uncontrolled and should be verified as current version.

POLICY STATEMENT

This Policy provides clear guidelines for the for the retention, maintenance and removal of trees within the City of Bunbury on land owned or managed by the City of Bunbury.

POLICY SCOPE

This Policy will:

• provide guidance in relation to the management of the City’s tree assets;

• increase and retain the City’s tree canopy cover;

• protect and increase the long-term viability of City trees on verges, reserves, public openspaces, and including those adjacent to development sites;

• provide safe amenity to pedestrians, road traffic and property;

• improve the cooling of the City in summer and help reduce the Urban heat Island Effect;

• enhance the amenity of trees and reserves through the planting of new trees; and

• define the circumstances under which the City’s trees may be removed or pruned.

POLICY DETAILS

1. Council may consider the removal of trees for the following reasons:

1.1. The tree is dead;

1.2. The tree is dying from disease that cannot be successfully treated unless it is defined that they must remain in the landscape for habitat provision or other purposes;

1.3. The tree is structurally weak or dangerous and places public at unacceptable risk;

1.4. The tree affects sight distance as per Austroads Guide to Road Design: Part4A;

1.5. The tree interferes with essential services i.e. Western Power, AlintaGas, Aqwest, Water Corporation, MainRoads;

1.6. The tree is causing or likely to cause significant damage to property or infrastructure i.e. road surfaces, walls, fences, buildings, footpaths, kerbing and drainage.

1.7. Where development approval has been granted. The applicant will be required to pay removal costs and the amenity value of the tree, calculated in accordance with the City’s Amenity Formula, and reinstatement costs of replacement tree prior to removal.

Appendix 7

Tree Management Council Policy



Note: In the case of clauses 1.3, 1.4, 1.5 and 1.6 removal will only be considered after alternatives have been identified and evaluated by an appropriately trained City officer or qualified arborist e.g. root barriers, redesign of structure, crown pruning, root pruning, tree relocation.

2. Requests for the removal of trees will not be considered for the following circumstances:

2.1. When the removal is requested to improve or create views;

2.2. Where a tree is considered to have some significant value i.e. an historic tree, conservation value and is habitat for native and threatened species; a rare species or form of species;

2.3. Where proposed development can be altered to avoid conflict with existing trees;

2.4. Due to the creation of natural litter e.g. leaves, twigs, flowers, sap, fruit;

2.5. Due to unwanted shading of lawns, gardens or infrastructure;

2.6. Due to unjustified property damage claims;

2.7. Due to causing minor allergenic or irritant responses.

3. Requests for tree removal from the public will only be considered when a request has been submitted and in accordance with the Council Policy Tree Management

PROCEDURE

Planting, pruning and removal of City trees is the responsibility of the City of Bunbury, the City bares this responsibility for various reasons. Trees are an important social (environmental and aesthetic) utility. The City spends considerable funds on its annual maintenance program and utilises qualified arborists. The City has a duty to exercise reasonable care in the management of vegetation for which it is responsible, including verge trees, to avoid creating a hazard or allowing one to manifest. The City does not support residents pruning trees due to risk of injury to oneself and other residents, but also injury and spread of diseases to the tree and poor practice that could lead to weakening of the tree. The City has 16,477 rateable/non-rateable land assessments and 14,575 street tree assets captured (Feb 2016). Residents are not permitted to plant, prune or remove City trees. The City of Bunbury actively manages its tree assets to ensure the City’s residents receive all the economic, environmental, and social and health benefits that trees afford our community. These include: • Reducing air pollution and airborne particulates

• Storing and sequestering of carbon from the atmosphere

• Reducing heat from built environment

• Creating microclimates that reduce the effects of summer heat, reflection and glare, ultra-violet radiation, wind and evaporation.

• Helping to control erosion, dust, atmospheric pollution, smoke from fires, noise, and fire risks.




• Reducing energy costs due to shading in summer decreasing the need for air conditioning

• Providing habitat for native fauna

• Providing a sense of place and creation of local identity and character

• Increasing property values

• Architectural abilities for delineating space, screening, linking and providing privacy.

• Potential to contribute towards traffic calming

• Aesthetic qualities in terms of form, texture, colour, seasonal change, movement, sound and perfume.

• Heritage value, through recognition of historic, cultural and local significance

• Defining areas

1. Tree Planting

Tree planting bolsters ecological linkages in the urban forest. Landscape and Open Space (LOS) undertakes tree planting in winter, subject to funding. Property owners may request that a tree be planted on the verge. The species provided is as selected by the City and in most cases this is determined by the predominant suitable tree species in the existing streetscape. Any request will be assessed by the City and crossovers, intersections, powerlines, environmental factors and existing street trees are all considered as part of the assessment. The applicant is responsible for watering the tree during its establishment period.

The below table outlines the clearance required between trees and infrastructure: Planting Locations Prior to planting, the City may liaise with service providers to ensure below ground assets are not compromised.

Infrastructure Clearance Required - Metres

Street intersection 10 Traffic signals (from pole) 10

Crossovers 3 Power pole 3

Underground services pits 2 from edge Storm water inlet 2 from edge

Bus stop 10 - subject to site conditions Signs - Stop, Give Way & Speed 5 if in front or 2 if behind the sign

Signs - Other Roadside kerbline

2 1.5

The below table outlines preferred tree spacing and heights in verges Tree Spacing in Verges




Verge Width Type Verge Width Metres

Approximate Tree Height Metres

Approximate Tree Spacing Metres

Very Narrow Up to 2 Small Trees to 5 3-5

Narrow 2-3 Small Trees to 9 5-7

Medium 4-6 Medium Trees to 15 7-10

Wide 7-10 Tall Trees to 22 10-13

Very Wide Over 10 Very Tall Trees Over 22

13-17

2. Street Tree Watering

Street trees installed by the City will receive an initial watering at time of planting and the City encourages property owners to water the street tree during its establishment period

3. Unauthorised Tree Planting

Trees planted without the City’s approval are considered unauthorised plantings and will be considered as one of the following:

• A tree planted of an inappropriate species for location.

• A tree planted out of desired alignment.

• A tree of an undesirable species.

• A tree that has self-germinated.

Where an unauthorised tree planting is identified, the City will determine whether the planting will be retained or removed dependent on its suitability for the location. Where an unauthorised planting will not be retained, the resident will be given the opportunity to relocate the tree onto their own property prior to removal. Trees are not to be privately planted on the verge without prior written approval from the City.

4. Pruning of Trees

Pruning is generally only undertaken by the City to remove structural hazards or to extend a trees useful life expectancy. Pruning of trees unaffected by powerlines does not normally occur, however pruning may be undertaken in the interests of:

• Public safety;

• Traffic and pedestrian access;

• Removing growth abnormality or disease;

• Maintaining views from public lookouts;

• Protecting public art and signage; and

• Managing the health and well-being of the tree.




The City’s qualified arboricultural contractors undertake an annual ground up visual inspection on each street tree in the City. For trees other than street trees, where a hazard has been reported, a visual ground up inspection will be undertaken by arboricultural contractors or an appropriately trained Officer of the City. Pruning of trees located near aerial power lines is necessary to prevent trees form growing into the Western Power exclusions zones around the aerial lines. The City undertakes these works to comply with Western Power statutory requirements, although, Western Power has authority to prune without consulting the City. Any tree works are to comply with AS4373 (2007) – Pruning of Amenity Trees and should be undertaken by suitably qualified/trained City of Bunbury staff members or by suitably qualified/trained arborists as appointed by the City.

The following reasons will not warrant consideration for pruning: • Too tall or wide;

• Ugly;

• Perceived fire risk;

• Due to leaf litter, bark, twigs, flowers, sap, fruit;

• Tree shades lawns, gardens, houses, pools, solar panels etc.;

• Overhanging property boundary;

• A perceived and unwarranted danger that the tree or a limb may fail;

• Unsubstantiated damage to infrastructure;

• Perceived risk of damage to property;

• To enhance or clear views, inclusive of advertising signage;

• The tree attracts birdlife or other fauna;

• The tree causes allergies or health problems;

• The tree is dropping litter on footpath;

• The tree shape and structure is not liked;

• For the installation of non-essential crossovers or verge paving.

Residents are not permitted to prune city trees

Section 5.2(h) of the City of Bunbury Local Government and Public Property Local Law states: “a person must not, without a permit – (h) fell any tree on or across any public place…”. Section 5(1)(a) of the Local Government (Uniform Local Provisions) Regulations 1996 states: “a person must not, without lawful authority – interfere with the soil of, or anything on, land that is local government property”. Part 8.8 of the City of Bunbury Local Government and Public Property Local Law states:




“A person shall not on, in or from any local government property, without having first obtained a written approval from the local government to do so— (m) cut, break, injure, deface, pull up, pick, remove, or destroy any tree, shrub, flower, grass

or plant of any kind…”. The City of Bunbury can issue infringement notices or prosecute people found in breach of this law and/or regulation. Parties who breach the regulation and/or this Local Law may also be responsible for the amenity value, replacement and establishment costs of a suitable replacement tree.

5. Significant Trees Register

The City maintains a Significant Tree Register as part of the City of Bunbury Municipal Inventory 2001.

6. Tree Removals

Trees are assessed by suitably qualified City staff, where possible, using the Quantified Tree Risk Assessment method – an internationally accepted approach to tree assessment. QTRA measures the probability of failure against the likelihood of harm based on the Tolerability of Risk framework (HSE 2001). Council may consider the removal of trees for the following reasons:

a) The tree is dead;

b) The tree is dying from disease that cannot be successfully treated unless it is defined that they must remain in the landscape for habitat provision, conservation value or other purposes;

c) The tree is structurally weak or dangerous and places public at unacceptable risk;

d) The tree affects sight distance as per Austroads Guide to Road Design: Part4A;

e) The tree interferes with essential services i.e. Western Power, AlintaGas, Aqwest, Water Corporation, Main Roads;

f) The tree is causing or likely to cause significant structural damage to property or infrastructure i.e. road surfaces, walls, fences, buildings, footpaths, kerbing and drainage.

g) Where development approval has been granted. The applicant is required to pay removal costs, amenity value calculated in accordance with the City’s Amenity Formula and reinstatement costs prior to removal.

Note: In the case of clauses d, e, f and g removal will only be considered after alternatives have been identified and evaluated e.g. root barriers, redesign of structure, crown pruning, root pruning, tree relocation.

Trees will not be considered for removal under the following circumstances:

h) When the removal is requested to improve or create views;

i) Where a tree is considered to have some significant value i.e. an historic tree, conservation value, a rare species or form of species, and its removal will detract from the aesthetics of the area;




j) Where proposed development can be altered to avoid conflict with existing trees;

k) Due to the creation of natural litter e.g. leaves, twigs, flowers, sap, fruit;

l) Due to unwanted shading of lawns, gardens or infrastructure;

m) Due to unjustified property damage claims;

n) Due to causing minor allergenic or irritant responses.

6.1 General tree removal procedure:

The following process will be followed after a tree removal request is submitted:

3.1. Acknowledgement sent to the applicant informing receipt of application;

3.2. Initial inspection by a qualified City of Bunbury officer or person appointed by the City of Bunbury to undertake the inspection;

3.3. Where a tree is removed under the Tree Management Policy a replacement tree shall, wherever possible, be provided in its place or nearby. The replacement tree species is that provided by the City and specified as an appropriate species for the location.

7. Tree Removal for Development

Where a City tree prevents the impending development of an abutting property, and all possible design solutions have been deemed exhausted by an authorised planning officer, a request for assessment will be forwarded to a LOS Officer. Permission for the removal of a City tree may be granted by the LOS officer under this Policy. If approved, the associated cost of the tree (as calculated using the City’s Amenity valuation method) is to be paid to the local government or representative prior to removal by the City’s authorised arboricultural contractor. Process: i. Initial planning application assessed by a planning officer;

ii. Where the development cannot be altered to accommodate the tree, planning submits an assessment request to LOS officer and the tree is valued.

iii. LOS Officer advises planning of the valuation and planning process the transaction. LOS notified once payment is received and action removal.

The costs associated with the removal of a tree include:

a) Removal costs: amounting to the fees incurred by the City for assessing and removing the tree;

b) Amenity value: calculated in accordance with the City’s amenity formula; and or

c) Reinstatement Greening Costs: calculated in accordance with the greening required to replace the loss incurred by removal as determined by Council, taking into consideration the location, significance and the amenity of the tree.




The VALUATION of a tree is calculated using the City of Bunbury tree valuation formula: Tree Value= Basic Value x Tree Size x Aesthetics X Locality x Species x Special Species X Form X Condition X Habitat X Significance.

8. Development

Trees can be killed or damaged by a wide range of construction activities and need to be protected at development sites. All developments, where trees may be affected will need to comply with Australian Standard 4970-2009 – Protection of trees on development sites. Developments will include a suitable advice note and/or condition of approval and bonds may be held.

Tree Protection Zone (TPZ) Requirements at Development Sites For all demolition and construction works the developer/owner is responsible for the protection of all City trees on City managed land adjacent to the property by adhering to the following:

• A fence must be installed to create a TPZ at the cost of the applicant.

• The type of fencing must be in line with the Australian Standard 4970 for Protection of Trees on Development Sites.

• The size of the TPZ will be determined by the use of the tree tec formula http://www.treetec.net.au/TPZ_SRZ_DBH_calculator.php.

• At minimum, the TPZ will cover two metres by two metres around the tree trunk- any lesser exceptions must first be approved by the City of Bunbury.

• The TPZ should not obstruct roads or footpaths unless approved alternatives are in place

9. Intentional Damage

Section 5(1)(a) of the Local Government (Uniform Local Provisions) Regulations 1996 states: “a person must not, without lawful authority – interfere with the soil of, or anything on, land that is local government property”.

Part 8.8 of the City of Bunbury Local Government and Public Property Local Law states: “A person shall not on, in or from any local government property, without having first obtained a written approval from the local government to do so— (m) cut, break, injure, deface, pull up, pick, remove, or destroy any tree, shrub, flower, grass

or plant of any kind..”. The City of Bunbury can issue infringement notices or prosecute people found in breach of this law and/or regulation. Parties who breach the regulation and/or this Local Law may also be responsible for the amenity value, replacement and establishment costs of a suitable replacement tree.

http://www.treetec.net.au/TPZ_SRZ_DBH_calculator.php




10. Native Vegetation

Under the Environmental Protection Act 1986, which is administered by the Department of Water and Environmental Regulation, a permit may be required to remove or prune native vegetation.


LEGISLATION

• Local Government Act 1995 • Environmental Protection Act 1986 • Aboriginal Heritage Act 1972

INDUSTRY

• Australian Standards – AS 4373-2007 Pruning of Amenity Trees, AS 4970-2009 Protection of Trees on Development Sites

• Austroads Guide to Road Design: Part4A • Quantified Tree Risk Assessment Practice Note V5.2.3 (Au) 2017

ORGANISATIONAL

• City of Bunbury Significant Tree Register • City of Bunbury Local Planning Policies • City of Bunbury Local Government and Public Property Local Law

Document Control

Document Responsibilities: Owner: Director Infrastructure Owner Business Unit: Landscape and Open Space Reviewer: Manager Landscape and Open Space Decision Maker: Council Document Management: Adoption Details Res 386/0421 December 2014 – Review Frequency: biennial Next Due: 2022 Review Version Decision Reference: Synopsis: DOC/455753[v3] Council Decision 123/20 23 June 2020 Policy revised with minor amendments


Consolidate policies and corporate guidelines in accordance with revised Policy Framework.

CP-011265 v2 Res 135/181 May 2018 – Reviewed with changes CP-011265 v1 Res 59/168 March 2016 – Reviewed with changes Res 80/1517 March 2015 – Reviewed with changes Res 121/1029 June 2010 – July 2007 22 February 2005 Date Printed 22/07/2021



BUSHFIRE INSPECTION AND MITIGATION COUNCIL POLICY

POLICY STATEMENT

The Council is committed to managing exposure to bush fire risk, through:

• Determining Assessing risk of bush fire to City of Bunbury properties using actual bush firerisks to properties, using a contemporary processes, which uses based on several Australian Standards and supported by current data as it’s basis,

• Using these risk levels to apply a suite of tiered mitigation and enforcement standards, toproperties within the CityApplying treatments to council assets that align with requirements of the Bush Fires Act 1954 with consideration to ecological communities under consultation with the Department of Conservation, Biodiversity and Attractions (DBCA) and City Environmental officers.,

• Engage and educate the community and enforce only when necessary to achieve compliancewith the requirements of the Bush Fires Act 1954.

• Collaborate with Department of Fire and Emergency Services (DFES) to educate communitymembers and stakeholders on fire risk mitigation.

• Using the factors influencing the risk exposure, to educate community on risk sources anddevelop a ‘shared responsibility’ to bush fire risk reduction, across the City.

POLICY SCOPE

This policy applies to:

• All properties within the City of Bunbury;

• Extend consultation with owners of bush land properties that present risk to others within thecommunity. The intent would be to reduce risk from these individual properties, leading to a reduction of risk of bush fire to the whole community and surrounding local governments.

• all properties within the City of Bunbury;

• extend consultation with owners of bush land properties which present risk to others withinthe community. The intention would be to reduce risks from these properties, leading to the reduction of net bush fire risk.

POLICY DETAILS

The Bush Fires Act:1954 (the Act), specifically section 33 (1), enables local governments to develop local laws, being customised strategies to reduce the risk and impact from bush fire.

Appendix 8

Bushfire Inspection and Mitigation Council Policy



• The City endorsed,, spreadsheets and historical informationDepartment Fire Emergency Services ()Properties are identified for assessment utilising the City’s own database software (Content Manager). This allows us to prepare a list of all vacant lots and recent demolitions in the City. Residents who have been previously identified as non-compliant with the requirements of the Act are also added to the list along with properties reported by community members, agencies and Rangers. bush fire risk management process will be used as the instrument to determine bush fire risk levels across the City. Risk maps will be produced indicating risk exposures to individual assets. This determination of risk exposure will be a factor of the condition of the property, plus any external sources of risk.

• Premises that are determined to be at an identified risk level of ‘Extreme’, ‘Very High’ and ‘High’ will be signalled out for individual inspection and specialist risk treatments. These treatments will be scaled to match the determined risk level.

• A community engagement program will be part of this strategy is part of this strategy, to ensure that the change to Council Policy is understood by community.. All residents are provided with a Public Notice listing compliance requirements in July of each year plus adverts in the newspaper and online are posted in September. In partnership with the Department of Fire and Emergency Services (DFES) This campaign willwe The City continuously provide additional information through an ongoing educational campaign aim to assist the community understand their risk exposure towards engendering a ‘shared responsibility’ for the risk of bush fireown potential risk exposure while fostering a greater community awareness and support for fire risk mitigation. •

• Enforcement of this policy will be targeted to areas of higher risk, rather than the previous regime, where resources are required to inspect every property within the City. This will result in net risk reduction, with a more focussed and efficient use of existing staff resources.

• This bush fire risk management strategy exceeds the rigour within the methodology being recommended by the State Government (State Planning Policy 3.7) to assess risks to new development proposals. This also permits treatments to be encouraged across tenures, where with the State Policy, treatment options cannot be retrospectively applied. This strategy will encourage those existing asset owners to understand the reasons that their properties would not be approved, if they were proposed under the now implemented State policy. This strategy would also be due diligence for the City, in that it is proactively encouraging ‘at-risk’ residents to better appreciate their exposure to their risks.

Risk levels used within this policy are determined by using the process contained within the document titled “Bush Fire Risk Management – Developing a Bush Fire Risk Register & Schedule”. This process results in a risk score which is developed using a wide range of factors and is under-pinned by IS 31000 (Risk Management Standard), AS 3959 (Construction of Buildings within Bushfire Prone Areas) and the National Emergency Risk Assessment Guidelines. The Risk Levels are explained in Appendix ‘A’ – Threat Categories. This process has been uploaded and automated into a software program by a company named Swiftworks. POLICY REQUIREMENTS - FIRE PREVENTION: 1. Annual Schedule and Council practices

1.1 Work Procedures Review - The and Team Leader Rangers and& Emergency Management (TLREM) / Deputy Chief Bush Fire Control Officer (DCBFCO) /Chief Bush Fire Control Officer (CBFCO) Manager Community Law, Safety & Emergency

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Management/CBFCO shall review this procedure and current practices, in September of each year.

1.2 Joint Meeting - The Team Leader Rangers and Emergency ManagementTLREM/ DCBFCO

Manager Community Law, Safety & Emergency Management Services/CBFCO shall convene and attend a meeting with other Fire Control Officers and other relevant staff, prior to the fire season each year. The meeting will assess the situation for the coming season and a list of Council properties shall be identified including treatments required to minimise fire hazards (e.g. rotary hoe, burn, slash, fire-breakfirebreak).

If required, advice on implementing fire hazard reduction strategies shall be sought from relevant organisations, such as Department Fire Emergency Services (DFES) and/or the Department of Biodiversity Conservation and Attractions (DBCA .).

Where the estimated cost of proposed works cannot be accommodated within the annual budget, the annual risk treatment schedule recommended by the Team Leader Rangers and Emergency ManagementTLREM/DCBFCO Manager Community Law, Safety & Emergency ManagementServices /CBFCO shall be referred to the Executive Leadership Team (ELT) with recommendations, regarding any rescheduled risk priorities in the fire hazard reduction programme.

1.3 Implementation of the hazard reduction programme prepared by the joint meeting (or if necessary, the priorities as determined by ELT) shall be carried out as soon as possible after the joint meeting.

The Team Leader - Community Safety and Emergency Management/ DCBFCO TLREM / Deputy CBFCO will arrange required hazard reduction work. Controlled burns will be carried out prior to the commencement (or after the cessation) of the prohibited burning period each year, as the weather conditions permit, in collaboration with DFES Coordinators..

1.4 Annual Residential Inspections 1. In September every year, the TLREM will prepare the statutory advertisements

for publishing in the local newspaper and online at the town’sCity’s website. This is to be checked by the Manager Community Services and approved by the Chief Executive Officer.

The physical advert should be provided to the Administration Officer and the digital version supplied to Public Relations.

2. In early October every year, the Ranger Administration Officer will prepare a List

of vacant lots and recent demolitions within the City.

3. All properties on the List are to be checked by Rangers to determine whether they require a notice to clear land.

4. Any other properties observed or reported that fall into the category of a fire

hazard should be added to the List for inclusion in the fire break Notice mail

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merge by the Ranger Administration Officer. All properties are to be initially inspected by end of first week of December.

5. A Register of vacant properties is to be prepared and attached to the Fire Break

Notice for that year by the Ranger Administration Officer. All documentation is to be presented to the TLREM for signing under delegated authority. Once all documentation has been approved, the original Notice with the Team Leader's signature and the Register of vacant properties is to be scanned and registered in Content Manager (CM).

6. A Notice along with a "Firebreak Tips" leaflet is to be mailed to all affected

landowner(s) requesting them within 14 days to clear and then maintain the required fire break up to and including 30 March.

7. On or after the expiry of the 14-day period, all vacant/over-grown land that was

subject to a Notice should be re-inspected by a Ranger to assess whether compliance has been achieved.

8. Where non-compliance is observed, the Ranger is to photograph the property as

evidence. All photographs to be registered in CM (to the property, Owner and subject).

9. If the land has been cleared or is no longer a fire hazard, no further action is

required.

10. If the land has not been cleared, then: (a) a follow up Notice and standard letter must be sent to the landowner notifying them of possible further action including infringement Notices and/or work orders to clear their property of all flammable material by the City's nominated contractor. (b) the Owner is to be given a further 7 days to comply. The Ranger should telephone the Owner (and if possible, confirm in an email) to ensure the follow up correspondence was received and to enquire when works will be undertaken to comply with the Notice.

11. After the 7 days has expired from the date of issue of the follow up Notice (and

being no later than 1 January of that same year), the land should be re-inspected. If the land has been cleared or is no longer a fire hazard and complies, no further action is required.

12. If the land has not been cleared and no action has been taken:

a) if no valid reason or explanation is provided, an Infringement Notice may be issued to the landowner, under section 33 (3) of the Bush Fires Act 1954.

b) with the approval of the Team Leader Rangers & Emergency Management, the Senior Ranger should seek three quotes by appropriately trained professional(s) to clear the block to the town’s City’s specifications. The acceptance of quotes will be in accordance with the City’s procurement processes. The professional who provides the cheapest quote shall be awarded the work.


















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c) a Ranger must be present at the time of clearing as per the Bush Fires Act 1954, Section 33, 4(b).

d) when the Contractor's invoice has been received, an inspection must be undertaken by a Ranger to confirm that the property has been satisfactorily cleared. The invoice is to be authorized by the Team Leader and can then be passed to the finance section for processing.

13. A Report detailing all infringements and escalations for non-compliant properties

must be submitted by the Senior Ranger to the TLREM at the end of the Fire Season or once all properties have been confirmed to be compliant (whichever comes first).

Should the City be required to engage a contractor The City’s procurement processes will be

followed with regards to engaging and paying contractors to undertake work ; the contractor's invoice is to be paid by the City. An invoice request is to be completed and provided to finance, attaching a copy of the invoice. Finance will raise an invoice which is to be sent to the property owner to pay. Check with finance after a month has passed to make sure it has been paid.

1.4 Property Inspections - Fire Control Officers will carry out an inspection of all ‘High’ Bushfire risk rated properties, prior to the end of the restricted burning period and issue an infringement notice and notices, to all land owners/occupiers who have not complied with the requirements of the ‘First and Final Fire Notice’. Infringement notices issued to land owners/occupiers, will define the fire hazard reduction works that are required to be completed and the notice shall stipulate that these works shall be completed within a 14 day period from the date of the notice.

1.5 After the initial 14 day period, Fire Control Officers will again inspect all properties

where Notices were previously issued. Those land owners/occupiers who have not complied with the requirements will be issued with a further infringement notice requiring that the fire hazard reduction works are to be completed within 7 days from the date of the second notice. After the expiration of the further 7 day period, Fire Control Officers will again inspect all properties where second Notices were previously issued and land owners/occupiers who have still not complied with the requirements of the second notice, shall be issued with a further infringement Notice and a contractor will be engaged to carry out the required work, at the land owners/occupiers expense.

2. Permits to Burn

The eam Leader Rangers and Emergency Management/DCBFCO Manager Community Law, Safety & Emergency Management /CBFCO TLREM and the Chief Executive Officer (CEO), are delegated the authority to extend the Restricted Burning Period for up to fourteen days, in accordance with provisions of the Act. Permits are required to burn within the Restricted Burning Period and these will be issued (subject to the Act) to the public, by the Rangers/Fire Control Officers.

Permits issued will carry specific risk minimisation conditions and shall comply with the Act.




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Notification of intention to commence a permitted burn must be given to all abutting land owners and occupiers, between a minimum of 4 days and a maximum of 28 days, prior to commencement of any burning. Notification of the intention to burn must be provided by the permit holder to City’s Ranger Services Community Law, Safety & Emergency Management, Career Fire and Rescue Service, DFES ComCen and where stipulated on the permit, to Department of Primary Industries & Regional DevelopmentDPaW, (DPIRD) on the morning of the day of commencement. This requirement shall be noted on the permit.

Fire Control Officers shall be responsible for ensuring that the permit holder is made aware of all conditions and requirements. Due to the increasing numbers of external fixed or portable solid fuel heaters (herein known as the device), the City may issue permits for these to be used during Restricted Burning Periods. Property owners/occupiers who want to use the device will be required to apply to the City, who may inspect the device and determine the associated risks from their use. Where such an inspection indicates that a low risk exists to the property where the device is to be used (and also to neighbouring properties), a permit may be issued in writing, authorising the use of such a device for a determined period. These permits shall indicate that they become invalid, whereOn days where the Bureau of Meteorology has issued a fire danger rating of Very High (or greater), for any period of that daythe DFES has issued a ‘Total Fire Ban’ for that day it is the responsibility of the land owner to check the status from the DFES website.. In order to conduct any of the following activities during a Total Fire Ban (TFB), there are specific conditions which need to be complied with: • Blasting • Gas flaring • Hot work • Road work (grading and bituminising) • Off-road activity • Catering activity Before conducting any of the above activities during a Total Fire Ban, DFES must be notified via the Online Notification Form at least 30 minutes prior to the activity commencing. If the activity is occurring within 3 kilometres from land managed by the DBCAParks and Wildlife Service, the respective local District or Regional Duty Officer from DBCA Parks and Wildlife must be notified at least 30 minutes prior to the activity commencing

3. Standard Requirements

3.1 Private property (includes residential, commercial and industrial) To protect from the risk of ember attack, from bushfire: (a) Where the area of land is 2000m² or less, occupants must slash/mow all grass to

a height no greater than five (5) centimetres and remove all slashed materials and other flammable matter from the land. This standard must be maintained until 31 March 2020; the following year; and




(b) Where the area of land is greater than 2000m² firebreaks free of all flammable material and at least 3 metres wide, are to be installed immediately inside all external boundaries of the land and also immediately surrounding all buildings and haystacks situated on the land. Where several adjoining lots are held or used by the owner/occupier, the firebreaks may be provided inside and along the external boundaries of the group or lots.

(a) Where the area of land is 2024m² (approximately ½ acre) or less, all flammable material on the land is to be removed, except living, standing trees, from the whole of the land; and

(b) Where the area of land exceeds 2024m² firebreaks free of all flammable material

and at least 3 metres wide, are to be provided immediately inside all external boundaries of the land and also immediately surrounding all buildings and haystacks situated on the land. Where several adjoining lots are held or used by the owner/occupier, the firebreaks may be provided inside and along the external boundaries of the group or lots.

Total removal of flammable material from the property (as per (a) above) would be considered an acceptable alternative.

Inspections to these properties may occur.

3.2 For properties assessed as ’High’, as for 3.1 (above), plus:

Communication with the resident/landowner, explaining bush fire risk assessment result for their property. They are to be advised that their hazard rating has been assessed as ‘High’ and their property is at a dangerous threat from bushfire. Advise them of the AS 3959 implications (even though this cannot be retrospectively applied) suggesting their consideration of the following strategies: • sealing all gaps in the structure to have no openings greater than 3mm diameter, • consider acquiring non-combustible ember protective covers for evaporative air

conditioners, • change flyscreens to non-corrosive metal materials, or non-flammable window

shutters, • remove all combustible, dry vegetation prior to 30 November (annually), • consider measures to remove any likelihood of embers starting fires, • throughout summerwarmer months, • be prepared for a vigorous inspection regime from 1 December (annually),

(every property within this hazard rating is likely to receive a visit from the Rangers), with possible fines infringement notices issued for non-compliance, a possibility,

• encourage contact with the City of Bunbury Rangers, for further advice.

3.3 For Properties assessed as ‘as ‘Very High’, as for 3.2 (above), plus: Communication with the resident/landowner, explaining the bush fire risk assessment result for their property. They are to be advised that their hazard rating has been assessed as ‘Very High’ and their location is at a very dangerous threat from bushfire. Advise them of the AS 3959 implications (even though this cannot be retrospectively applied), suggesting their consideration of the following strategies:

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• construction in this location may no longer be permitted to take place (AS 3959:2009 – Construction of Buildings in Bush Fire Prone Areas),

• sealing all gaps in the structure to have no openings greater than 3mm diameter, • consider our strong recommendation that they acquire non-combustible ember

protective covers for evaporativefor evaporative air conditioners, • change flyscreens to non-corrosive metal materials, or non-flammable window

shutters (constructed to AS 3959 [clause 3.7]), • remove all dry combustible vegetation prior to 30 November (annually), • take measures to remove any likelihood of embers starting fires, throughout

summer, • be prepared for a very vigorous inspection regime from 1 December (annually),(),

(every property in this hazard rating will receive an inspection from City Rangers), with fines infringement notices issued for non-compliances with to at least the conditions of 3.1 (3.1 (above) a probabilityhighly likely,


3.4 For all properties assessed as ‘as ‘Extreme’, as for 3.31 (above), plus Communication with the resident/landowner, explaining the bush fire risk assessment result for their property. They are to be advised that their hazard rating has been assessed as Extreme and their location is at an extremely dangerous threat from bushfire. To advise them of the AS 3959 implications (even though this cannot be retrospectively applied) suggesting their serious consideration of the following strategies:

• that construction in this location would no longer be permitted to take place (AS 3959:2009 – Construction of Buildings in Bush Fire Prone Areas), • sealing all gaps in the structure to have no openings greater than 3mm diameter, • consider our strong recommendation that they acquire non-combustible ember

protective covers, for evaporative air conditioners, • change all flyscreens to non-corrosive metal materials, or non-flammable window

shutters (constructed to AS 3959 [clause 3.7]), • remove all dry combustible vegetation prior to 30 November (annually), • take measures to remove any likelihood of embers starting fires, throughout

summer, • be prepared for a very vigorous inspection regime prior to 1 December (annually),

(every property in this hazard rating will receive an inspection from City Rangers), with fines infringement notices for non-compliances with to at least the conditions of 3.1 (above) a certainty,

• residents/occupiers consider developing and practicing an evacuation plan, with established triggers for action,


3.5 Fuel and Gas Depots

In respect of land owned and/or occupied, on which is situated any container normally used to contain liquid or gas fuel, including the land on which any ramp or supports are constructed, you shall have the land clear of all flammable material.







3.6 Plantations

Boundary Firebreaks –

On the horizontal plane, a firebreak shall be provided 15 metres wide and immediately adjoining all external boundaries of the planted area. The outer 10 metres will be cleared of all flammable material while the inner 5 metres, i.e. that portion closest to trees may be kept in a reduced fuel state, i.e. by slashing or grazing grass provided that the height of the grass does not exceed 8cm.

On the vertical plane a clear space 5 metres high will be maintained above the outer 10 metres of the firebreak.

Internal Firebreaks -

Plantations shall be subdivided into areas not exceeding 30 hectares by firebreaks a minimum of 6 metres wide, which shall be cleared of all flammable material. In the vertical plane a clearance of a minimum height of 5 metres from the ground level will be maintained above the firebreak.

3.7 Burning Permits, Burning of Bush, Grass and Garden Refuse

Burning of anything including bush, grass and garden refuse is totally prohibited from 30th December to 28th March (inclusive), annually.

Permits to burn are required for any burning including garden refuse at any time between 15 November and 29 December (inclusive) and between 29 March and 10 May (inclusive), annually.

Permits to burn will only be issued to land owners/occupiers for hazard reduction burning until 30 November (inclusive), annually. From 1 December to 29 December (inclusive), annually, permits to burn will not be issued to land owner/occupiers for hazard reduction burning. From 1 December to 29 December (inclusive), annually, permits to burn will only be issued to fire brigades established in accordance with the Fire Brigades Act 1942 or the Bushfires Act 1954 and for any other burning as approved by the Team Leader Rangers and Emergency Management/DCBFCOManager Community Law, Safety & Emergency ManagementServices/ CBFCO.

3.8 Campfires

Campfires are totally banned within the whole of the District of the City of Bunbury from 15 November until 10 May (inclusive), annually.

3.9 Prohibited and Restricted Burning Periods

Prohibited Burning Period, as it applies within the Bunbury District, is from 30 December to 28 March (inclusive) annually.

Restricted Burning Periods, as they apply within the Bunbury District, are 15 November to 29 December (inclusive) and 29 March to 10 May (inclusive), annually. These dates may be subject to variation according to seasonal conditions, but any changes shall be advertised in a newspaper, circulating the Bunbury District.

If it is considered for any reason to be impractical to clear firebreaks or if natural features render fire-breaks unnecessary, a property owner/occupier may apply to the Council or its duly authorised officer, not later than 15 November annually, for permission to provide firebreaks in alternative positions, or to take alternative action to abate fire hazards on the land. If permission is not granted by the Council City of




Bunbury or its duly authorised officer, the requirements as stipulated in the Councils First and Final Fire Notice shall be complied with. If the requirements of the Councils First and Final Fire Notice are carried out by burning, such burning must be in accordance with the relevant provisions of the Act.

COUNCIL PRACTICE:

General Notification - Because of the complexity of this Policy and the impact of changing weather conditions, Council will follow these steps to notify the general public:

• Make the residents aware of Council’s burn-off period and conditions, through the Council’s website, social media and in newspapers circulating the Bunbury District.

• Provide information relating to who and how to contact a Council officer.

• Specific Notification - Team Leader Rangers and Emergency Management/DCBFCO The Manager Community Law, Safety & Emergency ManagementServices /CBFCO shall ensure that property owners/occupiers in the area of a proposed hazard reduction burn will receive specific notification of the intended burn, in accordance with the Act.

APPOINTMENT, QUALIFICATIONS AND TRAINING FOR COUNCIL BUSHFIRE CONTROL OFFICERS

TRAINING:

Where required, all bushfire brigade members and relevant Council staff, shall be trained by suitably qualified instructors from DFES and other suitable/recognised training organisations. The minimum standard of training required of bushfire brigade members and relevant Council staff is attached at Appendix ‘B’.

Unless stipulated otherwise, all training shall be valid for a period not exceeding 5 years after which time the brigade member or Council staff, shall be required to again undertake the relevant training course, or demonstrate relevant competency maintenance activity, through log books or endorsement from the Brigade Captain

Drivers of emergency vehicles shall be required to undertake relevant DFES driving courses, to enable the driving of emergency vehicles in emergency and off-road situations.

The Team Leader Rangers and Emergency Management/DCBFCOTLREM Manager Community Law, Safety & Emergency Management Services/CBFCO shall ensure that all Council fire personnel are trained and qualified to perform their duties, in accordance with the Act and this work procedure.

ANNUAL APPOINTMENT OF FIRE CONTROL OFFICERS:

Council shall appoint Fire Control Officers in accordance with the Act and the relevant appointments shall be advertised in newspapers circulating the Bunbury District annually.

ANNUAL FIREBREAK NOTIFICATIONS:

Pursuant to Section 33 of the Bush Fires Act 1954, Council shall post annual Firebreak Notices on the Council Website, local Newspaper publications and on noticeboards in the City of Bunbury Administration building. This public notice will provide residents with the legislated requirements of each property.

Procedure:

Council will fulfil its obligations under the Act in accordance with the following guidelines:

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Review by EMT: 26 May, 2014 Source of Procedure: Senior Administration Officer, Review Date: Annually, in September Review Responsibility: Team Leader, Community Safety and Emergency Management

Rangers & Emergency Management

POLICY PROCEDURE

Using the City of Bunbury Bushfire Risk Assessment Process, areas of bushfire threat can be mapped, indicating risk levels. These assesments are demonstrated on a risk register. Firebreak procedure and Bushfire Risk Assessment process we the risk of fire can reasonablereasonably mitigated and will the risk of fire and ensure our activities comply with the Bush Fires Act 1954. Acting in accordance with the Act will ensure any treatments or remedial activities are both reasonable and effective. Any actions that require federal exemptions, especially in any area primarily populated by people, should only be considered when the treatments offered in the Bush Fires Act are proven ineffective.Suggested treatment options prioritized and employed to reduce the resultant risk, by treating the bush land (ie creating Hazard Separation Buffers, etc) where the risk is ‘Extreme’ or ‘Very High’. It is suggested that this will eventually be extended to include areas at ‘High’ risk, in time. This development compliments the new requirement under the Planning (Bushfire) Regulations, for the City to ensure compliance for development application within Bushfire Prone Areas. The second stage is be to concentrate on the community engagement and inspection/enforcement campaigns on the areas within the City, that remain within areas of ‘Extreme’, ‘Very High’ and ‘High’ bush fire threat levels. The standard of treatment required for these zones, would be scaled according to risk and inspected to ensure compliance to those standards. education component of the process which aligns with educational material provided by DFES, public notices provided within the Bush Fire Act 1954 and consistent with the activities of other Local Governments. The City Ranger team is committed to education and consultation with our theCommunity to achieve compliance. Enforcement options are utilised only in the event the landowner/occupier chooses not comply following the education process outlined in the procedure.This information is included in the City’s Bush Fire Notice and Requirements publication. The mapping enables the communication to community, of the risk ratings and this awareness works as part of the engagement process. Being aware of the risk and the cause agents of this risk, has worked to inform the community of what can be done to manage that risk. This goes beyond the regime of forcing compliance to a set of standards, that in the past had been poorly understood. Further, previous standards had no regard for other risk factors, such as ember attack landing in combustible materials within and around the property. This engagement with community has better enabled that awareness to be raised. Risk Assessment The various risks associated with the option of accepting the status quo and the new Council Policy are considered in Table 1 (Appendix ‘B’).All identified properties are assessed as per the requirements of the Bush Fires Act 1954. They will be risk assessed as per the requirements listed in section 3 of this document. Conclusion




Community members throughout Western Australia have become increasingly aware of Fire and the impacts on communities and the Country. Most recently the devastation in NSW caused by fires in 2019 and domestic fires in areas like Yarloop and Roleystone that ravished entire towns.The previous regime used by local governments within the South West of WA was a product of a bygone era, where the risk of bushfire was better understood by the community. Generations of rural living educated community as to the risk and also, what they needed to do to survive that risk. As this awareness recedes and the emergency services appear to become more effective, we now have a community who through a lack of exposure to serious bush fires, increasingly wants to live in the rural urban interface and country areas. The resilience of these people would have to be considered as being diminished. These catastrophic events have increased the awareness of residents and the knowledge required to mitigate the risk. It has also increased the community’s expectations on Local Governments to proactively employ quality systems and process to reduce the risk and assist in protecting their lives and assets. Section 33 (Bush Fires Act : 1954) infringements were increasingly being challenged by aggrieved community members, resulting in political representation. While the traditional approach adopted across Regional Western Australia was previously followed by Bunbury, this City is unique, in that it is predominately built out and the majority of it’s lands are developed, save Manea Park, the Maidens Reserve and a number of smaller parcels of bush land. It is therefore reasonable to consider that a unique approach is appropriate for the City, one that better suits it’s unique situation.


LEGISLATION

• Bush Fires Act:1954, section 33 (1) • Australian Standard 3959:2009 – Construction of Buildings in Bush Fire Prone Areas • International Standard 31 000 – Risk Management -Principles and Guidelines • Draft State Planning Policy 3.7 • Local Government Act:1995

INDUSTRY

• National Risk Assessment Guidelines (NERAG) 2015

ORGANISATIONAL

Document Control


Owner: Director Sustainable Communities Owner Business Unit: Community Law, Safety & Emergency ManagementManager Community Services

Reviewer: Team Leader, Community Law, Safety and Emergency Management Rangers and Emergency Management

Decision Maker: Council




• City of Bunbury First and Final Fire Notice • Bush Fire Risk Management – Developing a Bush Fire Risk Register & Schedule

Document Management: Adoption Details Res 334/14 2 September 2014 Review Frequency: biennial Next Due: 2020 Review Version Decision Reference: Synopsis:


Consolidate policies and corporate guidelines in accordance with revised Policy Framework.

DOC/455536[v1] Converted from Mydocs to CM9 CP-037583 Res 053/19 19 March 2019 Minor amendments CP-037583 Res 439/19 13 December 2016 [brief description of the adoption / changes approved] Date Printed 22 July 2021




Page 14 of 19 Changes to this document can only be made by the document owner. The electronic version on the Intranet is the controlled version. Printed copies are considered uncontrolled and should be verified as current version.

Option Status Quo

New Policy (proposed) Amend existing to use the New Bushfire Assessment Process

Table 1 – Risk Matrix

Formatted Table



Risk Assessment Process

Ongoing Bushland Risk Treatment Schedule

Ongoing Community Engagement and Education Programs

Extreme Risk Area

Community Expression of Concern on Bush Fire Risk, or

complaint

Very High Risk Area

≤Low Risk Area

Moderate Risk Area

High Risk Area

Treatment Schedule ‘A’

Treatment Schedule ‘B’

Treatment Schedule ‘C’

Treatment Schedule ‘D’

No treatment – Ongoing education

Inspection Priority &

Effort

Appendix ‘B’

Remedial Effort

Bush Fire Risk Treatment : Decision-Making Flow Chart

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Bush Fire Risk Management Treatment Schedule Treatment Schedule

Treatment Strategy

“A” Ext

Risk Score of

450+

Letter sent to resident/landowner, explaining the change in philosophy and the assessment result for their property. The hazard rating has been assessed as Extreme and their location is at an extremely dangerous threat from bushfire. To advise them of the AS 3959 implications

(even though this can not be retrospectively applied) suggesting serious consideration of the following: • that construction in this location would no longer be permitted to take place (Planning (Bushfire) Regulations 2015),

• sealing all gaps in the structure to have no openings greater than 3mm diameter, • a strong recommendation that they acquire non-combustible ember protective covers, for evaporative air conditioners,

• that they change all flyscreens to non-corrosive metal materials, or non-flammable window shutters (to AS 3959), • that they remove all hazardous vegetation prior to summer,

• that they take measures to remove any likelihood of embers starting fires, throughout summer, • that they be prepared for a very vigorous inspection regime in November, every property in this hazard rating will receive an inspection

from City Rangers, with fines for non-compliance a probability, • call the City of Bunbury Rangers for further advice.

“B” Very High Risk Score

of 250-449

Letter sent to resident/landowner, explaining the change in philosophy and the assessment result for their property. The hazard rating has been assessed as Very High and their location is at a very dangerous threat from bushfire. To advise them of the AS 3959 implications (even

though this can not be retrospectively applied) suggesting consideration of the following: • sealing all gaps in the structure to have openings no greater than 3mm diameter,

• a strong recommendation that they acquire non-combustible ember protective covers for evaporative air conditioners, • that they change flyscreens to non-corrosive metal materials, or non-flammable window shutters (to AS 3959),

• that they remove all hazardous vegetation prior to summer, • that they take measures to remove any likelihood of embers starting fires, throughout summer,

• that they be prepared for a very vigorous inspection regime in November, every property in these hazard ratings will receive an inspection from City Rangers, with fines for non-compliance a probability,

• call the City of Bunbury Rangers for further advice.

“C” High

Risk Score 100-249

Letter sent to resident/landowner, explaining the change in philosophy and the assessment result for their property. The hazard rating has been assessed as High and their location is at a dangerous threat from bushfire. To advise them of the AS 3959 implications (even though this

can not be retrospectively applied) suggesting consideration of the following: • sealing all gaps in the structure to have no openings no greater than 3mm diameter,

Appendix ‘C’

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• that they consider acquiring non-combustible ember protective covers for evaporative air conditioners, • that they change flyscreens to non-corrosive metal materials, or non-flammable window shutters,

• that they remove all hazardous vegetation prior to summer, • that they consider measures to remove any likelihood of embers starting fires, throughout summer,

• that they be prepared for a vigorous inspection regime in November, every property in this hazard rating are likely to receive a visit from the Rangers, with fines for non-compliance a possibility, • call the City of Bunbury Rangers for further advice.

“D” Mod.

Risk Score of

50-99

Public information will be disseminated widely, explaining the change in the City’s Bush Fire Risk Management philosophy and that Bush Fire Risk assessments have been made for every property in Bunbury. The Hazard ratings applied to these properties will then indicate the risk

treatment standard required, to lower that risk. The City of Bunbury’s ‘First and Final Fire Notice’ should then advise property owners/residents in areas rated as Moderate risk, that they still have to be concerned about embers bringing fire into their property. Any fine combustible material lying around may cause a new fire to start in their yards, or in their homes. This includes shade cloth, leaves, furniture,

open windows, etc. There is likely to be random inspections from November each year, to ensure compliance to the standard level of protection indicated within

the City of Bunbury ‘First and Final Fire Notice’, annually. • Call for further advice.

Low or Very Low Risk Score

of 0-49

Public information will be published generally, explaining the change in the City’s Bush Fire Risk Management philosophy and that Bush Fire Risk assessments have been made for every property in Bunbury. The Hazard ratings applied to these properties will then indicate the risk

treatment standard required, to lower that risk. The City of Bunbury’s ‘First and Final Fire Notice’ should then advise property owners/residents in areas rated as Low/Very Low risk, that they still have to be concerned about embers bringing fire into their property. Any

fine combustible material lying around may cause a new fire to start in their yards, or in their homes. This includes shade cloth, leaves, furniture, open windows, etc.

Random inspections can be expected from November each year, to ensure compliance to the standard level of protection indicate within the City of Bunbury ‘First and Final Fire Notice’, annually.

• Call for further advice.

Appendix ‘D’

Table 3 – Treatment Schedules - Against Assessed Bushfire Risk Level

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Rating Maximum kW/m2 AS 3959 Implications Ember Attack Precautions Risk Education Required Strategic Risk Reduction

Required

Very Low Low No prescribed requirements yes

Low 12.5 Sections 3 + 5 yes

Moderate 19 Sections 3 + 6 yes

High 29 Sections 3 + 7 yes possibly monitor

Very High 40 Sections 3 + 8 yes Yes yes

Extreme FZ Sections 3 + 9 (avoid) yes yes yes

3 = toughened glass >5mm, Weep holes < 3mm,

Gaps in joints < 2mm, Ember resistant covers to evaporative A/C units,

Metal fly screens.

4 = No prescribed requirements above standard construction

5, 6 and 7 = shutters over windows, or metal screens,

No flammable external material, Solid (>35mm) doors

8+ = construction not recommended, no retrospectivity – however, risk exists beyond reasonable.

Table 4– Treatment Schedules – Matrix to AS 3959:2009 – Construction of Buildings in Bush Fire Prone Areas

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City of Bunbury Bushfire Risk Ratings

Risk Rating Risk Score Range Extreme >450 Very High 250<449 High 100<249 Moderate 50<99 Low 0<49

Table 5 – Bushfire Risk ratings and Scores

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APPENDIX 9 COUNCIL POLICY CLOSED CIRCUIT TELEVISION SYSTEM CCTV

POLICY STATEMENT

The City of Bunbury provides a CCTV system to the district in order to:

• Deter criminal, anti-social and suspicious activity;

• Review and record criminal, anti-social and suspicious activities.

• Identify opportunities to reduce the fear of crime within the City of Bunbury.

• Provide WA Police and the City of Bunbury compliance team with lines of enquiry and evidence to support with investigations and prosecutions.

• Provide internal assistance with event coordination, emergency management and other public activities within the City of Bunbury.

The City of Bunbury provides a CCTV system to the district in order to assist:

• with the deterrence of offences against person or property;

• facilitate a rapid response by City staff, WA Police Officers or other emergency service personnel to incidents of concern; and

• improves the safety of traders, retailers, workers, visitors and City of Bunbury staff.

POLICY SCOPE

This policy applies to employees at the City of Bunbury.

POLICY DETAILS

1. Role and Purpose of CCTV System The City of Bunbury provides a CCTV system to the district in order to: deter offences against person or property; facilitate a rapid response by City staff, WAPOL or other emergency service personnel to

incidents of concern; and enhance the safety of traders, retailers, workers, visitors and City of Bunbury staff.

1. 2.Definitions

“Suspicious Activity” means any activity whereby an officer may reasonably assume anoffence is occurring, or an occurrence is imminent.

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Appendix 9

Appendix 9 Council Policy Closed Circuit Television System Cctv



“Authorised Person” means a person appointed by the Chief Executive Officer (CEO) of the City of Bunbury, to manage, maintain and monitor the City’s CCTV system. “CEO” means the Chief Executive Officer of the City of Bunbury. “CCTV” means Closed Circuit Television System. “DATA” refers to any isolated audio, video or images recorded on the CCTV system. “MOU” refers to a Memorandum of Understanding established between the City of Bunbury and WA Police. “WAPOL” means the West Australian Police and/or any sworn officer of the West Australian Police force.

2. Ownership and Control of the CCTV System

a. The CCTV system is owned by and is the sole property of the City of Bunbury. b. The City of Bunbury Team Leader Rangers & Emergency Management (TLREM) shall

be responsible for the management of the CCTV system and operations. c. All maintenance and upgrades of the CCTV system to be managed by City of Bunbury

Information Communication and Technology (ICT) staff in collaboration with the TLREM.

d. A member of WAPOL is permitted to operate the CCTV system in accordance with this Policy and in accordance with the MOU (Appendix 1).

e. A member of WAPOL may not direct any City of Bunbury authorised person to undertake any task relating to the CCTV system unless in accordance with this Policy or the MOU.

f. All camera locations shall be provided to the WA Police CCTV register via this internet portal: wastatecctvregister.police.wa.gov.au

3. CCTV Staff

a. Any staff involved in the monitoring operations of the CCTV system must be duly authorised by the CEO.

b. All staff must provide a current Police Clearance certificate prior to access to CCTV monitoring equipment.

c. Any staff involved in CCTV monitoring and operations must follow this policy and any relevant procedures, at all times.

4. Access to CCTV

a. Only persons authorised by the CEO are permitted access to the CCTV monitoring system.

b. No community member may have direct access to footage or monitoring systems. Access to the CCTV room must be in the presence of an Authorised person or WA Police officer for the purpose of investigating an alleged offence.

5. Surveillance

https://wastatecctvregister.police.wa.gov.au/




a. Surveillance of an individual or group shall only take place if the Authorised Person observes suspicious activity of a nature to reasonably assume a threat to persons or property is likely.

b. Members of the public going about their normal and lawful business shall not be the subject of undue or illegal surveillance. It is an offence to record visually, or observe, a private activity to which that person is not a party.

6. CCTV System Control

6.1 Storage and Management of Data a. Video and still photographs may only be recorded by an Authorised Person if

actual suspicious activity has been observed. b. At no time shall copying of images or still photographs be undertaken of

members of the public going about their lawful business. c. All information recorded and collected from the CCTV system shall remain the

sole property of the City of Bunbury. d. All saved data shall be recorded in a register kept for that purpose including

date, time and category of incident. e. Any saved data shall be ‘stamped’ with time, date and location. Any printed

still images must also have the Authorised Officers signature. f. All saved data must remain on the Drive within the locked CCTV Monitoring

room, unless a written request has been received from WA Police or an approved member of City of Bunbury staff. Access to the CCTV monitoring room must be restricted to Authorised Person only.

g. All data must be retained for a minimum of thirty-one (31) days. Following this period, data and still photographs not used in an investigation by either the City or an Authority may be erased and still photographs destroyed. All data should not be retained for more than one (1) year, which essentially covers the WA Statute of Limitations for simple offences according to the Criminal Procedure Act 2004. Pursuant to the General Disposal Authority (GDA) 2015, section 100.04 footage used in an investigation by either the City or an Authority must be retained for 7 years, then destroyed.

h. All written requests for CCTV data shall be filed at the City of Bunbury.

6.2 Viewing of Recorded Footage

a. WA Police, Lawyers acting on behalf of individuals engaged in legal proceedings related to a recorded incident, or individuals acting as their own legal counsel in relation to a recorded incident, may request to view the footage of that incident.

b. Any request for footage must specify the date, time and location of the incident.

c. Requests by lawyers and individuals shall be made in writing and lodged with the CEO.

d. Members of the general public will not have access to images retained in these systems unless such access is ordered by a legal ruling or approved Freedom of Information application.

6.3 Copying of Recorded Footage and Still Photographs




a. Access to copies of data from these systems will only be provided to WA Police or City of Bunbury staff unless such access is ordered by a legal ruling or approved Freedom of Information application.

b. Copying of footage is to be made only by a City of Bunbury Authorised Person. c. Where the City of Bunbury provides a copy of recorded footage or still

photograph or any other material, it shall be done in accordance with Section 570B of the Criminal Code.

d. Certified copies will only be released to the parties named above when written permission to do so has been received from an Authorised Person and on the completion of the appropriate documentation.

6.4 Release of Copy of Recorded Footage or Still Photographs

a. A copy of recorded footage and still photographs shall not be released to any person or organisation unless requested under s.711 of the WA Criminal Code Act Compilation Act 1913, by court summons or by other legal instrument. Nothing in this section prohibits the provision of a copy of recorded footage or still photographs by an Authorised Person or WAPOL if required in accordance with the disclosure of evidence provisions under the Criminal Procedures Act 2004.

b. At no time shall original or copied recordings or still photographs be released to any media organisation, journalist or other individual or group without the written approval of the CEO.

c. Any member of the public can request to see any images recorded of them personally. Once a third party is contained within the data, then access is available only through the Freedom of Information Act via a written request to the CEO. The Freedom of Information Act provides access to any document (which includes electronic data) but not answers to questions. The City of Bunbury can choose to refuse access to data that is listed as exempt under Schedule 1 of the Freedom of Information Act 1992.

7. Joint Operations with WA Police

a. Members of WAPOL may request the cooperation of the City of Bunbury for the purpose of covert surveillance of WAPOL operations.

b. Such requests shall be made in writing by WAPOL to the CEO. c. The request shall detail the times and general purpose for which surveillance support

is requested. d. The City of Bunbury may decline to provide cooperation. e. Any Authorised Person may withdraw cooperation at any time during the operation

should they consider that the use of the CCTV is contrary to this Policy and/or the MOU.


LEGISLATION

• Local Government Act 1995 • WA Criminal Code Act Compilation Act 1913

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• Criminal Procedures Act 2004 • State Records Act 2000 • Surveillance Devices Act 1998 • Freedom of Information Act 1982 • General Disposal Authority 2015

INDUSTRY

ORGANISATIONAL

• Memorandum of Understanding – Western Australia Police and City of Bunbury • City of Bunbury Record Keeping Plan

Definitions “Situation of Concern” means a situation which may lead to a breach of statute law, a situation where it appears that a person may be in physical distress or a situation likely to cause a public nuisance or disturbance. “Authorised Person” means a person appointed by the Chief Executive Officer (CEO) of the City of Bunbury, to manage, maintain, view and have access to the City’s CCTV system. “CEO” means the Chief Executive Officer of the City of Bunbury. “CCTV” means Closed Circuit Television System. “MOU” means the CCTV Memorandum of Understanding established between the City of Bunbury and WAPOL. “WAPOL” means the Western Australia Police and where the context requires any person duly sworn as a member of the WA Police. 3. Ownership and Control of the CCTV System a. The CCTV system is owned by and is the sole property of the City of Bunbury.

Document Control

Document Responsibilities: Owner: Chief Executive Officer Owner Business Unit: Director Sustainable Communities Reviewer: Team Leader Rangers & Emergency Management Decision Maker: Council Document Management: Adoption Details Res 33/01 13 February 2001 Review Frequency: biennial Next Due: 2021 Review Version Decision Reference: Synopsis: DOC/455558 CP-028892 v 2.0 Res 133/19 28 May 2019 Reviewed and amended CP-028892 v 1.0 Res 97/17 21 March 2017 Reviewed and Amended CP-028892 v 0.7 Res 142/15 12 May 2015 Reviewed

Res 121/10 29 June 2010

July 2007 22 February 2005

18 November 2003 Date Printed 22 July 2021

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b. The City of Bunbury Manager Community Law, Safety and Emergency Management (CLSEM) shall manage the system at all times. c. Maintenance/replacement of the CCTV system to be undertaken by City of Bunbury Information Communication and Technology (ICT) staff. d. A member of the WAPOL is permitted to operate the CCTV system in accordance with this Policy and in accordance with the MOU (Appendix 1). e.. A member of the WAPOL may not direct the City of Bunbury authorised person to undertake any task relating to the CCTV system unless in accordance with this Policy or the MOU. 4. CCTV Staff a. All staff having any duties pertaining to the CCTV system must be duly authorised by the CEO. b. All staff shall have a police clearance certificate. c. All staff shall follow this Policy and any procedures pertaining to the CCTV at all times. 5. Access to CCTV a. Only persons authorised by the CEO are permitted access to the CCTV System. b. Public may have access to certain CCTV cameras at the discretion of Council only for the purpose of gaining a panoramic view of the City and its tourist destinations. The camera shall be so installed to ensure that the public does not have access to view private properties or individuals and/or groups going about their normal and lawful daily business. 6. Surveillance a. Authorised Persons including the CLSEM shall scan and monitor all cameras routinely. b. Surveillance of an individual or group shall only take place if the Authorised Person has a reasonable belief that a situation of concern either is taking or is likely to take place. c. Members of the public going about their normal and lawful business shall not be the subject of undue or illegal surveillance. 7. CCTV System Control 7.1 Recording of Images and Still Photographs a. Images and still photographs may only be recorded by an Authorised Person. b. Copying images or still photographs shall only occur if the City of Bunbury Authorised Person is of the opinion that a situation of concern is being or is likely to be committed. c. At no time shall copying of images or still photographs be undertaken of the public going about their lawful business. d. At no time shall the CCTV system be used to provide surveillance of individuals or groups engaging in rallies, protests or other political behaviour unless there is a well-founded belief that an offence against statute law is likely to or is taking place. e. All information recorded, collected and collated by means of the CCTV system shall remain the sole property of the City of Bunbury. f. Any incident recorded or still photograph taken shall be recorded in a register kept for that purpose including date, time and category of incident. g. The date, time and incident details shall be noted on the rear of any still photograph taken. h. All recordings and still photographs taken shall be recorded in a register kept for that purpose including date, time and category of incident. i. All original recordings shall be erased and still photographs shredded after twenty eight (28) days after the date of the recording unless a request is made in writing for it to be held. j. All written requests for access to original recordings shall be filed at the City of Bunbury. k. Authorised Persons may view any recording on a random basis.




7.2 Viewing of Recorded Footage a. WAPOL, Lawyers acting on behalf of individuals engaged in legal proceedings related to a recorded incident, or individuals acting as their own legal counsel in relation to a recorded incident may request to view the footage of that incident. b. Such a request must specify the subject, date, time and location of the incident, which the person wants to view. c. Requests by lawyers and individuals shall be made in writing and lodged with the CEO. 7.3 Copying of Recorded Footage and Still Photographs a. The CEO, Director Planning and Development or CLSEM may authorise the copying of original recorded footage where a recorded incident is the subject of legal proceedings. b. Copying of original recorded footage is to be made only by the City of Bunbury or an Authorised Person . c. Any copy of recorded footage is to be marked “copy” and certified as such. d. Where the City of Bunbury provides a copy of recorded footage or still photograph or any other material, it shall be done in accordance with Section 570B of the Criminal Code. e. Certified copies will only be released to the parties named above when written permission to do so has been received from an Authorised Person and on the completion of the appropriate documentation. 7.4 Release of Copy of Recorded Footage or Still Photographs a. A copy of recorded footage and still photographs shall not be released to any person or organisation unless requested under s.711 of the WA Criminal Code Act Compilation Act 1913, by court summons or by other legal instrument. Nothing in this section prohibits the provision of a copy of recorded footage or still photographs by an Authorised Person or WAPOL if required in accordance with the disclosure of evidence provisions under the Criminal Procedures Act 2004. b. At no time shall original or copied recordings or still photographs be released to any media organisation, journalist or other individual or group without the written approval of the CEO. 8. Joint Operations with WA Police a. Members of WAPOL may request the cooperation of the City of Bunbury for the purpose of covert surveillance of WAPOL operations. b. Such requests shall be made in writing by WAPOL to the CEO. c. The request shall detail the times and general purpose for which surveillance support is requested. d. The City of Bunbury may decline to provide cooperation. e. Any Authorised Person may withdraw cooperation at any time during the operation should they consider that the use of the CCTV is contrary to this Policy and/or the MOU. 9. Record Keeping a. Community Law, Safety and Emergency Management shall be responsible for the keeping of records relating to the CCTV system including recorded footage and still photographs. COMPLIANCE REQUIREMENTS LEGISLATION Local Government Act 1995




WA Criminal Code Act Compilation Act 1913 Criminal Procedures Act 2004 State Records Act 2000 INDUSTRY ORGANISATIONAL Memorandum of Understanding – Western Australia Policy and City of Bunbury

Document Control


Owner: Chief Executive Officer Owner Business Unit: Director of Planning and Development Services

Reviewer: Manager Governance Decision Maker: Council Document Management: Adoption Details Res 33/01 13 February 2001 Review Frequency: biennial Next Due: 2021 Review Version Decision Reference: Synopsis: DOC/455558 CP-028892 v 2.0 Res 133/19 28 May 2019 Reviewed and amended CP-028892 v 1.0 Res 97/17 21 March 2017 Reviewed and Amended CP-028892 v 0.7 Res 142/15 12 May 2015 Reviewed

Res 121/10 29 June 2010

July 2007 22 February 2005

18 November 2003 Date Printed 30 October 2018

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