POST-AWARD GRANT POST-AWARD GRANT MANAGEMENTMANAGEMENT

June 23, 2014

Presented by Arina V. KramerGrants Management Specialist

Office of Grants Administration, NCI

Discussion outline:Discussion outline:

Notice of Award (NoA)Payments and Annual ReportingPrior Approval RequestsChange of Grantee InstitutionUpdates to NCI Policy

Notice of Award (NoA)Notice of Award (NoA)

◦Legally Binding Document◦Identifies grant number, grantee, PI/PD ◦Establishes funding level and period of

approved support◦Sets forth terms and conditions◦Includes NIH Contact Information for assigned

Program Director & Grants Management Specialist

◦E-mailed to the grantee-provided address ◦Available in eRA Commons

NoA: What should you look at?NoA: What should you look at?All of it!A few key areas:

oConfirm your understanding of the time period and funding provided

oUtilize helpful information for accessing fundsoUnderstand overarching policies and regulationsoSpecial consideration for the terms of awardo The Institute/Center contact information (Program

Director and Grants Specialist)

Grantee AcceptanceGrantee AcceptanceThe grantee indicates acceptance of the terms

and conditions of the award by drawing down funds

Payments are generally centralized through the Payment Management System (http://www.dpm.psc.gov/)

Your business office contact is a great resource

Annual Progress ReportsAnnual Progress ReportsNIH requires use of the RPPR module to submit

progress reports for Streamlined Non-competing Award Process (SNAP), fellowship, and multi-year funded awards. 

SNAP RPPRs are due the 15th of the month preceding the month in which the budget period ends.

What Can Delay the Award?What Can Delay the Award?Late submission of the progress report Inadequate description of progressMissing information for Key PersonnelOut-of-date IRB/IACUC approvalsLack of population data for clinical trialsLarge unobligated balanceNon-compliant publicationsMissing Mentor’s Report (for mentored K awards)

Changes in Project – Changes in Project – “Expanded Authorities”“Expanded Authorities”

Many of the proposed changes are already in the authority of the grantee (Any authority however may be trumped by policy, a specific inclusion in the funding opportunity announcement and/or a specific, restrictive term in the award)

Carryover of unobligated balances

Cost-related changes – unless it results in a change of scope

Extension of the project period without additional funds – for up to 12 months

Changes in Project – Changes in Project – Required Prior Approval ItemsRequired Prior Approval Items

Addition of a foreign componentPre-award Costs incurred more than 90 days prior to

effective date of a competing award Change in scopeDeviation from award terms and conditionsChange in the PI or other key person’s statusChanges in grantee organization or organizational

statusExtension for more than 12 monthsNeed of additional NIH funding

Prior Approval - TransferPrior Approval - Transfer

• A change of grantee organization request must be made before the anticipated start date at the new organization and preferably several months in advance.  

• In general, the award belongs to the grantee organization on record

Prior Approval - TransferPrior Approval - Transfer Original grantee institution must formerly relinquish the award

and provide the final invention statement and federal financial report (FFR)

Proposed new grantee must complete: Nearly an entire competing application Statement whether research plans/aims have changed from

original submission New IRB/IACUCs Progress report if applicable (For Mentored K awards) - A statement from a qualified sponsor

(Mentor's Statement) at the new institution An Environment and Institutional Commitment Letter from the

new institution and signed by the Institutional Official/Director.

Closeout: Final ReportsCloseout: Final ReportsFinal Progress ReportFinal Invention StatementFinal Federal Financial Report (FFR)

Failure to submit timely and accurate closeout reports may affect future funding!

90-day requirement is a term and condition of NIH grant awards

Recent UpdatesRecent Updates Transition to RPPR

o http://grants.nih.gov/grants/guide/notice-files/NOT-OD-13-035.html

Public Access Policy for Publicationso http://publicaccess.nih.gov/

Applications for change of grantee organization may now be submitted electronicallyo http://grants.nih.gov/grants/guide/pa-files/PA-14-078.html

Questions?Questions?