Practical_Exercise_Group_1€¦ · Web viewIP BO-1315-Nov-XX P URC H A S E R E Q U ES T A N D C O...

1Vendor PE Contract # 3

Susa Equipment 879th ASBFINANCE SUPPORT IS NEEDED TO PAY A CONTRACT FOR A VENDOR THAT HAS

PROVIDEDFUNDING AMOUNT

$41,550COUNTRY LOCATION

FOB Warrior, AzerbaijanREQUIRED DOCUMENTS (CHECKLIST) STATUS

LETTER OF JUSTIFICATION GOOD NO PROBLEMSDA 3953 (Purchase Request & Cmt) GOOD NO PROBLEMS

DD 1155 (Contract) GOOD NO PROBLEMS

VENDOR INVOICE GOOD NO PROBLEMS

DD 250 (Material Inspection/Recv Rpt) GOOD NO PROBLEMS

VENDOR ID CARD GOOD NO PROBLEMS

FINANCE DET PREPARES SF 1034 (PaymentVoucher)

GOOD NO PROBLEMS

SF 1034 IS CERTIFIED BY SOMEONE OTHERTHAN DDO/DA; BEFORE PMT IS MADE

GOOD NO PROBLEMS

DDO/DA VERIFIES VENDOR ID GOOD NO PROBLEMS

KEY QUESTIONS FOR CVS CELL ANSWERS1. WHAT ARE REQUIREMENTS TO PAY ACONTRACT? WHAT IS THE FORM #?

(1)YOU NEED THE ABOVE REQUIRED DOCUMENTS. A CONTRACT IS PREPARED BY KO ON A DD1155.

2. WHAT IS THE JARB? WHAT CONSTITUES ANITEM BEING SUBMITTED TO JARB? WHO IS APPROVAL AUTHORITY FOR JARB?

(2)JOINT ACQUISITION REVIEW BOARD. ITEMS SUBMITTED ARE: (1) ANYTHING OVER $200K(2)MAJOR IT EQUIP (3)NTV's(4)CONSTRUCTION(5)INTERNE/CELL/ SATELLITE Svcs. DCG APPROVES JARB REQUEST.

3. WHAT IS LETTER OF JUSTIFICATION & WHOSIGNS?

(3)LETTER OF JUSTIFICATION MUST ACCOMPANY EVERY DA3953 UNIT REQUEST. LOJ SIGNED BY BN CDR (LTC) & ENDORSED BY BDE STAFF / CDR (COL).

4. WHAT IS DA3953 & WHO IS APPROVINGOFFICIAL IN BLOCK 34//35?

(4)PURCHASE REQUEST & COMMITMENT-DA 3953. SIGNED BY LTC(< $50K) , COL (<$199K), MG(>$200K).

5. WHERE DOES DA3953 COME FROM? HOWMANY SIGNATURES ARE REQUIRED?

(5)UNIT ORIGINATES. 4 SIGNATURES ARE REQUIRED: UNIT INTIATING OFFICER, IPBO, RM, LTC/COL/DCG.

6. WHAT OTHER PAPERWORK MAY BEREQUIRED TO ACCOMPANY DD1155?

(6)STATEMENT OF WORK FOR NEW CONSTRUCTION FROM FIELD ENGINEER TEAM. INDEPENDENT GOVT EST FOR LABOR CONTRACT FROM KO. SOLE SOURCE JUSTIFICATION-SINGLE VENDOR BID FROM KO. UNIT PROVIDE A MAP / DIAGRAM.

7. WHAT IS A COR? WHAT IS A DD250 ANDWHERE DOES IT COME FROM?

(7)CONTRACTING OFFICER REPRESENTATIVE. APPOINTED ON ORDERS FOR UNIT TO SUPPORT KO IN UNIT CONTRACT PROCESS. MATERIAL / INSPECTION RECEIVING REPORT. COMES FROM COR. 2 SIGNATURES REQUIRED. COR & ANOTHER REPRESENTATIVE.

8. EXPLAIN PAPER TRAIL/AUTOMATIONS INPUTFOR DD1155 AFTER RECEIPT?

(8) DD1155 / DA3953 RECEIVED FROM KO ONLY. CVS OFFICE INPUTs INTO CAPS. SETs UP BILLS REGISTER CARD & FILE FOLDER COPY. KO SUBMITS INVOICE & UNIT DD250. INVOICE INPUT INTO CAPS. MOD (SF30)SUBMITTED BY KO TO CHANGE DD1155. CVS PREPARES SF1034 & PMT IS CERTIFIED PRIOR TO PMT. CHECK ID.

DEPARTMENT OF THE ARMY879th ASB

FOB Warrior, Azerbaijan

REPLY TO

ATTENTION OF

AFZP-JTF7- ASB 15-Nov-XX

MEMORANDUM FOR Director of Contracting FOB Warrior, Azerbaijan

SUBJECT:

1. Effective.

Justification for Unit Spending

15-Nov-XX

2. Authority. JTF-7 Contract Purchase Policy Letter, FOB W arrior

3. Requirement. Request funds to support our war time mission in the amount of $41,550.00 for my unit to perform its wartime mission in Support of Operation Restore Faith. The below items are requested from the JTF-7 JARB / Contracting Office and are not available from the normal militarysupply channel. All Non-expandable items will be accounted for thru the IPBO.

Supp li es or Se r v i c es Quan tity Un it Un it P rice A m ount

Gator Truck

1 au $4,500.00 $4,500.00

Heater Assembly 1 au $2,000.00 $2,000.00

Clam Shell Tent 1 au $35,000.00 $35,000.00

Water-case

Tota 1 au $50.00

Mike C. BrooksMike C. BrooksLTC, SCCommanding

$41,550.00$50.00

PE Contract # 3

IP BO-13 15-Nov-XX

20. NAME AND TITLE OF

PURCHASE REQUEST AND COMMITMENT1. PURCHASE INSTRUMENT NO. 2. REQUISITION NO. 3. DATE PAGE OF

For use of this form, see AR 37-1; the proponent agency is OASA(FM) DASA03-06-M-7XXX IPBO-10 15-Nov-XX 1 14. TO: Director of Contracting 5. THRU: 23rd FM Company 6. FROM: John B. SmithFOB Warrior, AzerbaijanIt is requested that the supplies and services enu 03 JUL 1970

FOB Warrior, Azerbaijan LTC, MI Commanding

7. PURCHASED FOR: 8. DELIVERED TO: 9. NOT LATER THAN304 MI BN 304 MI BN (Date) 15-Nov-xx

The supplies and services listed below cannot be secured through normal supply channels or other Army supply sources in the immediate vicinity, andtheir procurement will not violate existing regulations pertaining to local purchases for stock, therefore, local procurement is necessary for the following reason: (Check appropriate box and complete item.)

12. LOCAL PURCHASE AUTHORIZED AS THE 13. REQUISITIONING DISCLOSES NONAVAILABILITY OF

10. NAME OF PERSON TO CALL FOR INFO 11. TELEPHONE

Matthew P. Alexander 318-291-8626

FUND CERTIFICATIONNORMAL MEANS OF SUPPLY FOR THE

X AR 710-2, PARA 4-20

ITEMS AND LOCAL PURCHASE IS AUTHORIZED BY The supplies and services listed on this request are properlychargeable to the following allotments, the available balances ofwhich are sufficient to cover the cost thereof, and funds have been committed.

EMERGENCY SITUATION PRECLUDES USE OF REQUISITION CHANNELS FOR SECURING ITEM19. ACCOUNTING CLSSIFICATION AND

14. ITE

15.DESCRIPTION OF SUPPLY OR

16. QUANTITY

17. UNIT

ESTIMATED

a. UNIT PRICE b. TOTAL COST

1 Gator Truck

Heater Assembly

Clam Shell Tent

1 au

1 au

1 au

$4,500.00

$2,000.00

$35,000.00

$4,500.00

$2,000.00

$35,000.00

CERTIFYING OFFICER 21. Signature 22. Date

15-Nov-XXWater-case 1 auNothing Follows----------------------------

PE-Contract # 3

$50.00 $50.00 CPT, FC RM23. DISCOUNT

24. PURCHASE

26. DELIVERY REQUIREMENTS25. THE FOREGOING ITEMS ARE REQUIRED NOT LATER THAN AS INDICATED ABOVE FOR THE FOLLOW ING PURPOSE: FORCE PROTECTION AROUND FOB ARE MORE THAN 7 DAYS REQUIRED TO INSPECT AND ACCEPT

THE REQUESTED GOOD OR SERVICES

YES NO X

27. TYPED NAME AND GRADE OF INITIATING OFFICERMatthew P. Alexander SFC S430. TELEPHONE NUMBER

318-291-862631. TYPED NAME AND GRADE OF SUPPLY OFFICER

28. SIGNATURE

Matthew P. Alexander32. SIGNATURE

29. DATE

15-Nov-XX33. DATE

34. TYPED NAME AND GRADE OF APPROVING OFFICER OR DESIGNEE

John B. SmithLTC, MI

35. SIGNATURE 36. DATE

15-Nov-XXJohn B. S

Cal Naughton, Jr GS-13, IPBO Cal Naughton, Jr 15-Nov-XX CommandingDA FORM 3953, MAR 91 EDITION OF AUG 76 IS OBSOLETE

●

ORDER FOR SUPPLIES OR SERVICES PAGE 1 0F

1. CONTRACT/PURCH ORDER/AGREEMENT NO. 2. DELIVERY ORDER/CALL NO. 3. DATE OF ORDER/CALL (YYYYMMMDD)

4. REQUISITION/PURCH REQUEST NO. 5. PRIORITY

DASA03-06-M-7XXX 80006. ISSUED BY CODE

Director of Contracting

15-Nov-XX IPBO-137. ADMINISTERED BY (If other than 6) CODE 8. DELIVERY FOB

DESTINATION

FOB Warrior, Azerbaijan OTHER

(See Schedule if other)

9. CONTRACTOR CODE FACILITY 10. DELIVER TO FOB POINT BY (Date) 11. X IF BUSINESS IS

●NAME AND ADDRESS

Susa Equipment

101 Susa Way12. DISCOUNT TERMS

13. MAIL INVOICES TO THE ADDRESS IN BLOCK

SMALL

SMALL DISAD- VANTAGED

W OMEN-OW NED

● Susa, Azerbaijan ●14. SHIP TO CODE 15. PAYMENT W ILL BE MADE BY CODE

879th ASBFOB Warrior, Azerbaijan

23rd FM Company FOB Warrior, Azerbaijan

DSSN 8551

MARK ALL PACKAGES AND PAPERS W ITH

IDENTIFICATION NUMBERS IN BLOCKS

1 AND 2.

16. TYPE

OF

DELIVERY/ CALL

This deliv ery order/call is issued on another Gov ernment agency or in accordance with and subject to terms and conditions of abov e numbered contract.

ORDER PURCHASEReference your furnish the folowing on terms specifed herein

ACCEPTANCE. THE CONTRACTOR HEREBY ACCEPTS THE OFFER REPRESENTED BY THE NUMBERED PURCHASE ORDER AS IT MAY PREVIOUSLY HAVE BEEN OR IS NOWMODIFIED, SUBJECT TO ALL OF THE TERMS AND CONDITIONS SET FORTH, AND AGREES TO PERFORM THE SAME.

Tiki R. Susa Tiki R. Susa Tiki R. Susa President 15-Nov-XXNAME OF CONTRACTOR SIGNATURE TYPED NAME AND TITLE DATE SIGNED

If this box is marked, supplier must sign Acceptance and return the following copies: (YYYYMMMDD)

17. ACCOUNTING AND APPROPRIATION DATA/LOCAL USE

18. ITEM NO 19. SCHEDULE OF SUPPLIES/SERVICES20. QUANTITY

ORDERED/21.

UNIT22. UNIT PRICE 23. AMOUNT

1 Gator Truck 1 au $4,500.00 $4,500.002 Heater Assembly3 Clam Shell Tent

1 au1 au

$2,000.00$35,000.00

$2,000.00$35,000.00

4 Water-case 1 au $50.00 $50.00If quantity accpeted by the Government is same as quantity ordered, indicate by X

If different, enter actual quantity accepted below quantity ordered and encircle.

24. UNITED STATES OF AMERICA

Ricky Bobby Ricky Bobby LTC, SC

25. TOTAL

26.

$41,550.00

27a. QUANTITY IN COLUMN 20 HAS BEEN

BY: Director of Contracting CONTRACTING/ORDERING OFFICER DIFFERENCES

INSPECTED RECEIVEDACCEPTED, AND CONFORMS TOTHE CONTRACT EXCEPT AS NOTED:

b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE c. DATE D. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

(YYYYMMMDD) REPRESENTATIVE

28. SHIP. NO. 29. D.O. VOUCHER NO.30. INITIALS

PARTIAL 32. PAID BY 33. AMOUNT VERIFIED CORRECT FOR

f. TELEPHONE NUMBER g. E-MAIL ADDRESS FINAL

31. PAYMENT 34. CHECK NUMBER

36. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT. COMPLETE

a. DATE (YYYYMMDD) b. SIGNATURE AND TITLE OF CERTIFYING OFFICER PARTIAL 35. BILL OF LADING NO.

FINAL

37. RECEIVED AT

38. RECEIVED BY (Print) 39. DATE RECEIVED (YYYYMMDD)

PE-Contract #3 15-Nov-XX

40. TOTAL CON- TAINERS

41. S/R ACCOUNT NUMBER 42. S/R VOUCHER NO.

DD FORM 1155, DEC 2001 PREVIOUS EDITIONS IS OBSOLETE.

Susa Equipment101 Susa Way

Susa, Azerbaijan

15-Nov-XX

Invoice NumberPurchase Order

80007012

Terms Due On Receipt

Delievered To Matthew P. Alexander879th ASBFOB Warrior, Azerbaijan

SFC S4

ITEM / SUPPLIES / SERVICES QUANTITY UNIT PRICE AMOUNT

Gator Truck 1 $4,500.00 $4,500.00Heater Assembly 1 $2,000.00 $2,000.00Clam Shell Tent 1 $35,000.00 $35,000.00Water-case 1 $50.00 $50.00

Tiki R. S Tiki R. Susa President

PE # 3

TOTAL $41,550.00

p p g g p p , g g ,

COMM ERCIAL TELEPHONE

803-751-5539

MATERIAL INSPECTION AND RECEIVING REPORT Form ApprovedOg MB Ngo 0704-024, 8

gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collectionof information, including suggestions for reducing the burden, to the Department of Defense, Executive Services and Communications Directorate (0704-0248). Respondents should be aware

PLEASE DO NOT RETURN YOUR COMPLETED FORM TO THE ABOVE ORGANIZATION.SEND THIS FORM IN ACCORDANCE W ITH THE INSTRUCTIONS CONTAINED IN THE DFARS, APPENDIX F-

401.

1. PROCUREMENT INSTRUMENT IDENTIFICATION ORDER NO. 6. INVOICE NO./DATE 7. PAGE OF ACCEPTANCE FORMCONTRACT NO. DASA03-06-M-7XXX 8000 15-Nov-XX 1 1

2. SHIPMENT NO. 3. DATE SHIPPED

15-Nov-XX4. B/L

TCN

5. DISCOUNT TERMS

N30

9. PRIME CONTRACTOR CODE 10. ADMINISTERED BY CODE

Susa Equipment Director of Contracting101 Susa Way FOB Warrior, Azerbaijan

Susa, Azerbaijan11. SHIPPED FROM (If other than 9) CODE FOB: 12. PAYMENT WILL BE MADE BY CODE

Susa, Azerbaijan 23rd FM CompanyFOB Warrior, Azerbaijan

DSSN 855113. SHIPPED TO CODE 14.

879th ASBFOB Warrior, Azerbaijan

MARKED FOR CODE

15. 16. STOCK/PART NO. DESCRIPTION 17. QUANTITY 18. 19. 20.(Indicate number of shipping containers - type of

ITEM NO. container - container number.) SHIP/REC'D* UNIT UNIT PRICE AMOUNT

1 Gator Truck 1 au $4,500.00 $4,500.002 Heater Assembly 1 au $2,000.00 $2,000.003 Clam Shell Tent 1 au $35,000.00 $35,000.004 Water-case 1 au $50.00 $50.00

21. CONTRACT QUALITY ASSURANCE 22. RECEIVER'S USE

a. ORIGIN b. DESTINATION Quantities shown in column 17 were received in

CQA ACCEPTANCE of listed items CQA X ACCEPTANCE of listed items apparent good condition except as noted.

has been made by me or under my supervision and they conform to contract except as noted herein or has been made by me or under my supervision and 15-Nov-XX

XMatthew P. Alexander

on supporting documents on supporting documents DATE RECEIVED SIGNATURE OF AUTHORIZ ED GOVERNM ENT REPRESENTATIVE

DATE SIGNATURE OF AUT HORIZ ED15-Nov-XX Andrew H.

GriffinDATE SIGNATURE OF AUTHORIZ ED

TYPED NAM E: Matthew P. AlexanderSFC S4

GOVERNM ENT REPRESENTATIVE GOVERNM ENT REPRESENTATIVE TITLE:

TYPED NAM E: TYPED NAM E: Andrew H. Griffin M AILING ADDRESS: 879th ASBTITLE: TITLE: MSG, S1 FOB Warrior, AzerbaijanM AILING ADDRESS M AILING ADDRESS: 879th ASB NUM BER: 803-751-8676

FOB Warrior, Azerbaijan * If quantity receiv ed by the Gov ernment is the same as quantityCOMM ERCIAL TELEPHONE NUM BER:

23. CONTRACTOR USE ONLY

COMM ERCIAL TELEPHONE NUM BER:

PE # 3

shipped, indicate by (X) mark; if different, enter actual quantityreceiv ed below quantity shipped and encircle.

DD FORM 250, AUG 2000 PREVIOUS EDITION IS OBSOLETE.

Page 1/2

For Training Purposes OnlyFMY1 STEP 1 OF 3

PE #3

Scenario: You are a Purchase Order Processor (Budget Analyst) with USAFOR-A, and have been directed to create a Funds Pre-commitment Document in.

FMY1 – Create Funds Pre-commitment FMY1

Step Field Value Description

1 Document typeClick

Drop-Down Selection: Choose from drop-down menu. (Always will be M1)

2 Select M1 Action

3 Company Code Army Text Entry: Entry will always beArmy.

4 Currency/rate USD Text Entry: Currency with which amounts in a transaction are entered and recorded.

5 Menu Bar Click Action

6 Funds precommitment: Create Overview screen

7 Doc.text GatorTruck

Text Entry: Description of type ofpayment.

8 Line Items

9 Overall amount Line Item 1: 4500.00 Numeric Entry: Enter amount.(Block 19, Form DA 3953).

Line Item 2: 2000.00

Line Item 3: 35000.00

Page 2/2


Line Item 4: 50.00

10 Text Line Item 1: Gator truck Text Entry: Description of entry.

Line Item 2: HeaterAssembly

Line Item 3: Clam shellTent

Line Item 4: Water-case

11 Fund Line Item 1-4: 202010D14 Numeric Entry: Enter Fund.Enter: 202010D14

12 Functional Area Line Item 1-4: 131096QLOG Numeric Entry: Enter FunctionalArea. Enter: 131096QLOG

13 G/L Account Line Item 1-4: 6100.260B Numeric Entry: Enter G/L Account number. Enter:6100.260B

14 Cost Center Line Item 1-4: 2ABM0008 Numeric Entry: Enter CostCenter. Enter: 2ABM0008

15 Vendor Line Item 1-4: 4UXQ2 Numeric Entry: Enter Vendor ID.Enter: 4UXQ2

16 Menu Bar

17 Check Button Click Action: Verify data is correct

18 Save Button Click Action

19 Document Number Record Document Number Action: Record documentnumber below.

Doc. #

Business Process Area: Spending Chain

Page 1/2

For Training Purposes OnlyFMZ1 STEP 2 OF 3

PE #3

Scenario: You are a Purchase Order Processor (Budget Analyst) with USAFOR-A, and havebeen directed to create a Misc Pay Non PPA-Commit/Obligate Funds Commitment Document.

FMZ1 – Create Funds Commitment FMZ1



Drop-Down Selection: Choose from drop-down menu. (Always will be F9 For Non PPA Misc Pay))

2 Select F9 Action

3 Company Code Army Text Entry: Entry will always beArmy.

4 Currency/rate USD Text Entry: Currency with which amounts in a transaction are entered and recorded.

5 Menu Bar Click Action

6 Funds Commitment: Create Overview scrn

7 Doc.text Gator Truck Text Entry: Description of entry.

8 Line Items

9 Overall amount Line Item 1: 4500.00 Numeric Entry: Enter amount. (Block 19, Form DA 3953).



Page 2/2


Line Item 3: 35000.00

Line Item 4: 50.00

10 Text Line Item 1: Gator Truck Text Entry: Description of entry.


Line Item 3: Clam ShellTent


11 FundsPre-commitment

Line Item 1-4: FMY1 Document number from previous exercise

Numeric Entry: EnterPre-commitment doc. number. (Block 1, Form DA 3953).12 Item for Funds

Pre-commitmentLine Item 1: 1

Line Item 2: 2

Line Item 3: 3

Line Item 4: 4

13 Menu Bar

14 Check Button Click Action: Verify data is correct



Doc. #

Page 1/3


For Training Purposes OnlyFB60 STEP 3 OF 3

PE #3

Scenario: You are an Invoice Processor (Budget Analyst) with USAFOR-A, and have been directed to enter a Misc Pay Non PPA Vendor Invoice.

FB60 - Enter Vendor Invoice – Miscellaneous Pay – Non PPA FB60


1 Basic Data tab

2 Vendor 4UXQ2 Match-Code Selection: Any person or organization that provides services or goods to the Army.

3 Inv. recpt date Today’s date Numeric Entry: Date the original invoice document was received.

4 Invoice date Today’s date Numeric Entry: Date on which the original invoice document was created.

5 Reference 8000 + User’s Initials Alpha/Numeric Entry: Vendor invoice number.

6 Posting Date Today’s Date Numeric Entry: Current date.


Page 2/3



Drop-Down Selection: Choose from drop-down menu. (MP for Misc. pay FM). Note: If Document type field does not display go to Menu>Settings>Editing Options> and choose “Entry with short name” from the “Doc. Type option” drop- down menu.

8 Select MP (Misc. pay FM) Drop-Down Selection: Choose from drop-down menu.

9 Amount 41550.00 Numeric Entry: Total amount of theinvoice.

10 Text Gator Truck Text Entry: Description of entry.Drop-Down Selection: For foreign currency and foreign currency vendors use the drop-down box and select correct currency.

11 G/L account Line Item 1-4: 6100.260B Numeric Entry: Enter G/L accountnumber. (Block 19, Form DA 3953).

12 Amount in doc. curr. Line Item 1: 4500.00 Numeric Entry: Enter amount. (Block19, Form DA 3953).


Line Item 3: 35000.00

Line Item 4: 50.00

13 Earmarked funds Line Item 1-4: Doc Number from Previous FMZ1 entry

Numeric Entry: Enter the FundsCommitment Document number from the FMZ1 entry (Block 19, Form DA3953).

14 Earmarked funds: Document Item

Line Item 1: 1

Line Item 2: 2

Page 3/3



Line Item 3: 3

Line Item 4: 4

15 Menu Bar

16 Simulate Button Click Action: Checks accuracy of the inputdata and allows another opportunityto check for accuracy of data entry.

17 Post Button Click Action

18 Document Number Record Document Number Action: Record document numberbelow.

Doc. #


Page 1/4

For Training Purposes OnlyME51N STEP 1 OF 4

PE #3

Scenario: You are a Purchase Requisition Processor (Budget Analyst) in the S4 shop and have been directed to create a Purchase Requisition.

ME51N – Create Purchase Requisition – Miscellaneous Pay PR ME51N


1 Purchase RequisitionDocument Type Click

Drop-Down Selection: Choose from drop-down menu.

2 Select Miscellaneous Pay PR Drop-Down Selection: Choose from drop-down menu.

3 Expand Header if required

Click Action

4 Header note Gator Truck Text Entry: Description of what is being procured; preceded with a colon. (DA Form 3953 Block 15).

5 Expand ItemOverview if required

Click Action

6 Acct Assignment Cat. Line Item 1-4: K K= Cost Center

7 Item Category Line Item 1-4: D D= Services

8 Short Text Line Item 1: Gator Truck Text Entry: Short description of

Page 2/4




what is being procured. (DA Form 3953 Block 15.)



9 Quantity Line Item 1-4: 1 Numeric Entry: Quantity to beordered. (DA Form 3953 Block16.)

10 Un Line Item 1-4: AU Match-Code Selection: Type infrom DA Form 3953 Block 17.

11 Deliv.Date Line Item 1-4: One week from current date

Numeric Entry: Type in date oneweek from today’s date :ex: 05/20/2014.

12 Matl Group Line Item 1-4: 260B Match-Code Selection: Type in:260B

13 Plant Line Item 1-4: JCK1 Numeric Entry: Orderinginstallation Type in: JCK1

14 PGr Line Item 1-4: 24C Alpha/Numeric Entry: indicates which contracting office to route the PR to. Type in: 24C

15 POrg Line Item 1-4: ARMY Text Entry: Will always beARMY.

16 Expand Item Detail ifRequired

Click Action

17 Item Detail – Limits tab

18 Overall Limit Line Item 1: 4500.00 Numeric Entry: Enter theamount of the PR. (DA Form3953 Block 18b.)Line Item 2: 2000.00

Line Item 3: 35000.00


Page 3/4


Line Item 4: 50.00

19 Expected value Line Item 1: 4500.00 Numeric Entry: Enter theamount of the PR. (DA Form3953 Block 18b.)Line Item 2: 2000.00

Line Item 3: 35000.00

Line Item 4: 50.00

20 Item Detail – Account Assignment tab

21 Account Assignment of Limit-G/L Account

Line Item 1-4: 6100.260B Numeric Entry: Enter the G/LAccount. Enter: 6100.260B

22 Account Assignment of Limit-Cost Center

Line Item 1-4: 2ABM0008 Numeric Entry: Enter the CostCenter. Enter: 2ABM0008

23 Account Assignment of Limit-Fund

Line Item 1-4: 202010D14 Numeric Entry: Enter the Fund.Enter: 202010D14

24 Account Assignment of Limit-Functional Area

Line Item 1-4: 131096QLOG Numeric Entry: Enter theFunctional Area. Enter:131096QLOG

25 Account Assignment of Limit-Fund Center

Line Item 1-4: A2ABM Numeric Entry: Enter the FundCenter. Enter: A2ABM

26 Item Detail – Customer Data tab

27 Item Detail – Customer Data tab – PR Gen tab

28 General-DUID Line Item 1-4: 371001 Numeric Entry: Enter the DUID.Enter: 371001

29 Menu Bar

30 Check Button Click Action: Verify data is correct.


Page 4/4




Doc. #

Page 1/2


For Training Purposes OnlyME21N step 2 of 4

PE #3

Scenario: You are a Purchase Order Processor (Budget Analyst) located in the RM shop, and have been directed to manually create a Purchase Order subject to PPA.

ME21N – Create Purchase Order – Miscellaneous Pay - PPA ME21N


1 Purchase Order document type Click


2 Select MiscellaneousPay PO


3 Menu Bar

4 Document OverviewOn Button

Click Action

5 Document overview

6 Selection VariantButton

Click Action

7 Select My purchase requisitions

Action

8 Purch.Req./PReq.Item Highlight CorrectPR from the List

Action

9 Adopt ButtonClick

Action


Page 2/2


10 Vendor/supplying plant

4UXQ2 Alpha/Numeric Entry: Enter vendor ID.

11 Header Data – Customer Data tab

12 PIIN DASA03-06-M-7xxx Alpha/Numeric Entry: Enter PIIN -Procurement Instrument IdentificationNumber (Contract number).

13 Item Detail – Customer Data tab

14 Customer Data tab – Contracts tab

15 CLIN Line Item 1: 1 Numeric Entry: Enter CLIN – ContractLine Item Number.

Line Item 2: 2

Line Item 3: 3

Line Item 4: 4

16 Menu Bar

17 Check Button Click Action: Verify data is correct.


19 Document Number Record Document Number Action: Record document numberbelow.

Doc. #


Page 1/2

For Training Purposes OnlyML81N STEP 3 OF 4

PE #3

Scenario: You are a Goods Receipt Processor (FM DET) level, and have been directed to create/display a Service Entry Sheet.

ML81N – Create Purchase Order ML81N


1 Menu Bar

2 Other Purchase OrderButton

Click Action

3 Select Purchase Order/Entry Sheet- Purchase Order

PO from ME21N Exercise Numeric Entry: EnterMiscellaneous Pay PO number.

4 Continue Button Click Action

5 Purchase Order/Entry Sheets – Left Section of Screen

6 Select Line Item Action

7 Create Entry SheetButton (Menu Bar)

Click Action

8 Short Text Line Item 1: Gator Truck Text: Description of the EntrySheet




Page 2/2



9 Header Data – Basic Data tab – Line Items

10 Short Text Line Item 1: Gator Truck Text: Description of the EntrySheet



Line Item 4: Water-Case

11 Quantity Line Item 1-4: 1 Numeric Entry: Enter Quantity.

12 Un Line Item 1-4: AU Alpha/Numeric Entry: Enter Unit of Meas.

13 Gross Price Line Item 1: 4500.00 Numeric Entry: Enter Price.


Line Item 3: 35000.00

Line Item 4: 50.00

14 Cost Center Line Item 1-4: 2ABM0008 Numeric Entry: Enter Cost Center

15 Press Enter on your keyboard Action

16 Menu Bar

17 Accept Button ClickAction


MIRO-Enter Incoming Invoice MIRO


1 TransactionClick


2 Select Invoice Drop-Down Selection: Choose from drop-down menu. (Invoice, Credit memo).

3 Inv. recpt date Today’s date Numeric Entry: Date on which the invoice was received in the billing office.

4 Invoice date Today’s date Numeric Entry: Date the original invoice document was created.

5 Reference 8000 + User’sInitials

Numeric Entry: Vendor invoice number.

6 Amount 41550.00 Numeric Entry: Total amount of the invoice.

7 PO Reference tab

8 PO/SchedulingAgreement

PO # from ME21N Numeric Entry: Enter the Purchase Ordernumber.

9 Keyboard Press Enter on your keyboard

Action: To adopt the line items from the PO intothe invoice and pull vendor information.


Page 1/2

For Training Purposes OnlyMIRO STEP 4 OF 4

PE #3

Scenario: You are an Invoice Processor in the S4 shop and have been directed to manually input, and post an invoice for a Service Entry Sheet Acceptance.


Page 2/2

Step Field Value Description10 PO Reference tab

11 Menu Bar

12 Simulate Button Click Action: Checks accuracy of the input data andallows another opportunity to check for accuracy of data entry.

13 Post Button Click Action

14 Document Number Record DocumentNumber

Action: Record document number below.

Doc. #

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