Preparing for TestingApril 15-June 15 and June 16-July 31
Joe Dell Brasel, Ed.D.
Principal Consultant
ACT Atlanta Office
Jennifer Stafford, Policy Advisor
Office of Assessment & Accountability
Kentucky Department of Education
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Agenda Testing Windows and Sessions Responsibilities and Deadlines Accommodations Exemptions Materials Return Shipping Prohibited/Acceptable Materials Online Testing Grading Scale Resources
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Three Sessions
Three separate EOC sessions~ Multiple Choice 1 (Paper or Computer)~ Multiple Choice 2 (Paper or Computer)~ Constructed Response (Paper)
Sessions are 45 minutes each~ Paper sessions are timed by the test
administrator.~ Computer sessions are timed automatically by
the computer.
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Testing Sessions
Paper Testing:ALL students must be tested at the same time, in the same content area.
Computer Testing:Multiple testing sessions can be utilized in a single day.
Note: A 10-15 minute break is allowed between test sessions.
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Traditional Test Windows/Options Includes Paper and Computer Testing
Five EOC test windows per year ~ October 1-November 15
~ December 1-January 15
~ February 1-March 15
~ April 15-June 15
~ June 16-July 31
Within each window, schools choose a 10-day window (consecutive days) to complete the four tests, including make-up sessions.
Within the 10-day window, schools choose option of 1 day or 2 consecutive days per content area.~ Option A (1 Day): 1 day for MC1/MC2 and CR
~ Option B (2 Days): 1 day for MC1/MC2; 1 day for CR
~ May schedule multiple content tests on same day.
Note: MC1 and MC2 must be given in order on the same day.
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Test Window Example for Option A
Testing window~ April 15-June 15
Two week window~ April 16-27
One day for each subject~ April 16: English II ~ April 17: Algebra II~ April 18: Biology~ April 19: U.S. History
*Make-up sessions after the original test date within April 16-27.
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Test Window Example for Option B
Testing window~ April 15-June 15
Two week window~ April 16-27
Two days for each subject~ April 16, 17: English II~ April 18, 19: Algebra II~ April 23, 24: Biology~ April 25, 26: U.S. History
*Make-up sessions after the original test date within April 16-27.
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Feedback from Stakeholders
For the Non-Traditional Setting
More flexibility needed Students in Non-Traditional Settings may finish
at various times throughout the year Impossible to test all non-traditional students in
the 10-day window Testing should work to support students in
alternative pathways
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Non-Traditional Test Window/Options
Five EOC test windows per year ~ October 1-November 15~ December 1-January 15~ February 1-March 15
~ April 15-June 15~ June 16-July 31
Within each window, schools choose one day or two consecutive days per student(s) to complete sessions.
~ Option A (1 Day): 1 day for MC1/MC2 and CR
~ Option B (2 Days): 1 day for MC1/MC2; 1 day for CR
May schedule multiple content tests on same day.
Note: MC1 and MC2 must be given in order on the same day.
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More Flexible Test Process for Non-Traditional Settings
Flexible test process will be used for the remaining EOC windows in 2011-12.
The focus is on creating test schedules for individual students as each student completes the course.
WebEx Training, EOC Traditional and Non-traditional testing, October 31, 2011KDE Website: http://www.education.ky.gov/kde/instructional+resources/curriculum+documents+and+resources/kde+-+webex+information+and+resources.htm
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Traditional vs. Non-Traditional?
High Schools with only Traditional Courses: Use School’s 10-day window
Alternative Schools with only Non-Traditional Courses: Use State’s broader window
Schools with both Traditional and Non-Traditional Courses: Use both school’s 10-day and State’s broad window
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Steps for Ordering
Confirm Unit Usage Create/Upload Users & Teachers Create/Upload Students Create Class Test Rosters *Finalize Class Rosters
Note: Valuable Resources are located at:
www.act.org/stateservices/kentucky
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Responsibilities
District or School Administrator: Conduct Administration Code and Inclusions Training Confirm Unit Usage per school
~ Determine Paper or Computer Testing~ Estimate Number of Students Testing
– No automatic overage. DAC/BAC should order additional tests per school.
~ Determine Testing Dates Create/Upload Students (i.e. roster)
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Create and Upload Students
Quality Core Student Template must be populated.
Report in IC to pull all high school students: Under KY State Reporting -> KDE Reports -> EOC Assessment.
Directions After selecting the school from the menu bar, select Generate Report. When given the
option to Save or Open the file, choose Open.
Save the file with the .xls extension.
According to ACT, staff must paste the results of the report in the template provided by
ACT before uploading the information.
For questions, please contact Lisa McKinney at (502) 564-2020 or
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Responsibilities School Administrator: Create Class Roster Name:
~ Name by school, class, teacher, and period– i.e. CCHS, Algebra II, C. Greer, period 5
~ Separate class roster for extended time School Administrator or Teacher: Finalize Class Rosters
~ Verify all students to be tested are on roster~ No roster in SDRR at this time~ Print or save electronic copy to use as a
reference for accountability in SDRR at the end of school year.
~ Create seating chart
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Confirm Unit Usage When
the Test Form Changes
Before Form Change
All end 2012-03-31
After Form Change
All
end
2012
-07-
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During Form Change
Ends 2012-03-31
Ends 2012-0
7-31
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Target Dates
Deadlines for April 15 –June 15
End-of-Course Testing
Begin Testing the Week of: April 16 April 23 April 30 May 7 May 14 May 21 May 28 June 4 June 11Confirm Unit Usage March 5 March 5 March 5 March 12 March 19 March 26 April 2 April 9 April 16Create/Upload Users & Teachers Should be Complete
Create/Upload Students March 5 March 12 March 19 March 26 April 2 April 9 April 16 April 23 April 30
Create Class Test Rosters March 12 March 19 March 26 April 2 April 9 April 16 April 23 April 30 May 7
*Finalize Class Rosters March 19 March 26 April 2 April 9 April 16 April 23 April 30 May 7 May 14
*Finalize Class Rosters must be completed four (4) weeks prior to testing. Other dates are targets for workload management.
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Target Dates
Deadlines for June 16–July 31
End-of-Course Testing
Begin Testing the Week of: June 18 June 25 July 2 July 9 July 16 July 23 July 30Confirm Unit Usage April 23 April 30 May 7 May 14 May 21 May 28 June 4
Create/Upload Users & Teachers Should be Complete
Create/Upload Students May 7 May 14 May 21 May 28 June 4 June 11 June 18
Create Class Test Rosters May 14 May 21 May 28 June 4 June 11 June 18 June 25
*Finalize Class Rosters May 21 May 28 June 4 June 11 June 18 June 25 July 2
*Finalize Class Rosters must be completed four (4) weeks prior to testing. Other dates are targets for workload management.
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Accommodated Testing
Paper Only
R = ReaderA = AudioB = BrailleLP = Large Print Scribe
Paper and Computer
Extended TimeParaphrasingManipulativePrompting/CueingBehavior ModificationInterpreter (sign language)Dictionaries/ThesauriEnglish 10
Readers Approved - 2011-2012No Readers - 2012 and beyond
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Ordering Accommodated Test Materials
April 15-June 15
Order Accommodated Materials by:
This includes ordering of reader scripts.
Fax Form to QualityCore Customer ServicesForm available at:
http://www.act.org/stateservices/kentucky/accommodations.html
Begin Testing the Week of: April 16 April 23 April 30 May 7 May 14 May 21 May 28 June 4 June 11Accommodations Order March 19 March 26 April 2 April 9 April 16 April 23 April 30 May 7 May 14
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Ordering Accommodated Test Materials
June16-July 31
Order Accommodated Materials by:
This includes ordering of reader scripts.
Fax Form to QualityCore Customer ServicesForm available at:
http://www.act.org/stateservices/kentucky/accommodations.html
Begin Testing the Week of: June 18 June 25 July 2 July 9 July 16 July 23 July 30
Accommodations Order May 21 May 28 June 4 June 11 June 18 June 25 July 2
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Exemption Types
Medical Exemption choice requires more detailed information, including Date of Diagnosis and Hospitalization. More detailed descriptions are needed for approval.
Extraordinary Circumstance (Other Exemption) choice has open field to enter information.
For both types of exemptions, see the associated Medical Exemption and Extraordinary Circumstance forms on the KDE web site and in the Forms section of the DAC/BAC.
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Exemption Information
Student identifying information Name SSID Grade Gender DOB School Name Test Type Exemption Type Explanation of Medical or Extraordinary issue Relevant dates
1. Keep paper form on-file in the district.
2. Enter information electronically into SDRR.
An Exemption Request is NOT automatically approved.
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Receiving/Storing Materials
Shipment going to DACs will be identified with course name, school and BAC’s name for easy distribution
Check shipment contents ~ Testing Boxes
– Test Booklets~ Miscellaneous Boxes
– Two Answer Folders (MC1/MC2 and CR)– Pre-ID Labels– Reference Sheets--Algebra II– Test Supervisor’s Manual (MC), Room Supervisor’s Manual
(one per 25 students (MC)), and Constructed Response
Supervisor’s Manual – School Header– Group Header
Store SECURELY
LOCKED storage
Discrepancies—Call (866)764-7228
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Supplemental Order Process
Email: [email protected] Quantity needed per course
See example below:
MASON COUNTY SCHL DIST
MASON COUNTY HIGH SCHOOL
Biology suborder 8233 10 tests
Eng 10 suborder 8232 4 tests
April 16– April 27
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Seating Chart
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Group Headers
Two per class, per teacher ~ One for MC1/MC2 and one for CR
Example: If Ms. Jones has 3 Algebra II classes, there will be 6 separate Group Headers.
3 MC Group Headers3 CR Group Headers
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Information for Group Headers
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Completing Group HeadersTest Roster Name (Block B)
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Completing Group Headers Assignment ID (Block D)
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Pre-ID Labels
Arrive in Miscellaneous Box(s) One per student answer folder
~ MC1/MC2~ CR
Errors on label Do not edit Make corrections online within class roster No Label Add new students online
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Answer Document and Labels
Affix label to answer folder.
Do not bubble student
information
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Answer Document and No Label
Student On Roster: ~ If student is on the roster, click on the name to
locate QualityCore ID. Complete boxes A thru D on answer document.*
Student Not On Roster:~ Add student to roster from User Student List.**~ Complete boxes A thru D on answer document.
**Student’s name must be gridded on answer document exactly
as shown on roster.
**If units not available, contact DAC to have more units
allocated to your school.
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Answer Document and Not Included on Student Template
Student Not Included on Student Template:Student must be created/uploaded into online system
~ Create new Student User on Site Administration page
~ Add student to roster ~ Complete boxes A through D on answer
document.NOTE: Before testing, each student must have a QualityCore ID and
listed on the roster.
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Bubble student information
No label
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Return Shipping:Group Headers
Group Header 1
MC/MC English 10
CR English 10
Group Header 2
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Return Shipping
Packing Envelopes
~ Used Answer Documents (MC1/MC2 and CR)~ Testing Irregularity Report
– Instructions on pages 12-17 of Test Supervisor’s Manual
Boxes~ Used and unused tests booklets in the boxes
stamped with their course names~ Unused answer documents and manuals in the
boxes stamped “Miscellaneous”– Instructions on pages 12-17 of Test Supervisor’s
Manual
KDE and ACT recommend return shipping from the school.
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Irregularities
A disturbance or distraction occurs that could affect one or more students’ scores.
A student becomes ill and discontinues testing.
A student questions or challenges a test item.
A student uses unauthorized testing aids.
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Materials
Computer
ProhibitedNotesForeign language or English dictionary
AllowedScratch Paper-Please collect and destroy securely.CalculatorsReference Sheets (Algebra II)
Pencil/Paper
ProhibitedScratch paperNotesForeign language or English dictionary
AllowedScratch work is to be done in the test booklet.CalculatorsReference Sheets (Algebra II)
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Online User’s Guide
Online User’s Guide or CBT Manual should be accessed through the secure online system.
No support materials will be shipped for online testing.
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Practice Online Testing
Coordinate with District Technology Coordinators to verify workstations are ready for online testing
CBT Launch Demo PPT QC CBT QuickStart LaunchTest
Teachers/Students may use the Launch Demo to practice the system.
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Locating Launch PPT and Test
www.act.org/stateservices/kentucky
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Resources/Manuals
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Retrieve Codes from System
Test Control Code Vanguard Exit Code
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Student Roster Information
Retrieve student login information from Test Roster section of the online system.
Print out the Student Login page that contains each student’s QualityCore ID.
Teacher or Student will input the student’s information exactly as it is in the online system.
QualityCore ID First Name Middle Initial (optional) Last Name Date of Birth (dropdown menu selection)
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Online Testing
Student will choose their correct birthdate from the dropdown menu and accept the User’s Agreement.
The student has the option of completing a tutorial before beginning the test.
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Student Login Page
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Accept User Agreement
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Complete Login
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Choose Correct Test
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Directions
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Directions (continued)
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Test Display
Time Remaining
Tools
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Student Prompt After Answering
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Skipping a Question
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Bookmark a Question
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Reviewing Online Test
Before the student submits a completed test module, a review page will display. This page will list all items on the test, the status of each item (answered, unanswered, or bookmarked), and how much time the student has left to review his/her work.
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Student Review Page
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Take a Break or End the Test
Break
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Test Control Code
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EOCSubject
TestCourse Letter Grade
EOC Scale Score Link to CPE-College
Readiness Benchmark
F D C B A
U.S. History
125-135 136-143 144-147 148-152 153-175 148
English II
125-135 136-143 144-149 150-157 158-175 150
Algebra II
125-135 136-140 141-143 144-148 149-175 144
Biology
125-135 136-144 145-147 148-152 153-175 148
Grading Scale Under Review
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Test Security
Recent loss of certification for Kentucky educators emphasizes a serious issue.
Senate Bill 64 (2012 Kentucky General Assembly) an Act relating to assessment ethics has been filed.
authorize prosecution of violations (a prosecuting attorney and the Attorney General may investigate allegations of violations and prosecute violations);
require the Office of Education Accountability to periodically review assessment results and anomalies; and provide for fine upon conviction of not more than $1,000 and disciplinary action by the Education Professional Standards Board.
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Resources
Archived WebEx http://www.education.ky.gov/KDE/Instructional+Resources/C
urriculum+Documents+and+Resources/KDE+-
+Webex+Information+and+Resources.htm How-To Website
http://www.act.org/qualitycore/how.html Kentucky QualityCore Website
www.act.org/stateservices/kentucky
