Portico Community Development District
Board of Supervisors’ Meeting
May 18, 2017
District Office: 9530 Marketplace Road, Suite 206
Fort Myers, Florida 33912 (239) 936-0913
www.porticocdd.org
PORTICO COMMUNITY DEVELOPMENT DISTRICT AGENDA
May 18, 2017 at 10:00 a.m.
At the office of Rizzetta & Company, Inc., located at 9530 Marketplace Road, Suite 206, Fort Myers, FL 33912. District Board of Supervisors Rhonda Brewer Chairman
Barry Ernst Vice Chairman Cindy Rush Assistant Secretary
Scott Edwards Assistant Secretary VACANT Assistant Secretary District Manager Belinda Blandon Rizzetta & Company, Inc. District Counsel Mike Eckert Hopping Green & Sams, P.A. District Engineer David K. Robson Johnson Engineering, Inc.
All Cellular phones and pagers must be turned off while in the meeting room.
The District Agenda is comprised of five different sections:
The meeting will begin promptly at 10:00 a.m. with the first section which is called Public Comment. The Public Comment portion of the agenda is where individuals may comment on matters for which the Board may be taking action or that may otherwise concern the District. Each individual is limited to three (3) minutes for such comment. The Board of Supervisors or Staff is not obligated to provide a response until sufficient time for research or action is warranted. IF THE COMMENT CONCERNS A MAINTENANCE RELATED ITEM, THE ITEM WILL NEED TO BE ADDRESSED BY THE DISTRICT MANAGER OUTSIDE THE CONTEXT OF THIS MEETING. The second section is called Business Administration. The Business Administration section contains items that require the review and approval of the District Board of Supervisors as a normal course of business. The third section is called Business Items. The business items section contains items for approval by the District Board of Supervisors that may require discussion, motion and votes on an item-by-item basis. Occasionally, certain items for decision within this section are required by Florida Statute to be held as a Public Hearing. During the Public Hearing portion of the agenda item, each member of the public will be permitted to provide one comment on the issue, prior to the Board of Supervisors’ discussion, motion and vote. The fourth section is called Staff Reports. This section allows the District Manager, Engineer, and Attorney to update the Board of Supervisors on any pending issues that are being researched for Board action. The final section is called Supervisor Requests and Comments. This is the section in which the Supervisors may request Staff to prepare certain items in an effort to meet residential needs. Agendas can be reviewed by contacting the Manager’s office at (239) 936-0913 at least seven days in advance of the scheduled meeting. Requests to place items on the agenda must be submitted in writing with an explanation to the District Manager at least fourteen (14) days prior to the date of the meeting. Public workshops sessions may be advertised and held in an effort to provide informational services. These sessions allow staff or consultants to discuss a policy or business matter in a more informal manner and allow for lengthy presentations prior to scheduling the item for approval. Typically no motions or votes are made during these sessions.
Pursuant to provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the District Office at (239) 936-0913, at least 48 hours before the meeting. If you are hearing or speech impaired, please contact the Florida Relay Service at 1 (800) 955-8770, who can aid you in contacting the District Office. Any person who decides to appeal any decision made by the Board with respect to any matter considered at the meeting is advised that this same person will need a record of the proceedings and that accordingly, the person may need to ensure that a verbatim record of the proceedings is made, including the testimony and evidence upon which the appeal is to be based.
PORTICO COMMUNITY DEVELOPMENT DISTRICT DISTRICT OFFICE • 9530 MARKETPLACE ROAD, SUITE 206, FORT MYERS, FLORIDA 33912
www.porticocdd.org
May 10, 2017 Board of Supervisors Portico Community Development District
AGENDA Dear Board Members:
The regular meeting of the Board of Supervisors of the Portico Community Development District will be held on Thursday, May 18, 2017 at 10:00 a.m., at the office of Rizzetta & Company, Inc., located at 9530 Marketplace Road, Suite 206, Fort Myers, Florida 33912. The following is the advance agenda for this meeting:
1. CALL TO ORDER/ROLL CALL
A. Consideration of Letter of Resignation Received from Chris Bertram ............................................................................... Tab 1
B. Appointment of Supervisor to Fill Seat 1 left Vacant by the Resignation Chris Bertram
2. PUBLIC COMMENT 3. BUSINESS ADMINISTRATION
A. Consideration of the Minutes of the Board of Supervisors Meeting held on April 20, 2017 ................................................... Tab 2
B. Consideration of Operations and Maintenance Expenditures for the Month of April 2017......................................................... Tab 3
4. BUSINESS ITEMS A. Consideration of Resolution 2017-07, Redesignating
Officers of the District ................................................................. Tab 4 B. Presentation of Fiscal Year 2017/2018 Proposed Budget ............ Tab 5
1. Consideration of Resolution 2017-08, Approving a Proposed Budget for Fiscal Year 2017/2018 and Setting a Public Hearing Thereon ............................. Tab 6
5. STAFF REPORTS A. District Counsel B. District Engineer C. District Manager 1. Presentation of the Registered Voter Count as of April 15, 2017 ......................................................... Tab 7 6. SUPERVISOR REQUESTS AND COMMENTS
7. ADJOURNMENT We look forward to seeing you at the meeting. In the meantime, if you have any questions,
please do not hesitate to call us at (239) 936-0913. Very truly yours,
Belinda Blandon Belinda Blandon District Manager
cc: Mike Eckert, Hopping Green & Sams, P.A.
Tab 1
Tab 2
DRAFTPORTICO COMMUNITY DEVELOPMENT DISTRICT
April 20, 2017 Minutes of Meeting Page 1
MINUTES OF MEETING
Each person who decides to appeal any decision made by the Board with respect to any matter considered at the meeting is advised that the person may need to ensure that a verbatim record of the proceedings is made, including the testimony and evidence upon which such appeal is to be based. PORTICO COMMUNITY DEVELOPMENT DISTRICT The regular meeting of the Board of Supervisors of the Portico Community Development District was held on Thursday, April 20, 2017 at 10:01 a.m. at the office of Rizzetta & Company, Inc., located at 9530 Marketplace Road, Suite 206, Fort Myers, Florida 33912. Present and constituting a quorum: Rhonda Brewer Board Supervisor, Chairman Barry Ernst Board Supervisor, Assistant Secretary Charles Ayers Board Supervisor, Assistant Secretary Also present were: Belinda Blandon District Manager, Rizzetta & Company, Inc. Mike Eckert District Counsel, Hopping Green & Sams P.A. David Robson District Engineer, Johnson Engineering, Inc. David Caldwell Lennar Corp. FIRST ORDER OF BUSINESS Call to Order Ms. Blandon called the meeting to order and read the roll call. SECOND ORDER OF BUSINESS Consideration of the Letter of Resignation
Received from Mr. Charles Ayers and Mr. Kevin Cross
Ms. Blandon stated for the record that Mr. Ayers has decided to rescind his resignation. Mr. Ayers confirmed on the record this was his decision. Mr. Ayers stated for the record that he would like to receive Supervisor compensation for his attendance at meetings. Ms. Blandon asked for a motion to accept the resignation of Mr. Kevin Cross.
On a Motion by Ms. Brewer, seconded by Mr. Ernst, with all in favor, the Board accepted the Resignation of Mr. Kevin Cross, for the Portico Community Development District.
THIRD ORDER OF BUSINESS Appointment of Supervisors to Fill Seat 2
left Vacant by the Resignation of Mr. Kevin Cross
DRAFTPORTICO COMMUNITY DEVELOPMENT DISTRICT
April 20, 2017 Minutes of Meeting Page 2
Ms. Blandon asked if the Board would like to appoint someone to Seat 2 left vacant by the resignation of Mr. Kevin Cross.
On a Motion by Ms. Brewer, seconded by Mr. Ernst, with all in favor, the Board appointed Ms. Cindy Rush to Seat 2 of the Board of Supervisors’, for the Portico Community Development District.
Ms. Blandon administered the Oath of Office to Ms. Cindy Rush and she executed the Oath. Ms. Rush declined Supervisor Compensation. Mr. Eckert advised Ms. Rush that she is subject to the Sunshine Laws, meaning that she cannot discuss District business with other Board members outside of a publicly noticed meeting. He further advised that she is subject to public record laws. Mr. Ayers tendered his resignation.
On a Motion by Mr. Ernst, seconded by Ms. Brewer, with all in favor, the Board accepted the Resignation of Mr. Charles Ayers, for the Portico Community Development District.
Mr. Ayers left the meeting in progress. Ms. Blandon asked if the Board would like to appoint someone to Seat 3 left vacant by the resignation of Mr. Charles Ayers.
On a Motion by Ms. Brewer, seconded by Mr. Ernst, with all in favor, the Board appointed Mr. Scott Edwards to Seat 3 of the Board of Supervisors’, for the Portico Community Development District.
Ms. Blandon advised for the record that Mr. Edwards was not present and his Oath of Office will be administered prior to the next meeting. FOURTH ORDER OF BUSINESS Public Comment Ms. Blandon opened the floor to public comment. There were no comments from the public. FIFTH ORDER OF BUSINESS Consideration of Minutes of the
Landowner’ Meeting held on November 17, 2016
Ms. Blandon presented the Minutes of the Landowners’ meeting held on November 17, 2016, and asked if there were any additions, deletions, or corrections to the Minutes. There were none.
DRAFTPORTICO COMMUNITY DEVELOPMENT DISTRICT
April 20, 2017 Minutes of Meeting Page 3
On a Motion by Mr. Ernst, seconded by Ms. Brewer, with all in favor, the Board accepted the Minutes of the Landowners’ Meeting held on November 17, 2016, for the Portico Community Development District.
SIXTH ORDER OF BUSINESS Consideration of Minutes of the Board of
Supervisors’ Meeting held on November 17, 2016
Ms. Blandon presented the Minutes of the Board of Supervisors’ meeting held on November 17, 2016, and asked if there were any additions, deletions, or corrections to the Minutes. There were none.
On a Motion by Ms. Brewer, seconded by Mr. Ernst, with all in favor, the Board approved the Minutes of the Board of Supervisors’ Meeting held on November 17, 2016, for the Portico Community Development District.
SEVENTH ORDER OF BUSINESS Consideration of the Operations and
Maintenance Expenditures for the Months for November and December 2016 and January, February, and March 2017
Ms. Blandon reviewed the Operations and Maintenance expenditures for the period of November 1-30, 2016, which total $10,379.45, the period of December 1-31, 2016, which total $10,367.50, the period of January 1-31, 2017 which total $10,339.18, the period of February 1-28, 2017 which total $4,004.95, and the period of March 1-31, 2017 which total $10,523.50. She asked if there were any questions regarding any item of expenditure. A question was entertained regarding advertising. Ms. Blandon advised the decision to advertise with The Breeze was based on cost.
On a Motion by Mr. Ernst, seconded by Ms. Brewer, with all in favor, the Board approved the Operations and Maintenance Expenditures for the Months of November and December 2016, and January, February, and March 2017, for the Portico Community Development District.
EIGHTH ORDER OF BUSINESS Consideration of Resolution 2017-05,
Redesignating Treasurer of the District Ms. Blandon provided an overview of the resolution, advising Mr. Brizendine is the Manager of District Financial Services. She asked if there were any questions. There were none.
On a Motion by Mr. Ernst, seconded by Ms. Rush, with all in favor, the Board Adopted Resolution 2017-05, Redesignating Mr. Scott Brizendine as Treasurer of the District, for the Portico Community Development District.
DRAFTPORTICO COMMUNITY DEVELOPMENT DISTRICT
April 20, 2017 Minutes of Meeting Page 4
NINTH ORDER OF BUSINESS Consideration of Resolution 2017-06,
Redesignating Officers of the District Ms. Blandon advised that following the resignations of Mr. Charles Ayers and Mr. Kevin Cross, and the appointments of Mr. Scott Edwards and Ms. Cindy Rush, it would be appropriate to redesignate the officers of the District. On a Motion by Mr. Ernst, seconded by Ms. Rush, with all in favor, the Board Adopted Resolution 2017-06, Designating Ms. Rhonda Brewer as Chair; Mr. Barry Ernst as Vice Chair; and Mr. Scott Edwards, Ms. Cindy Rush, Mr. Matthew Huber, and Ms. Belinda Blandon as Assistant Secretaries of the District, for the Portico Community Development District. TENTH ORDER OF BUSINESS Staff Reports
A. District Counsel Mr. Eckert discussed the contract with the District, advising the contract calls for review of rates and possible increases. Ms. Brewer inquired as to the date of the last increase. Mr. Eckert advised it was in 2015.
On a Motion by Ms. Brewer, seconded by Ms. Rush, with all in favor, the Board Accepted the Hopping Green & Sams Fee Increase, to begin October 1, 2017, as presented, for the Portico Community Development District.
Mr. Eckert provided an overview of legislative updates and discussed those updates with the Board. Discussion ensued.
B. District Engineer Mr. Robson provided background to the Passarella & Associates invoice contained with the O&M Package, advising the work performed was required in order to transfer basins A & B from construction to operations. Ms. Blandon advised she will follow up with Passarella & Associates to confirm the plantings have been completed. Discussion ensued.
C. District Manager
Ms. Blandon advised the next meeting of the Board of Supervisors is scheduled for Thursday, May 18, 2017 at 10:00 a.m. Discussion ensued regarding rescheduling the dates and times of the meetings. The decision was made to keep the current schedule.
ELEVENTH ORDER OF BUSINESS Supervisor Requests and Comments Ms. Blandon opened the floor for Supervisor requests or comments. There were none. TWELFTH ORDER OF BUSINESS Adjournment
Ms. Blandon advised there is no further business to come before the Board and asked for a motion to adjourn.
DRAFTPORTICO COMMUNITY DEVELOPMENT DISTRICT
April 20, 2017 Minutes of Meeting Page 5
On a Motion by Mr. Ernst, seconded by Ms. Rush, with all in favor, the Board adjourned the meeting at 10:26 a.m. for the Portico Community Development District. _______________________________ _______________________________ Secretary/Assistant Secretary Chairman/ Vice Chairman
Tab 3
Operation and Maintenance ExpendituresApril 2017
For Board Approval
The total items being presented: $487.99
Approval of Expenditures:
__________________________________
______ Chairperson
______ Vice Chairperson
______ Assistant Secretary
Attached please find the check register listing the Operation and Maintenance expenditurespaid from April 1, 2017 through April 30, 2017. This does not include expenditurespreviously approved by the Board.
DISTRICT OFFICE · 9530 MARKETPLACE ROAD · SUITE 206 · FT. MYERS, FLORIDA 33912
PORTICO COMMUNITY DEVELOPMENT DISTRICT
Portico Community Development DistrictPaid Operation & Maintenance Expenditures
April 1, 2017 Through April 30, 2017
Vendor Name Check Number Invoice Number Invoice Description Invoice Amount
Charlie Ayers 001664 042017 Board of Supervisors Meeting 4/20/17 200.00$
Hopping Green & Sams 001662 92760 General/Monthly Legal Services 2/17 55.00$
Office Dynamics 001666 00021297 5 Agenda Packets Printed & Shipped 80.49$
Rizzetta Technology Services, LLC 001663 INV0000002227 Website Hosting Services 4/17 100.00$
The Daily Breeze 001665 106237 4/12/17 Legal Advertising 4/17 52.50$
Report Total 487.99$
Tab 4
RESOLUTION 2017-07
A RESOLUTION OF THE BOARD OF SUPERVISORS OF PORTICO COMMUNITY DEVELOPMENT DISTRICT REDESIGNATING THE OFFICERS OF THE DISTRICT, AND PROVIDING FOR AN EFFECTIVE DATE
WHEREAS, Portico Community Development District (hereinafter the “District”) is a
local unit of special-purpose government created and existing pursuant to Chapter 190, Florida Statutes, being situated entirely within Lee County, Florida; and
WHEREAS, the Board of Supervisors of the District desires to redesignate the Officers of the District.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF PORTICO COMMUNITY DEVELOPMENT DISTRICT:
Section 1. ____________________________ is appointed Chairman. Section 2. ____________________________ is appointed Vice Chairman. Section 3. ____________________________ is appointed Assistant Secretary.
____________________________ is appointed Assistant Secretary.
____________________________ is appointed Assistant Secretary.
Matthew Huber is appointed Assistant Secretary.
Belinda Blandon is appointed Assistant Secretary. Section 4. This Resolution shall not supersede any appointments made by the Board
other than those specified in Sections 1, 2 and 3. Section 5. This Resolution shall become effective immediately upon its adoption.
PASSED AND ADOPTED THIS 18TH DAY OF MAY, 2017.
PORTICO COMMUNITY
DEVELOPMENT DISTRICT
CHAIRMAN / VICE CHAIRMAN
ATTEST: SECRETARY / ASST SECRETARY
Tab 5
Portico
Community Development District
www.porticocdd.org
Proposed Budget for Fiscal Year 2017/2018
Presented by: Rizzetta & Company, Inc.
9530 Marketplace Road Suite 206
Fort Myers, Florida 33912 Phone: 239-936-0913
rizzetta.com
1
The following are enclosed in this Proposed Budget Packet:
General Fund Budget Account Category Descriptions Debt Service Fund Budget Account Category Descriptions Proposed General Fund Budget worksheets for Fiscal Year 2017/2018 Proposed Debt Service Fund Budget worksheets for Fiscal Year 2017/2018 Current Fiscal Year versus Proposed Fiscal Year Assessment Charts Proposed Assessments Charts for Fiscal Year 2017/2018
THE BUDGET PROPOSAL PACKET FOR FISCAL YEAR 2017/2018 IS SIMPLY A PROPOSED BUDGET AND PROPOSED LEVEL OF ASSESSMENTS WHICH ARE DONE AS PART OF THE BUDGET PROCESS. THESE ARE NOT FINAL AND SHOULD NOT BE CONSTRUED AS FINAL, UNTIL AFTER THE BOARD OF SUPERVISORS HAS HELD A PUBLIC HEARING ON THE BUDGET AND ADOPTED THE FINAL BUDGET AND LEVIED ASSESSMENTS.
Chart of Accounts Classification
Actual YTD
through
03/31/17
Projected
Annual
Totals
2016/2017
Annual
Budget for
2016/2017
Projected
Budget
variance for
2016/2017
Budget for
2017/2018
Budget
Increase
(Decrease)
vs 2016/2017
Comments
12 REVENUES
314 Special Assessments15 Tax Roll* 237$ 237$ -$ 237$ -$ -$ 18 Contributions & Donations from Private Sources19 Developer Contributions 68,943$ 137,886$ 114,195$ 23,691$ 121,065$ 6,870$ 3132 TOTAL REVENUES 69,180$ 138,123$ 114,195$ 23,928$ 121,065$ 6,870$
3334 Balance Forward from Prior Year -$ -$ -$ -$ -$ -$ 3536 TOTAL REVENUES AND BALANCE FORWARD 69,180$ 138,123$ 114,195$ 23,928$ 121,065$ 6,870$
37383940 EXPENDITURES - ADMINISTRATIVE
4144 Financial & Administrative
45 Administrative Services
2,250$ 4,500$ 4,500$ -$ 4,500$ -$ No Increase for Administrative Services
46
District Management
9,305$ 18,610$ 18,610$ -$ 19,000$ 390$
Rizzetta & Company 3.08 % Increase in Fees for District Management and Accounting Services
47 District Engineer 800$ 1,600$ 7,500$ 5,900$ 5,000$ (2,500)$ 48 Disclosure Report -$ 1,500$ 1,500$ -$ 1,500$ -$ 49 Trustees Fees 2,673$ 2,673$ 3,000$ 327$ 3,000$ -$
50
Assessment Roll
-$ -$ -$ 5,000$ 5,000$
New line item Roll Certification was removed from total of Financial and Revenue Collections.
51
Financial & Revenue Collections
7,500$ 10,000$ 10,000$ -$ 5,000$ (5,000)$
Roll Certification was removed from total and added as a new line item
Agenda Printing -$ 1,200$ 1,200$ -$ 1,200$ -$
52
Accounting Services
7,650$ 15,300$ 15,300$ -$ 16,400$ 1,100$
Rizzetta & Company 3.08 % Increase in Fees for District Management and Accounting Services
53 Auditing Services 23$ 3,500$ 3,500$ -$ 3,500$ -$ 54 Arbitrage Rebate Calculation -$ 650$ 650$ -$ 650$ -$ 59 Public Officials Liability Insurance 2,750$ 2,750$ 3,094$ 344$ 2,750$ (344)$ 60 Legal Advertising 232$ 464$ 850$ 386$ 850$ -$
62 Dues, Licenses & Fees
175$ 350$ 175$ (175)$ 175$ -$ Department of Economic Opportunity $ 175 annual fee
64 Tax Collector /Property Appraiser Fees
380$ 760$ 380$ (380)$ 380$ -$ Lee County Property Appraiser Fees $ 1.00 x 380
66
Website Hosting, Maintenance, Backup (and Email)
600$ 1,200$ 2,700$ 1,500$ 2,700$ -$
$ 100.00 per Month for Website and additional allowance for email accounts when established.
67 Legal Counsel68 District Counsel 1,445$ 2,890$ 7,500$ 4,610$ 5,000$ (2,500)$ 7374 Administrative Subtotal 35,783$ 67,947$ 80,459$ 12,512$ 76,605$ (3,854)$
7576 EXPENDITURES - FIELD OPERATIONS
77111 Stormwater Control113 Aquatic Maintenance 5,580$ 11,160$ 11,160$ -$ 11,160$ -$
116 Wetland Monitoring & Maintenance
13,735$ 27,470$ 10,600$ (16,870)$ 17,500$ 6,900$
Quarterly Preserve Maintenance @ $ 3, 750.00 per event plus $ 2, 500 for incidentals (signage)
117 Mitigation Area Monitoring & Maintenance 8,892$ 17,784$ 4,500$ (13,284)$ 8,900$ 4,400$ As per Pasarella Fees 118 Aquatic Plant Replacement -$ -$ 500$ 500$ 500$ -$ 125 Other Physical Environment130 General Liability Insurance 2,400$ 2,400$ 2,531$ 131$ 2,400$ (131)$ 218 Contingency220 Miscellaneous Contingency -$ -$ 4,445$ 4,445$ 4,000$ (445)$ 223224 Field Operations Subtotal 30,607$ 58,814$ 33,736$ (25,078)$ 44,460$ 10,724$
225
*Allocation of assessments between the Tax Roll and Off Roll are estimates only and subject to change prior to certification.
Proposed Budget
Portico Community Development District
General Fund
Fiscal Year 2017/2018
Chart of Accounts Classification
Actual YTD
through
03/31/17
Projected
Annual
Totals
2016/2017
Annual
Budget for
2016/2017
Projected
Budget
variance for
2016/2017
Budget for
2017/2018
Budget
Increase
(Decrease)
vs 2016/2017
Comments
Proposed Budget
Portico Community Development District
General Fund
Fiscal Year 2017/2018
226 Contingency for County TRIM Notice
227228 TOTAL EXPENDITURES 66,390$ 126,761$ 114,195$ (12,566)$ 121,065$ 6,870$
229230 EXCESS OF REVENUES OVER EXPENDITURES 2,790$ 11,362$ -$ 11,362$ -$ -$
231
Budget Template
Portico Community Development District
Debt Service
Fiscal Year 2017/2018
Chart of Accounts Classification Series 2006 Budget for 2017/2018
REVENUES
Special Assessments
Net Special Assessments 983,239.51$ 983,239.51$
TOTAL REVENUES 983,239.51$ 983,239.51$
EXPENDITURES
Administrative
Financial & Administrative
Bank Fees -$
Debt Service Obligation 983,239.51$ 983,239.51$
Administrative Subtotal 983,239.51$ 983,239.51$
TOTAL EXPENDITURES 983,239.51$ 983,239.51$
EXCESS OF REVENUES OVER EXPENDITURES -$ -$
Collection and Discount % applicable to the county: 4.0%
Gross assessments 1,024,207.82$
Notes:
1. Tax Roll Collection Cost for Lee County is 4.0% of Tax Roll. Budgeted net of tax roll assessments. See
Assessment Table.
2016/2017 2017/2018 $ %
Debt Service - Townhome $624.83 $622.99 -$1.84 -0.29%Total $624.83 $622.99 -$1.84 -0.29%
Debt Service - Single Family 55' $735.09 $732.68 -$2.41 -0.33%Total $735.09 $732.68 -$2.41 -0.33%
Debt Service - Single Family 65' $955.62 $952.07 -$3.55 -0.37%Total $955.62 $952.07 -$3.55 -0.37%
Debt Service - Single Family 75' $1,176.15 $1,171.44 -$4.71 -0.40%Total $1,176.15 $1,171.44 -$4.71 -0.40%
Portico Community Development District
FISCAL YEAR 2017/2018 DEBT SERVICE ASSESSMENT SCHEDULE
PER UNIT ANNUAL ASSESSMENT Proposed Increase / Decrease
TOTAL O&M BUDGET $121,065.00
TOTAL
SERIES 2006 SERIES 2006
DEBT DEBT SERVICE DEBT
LU LOT SIZE SERVICE (1)
EAU FACTOR ASSESSMENT SERVICE (2)(4)
TOTAL (3)(4)
Platted Parcels0 055 SINGLE FAMILY 55 177 1.00 $129,433.02 $732.68 $732.68
65 SINGLE FAMILY 65 117 1.18 $111,226.05 $952.07 $952.0775 SINGLE FAMILY 75 86 1.36 $100,621.72 $1,171.44 $1,171.44
Total Platted 380 $341,280.79
UNPLATTED LANDST TOWNHOME 120 0.55 $74,588.40 $622.99 $622.9955 SINGLE FAMILY 55 301 1.00 $220,109.26 $732.68 $732.6865 SINGLE FAMILY 65 241 1.18 $229,106.65 $952.07 $952.0775 SINGLE FAMILY 75 136 1.36 $159,122.72 $1,171.44 $1,171.44
Total Unplatted 798 $682,927.03
Total Community 1178 $1,024,207.82
LESS: Lee County Collection Costs and Early Payment Discount Costs ($40,968.31)
Net Revenue to be Collected $983,239.51
DEBT TOTAL
UNPLAT BY ACREAGE 247.59 $682,927.03 $2,758.30 $2,758.30
(1) Reflects the number of total lots with Series 2006 debt outstanding.
(2)
(3)
(4) Lee County collection costs changed from 0.5% to 1.42 per parcel/line.
PER ACRE ASSESSMENTS - UNPLATTED
Annual debt service assessment per lot adopted in connection with the Series 2006 bond issue. Annual assessment
includes principal, interest, Lee County collection costs and early payment discount costs.
Annual assessment that will appear on November 2017 Lee County property tax bill. Amount shown includes all
applicable collection costs. Property owner is eligible for a discount of up to 4% if paid early.
PORTICO
FISCAL YEAR 2017/2018 DEBT SERVICE ASSESSMENT SCHEDULE
UNITS ASSESSED
PER LOT ANNUAL ASSESSMENT
PLANNED UNITS
2
GENERAL FUND BUDGET ACCOUNT CATEGORY DESCRIPTION
The General Fund Budget Account Category Descriptions are subject to change at any time depending on its application to the District. Please note, not all General Fund Budget Account Category Descriptions are applicable to the District indicated above. Uses of the descriptions contained herein are intended for general reference.
REVENUES:
Tax Roll: The District levies Non-Ad Valorem Special Assessments on all of the assessable property within the District to pay for operating expenditures incurred during the Fiscal Year. The assessments may be collected in two ways. The first is by placing them on the County’s Tax Roll, to be collected with the County’s Annual Property Tax Billing. This method is only available to land properly platted within the time limits prescribed by the County. Off Roll: For lands not on the tax roll and that is by way of a direct bill from the District to the appropriate property owner. Developer Contributions: The District may enter into a funding agreement and receive certain prescribed dollars from the Developer to off-set expenditures of the District.
EXPENDITURES – ADMINISTRATIVE: Administrative Services: The District will incur expenditures for the day to today operation of District matters. These items include but are not limited to mailing and preparation of agenda packages, overnight deliveries, facsimiles and long distance phone calls. Also, each Board Supervisor and the District Staff are entitled to reimbursement for travel expenses per Florida Statutes 190.006(8). Finally, this line item also includes a cost for the storage of all the District’s official records, supplies and files. District Management: The District as required by statute, will contract with a firm to provide for management and administration of the District’s day to day administrative needs. The cost to maintain the minutes of all Board meetings, preparing various resolutions and all other secretarial duties requested by the District throughout the year is also reflected in this amount. District Engineer: The District’s engineer provides general engineering services to the District. Among these services are attendance at and preparation for monthly board meetings, review of construction invoices and all other engineering services requested by the district throughout the year. Disclosure Report: The District is required to file quarterly and annual disclosure reports, as required in the District’s Trust Indenture, with the specified repositories. This is contracted out to a third party in compliance with the Trust Indenture.
3
Trustee’s Fees: The District will incur annual trustee’s fees upon the issuance of bonds for the oversight of the various accounts relating to the bond issues. Assessment Roll: The District will contract with a firm to maintain the assessment roll and annually levy a Non-Ad Valorem assessment for operating and debt service expenses. Financial & Revenue Collections: Services include, but are not limited to responding to bondholder questions, prepayment analysis, long term pay-offs and true-up analysis. This line item also includes the fees incurred for a Collection Agent to collect the funds for the principal and interest payment for its short-term bond issues and any other bond related collection needs. These funds are collected as prescribed in the Trust Indenture. The Collection Agent also provides for the release of liens on property after the full collection of bond debt levied on particular properties. Accounting Services: The District has contracted for maintenance of accounting records. These services include, but are not limited to accounts payable, accounts receivable and preparation of financial reports for the district. This also includes all preparations necessary for the fiscal year end audits to be done. Auditing Services: The District is required annually to conduct an audit of its financial records by an Independent Certified Public Accounting firm, once it reaches certain revenue and expenditure levels, or has issued bonds and incurred debt. Arbitrage Rebate Calculation: The District is required to calculate the interest earned from bond proceeds each year pursuant to the Internal Revenue Code of 1986. The Rebate Analyst is required to verify that the District has not received earnings higher than the yield of the bonds. Public Officials Liability Insurance: The District will incur expenditures for public officials’ liability insurance for the Board and Staff. Legal Advertising: The District will incur expenditures related to legal advertising. The items for which the District will advertise include, but are not limited to meeting schedules, special meeting notices, and public hearings, bidding etc. for the District based on statutory guidelines Dues, Licenses & Fees: The District is required to pay an annual fee to the Department of Economic Opportunity, along with other items which may require licenses or permits, etc. Website Hosting, Maintenance and Email: The District may incur fees as they relate to the development and ongoing maintenance of its own website along with possible email services if requested. District Counsel: The District’s legal counsel provides general legal services to the District. Among these services are attendance at and preparation for monthly board meetings, review of operating and maintenance contracts and all other legal services requested by the district throughout the year.
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EXPENDITURES - FIELD OPERATIONS: Aquatic Maintenance: Expenses related to the care and maintenance of the lakes and ponds for the control of nuisance plant and algae species. Wetland Monitoring & Maintenance: The District may be required to provide for certain types of monitoring and maintenance activities for various wetlands and waterways by other governmental entities. Mitigation Area Monitoring & Maintenance: The District may be required to provide for certain types of monitoring and maintenance activities for various mitigation areas by other governmental entities. Aquatic Plant Replacement: The expenses related to replacing beneficial aquatic plants, which may or may not have been required by other governmental entities. General Liability Insurance: The District will incur fees to insure items owned by the District for its general liability needs Property Insurance: The District will incur fees to insure items owned by the District for its property needs Miscellaneous Contingency: Monies collected and allocated for expenses that the District could incur throughout the year, which may not fit into any standard categories.
DEBT SERVICE FUND BUDGET ACCOUNT CATEGORY DESCRIPTION
The Debt Service Fund Budget Account Category Descriptions are subject to change at any time depending on its application to the District. Please note, not all Debt Service Fund Budget Account Category Descriptions are applicable to the District indicated above. Uses of the descriptions contained herein are intended for general reference.
REVENUES: Special Assessments: The District may levy special assessments to repay the debt incurred by the sale of bonds to raise working capital for certain public improvements. The assessments may be collected in the same fashion as described in the Operations and Maintenance Assessments.
EXPENDITURES – ADMINISTRATIVE:
Bank Fees: The District may incur bank service charges during the year.
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Debt Service Obligation: This would a combination of the principal and interest payment to satisfy the annual repayment of the bond issue debt.
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RESOLUTION 2017-08
A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE PORTICO COMMUNITY DEVELOPMENT DISTRICT APPROVING PROPOSED BUDGETS FOR FISCAL YEAR 2017/2018 AND SETTING A PUBLIC HEARING THEREON PURSUANT TO FLORIDA LAW; ADDRESSING TRANSMITTAL, POSTING AND PUBLICATION REQUIREMENTS; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the District Manager has heretofore prepared and submitted to the Board of Supervisors (“Board”) of the Portico Community Development District (“District”) prior to June 15, 2017, proposed budgets (“Proposed Budgets”) for the fiscal year beginning October 1, 2017 and ending September 30, 2018 (“Fiscal Year 2017/2018”); and WHEREAS, the Board has considered the Proposed Budgets and desires to set the required public hearing thereon.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE PORTICO COMMUNITY DEVELOPMENT DISTRICT:
1. PROPOSED BUDGETS APPROVED. The Proposed Budgets prepared by the
District Manager for Fiscal Year 2017/2018 attached hereto as Exhibit A are hereby approved as the basis for conducting a public hearing to adopt said Proposed Budgets.
2. SETTING A PUBLIC HEARING. A public hearing on said approved Proposed
Budgets is hereby declared and set for the following date, hour and location: DATE: August 17, 2017 HOUR: 10:00 a.m. LOCATION: Rizzetta & Company, Inc. 9530 Marketplace Road, Suite 206 Fort Myers, Florida 33912
3. TRANSMITTAL OF PROPOSED BUDGETS TO LOCAL GENERAL PURPOSE GOVERNMENT. The District Manager is hereby directed to submit a copy of the Proposed Budgets to Lee County at least 60 days prior to the hearing set above.
4. POSTING OF PROPOSED BUDGETS. In accordance with Section 189.016,
Florida Statutes, the District’s Secretary is further directed to post the approved Proposed Budgets on the District’s website at least two days before the budget hearing date as set forth in Section 2, and shall remain on the website for at least 45 days.
5. PUBLICATION OF NOTICE. Notice of this public hearing shall be published in the manner prescribed in Florida law.
6. EFFECTIVE DATE. This Resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED THIS 18TH DAY OF MAY, 2017.
ATTEST: PORTICO COMMUNITY DEVELOPMENT DISTRICT
_____________________________ By:___________________________
Secretary / Assistant Secretary Its:___________________________
Exhibit A
Fiscal Year 2017/2018 Proposed Budet
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RIZZETTA & COMPANY, INC. 9530 MARKETPLACE RD #230
FORT MYERS FL 33912
Lee County – Community Development Districts 04/15/2017 FLORIDA
2017 PRECINCT NAME OF CDD # REG VOTERS
5 Portico 0
Tammy Lipa – Voice: 239‐533‐6329
Email: [email protected]
Send to: Kari Hardwick [email protected] Phone: 239‐936‐0913
