Date post: | 16-Aug-2015 |
Category: |
Documents |
Upload: | nick-graham |
View: | 8 times |
Download: | 1 times |
Paper growthThe average office worker uses 10,000 sheets paper each year. That’s 4 million tons of paper used annually.
Office workers generate approximately 2 lbs. of paper every day.
Lost??At any given time, between 3-5% of an organization’s files are lost or misplaced. The average cost of recreating a document is $180.
Information Week
Lost timeManagers spend an
average of 4 weeks a year searching for or waiting on misfiled, mislabeled, untracked, or “lost” files.
Cuadra Associates
Identity Theft47% of small business aren't worried about a security breach…but they should be!
Small-medium sized businesses
are most likely to be targeted.
Few owners have time to dedicated to information security
36% of companies have no protocol for storing & disposing of information
Once a document is created you need to have a policy in place for its storage/destruction once its not needed.
Retention & Privacy LawsLaws that require “proper” disposal
HIPPA & HITECH
Gramm-Leach-Bliley Act
Fair and Accurate Credit Transactions Act
(FACTA) first law that required destruction
Texas Business and Commerce Code Chapter 35
Requires ALL businesses to develop retention & disposal procedures
Fines up to $500 per page per violation
Under the ID Theft Enforcement Act it can raise that fine to $50,000 per page
Stick to retention guide lines
Average Data Breach Costs
$5.5 million in lost revenue
Retention & Privacy LawsHIPAA & Business Associate Agreements
Business associate- a person or business that is not part of your company that comes in contact with PHI.
Shredding companies
Electronic Medical Record providers
Collection Companies
IT support companies
Independent transcriptionist
Lawyers who see patient data
Regulatory agencies , and more.
A BAA is required to be in place for all of these. Either you have to provide it or they have to provide it.
Compliance needs to be a business strategy because your risks grow every day.
BA’s have until September 2013 to comply
Retention & Privacy LawsThe Texas Attorney General's identity-protecting dumpster divers aren't fussy about where they fish for evidence of Texas businesses breaking identity-protection laws.
Business right here in this town have dumped sensitive material right in the trash for all to see!
*Safest thing to do is have a Shred All Policy *
Inactive files 98% of all
information has no retrieval content after a period of one year, yet the average retention requirement is seven years.
Cost
A Cooper & Lybrand study showed that records and information systems often represent half of the total cost of doing business, and the average office makes 19 copies of each document.
Scanning/Imaging has increased the demand for paper. Not decreased it!
SolutionsThe federal government found that one cubic foot of records could be stored in a Records Center for $1.59 annually, while that same cubic foot cost $23.10 to maintain in typical office space and equipment.
VIDEO
False Sense of Security
http://www.youtube.com/watch?v=XOO-QaOfTwM
Establishes standards for the secure destruction process
Areas of inspection:
Operational Security
Employee Hiring and Screening
Destruction process
Responsible disposal
Insurance
Random audits at any time!
Fines/Loss of Certification
What is AAA Certified
CSDS Accreditation is awarded to individuals who demonstrate a high level of understanding & competency on issues pertinent to secure data destruction.
Data protection legislation
Destruction Operations
Physical security principles
Records management principals
Risk management principles
Ethics and NAID Complaint Resolution Process
Certification processes
Certified Secure Destruction Specialist/CSDS
What is the value you should get with your provider?Compliance
Can they train your staff?
Drug testing
Criminal back ground checks
Open book to their policy/procedures
Financial Privacy
Trade Secret Safety
Security
100% Recycled
Reputation
Community involvement
AAA Certification
CSDS
Remember you get what you pay for!
Cost