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June 2013 Presenting to Boards Konnect Learning
June 2013
Presenting to Boards
Konnect Learning
Agenda
8.30 am Arrival9.00 am Introductions & Board Basics10.30 am Morning Break10.45 am Prior to presenting12.30 pm Lunch1.15 pm Presenting3.15 pm Afternoon Break3.30 pm Follow up, Intermediaries and
role play5.00 pm Close
Introductions
Please state your:• Name• Company• Position
Sign up for e-book and newsletter
How to succeed• Thank you!• Engagement• Follow upPersist
• Pre-reading• Participation• Discuss don’t debatePresent
• What board does• Behaviours• ConcernsPrepare
X we are here!
Prepare
Present
Persist
What do YOU want to cover?
In small groups • What problems have you experienced• What are you unsure about• What would you like to improve?
X we are here!
What the board does
Set strategy
Obtain resources
Ensure risk is managed
Provide accounta-
bility
Hire (and fire)
the CEO
BALANCE COMPLIANCE AND PERFORMANCE
How boards operate
• Joint and several liability:– Equality– Collegiality– Confidentiality– Robust debate– Independence
• Limited engagement with shareholder• Total exposure to management
What boards worry about
Financ
ial
Gover
nmen
t
Resou
rces
Reput
ation
Strate
gy
Lead
ersh
ip
Compe
titors
Mer
gers
Issue
0
10
20
30
40
50
60
70
No
of
men
tio
ns
Worries – by sector
0%
5%
10%
15%
20%
25%
30%
35%
40%
Resou
rces
Strate
gy
Reput
ation
Lead
ersh
ip
Financ
ial
Compe
titors
Mer
gers
Per
cen
tag
e o
f re
spo
nd
ents
Government
Commercial
Not for profit
Gover
nmen
t
Worries – by experience
0%5%
10%15%20%25%30%35%40%45%50%
Financ
ial
Gover
nmen
t
Resou
rces
Reput
ation
Lead
ersh
ip
Strate
gy
Compe
titors
Mer
gers
Novice
Experienced
More experienced
Tea Break
• Back at 10.45am
Pre-reading
Relevant
Integrated
In perspective
Timely
Frequent
Accurate
Consistent
Clear
Brief!!!
Standard Templates
• Help to set expectations• Ensure key sign-offs • Length is controlled• Provide structure
Case Study – Social Philanthropy
Spelling check
Spelling check• You untandenrsd wrods
taht are mipsslet as lnog as the frist and lsat leretts are in the cecorrt pacle - the odrer of leretts is uporntimant
Grammar check
• I am herewith returning the stipulation to dismiss in the above entitled matter; the same being duly executed by me
(From a real letter written in ‘correct’ legal phaseology)
Grammar check
• Here is a signed copy of the motion to dismiss this matter
X we are here!
Meetings outside boardroom
• Site visits• Tours• Conferences• Strategy retreats• AGM• Other?
Lunch Break
• Back at 1.16pm
Context
Legal
Strategic
Preferences
• Australian law• Industry regulations• Trade practices
• Current performance• Competitors• Speed of change
• Personal styles• Company policies• Constitutional choice
Presenting
• Build rapport – smile• Be Quick!!!• Why – the point of your presentation• WIIFM – build engagement• What – content• How – address concerns• Close – call to action (if needed)
Where’s the beef?
Put the key points first
Presentation Skills• Breath• Smile• Key points first• Speak up (and out)• Eye contact• KISS• Respect• Variety
Typical AgendaActivity ActionPresent, Quorum, Apologies, COI NotingMinutes from previous meeting Decision: Approval- Actions arising NotingChief Executive's report Noting &/or DiscussionFinance report Noting &/or DiscussionMatters for decision DecisionMatters for discussion Discussion/NotingMatters for information Noting)Other Business- Announcements & Communications
DiscussionNoting
Evaluation of Meeting Discussion (Decision if change)Review of Actions from Meeting NotingClose Noting
The meeting agendaB
oar
d C
on
cen
trat
ion
an
d E
ffo
rt
Time
Significant matters for board consideration
Routine matters
Routine matters
© Julie Garland McLellan 2005, reproduced with permission
A Balanced Agenda
© Robert I. Tricker, International Corporate Governance: Text Readings and Cases
Future orientated
Past and present orientated
Policy makingMonitoring and supervising
Internal role
Approve and work with and
through the CEO
Strategy formulation
Provide accountabilityExternal
role
Performance roles
Compliance roles
Participation
Dealing with debate
• One conversation• Use a parking lot• Call it if you see it!• Work through the Chairman• Stay positive• Break if the board obviously need to
Balance discussion with structure
• What do they already know?
• What do they need to know before they can discuss?
• What can they find out through discussion?
X we are here!
Tea Break
• Back at 3.30pm
Using Intermediaries
Board ‘Gate-Keepers:• Company Secretary• CEO• CFO• Other ‘C’ class (CIO, GM HR, etc.)• Advisors (Auditors, legal, technical)
Audience Research
• Annual reports• CEO, CFO, Co Sec• Other presenters• Industry Associations• Cyber stalking!
Your turn
Present your information as if you were presenting to the board
You only succeed if you make it back out alive!
Follow up
• Summarise agreement or decisions for the minutes
• Agree next steps• Identify any deliverables• Leave them with reasons to come back to
you• A ‘Thank you’ letter never does any harm!
Special Value Add for You!
• PDF - ‘Presenting to Boards’
• Will be included in the email you receive after this session
• Book – Presenting to Boards
More information?
www.mclellan.com.auWWW.boarddirectorspresentations.com
Information on:• Board performance• Newsletter• Director Mentoring• Books• Papers
04/11/2023 Julie Garland McLellan 2011 41
M: +61 4 11 262 470
T: +61 2 9499 8700
F: +61 2 9499 8711
PO BOX 97Killara, NSW 2071
