Date post: | 07-Aug-2018 |
Category: |
Documents |
Upload: | ganesanmani1985 |
View: | 218 times |
Download: | 1 times |
of 100
8/20/2019 PRO Fi Notes
1/268
SAP FI NOTES
1
8/20/2019 PRO Fi Notes
2/268
SAP FI NOTESINDEX
PARTICULARS Page No.
Introduction 3Enterprise Structure
1. Chart of Accounts2. Accounts groups customization3. Open and Close Posting Periods
111512!
Sales "a# Procedures1. "olerance $roups
3%3%
$eneral &edger Accounts '$& Accounts( 1.)egati*e Postings 2. Creation of $& +asters 3. Par,ed document
-1-1-35-
oreign Currenc/ "ransaction 'C"(1. 0e*ersal of 0e*ersed document2. +ass 0e*ersal3. alance Interest calculation-. Accounts Principles
!2!!!!2
Accounts Pa/ale 'AP(
4ouse an,1. &in, eteen sundr/ creditors and Ad*ance to *endors2. Purchase In*oice Posting3. "erm of Pa/ments6+a#imum Cash discount
-. Automatic pa/ment Program'APP(5. Chec, printing%. Credit +emo
17%11511%11
12137132
Accounts 0ecei*ale 'A0(1. Sales In*oice Posting2. Incoming pa/ment3. &in, eteen sundr/ detors and ad*ance from
customers
13-1351-21--
2
8/20/2019 PRO Fi Notes
3/268
-. Ad*ance 0eceipt posting 1--
ill of 8iscounting 'ill of E#change(1. 8efine dunning areas
1-15%
Sales "a# 1%2
Asset Accounting 'AA(
1.Chart of 8epreciation2. Asset Classes3. Asset Sale 9"ransfer9Scrapping
1!7
1!21!%
192719272
0eports 1.Chart of Accounts &ist 2."rail alance 9 &edger 9:endors &ist 3. 8ata "a,eo*er -.;p loading of master in SAP '&S+uaterl/ 0eturn
2-2-25-2%-2%52%%
3
8/20/2019 PRO Fi Notes
4/268
INTRODUCTION
SAP stands for S/stem Application and Products in data Processing
FI stands for FinancialsCO stands for Controlling
:ersion ? ECC6
ECC stands for E0P Central Component
SAP as released in 1!2 @ It head uarters in $erman/
8/20/2019 PRO Fi Notes
5/268
Disadvantages:8uplicate o"ime gap.
E0P Pac,ages?
SAP Oracle inancials Peoples soft AA) =.8.Edards1!26 SAP 091 @ 0eal time data processing176SAP @ 092 Included no.of countires and no.of currencies17 @ SAP 0936 093 stands for
8ata Structure
1.Application Ser*er2.8ata ased ser*er3.Presentation
1 @ +/ SAP.com @
8/20/2019 PRO Fi Notes
6/268
Some important reports /ou can attach the reports on des, top.
Cross compan/ code transactions?India *ersion? "8S E#cise and sales ta#
Companies Act?15%? as per Schedule :I alance sheet and Profit F &oss A9c
8/20/2019 PRO Fi Notes
7/268
"he consultant the/ do the customization in de*elopment client"he compan/ staff ill do the testing."he customization ill e transferred to client through transport reuests.In the production client /ou enter da/ to da/ transaction.
Some companies the/ ill gi*e 3 clients?
1. 8e*elopment client2. "esting client3. Production client
Client? 779777917 @ Gou can cop/ and gi*e an/ numer
;ser? Cost of pac,age ill depend on the no.of users licenses.
177 users license @used / 1777 emplo/ees
It fi#es the responsiilit/ on emplo/ee. ;ser I8? SAP user? Gou can use small or capital letters 'Its not case sensiti*e(
Passord? "he length of passord @ +in3 @ +a# 'it can e numeric Alpha )umeric Alphaets and Special characters.(Passord is not case sensiti*e)ot possile to change passord more than once in a da/&atest 5 passords can not e usedPassord can not e restored
•
+one/ is the passord.
8/20/2019 PRO Fi Notes
8/268
Ara*ind ?Core "eam As is ProcessJ
8/20/2019 PRO Fi Notes
9/268
( ;ser Id i#es 0esponsiilit/ on Emplo/ee
SAP ;ser? It Is )ot Case sensiti*e 'Capital &etters Or Small &etters(
Passord? Passord Is Case Sensiti*e 'rom Ecc 5 Onards(
&ength of Passord? +inimum % +a#imum -7
L
8/20/2019 PRO Fi Notes
10/268
Enter
1st ra is called menu ar +enu Edit a*orites E#tras
2nd ra is called standard tool ar 3rd ro is called in title ar -th is called application tool ar 5th F last is called status ar
"he second ro the tic, is called enter eside tic, o# is called is command field.L
One emplo/ee can or, in numer of sessions 'indos( at a time 6the ma#imum is %sessions
#o$ to %&eate a ne$ session'
Path: From the menu bar - Select system- Create session
To move from one session to another session (alt+tab)
#o$ to end session'
Path :From the menu bar - select system- End session
To vie$ $(i%( ve&sion $e a&e )sing'
Path : From menu bar - Select system- Status-Sap system data
#o$ to )se t&ansa%tion %odes *T+C,'
8/20/2019 PRO Fi Notes
11/268
or Posting "ransaction?8ocument ':oucher( entr/ Account displa/ 'S17)('672(
After posting e ant to *ie the ledger.
a( ;se?9n 'changing( in command field and enter 6 to ac, to sap eas/ access screen
( ;se S17) in command field and press enter6 to go to account displa/
Insteaduse?9)S17) in command field and press enter change session ith ne transactioncode.
use 9OS17) in command field and press enter6 create session ith ne transactioncode.
.9) for change
.9O for create
#o$ to a%tivate t&ansa%tion %odes in sa- en)'
Path :From the menu bar - select extras - Settings - Display technical names-Enter
4O< "O SE" A S"A0" "0A)SC"IO)B
"o ma,e one screen as eginning screen
Path: From menu bar select extras - set start transactions (transaction code isF-02
Enter
$i*e a message transaction 672 set as start transaction
4O< "O C&OSE SAPB
Path: From the menu bar select system - log o!! - select "yes# button !or themessage to logo!!
Select /es utton to log off
4O< "O ;)&OC "4E "0A)SAC"IO) CO8EB
11
8/20/2019 PRO Fi Notes
12/268
At the time of customization 6screen ill come ith displa/ mode not enter mode
Path:$ools-%dministrator- &onitor-'oc entries (tr)code is S&*2
Select list utton6 +essage 6 )o loc, entries found
Path: From the menu bar select loc entry- Delete all-select# yes# button !or themessage
8elete all loc, entries 6 Enter.Organization structure?
SAP6666666666D D
$roup Compan/D DCompan/ Compan/ codeD D;nits usinesses Area
Creation o! Pro+ect: Group --> CompaniesUnits
,n S%P .roup is called as company
Company is called as company code
/nit is called as usiness area
A0A:I)8 $0O;P'A:$(D
6666666666666666666666666666666666666666666666666666666666666666666666666666666666D D D
Ara*ind +ills &td'A+&( Ara*ind Steels &td'AS&( Ara*ind Industries ltd'AI&(D D D D D D
4G8 $& 4G8 $& 4G8 $&
I consultant ill do customization at compan/ code le*el 6compan/ or group is onl/ forinformation.
8/20/2019 PRO Fi Notes
13/268
ENTERPRISE STRUCTURE
DEFINE CO/PAN0:
Path: $ools - Customi1ing ,&. (implementation guide - Execute pro+ect(trns)code SP3
SP0O stands for S AP Proect Reference Oect
Select SAP reference I+$ utton ? "his is called customization area or configurationarea or implementation area
Path:SP3- Enterprise structure - De!inition - Financial accounting - De!inecompany ( $r code is 34*5
It e select I+$ acti*it/ documentation utton? It gi*es description part aout compan/
"o select I+$ acti*it/ utton? "o do customization
Select I+$ acti*it/ utton
Select ne entries utton
Compan/ ? A:$
Compan/ name ?Ara*ind group
name of compan/2 ?lan,
street ?Ameerpet
postal code ?57773-
countr/ ?or countr/ select dropdon'pull don( utton select in for indiaL
&anguage ,e/ ?select drop don utton select E) for English
Currenc/ ?or currenc/ select drop don utton here 21.
Select I)0 for Indian rupees
Select sa*e utton or Ctrls
8e*elopment client production clientD
consultant 6 Customization "ransport reuestQ
13
8/20/2019 PRO Fi Notes
14/268
/ default it gi*es the latest reuest e ha*e to create our on reuest and afterardsto transport to production clientor each step e need not create separate reuest.or asic settings ?1st reuestor $eneral ledger ?2nd reuest
or Account pa/ale ?3rd
reuestor Accounts recei*ale ?-th reuestor Asset accounting ?5th reuestor Controlling ?%th reuestSelect create reuest utton '($i*e the short description ?I asic settings for Ara*ind +ills &td
Press enter Press enter once again to sa*e in the reuest.
8/20/2019 PRO Fi Notes
15/268
"itle ?Select compan/)ame ?Ara*ind mills ltdStreet ?AmeerpetPost code ?57773-
Cit/ ?4/deraadCountr/ ?I)
Press enter
"o select our reuest numer select dropdon utton eside reuest numer.
8/20/2019 PRO Fi Notes
16/268
RAssignment of usiness areas to compan/ code is not reuired
Ara*ind $roupD
Ara*ind +ills &td Ara*ind Steels &td Ara*ind Industries ltd
D D D4G8 $& 4G8 $& 4G8 $&
A+& accounts person AS& accounts person
At the time of posting
Compan/ code ? A+& AS&usiness area ? 4G8 4G8
R
8/20/2019 PRO Fi Notes
17/268
C#ART OF ACCOUNTS:
Compan/ Codes? A+& AS& AI&Option61hen e ant to compare or consolidate
e can ha*e same set of accounts'chart of accounts( 6i.e.
Accounts coding ill e same.
Con*e/ance account no. -77777 -77777 -77777
Option62Each compan/ code has their onset of accounts con*e/ance account no. -77777 -77777 -77777
Compare or consolidate / using group -77777 377777 277777Chart of Accounts
hen e create con*e/ance account noe use 2 numers
Compan/ code no. -77777 377777 177777$roup no. 177777 177777 177777
8/20/2019 PRO Fi Notes
18/268
&ength of $& account no. ?% 'min % ma# 17(Controlling integration ?select manual creation of cost elements$roup chart of accounts ?lan,
;nder status deselect loc,ed chec, o# 'do not select loc,ed chec, o#(
Select sa*e utton or CtrlSSelect /our reuest and press enter to sa*e in /our reuest
Controlling integration? select manual creation of cost elements.
I 'inancials( CO 'Controlling(e#penditure
8/20/2019 PRO Fi Notes
19/268
deselects the loc,ed chec, o# create the account and afterards select loc,edchec, o#.
8/20/2019 PRO Fi Notes
20/268
8/20/2019 PRO Fi Notes
21/268
A+& P0S) Personnel cost -77177 -771
A+& +0$ +anufacturing E#penses -77277 -772
A+& A8+) Administration E#penses -77377 -773
A+& I)"0 Interest -77-77 -77-
A+& 8EP0 8epreciation -77577 -775
Select sa*e utton on CrtlS
Select /our reuest and press enter and sa*e in /our reuest
% digits
1777777 1777 share capital 1777617 1777777776177777770eser*es F Surplus
Accumulated 8epreciation;nsecured loans
Current &iailities F Pro*isioni#ed Assets
Afterards e reuire liailities account groups ith 1 series @17 account groups.
4o man/ groups e can crate ith 1sries . a*ailale accounts '1615(T-77accounts. )e account groups ith 1series e can create -779177T- groups .
)o e ha*e to go for @5 series .
"he user at the time of posting first the ill gi*e 1R
If the account is not there then he ill chec, ith 5R
"(en $e )se 6 digits: Afterards e reuire liailities account groups ith 1 series to 17 account groups. 4oman/ groups e can create ith 1 series a*ailale accounts '161775T-77(accounts.
or each account group e are assigning 177 accounts ne account groups ith 1series.
8/20/2019 PRO Fi Notes
22/268
"hough accounts are not /et created assign on account for retained earnings accountpurpose.
8/20/2019 PRO Fi Notes
23/268
"/pe Select M 177177 )et operating profit
P F & Statement A9c t/pe M G 177171 )et non operating profitalance Sheet A9c. Profit
In the /ear end the alance ill go to account no.177177377177 profit or sale of shares.
P F & A9c.PF & Statement A9c. t/pe G
In the /ear end the alance ill go to account no.177171.
iscal /ear iscal /ear *ariant
Indian companies periods April to +arch - special periods :3
;S Companies =an to 8ec.- Special Periods -=ul/ to =une- Special periods :%Oct. to Sep- special periods :
April 277! @ +arch 277 Accounting /ear 277!67.In SAP e ill call it as fiscal /ear 277!.
=ul/ 277!6=une 277 iscal /ear 277!Oct.277! @Sep.277 iscal /ear 277
277! 277 iscal /ear
April 277!6+arch 277 3 277!=ul/ 277!6=une 277 % % 277!Octoer 277!6Septemer 277 3 277
It is ao*e % months in ne#t /ear ta,e ne#t /ear otherise same /ear.
April 277! +arch 277 iscal /ear 277!1 12 13 1- 15 1%')ormal periods( 'Special periods(
or /ear end adustment purpose SAP has gi*en special periods .Special periods are part of +arch+arch ill ha*e total 5 periods 1noraml period - special periods."o get the profitailit/ and different stages SAP has gi*en special periods.
23
8/20/2019 PRO Fi Notes
24/268
"(8 s-e%ia9 -e&iods a&e &e)i&ed:
27th +arch 277 e ha*e declared profitailit/ upto eruar/ 277 to the managementprofitailit/ figures should not e changed.
;sers should e alloed to post transactions onl/ for +arch 277.
April 277!6+arch 277 iscal /ear 277!.
Open periods +arch 2776+arch 277or posting 12277! 6 12277!
)o user can post transaction efore +arch 277 and after +arch 277.
37.73.277 April 277!6 +arch 277 iscal /ear 277! April 2776 +arch 277 iscal /ear 277.
Open periods +arch 2776+arch 27712277! 612277
1597-9277 accounts dept. finalized profitailit/ for the /ear ended 319739277
+anagement adustment entries
Entr/ 8ate 759759277Periods date 319739277 to update last /ear ledger.
8/20/2019 PRO Fi Notes
25/268
;sage of special periods is optional.
Special periods can come in the same month or different months.
4ere stage means department profitailit/ +anagement profitailit/ and Auditors
profitailit/ @ the state can come in the same month or different months.
Accounts 8ept. profitailit/ April 277
+anagement adustments and Auditors rectification entries +a/ 277
4o special periods ill e used? April 277!6+arch 277 iscal /ear 277!
27th +arch 277 open periods for posting +arch 2776+arch 277
12277!V.12277!)o user can post transactionsefore +arch 277 and after +arch 277. April 277!6+arch 277 .G 277!
April 2776+arch 277 .G.277
1597-9277 accounts dep. finalized profitailit/ for the /ear end 319739277+anagement adustment entries.
759759277 +arch 277VV..+arch 277Open periods 13277!VVV12277
Entr/ date ?759759277Posting date ?319739277 to update last /ear ledger period 13
8/20/2019 PRO Fi Notes
26/268
Auditors finalized profitailit/ 161-&ist of auditors rectification entries 1-61-
SAP ,non onl/ calendar /ear periods @e ha*e to con*ert calendar /ear periods toour accounting /ear periods.
+onth 8a/s Periods Gear shift=anuar/ 1 31 17 61eruar/ 2 2 11 61+arch 3 31 12 61
April - 37 1 7
+a/ 5 31 2 7=une % 37 3 7=ul/ ! 31 - 7
August 31 5 7Septemer 37 % 7Octoer 17 31 ! 7)o*emer 11 37 78ecemer 12 31 7
April 277 April 277 @ +arch 277 .G.277
In hich /ear it is coming 277 As hich /ear e are calling in SAP 277Gear shift 7
=anuar/ 277In hich /ear it is coming 277
As hich /ear e are calling in SAP 277Gear shift 61Posting 759719277 update 277&edger not 277 ledger
Oct.2776Sep 277 .G.277+onth 8a/s Periods Gear shift Octoer 2771 31 - 7 In hich /ear it is coming as hich 2772 2 5 7 /ear e are calling in SAP 2773 31 % 7 /ear shift 1- 37 ! 75 31 7 =anuar/ 277
26
8/20/2019 PRO Fi Notes
27/268
% 37 7 in hich /ear it is coming 277! 31 17 7 as hich /ear e are calling 31 11 7 in SAP 277 37 12 7 /ear shift 117 31 1 7
11 37 2 7 posting 759179277 update 277 ledger 12 31 3 7 not 277 ledger
Path : SP3 Financial accounting Financial accounting .lobal settings Fiscal year &aintain !iscal year 6ariant (&aintain shortened !iscal year($rs)code is 32
Select position utton fiscal *ariant :3
Enter Select fiscal *ariant :3
8oule clic, on periods folder
Select ac, arroSelect ne entries utton
: ? 1
8escription April to +arch - Special periods
8o not select /ear depend chec, o#
If e select /ear depend chec, o# @ hen e sa*e it ill as, for /ear @ hen e gi*e/ear 277 @ "he con*ersion is applicale onl/ for the /ear each /ear e ha*e to createthe con*ersion.
If e deselect /ear dependent chec, o# @ "he con*ersion is common for all /ears.
8eselect calendar /ear chec, o#
If e select calendar /ear chec, o# @ It ta,es
+onth 1 '=an(ill e as period 1+onth -'April ( il e as period -
8/20/2019 PRO Fi Notes
28/268
Select /our reuest press enter and press enter sa*e in /our reuest.
Select iscal /ear *ariant ?18oule clic, on periods folder.Select ne entries utton
irst column +onthSecond column 8a/"hird column Period&ast column Gear shift
+onth 8a/ Period Gear Shift1 31 17 612 2 11 61
3 31 12 61- 37 1 75 31 2 7% 37 3 7! 31 - 7 31 5 7 37 % 717 31 ! 711 37 712 31 7
sa*e Assign compan/ code to a iscal /ear *ariant
Path: SP3 Financial accounting .lobal settings Fiscal year %ssigncompany code to a Fiscal year 6ariant ($r)code is 39;
Select position utton$i*e /our compan/ code?A+&Enter
or compan/ code?A+& Assign fiscal *ariant ?:3Select sa*e utton
Ignore the arning message press enter and press enter to sa*e in the reuest.
28
8/20/2019 PRO Fi Notes
29/268
OPEN AND CLOSE POSTIN3 PERIODS
iscal /ear ? April 277 @ +arch 277 @ .G 277 August 277 @ +arch 2775277 @ 12277
Open means? from August 277
Close means? to +arch 277
Compan/ codes ? A+& AS& AI&
All compan/ codesallo the sameOpen and close periodsOption 1
A( 8efine posting periods:ariant VVVVV M( Assign posting period:ariant to compan/ codesMVVV.A+&MVVV.AS&MVVV.AI&C( 8efine open and close periods for *ariant Mor M5 277 @ 12277Option62
Each compan/ codeha*ing separate open And close posting period *ariant M G N
Assign posting period *ariant to compan/ codesM to A+& G to AS& N to AI&
Period for *ariant
=ul/ 2776+arch 277 April 277 to +arch 277 Sep. 277 to Sep. 277
or M or G or N7-277 12277 7%277
In this step e are defining hich periods are open for posting.
Deine va&iants o& o-en -osting -e&iods:
29
8/20/2019 PRO Fi Notes
30/268
Path : SP3 Financial accounting global setting Document posting periods- De!ine 6ariants !or open posting periods
Select ne entries utton
:ariant )ame A+& posting period *ariant for A+&
CtrlS press enter in sa*e
Assign -osting -e&iod va&iant to %o-an8 %ode:
Path : SP3-Financial %ccounting- Financial accounting global settings-Document posting periods assign posting period 6ariant company code)
Select position utton
$i*e the compan/ code A+&or compan/ code A+& assign *ariant A+& select sa*e utton or CtrlSPress enter to sa*e in /our reuest.
Deine o-en and %9osed -osting -e&iods o& va&iant::
Path: SP3 Financial accounting .lobal settings Document Posting periods- open and close posting periods)
Select ne entries utton.
:are ? Select A+& Account t/pe 'A(? Select '*alid for all accounts t/pe(rom Account lan,"o account lan,rom period one '1( 1Gear 277"o period 12Gear 'iscal /ear( 277rom period2 13Gear 277"o period 1%Gear 277
Second column is option 'from period 2( Authorization group 'Au.$r(? lan,
Select sa*e utton or CtrlS
30
8/20/2019 PRO Fi Notes
31/268
Select /our reuest and press enter to sa*e in /our reuest.
A)t(o&i;ation 3&o)-:
"his screen is reuired e*er/ month in production client nood/ ill ha*e access for
customization areas.
"he same screen is gi*en at user le*el hen it is a*ailale at user le*el the users illmisuse.
SAP has gi*en authorization group.
ASIS Administrator gi*es authorization group sa/ M and M ill e assigned to user I8smanager accounts and deput/ manager accounts.
8/20/2019 PRO Fi Notes
32/268
8/20/2019 PRO Fi Notes
33/268
2. All the departments ant to ha*e 1X177777 hich is not possile. In li*een*ironment efore going li*e all the department heads sit together anddecide for production client.
8/20/2019 PRO Fi Notes
34/268
2. 0euired?
8/20/2019 PRO Fi Notes
35/268
Screen la/out at the time of posting
Path:SP3- Financial accounting Financial global settings Document 'ineitem-Controls- De!ine !iled status 6ariants
Select field status *ariant 1777 that is I8ES group
Select cop/ as utton '%(
Change filed status *ariant 'S":( to A+&
Change field status name to field status :A0 for A+&
Press enter
Select cop/ all utton
8/20/2019 PRO Fi Notes
36/268
:alue date ma,e it as reuired entr/ filed.
Sa*e.
:alue date' Effecti*e date(?
"erm loan from I8I?27.7.2778eposit / us in our an, ?22.7.2778ocument date ?22.7.277Posting date ?22.7.277
In SAP e ha*e interest calculations Interest calculations in our oo, from 22.7.277here as I8I calculates from 27.7.277. "here ill e mismatch.
Interest calculations?:alue date ?0euired entr/ filed
8ocument date ?22.7.277Posting date ?22.7.277:alue date? 27.7.277 field is modifiale after posting .In our oo,s also interest ill e calculated from 27.7.277
:alue date ?31.7.2778OC F POS
Assign %o-an8 %ode to ie9d stat)s va&iant :
Path: SP3-Financial accounting-Financial accounting .lobal settings- Document 'ine time-Controls-%ssign company code to !ield status 6ariants)
Select position utton
$i*e the compan/ code ?A+&
Enter
or compan/ code ?A+&
Assign field status *ariant ?A+&
Select sa*e utton or CtrlS
Press enter to sa*e in /our reuest
36
8/20/2019 PRO Fi Notes
37/268
SALES TAX PROCEDURE
$eneral ledger Accounts pa/ale Accounts recei*ale and Assets accounting
asicE#cise:A" 9CS""o do normal posting also sales ta# procedure is reuired.
A( Create procedure( Create ta# codesC( Create accounts8( 8esign accounts
Assign for countr/ in6ta# ;S ' Sales ta# ;SA("a# I) 'sales ta# India( "emporar/ assignment
or our compan/ an/ code? Countr/ I))ote the path this oneSP3-Financial accounting Financial accounting global settings-$ax on sales @Purchases - asic settings - %ssign country calculation procedure
Select position utton$i*e the countr/ I) for IndiaEnter or countr/ I) assign procedure "a#;SSales "a# @ ;SASelect sa*e utton or CtrlSPress enter to sa*e in /our reuest.
TOLERANCE 3ROUPS:
"his is to t/pes1.$& Accounts 2.Emplo/ee
a( 0eceipts 9 Pa/ment transactions( +andator/ area
0etained area called open item management.
37
8/20/2019 PRO Fi Notes
38/268
"his is used for *endors customers and alance sheet accounts here clearing isreuired.
Outstanding e#penses A9cSalaries 577777
an, 15777 0ent 15777
8/20/2019 PRO Fi Notes
39/268
"olerance$roup Amount percentage
A 177 5Z
A(
8/20/2019 PRO Fi Notes
40/268
If e gi*e tolerance group A in outstanding e#penses account if the difference is lessthan tolerance group amount and transferring sundr/ alances ritten of accountautomaticall/.
8/20/2019 PRO Fi Notes
41/268
Credit posting ?78eit percentage ?7Credit percentage ?7Sa*e
Select /our reuest and press enter and sa*e in /our reuest.
"olerance group for emplo/ees.
;ser ise upper limits for posting
"olerance $roup A C177777 177777 17777777 Amount per document177777 177777 17777777 Amount per open item
account item7 5 17 Cash 8iscount
7 7 7 Pa/ment 8ifferenced
8/20/2019 PRO Fi Notes
42/268
Press enter to sa*e in /our reuest.
ENTER 3LO5AL PARA/ETERS:
Path :SP3-Financial accounting -Financial accounting global settings-Company
code-Enter global parameters
Select position utton$i*e the compan/ code ?A+&EnterSelect compan/ code ?A+&Select details utton '2(
Select usiness area financial statements chec, o#Select propose fiscal chec, o#Select define default *alue date chec, o#
Select negati*e posting permitted chec, o#Select addition data utton
Compan/ code ? A+&usiness Area ? 4G8 $&usiness place ?Cit/ factor/ Cit/ office actor/Permanent Account )o. 'PA)( @ At compan/Code le*el'orm -A( 17 8igits Alpha numeric code"a# 8eduction at Source )o 'In SAP "8S )o. 9 "A)( orm - 617 8igits alphanumeric code
At compan/ code le*el 9 usiness area le*el 9 at usiness place le*el'$I0 )o.? $eneral Identification )umer(
"8S )o.AC8E 35-%!)PA) )O.5%!) Select ac, arro thenSa*ePress enter to sa*e in /our reuest
Negative -ostings:In case of re*ersals if e select negati*e postings chec, o# it reduces from the sameside.
In SAP hen e post a rong entr/ e cant change the document.
8/20/2019 PRO Fi Notes
43/268
Cash account 8r -77777"o Euit/ share capital -77777 8oc.)o.1
2. Preference share capital receipt?Cash account 8r 177777
"o Euit/ share capital 177777 8oc )o.2
0e*ersal 3. Euit/ Share capital 8r 177777
"o Cash account 177777 8oc.)o.3
-.Cash Account 8r 177777"o Preference share Capital 177777 8oc )o.-
0ectification
3. Euit/ share capital 8r 177777"o Preference Share capital 177777 8oc.)o.3
Account )o.177777 &edger summar/Compan/ code A+&iscal /ear 277
Period 8eit Amount Credit Amount alance Cumulati*e alance12
3-5% 177777 577777 -77777 Cr -77777 Cr ! 6177777
1 2 3
Cash flo statement 0e*ersal ithoutselecting negati*epostings
0e*ersal /selecting negati*epostings
0ectifications
Opening cash and
an, alances Add? Inflos Euit/share capital
Preference sharecapital&ess?Out flosEuit/ share capital
7
577777
177777
177777
7
577777
177777
7
577777
43
8/20/2019 PRO Fi Notes
44/268
Closing Cash andan, alances
57777
rong
577777
correct
577777
8/20/2019 PRO Fi Notes
45/268
"o chec, accounts groups for gi*ing account numers.
Path: SP3 Financial %ccounting .eneral ledger accounting .' %ccounts &aster Data- Preparations- De!ine %ccount group ($r)Code:3D>
Select position utton$i*e /our chart of accounts A+&
Enter
0eser*es F Surplus 17717761771
Share capital 17777761777
Cash account6current assets 27717762771
1. "o chec, account6$roup for gi*ing account numers.
2. Creation of $eneral
CREATION OF 3ENRAL
Path : %ccounting-Financial accounting .eneral 'edger-&aster records .' %ccounts-,ndi6idual Processing Centrally ($r) Code is FS00
$i*e the $& account 177177Compan/ code A+&rom the menu select 6K $& Account create
%ccount group: select reser6es B surplus
Select alance sheet account radio utton
Short te#t? surplus in P F & Account
$& Account &arge te#t? Surplus in profit F &oss Account
Select control data ta
Select onl/ alances in local currenc/ in chec, o#
8/20/2019 PRO Fi Notes
46/268
Sa*e
$& Account ?177777
Compan/ code ? A+&
Select ith template utton
$& Account ?177177 'Surplus in P F & Account(
Compan/ code ? A+&
Enter
/ mista,e sa*e utton
Gour can not sa*e
Change account group to Share capital
Select alance sheet a9c radio utton
Change short te#t to euit/ Share capital
Change $& account long te#t to Euit/ share capital
Other filed common select sa*e utton
$& Account 277177
Compan/ code ?A+&
Select ith template utton
$i*e the $& Account 177177 surplus in P F & account
Compan/ code ? A+&Enter
Change account group to current assets loans F ad*ances
Change short te#t to Cash account
Select alance sheet a9c radio utton
Change $& account long te#t to Cash account
Select create 9 an, 9 interest ta
Change filed status group to $775 an, accounts 'Oligator/ *alue date(
Select rele*ant cash flo chec, o#
Select sa*e utton or CtrlS
"o *ie the accounts created
Select drop don utton eside $& account
46
8/20/2019 PRO Fi Notes
47/268
+atch Code?$i*e the compan/ code ? A+&Enter Short te#t ? At the time of entr/$& account long te#t ? At the time of $eneral ledger displa/
Posting o t&ansa%tions
Path: %ccounting Financial %ccounting .eneral ledger posting .eneral posting ($r)Code is F-02
Posting transaction ?1797!9277
8ocument date ? In case of purchases document date ill e part/ ill date6
e can enter manuall/ 37.7.277 or select -6 It gi*es calendar and select 62 @ It
selects toda/s date .
Posting date ? &edger updation ill e ased on posting date period ill
appeal automaticall/ ased on
Posting date ? 37.7.277
0eference ?Part/ ill )o.
8oc )o ?1
)ormal cases
8ocument date '-( ?37.7.277
Posting date? ill come automaticall/ this is ser*er date.
"/pe ?SA
Compan/ code ?A+&
Currenc/ ? I)0
S/stem does not ,no deits and credits to differentiate eteen deit and credit SAP
4as gi*en posting ,e/s
Posting ,e/ -7 $& account 8eit
Positing ,e/ 57 $& Account Credit
Posting ,e/? Select -7
Account select the drop don utton
$& long te#t ?RCashR
47
8/20/2019 PRO Fi Notes
48/268
Compan/ code ? A+&
$& Account ? NR
Enter
Select account )o.277177Enter
277177 Cash account @ iled status $0P6$775
"e#t usiness Area :alue date 0euiredIn enter gloal parameters select define default *aluedate chec, o#
Amount ?-77777usiness area ?A+&4"e#t ? Euit/ share capital receipt
Posting ,e/ ? Select 57 Account select drop don utton$i*e the compan/ code A+& and press enter Select account ?177777 Euit/ share capitalPress enter
Amount enter ?R'star(
)ote? R 'star( +eans deits and credits eual
Cash A9c 8r 577777"o Euit/ 377777
"o Preference Rusiness area ?A+&4"e#t Enter ? U U'plus( mean copies the last line item narration in the same document.
Salaries A9c 8r 177777'Salaries pro*ision for Sep.(
8/20/2019 PRO Fi Notes
49/268
Select sa*e utton or CtrS
8/20/2019 PRO Fi Notes
50/268
Compan/ code ?A+&
iscal /ear ?277
Enter
8oule clic, on first line item cash account
8/20/2019 PRO Fi Notes
51/268
"o *ie onl/ one account
Select drop don utton eside $& Account
$i*e the compan/ code ?A+&
Enter
Select account no.177777 Euit/ share capital
Compan/ code ?A+&
iscal /ear ?277
usiness area ?A+&4
Select e#ecute '( utton
8oule lic, on cumulate alance amount8oule clic, on document )o.1Select call up document o*er*ie utton '(
Select ac, arro '3(
8ocument )umer Posting date "e#t Amount1 1777772 2777773 377777
66666666666"otal Amount %77777
TTTTTT
8/20/2019 PRO Fi Notes
52/268
Select sa*e la/out utton 'CtrlS(Option 1 Option 2Common to ;ser specific
All A( 8eselect user specific Chec, o# A( Select user specific chec, o#
(
8/20/2019 PRO Fi Notes
53/268
Steps?1. 0un a program called [0"+&;\ for con*ersion of hold documents2. Creation of hold documents3. 8elete 9 complete hold documents
1. R)n a -&og&a %a99ed =RFT/5LU> o& %onve&sion o (o9d do%)ents
Path : $ools %%P orbench- De6elopment %%P Editor (SE9=
Program ? gi*e the program name ?0"+&;\Select e#ecute uttonSelect no. termination for read error chec, o#E#ecute
2. C&eation o (o9d do%)ents;se the transaction code '672(
8ocument date ? "oda/ date
"/pe ?SA
Compan/ code? A+&
Posting ,e/ ?57
Account no. ?277177 'cash account(
Enter
$i*e the amount ? 5777
usiness area ?A+&4
"e#t ?Amount paid to +r.M
rom the menu select document hold
"em parr/ document )o. ?A+&
Select hold document utton
8/20/2019 PRO Fi Notes
54/268
Posting ,e/ ? -7
Account 277177 'Cash account(
Enter
$i*e the amount 27777
usiness area ?A+&4
"e#t ? 4old document testing
Posting ,e/? ? 57
Account no.? 177777 'Euit/ share capital(
Enter
Amount enter ?R 'Star(
usiness area ? A+&4
"e#t ?
rom the menu select 8ocument @K 4old
$i*e the temporar/ document no. 123-5% 'gi*e an/ numer(
Select hold document utton
2. De9ete + Co-9ete (o9d do%)ent *F?1,;se the transaction code f672
rom the menu selectPath :Document .et held document Select document list button
eep the cursor on document numer 123-5%
Select delete utton
select /es utton
select ac, arro '3(
select document list utton
eep the cursor on document no. ?A+&
select choose utton
$i*e posting ,e/ ?-7
Account no. ?177777 Euit/ share
Enter
Amount Enter ?R'Star(
54
8/20/2019 PRO Fi Notes
55/268
usiness Area ? A+&4
"e#t ?
rom the menu select document @Simulate and sa*e
Pa&< Do%)ents :"his is used for appro*als Cashier
Enter the document he illpar, in the s/stem
Informs to S0 personappro*al
S0 person he can ma,e changesto the document form amount 98ate 9 head of account eforerelease
Accounts ill not eupdated
And release document
Account ill not e updated Once he release the documentill e posted and updatesrecords
Ste-s:1. Posting of pac,ed document / cashier2. Informed to Sr. person for release @e cashier 3. 8ispla/ pac,ed document and change date and amount-. After change inform to Cashier aout appro*al5. 8ispla/ changes to pac,ed document
@. Posting o Pa%
8/20/2019 PRO Fi Notes
56/268
Posting ,e/? ?57
Account ?177777 'Euit/ share capital(
Enter
Amount enter ? R'Star(
usiness area ?A+&4
"e#t ?
From the menu select Document Par document
1. Ino&ed to Senio& Pe&son o& &e9ease
From the menu select system short message
$i*e the title ? Please release 8oc.)o.3
0eceipt user id of Senior person 'sap user(
0ecipient t/pe ? Select SAP logon name
Select e#press mail chec, o# 'Screen don right side(
Select send utton 'Shift(
From the menu select system –> Create session
4. Dis-9a8 -a%
8/20/2019 PRO Fi Notes
57/268
%777 Credit
Select ac, arro
rom the menu select document post
Inform to cashier aout appro*al
rom the menu select @S/stem @KShort message.
"itle document no.3 released
0ecipient ;ser Id of Cashier
0ecipient t/pe
Select SAP logon name
Select e#press mail chec, o#
Select send utton 'left side upper(
From the menu select system –> Create session
4 .Dis-9a8 %(anges to -a%
8/20/2019 PRO Fi Notes
58/268
C( Outstanding e#penses @ Current liailities F Pro*ision2. 8ifference no.range inter*al for no.range M23. Creation of sample document-. posting of transaction / cop/ing sample document
"o chec, account groups for gi*ing account numers. "he transaction code is O8-
Select position utton$i*e the chart of accounts ? A+&Enter "he personnel cost is -771776-771
Administration range -773776-773Current liailities F Pro*ision range is 17757761775
C&eation o 3L aste&s *FS,
$i*e the $& Account -77177Compan/ code ?A+&
Select ith template utton
$i*e the $& Account 177777 'Euit/ share capital (
Compan/ code ?A+&
Enter
Change account group to personnel cost 'Staff cost(
Select P F & statement radio utton
Change short te#t to Salaries A9c
Change long te#t to Salaries A9c
Other fields are common
Select sa*e utton or CtrS
$& A9c )o? .-77377
Compan/ code ?A+&
Select ith template utton
$i*e the $& account ?-77177 salaries
Compan/ code ?A+&
Enter
Change account group to Administration
Change short te#t to 0ent account
58
8/20/2019 PRO Fi Notes
59/268
Change long te#t to 0ent account
Other fields are common
Select sa*e utton or CtrlS
$& Account ?177577
Compan/ code ?A+&
Select ith template utton
$i*e the $& account ?177777 'Euit/ share capital(
Compan/ code ? A+&
Enter
Change account group to Current liailit/ F Pro*isions.
Change short te#t to Outstanding e#press
Change $& Account Outstanding e#press
Select control data ta
Select open item management chec box
Sa*e
Deine no. &ange inte&va9 o& no. &ange X1:
Path: SP3 Financial accounting Financial accounting global settings Document Document number ranges- ($r)Code is F*
$i*e the compan/ code ?A+&
Select change inter*als utton
Select inter*al utton
)o. range ?M2
Gear ?277
rom numer ?577771
"o numer ?577177
Enter F Sa*e
Ignore the message press enter
C&eation o sa-9e do%)ent
Path: %ccounting Financial accounting .eneral ledger - Posting e!erencedocuments Sample document (F-0*
59
8/20/2019 PRO Fi Notes
60/268
8ocument date ?37.7.277
Posting date ?37.7.277
"/pe ?SA
Compan/ code ?A+&
Posting ,e/ ?-7
Accounting ?-77177 'salaries a9c(
Enter
Ignore the arning message press enter
Amount ?577777
usiness area ? A+&4
"e#t ? Salaries pro*ision for the monthPosting ,e/? ?-7
Account ?-77377 '0ent account(
Enter
Account ?!5777
usiness area ? A+&4
"e#t ? 0ent pro*ision for the month
Posting ,e/? ?57
Account no. ?177577 'out standing e#p(
Enter
Amount enter ? R
usiness area ?A+&4
"e#t ? Pro*ision for the month
Select sa*e utton or CtrlS
8/20/2019 PRO Fi Notes
61/268
iscal /ear ?277
Select displa/ line items chec, o#
Enter
Change the document date ?31.17.277
Posting date ?31.17.277
Enter
Ignore the arning message press enter
Change the amount to %77777
"e#t ?Add Octoer 'Salaries for the month of Octoer(
Amount ?7
Enter
&ine item ha*ing zero ill not update records
Ignore the arning message
Amount enter ?R'star (
or te#t ? Add Octoer
rom the menu select document simulate
Select sa*e utton or CtrlS
/ont( end -&ovisions:
Option 1? Option 2 Accrual 9 8eferral document Open item management
Option 1? Accrual 8eferral document
31.17.277 Salar/ pro*isionSalaries 8r 177777
"o out standing 177777
71.11.277 re*ersal ne#t month 1st Outstanding 8r 177777"o Salaries 177777
75.11.277 Pa/ment of salariesSalaries 8r 175777
"o an, 175777
61
8/20/2019 PRO Fi Notes
62/268
Salaries A9c31.17.277 177777
75.11.277 175777 71.11.277 177777
Outstanding E#penses A9c31.17.277 177777
71.11.277 177777
Profitailit/ effect??or Octoer 177777
or )o*emer ecause Octoer 5777
Option 2? open item management31.17.277 Salaries pro*ision
Salaries 8r 177777"o out standing 177777
75.11.277 Salaries pa/mentOut standing 8r 177777Salaries 8r 5777
"o an, 175777
Salaries A9c31.17.277 1777775.11.277 5777
Outstanding E#penses A9c31.17.277 177777
719119277 177777
Profitailit/ effector Octoer 177777or )o*. ecause of Octoer salaries 5777
Companies follo 1st option 'other than /ear end(In case of option 2 @ the person ho ma,es the pro*ision is accountant and the personho is ma,ing the pa/ment and clearing is Cashier 6 Cashier has to trac, the pro*isionand clear against the pro*ision.
62
8/20/2019 PRO Fi Notes
63/268
Option 1? Accrual 9 8eferral document ?Steps1.Creation of re*ersal reason and re*ersal reason should allo us to re*erse on an/da/.
2. Enter accrual 9 8eferral documents A( 0ent Pro*ision 7.17.277( Salar/ pro*ision 31.17.277
3.0e*ersal of accrual 9 deferral documents in one step
1. C&eation o &eve&sa9 &eason and &eve&sa9 &eason s(o)9d an8 da8.
Path : SP3- Financial accounting .eneral ledger accounting-usinesstransactions %d+ustment posting @ e6ersal - De!ine reason !or re6ersal
Select ne entries utton0eason ?11"e#t ? 0eal 9 8eferral 0e*ersal reason for A+&Select neg. posting chec, o#Select alternati*e position date chec, o#Select sa*e utton or CtrlSSa*e in /our reuest
If e do not select alternati*e posting date chec, o#
31.17.277
Salaries 8r "o out standing
S/stem ill allo /ou to re*erses onl/ 31.17.277
8/20/2019 PRO Fi Notes
64/268
Amount ?-77377 '0ent A9c(
Enter
Amount ?57777
usiness area ?A+&4
"e#t ? 0ent pro*ision for Octoer
Posting ,e/ ?57
Account no. ?177577 'out standing e#p(
Enter
Amount ? R'star(
usiness area ? A+&4
"e#t ?
rom the menu select document @KSimulate and sa*e
Sa9a&ies -&ovision:"r.Code is S1
8ocument date ?3117.277
Posting date ?31.17.277
"/pe ?SA
Compan/ code ?A+&
0e*ersal reason ?11
0e*ersal date ?71.11.277
Posting ,e/ ?-7
Account ?-77177 'Salaries A9c(
Enter
Ignore the arning message press enter
$i*e the amount 177777
usiness area A+&4
"e#t ?Salaries pro*ision for the month of Octoer
Posting ,e/ 57
Account ?177577 'outstanding e#p.(
Enter
64
8/20/2019 PRO Fi Notes
65/268
Amount ? R
usiness area ?A+&4
"e#t ?
rom the menu select document @K Simulate and sa*e
Reve&sa9 a%%&)a9 + Dee&&a9 do%)ent :
Path : %ccounting Financial %ccounting .eneral 'edger Periodic processing Closing aluate e6erse accrual @ De!erral Document ($r)Codeis F)=*
$i*e the compan/ code ? A+&
0e*erse posting date ?71.11.277
Select te#t run chec, o#
E#ecute '(
Select re*ersal documents utton
Select ac, arro
OPTION 1 : O-en Ite /anageent"his is used *endors customers 9 alance Sheet items here clearing is reuired.
8/20/2019 PRO Fi Notes
66/268
Pro*isional and pa/ment @Same amounts
A( Rent P&ovision B*T&ansa%tion %ode F?1,
8ocument 8ate F posting date ?13.17.277"/pe ? SA
Compan/ code ? A+&
Posting ,e/ ?-7
Account no. ?-77377 '0ent A9c.(
Enter
$i*e the amount ?15777
usiness area ?A+&4
"e#t ? 0ent pro*ision
Posting ,e/ ?57
Account no. ?177577 'outstanding e#p(
Enter
Amount ?R 'enter star(
usiness area ?A+&4
"e#t ?
rom the menu select 8ocument @K Simulate and sa*e
5, #o$ to vie$ o-en ite anaged a%%o)nt t&ansa%tions:
Path : %ccounting Financial %ccounting .eneral 'edger- %ccount Display @Change line items ( Tr. Coe is F'9
$i*e the $& Account ?177577 'outstanding e#p(
Compan/ code ? A+&
Select open items radio utton
Select normal items chec, o#
E#ecute '(
OUT 3ON3 PA0/ENT "IT# CLEARIN3:
66
8/20/2019 PRO Fi Notes
67/268
Path : %ccounting Financial %ccounting .eneral 'edger - Posting 3ut going payments (F-0;
$i*e the document date ? "oda/s date
"/pe ? SA
Compan/ code ? A+&
Clearing te#t ? outgoing pa/ment
Account ;nder an, data ?277177 'Cash A9c.(
usiness Area ?A+&4
Amount ? 15777
"e#t ? Outgoing pa/ment
Account under open item selection ?177577 'out standing e#penses(
Amount t/pe ? S'S is default( 'S? Stands for $& Accounts(
Select process open items utton
Reve&sed do%)ents $i99 not a--ea& o& %9ea&ing:
8oule clic, on pa/ale amount 15777
8ocument @ K Simulate and sa*e
$o and see open item account transactions "r.Code is &3)
$i*e the $& Account no ?.177577 'outstand e#penses(Compan/ code ?A+&
Select cleared items radio utton
Clearing data ? "oda/s date
Select normal items chec, o#
E#ecute '(
Select ac, arro
Select open item radio utton
E#ecute
'6R6 "his s/mol is open item'document no. elo((
2nd Scenario 3rd ScenarioPartial Clearing 0esidual items method
67
8/20/2019 PRO Fi Notes
68/268
8/20/2019 PRO Fi Notes
69/268
0eference ?3-5%
Posting ,e/ ?-7
Account )o. ?-77377 '0ent a9c(
Enter
Amount ? -7777
usiness Area ? A+&4
"e#t ? 0ent pro*ision
Posting ,e/ ? 57
Account )o. ?177577 'Outstanding e#p.(
Enter
Amount ? R 'enter star(
"e#t ?
rom the menu select 8ocument @Simulate and sa*e
O)t going -a8ent )sing -a&tia9 %9ea&ing et(od: * T&. Code F?7,
8ocument 8ate ? "oda/s 8ate
"/pe ? SA
Compan/ code ? A+&
0eference ? 3-5%
Clearing te#t ?Outgoing pa/ment
Account under an, data? 277177 'Cash a9c(
usiness area ? A+&4
Account ? 5777
"e#t ? Outgoing pa/ment
Account under open item selections 177577 'outstanding e#p(
Select process open items utton
eep the cursor on the amount filed of line item against hich e ant to adust.
Select partial pa/ment ta
Creates pa/ment amount column
8oule clic, amount -7777
8oule clic, on pa/ment amount -7777
69
8/20/2019 PRO Fi Notes
70/268
rom the menu select 8ocument @ KSimulate
$i*es a message correct the mar,ed &ine items
8oule clic, on lue font line items
"e#t enter ?
Select sa*e utton or Ctrl S
3o and see o-en ite a%%o)nt t&ansa%tions
$he $ransaction is code is F'9
$i*e the $& account ?177577 'outstanding E#p.(
Compan/ code ? A+&
Select open items radio utton.
Select normal items chec, o#
Select e#ecute utton
"o *ie ill ise outstanding
Select change la/out utton 'Ctrl(
rom the hidden fields column
Select reference field
Select amount in local currenc/ under column contain.Select left arro or sho selected fields utton
Select cop/ utton
eep the cursor on reference
Select su total utton
"o ma,e alance pa/ment of 35777 and cleared pro*ision and part pa/ment *F?7,
$i*e the document date ? "oda/s date
"/pe ? SA
Compan/ code ? A+&
0eference ?3-5%
Clearing "e#t ? Out going pa/ment
Amount under an, date ?277177 'Cash A9c(
70
8/20/2019 PRO Fi Notes
71/268
usiness Area ?A+&4
Amount ?35777
"e#t ? Outgoing pa/ment
Account ? ;nder open item selection 177577'out standing e#p(
Account t/pe ? S
Select process open item utton
8oule clic, on pro*ision -7777
8oule clic, on part pa/ment 5777
rom the menu select document @K Simulate and sa*e
$o and see open item managed account transactions *F5L2N(
$i*e the $& Account o. ?177577'out standing e#p(
Compan/ code ? A+&
Select cleared items radio utton
Select normal items chec, o#
E#ecute
Resid)a9 ites et(od:
0ent pro*ision 672
$i*e the document date ? "oda/s date
"/pe ? SA
Compan/ code ? A+&
Posting ,e/ ? -7
Account no. ?-77377 '0ent account(
Enter
Amount ?37777
usiness area ?A+&4
"e#t ? 0ent pro*ision
Posting ,e/ ?57
Account no. ?177577 ' outstanding e#p(
Enter
71
8/20/2019 PRO Fi Notes
72/268
Amount ? R
usiness area ? A+&4
"e#t ?
rom the menu select 8ocument 6KSimulate and sa*e
O)t 3oing Pa8ent Using Resid)a9 Ites /et(od: *F?7,
$i*e the document date ? "o da/s date
"/pe ? SA
Compan/ code ? A+&
Clearing "e#t ? out going pa/ment
Account under an, date ? 277177 'Cash a9c(usiness area ? A+&4
Amount ?2777
"e#t ? out going pa/ment
Account t/pe ?S 'default comes(
Select process open item utton
Account ? ;nder open item selection 177577 'out standing e#p(
eep the cursor on the amount filed of the line item against hich e ant
adust.
Select residual items ta
It creates residual items column
8oule clic, on ne#t amount 37777
8oule clic, on residual items amount
rom the menu select 8ocument @K Simulate
It gi*es the message correct the mar,ed line items.
8oule clic, on lue font line item.
"e#t enter ?
Sa*e
3o and see t(e o-en ite anaged a%%o)nt t&ansa%tions *F5L2N,:
72
8/20/2019 PRO Fi Notes
73/268
$i*e the $& Account no. ?177577 'out standing e#p.(
Compan/ code ? A+&
Select open items radio utton
Select normal items chec, o#
E#ecute
FOREI3N CURRENC0 TRANSACTIONS
1. Chec, e#change rate t/pe
an, u/ing E#ports $ t/pean, selling Imports 9 E#penditure t/pe
A*erage rate ++ 9S8 users t/pe
Path : SP3-S%P et Aea6er- .eneral Settings Currencies Checexchange rate types
Select position uttonE#change rate t/pe? 'enter (Enter
Deine t&ans9ation &ates o& %)&&en%8 t&ans9ation:
$i*ing con*ersion factors for to currencies?
;S8 1 ? I)0 1=PG 177 ? I)0 1 =PGT=apanese 6 GenE0O 1 ? I)01$P1 ? I)01 $PT$reat ritain 6PoundI"&1 ? I)01 I"&TItalian 6&ira=PG 177 ? I)01 3!0s
Or 1 ? 7.71 7.3!
Once e follo one con*ersion factor follo continuousl/ for all the /ears. 8ont changein eteen if e change in eteen it gi*es rong results.
"his is gi*en at client le*el and not at compan/ code le*el 'Client 77(
Path: SP3 S%P et Aea6er- .eneral settings Currencies De!ine translation ratios !or currency translation
73
8/20/2019 PRO Fi Notes
74/268
Ignore the message select /es utton.Select ne entries utton
!"chan#e rate type From To vali (from) $atio (from) $atio (to)
$ 'an, u/ing( ;S8 I)0 71.17.277 1 1 'an, selling( ;S8 I)0 71.17.277 1 1+ 'A*erage rate( ;S8 I)0 71.17.277 1 1
Select sa*e utton or CtrlSPress enter to sa*e in /our reuest.
Ente& e%(ange &ates:
Path: SP3- S%P et Aea6er- .eneral settings- currencies Enter exchangerates
Fo&e Ta9e
8/20/2019 PRO Fi Notes
75/268
. If ta,e the latest date rate1.17.277 -517.17.277 -!
Enter date ?15.17.277
Posting date ?7.17.277
c. "o enter default e#change rate t/pe ased on document t/pe.$eneral ledger posting ? SA an, selling ratePurchase I): posting 'I purchases( ?0 an, selling rate++ Purchases ?0E an, selling rate
Sales in*oice posting 'I Sales( 80 an, u/ing rateS8 sales 0: an, u/ing rate
I $e do not s-e%i8 s8ste ta
8/20/2019 PRO Fi Notes
76/268
Enter
Posting ,e/ ? 57
Account ?277177 'cash account(
Enter
Amount ? R
usiness area ? A+&4
"e#t ?
rom the menu select 8ocument 6KSimulate
"o *ie in I)0
Select displa/ currenc/ utton
Sa*e
"(en e%(ange &ate is etend at t(e tie o -osting
E-endit)&e -osting T&.Code is F?1
8ocument date ? "o da/s date
"/pe ? SA
Compan/ code ? A+&Currenc/ ? ;S8
0ate ?57
Posting ,e/ ?-7
Account no. ?-77177 'salar/ account(
Enter
It gi*es the arning message e#change rate 57 de*iates from tale rte -!.57 /
5.2%Z
Ignore the arning message press enter
Amount ?17777 ;S8
usiness area ? A+&4
"e#t ? Salar/ pa/ment
Enter
76
8/20/2019 PRO Fi Notes
77/268
Posting ,e/ ?57
Account no. ?277177 'Cash account(
Enter
Amount ?R
usiness area ?A+&4
"e#t ?
rom the menu select 8ocument 6KSimulate and sa*e
RE!ERSELS:1. Indi*idual 8ocument 0e*ersal2. 0e*ersal of 0e*ersed document3. +ass 0e*ersal-. Clearance Items 0e*ersal
5. Account 8eferral document re*ersal
@. Individ)a9 Do%)ent Reve&sa9 A( "o re*erse one document at the time( "o gi*e re*ersal reasonC( At the time of re*ersal it e do not gi*e re*ersal date it ta,es original
document posting.
8ate incase that period should e open1. 8ocument posted on 17th April 277 8oc.)o.1 $enerated2. )o e ha*e open the periods from Septemer 277 to Octoer 277
%277 @ !277
3. &edger scrutin/ 6 8oc.)o.1 is rong
8ocument )o.0e*ersal reason0e*ersal date lan,Sa*e
It ta,es original document posting date 1797-9277It can not re*erse since the April period is not open
Path : %ccounting Financial %ccounting .eneral ledger Document e6erse ,ndi6idual e6ersal (F0=
$i*e the document no. ?1
Compan/ code ?A+&
iscal /ear ?277
77
8/20/2019 PRO Fi Notes
78/268
Select 71 re*ersal reason
Posting date ? lan,
Select displa/ efore re*ersal utton
Select ac, arro
Select sa*e utton or CtrlS
rom the menu select 8ocument @K8ispla/Select $o to 8ispla/ document 4ead utton '5(8oule clic, on document no.1
Select displa/ document header utton1. Posted 8ocuments 1
23-
5% 0e*ersal for 1! 0e*ersal for 2
2. 8ocument t/pe and no.9ranges ? O5A7Select t/pe ? SASelect details utton)umer range ?710e*ersal 8oc.t/pe ? A
3. 8ocument displa/ ? F52
Compan/ code ? A+&8oc. "/pe ? SA original documents
A 0e*ersed documents
1. Reve&sa9 o Reve&sed Do%)ent
Indirect method 'or, around(
"o re*erse 8oc )o.2 / mista,e e ha*e re*ersed 8oc.)o.1 and it has generated
8oc.)o.1
;se transaction code 672
rom the menu select post ith reference
$i*e the document no. ?1
Compan/ code ?A+&
iscal /ear ?277
Select generate re*erse posting chec, o#
78
8/20/2019 PRO Fi Notes
79/268
Select displa/ line items chec, o#
Enter
Enter once again
Change the te#t to re*ersal for 8oc )o.1
Enter
"e#t ?
Enter
Sa*e
Enter rom the menu select 8ocument 6K8ispla/Select displa/ document header utton
3. /ass Reve&sa9
A("o re*erse more than one document at time e use mass re*ersal. ( "he documents to e re*ersed can e continuous numers or random numers.
Path: %ccounting Financial accounting .eneral ledger Document e6erse &ass re6ersal (F)=0
$i*e the compan/ code ? A+&"o re*erse random numersSelect multiple selection utton eside document no.'66K(
;nder single *alues$i*e document no .2-
Select cop/ utton0eason for re*ersal 71Select test run chec, o#E#ecuteSelect re*erse documents utton
C9ea&ed Ites Reve&sa9
@. $o and see open item managed account transactions 'F5L2N,$i*e the $& Account )umer 177577 'out standing e#p(Compan/ code ? A+&Select clear items radio uttonE#ecute
79
8/20/2019 PRO Fi Notes
80/268
Out standing e#p A9c71
17 an, 15777 0ent 15777CI
0ent 15777 Cr 17 an, 15777 8r Stop pa/ment instructions to the an,er
A( 0eset cleared items @ 8elin, eteen the pro*ision and pa/ment.
Out standing e#penses A9c71
17 an, 15777 0ent 15777
( 0e*erse cheue transactionOut standing e#penses A9c71
0ent 15777
Path: %ccounting Financial accounting .eneral ledger-Document eset clear items ($r)Code is F%
Clearing document ? 17
Compan/ code ? A+&
iscal /ear ? 277Select sa*e utton or Ctrl S
Select resetting and re*erse utton
0e*ersal reason ?71
Enter
8/20/2019 PRO Fi Notes
81/268
alance Interest calculation Item interest calculationS "/pe P "/pe$& Account :endor 9 Customers
Deine inte&est %a9%)9ation t8-e:
Path : SP3- Financial accounting .eneral ledger accounting- usinesstransactions an account interest calculation ,nterest calculation .lobalsettings De!ine interest calculation types
Interest indication ? $1
)ame ? 17Z +onthl/
Interest calculation t/pe ? Select S
alance interest calculation
Press enter to sa*e in /our reuest
P&e-a&e a%%o)nt a9an%e inte&est %a9%)9ation:
Path : SP3- Financial accounting .eneral ledger accounting- usinesstransactions an account interest calculation ,nterest calculation .lobalsettings- prepare account balance interest calculation ($r)Code 3%%
Select ne entries utton
Interest calculation indicator ? $1
Interest calculation freuenc/ ? Select 71
Calendar t/pe ? Select $ '2 3193%5(
Select alance plus interest chec, o#
Sa*e
Press enter to sa*e in /our reuest
Ca9enda& T8-eIn case of rupee loans e use $ Calendar In case of foreign currenc/ loans e
use calendar.C &oan from SI &IO0 2Z
81
8/20/2019 PRO Fi Notes
82/268
'&IO0 +ean &ondon Inter an, Offer0ate(or interest calculations thedenomination ill e ala/s 3%7 da/s
IO0 @ ran,furt Inter an, Offer 0ate
+I 6 +umai Inter an, Offer 0ate
Deine Ree&en%e Inte&est Rates?
SI rupees term loan 1797-9277 177777
17979277 17777Interest calculation for the /ear
1st methodOn 177777 from 1797-9277 to 319739277 at 17Z 15777On 177777 from 17979277 to 319739277 at 17Z 63777
6666666612777
2nd +ethodOn 17777 from 1797-9277 to 7979277 at 17Z 5777
On 7777 from 17979277 to 319739277 at 17Z !77766666612777TTTTT
If the account is ha*ing credit alance 17ZIf the account is ha*ing deit alance Z&oan account @ Interest indicator Account Credit alance reference
interest rate ? $2617Z Account deit alance reference interestrate $36Z
A( Interest rates are gi*en to reference interest rate '$2 and $3(( 0eference interest rates are specified separatel/ if there is a credit alance and if
there is a deit alance and it ill e assigned to interest indicator C( Interest indicator ill e specified in loan account.
Deine &ee&en%e inte&est &ates:
82
8/20/2019 PRO Fi Notes
83/268
Path : SP3 Financial accounting .eneral ledger accounting usinesstransaction an account interest calculation ,nterest calculation De!inere!erence interest rates ($r code is 3%C
Select ne entries utton
0ef int.rate ? $2
&ong te#t ? Credit alance 17Z interest
8escription also credit alance 17Z interest
8ate from ?71.7-.277
Currenc/ ? I)0
Sa*e
Press enter to sa*e in /our reuest
Select ne#t enter utton0ef.int.rate ? $3
&ong te#t ? 8eit alance Z interest
8escription ? 8r. al Z int
8ate from ? 71.7-.277
Currenc/ ? I)0
Sa*e
Deine Tie B De-endent Te&s
Path : SP3 Financial accounting .eneral ledger accounting usinesstransaction an account interest calculation ,nterest calculation- De!ine time
Dependent $erms
Select ne entries utton
Interest calculation indicator ? $1
Currenc/ ,e/ ? I)0
Effecti*e from ? 17.7-.277
Seuential numer ?1
"erms ? Select credit interest alance interest calculation
0ef.interst rate ? $2
Sa*e
83
8/20/2019 PRO Fi Notes
84/268
Press enter to sa*e in /our reuest
Select ne#t entr/ utton '(
Interest calculation indication ? $1
Currenc/ ,e/ ? I)0
Effecti*e from ?71.7-.277
Seuential numer ?2
"erm ? Select deit interest alance interest
calculation
0eference rate ? $3
Sa*e
Ente& Inte&est !a9)esSame path as ao*e 'Tr coe is 3=9
Select ne entries utton
0eference interest rate ? $2
:alid from ? 71.7-.277
Interest rate ? 17 'one month(
0eference interest rate ? $3
:alid from ? 71.7-.277
Interest rate ?
Sa*e
Press enter to sa*e in /our reuest
C&eation O 1 39 /aste&s
A .SI rupees term loan Secured loans. Interest account Intrest
"o chec, account groups for gi*ing account numers O5D4Select position utton$i*e the chart of accounts ? A+&Enter Secured loan range ?177377 61773Interest range ? -77-776-77-
84
8/20/2019 PRO Fi Notes
85/268
C&eation O 39 /aste&s *Fs,
$i*e the $& account no. ?177377
Compan/ code ? A+&
Select ith template utton$i*e the $& Account no. ?177777 Euit/ share capital
Compan/ code ? A+&
Enter
Change the account group to secured loans
Change short te#t to SI rupee term loan
Change $& account long te#t to SI rupee term loan
Change $& Account te#t to SI rupees term loan
Select Create 9 an, 9 Interest ta
ield status group change to $775
Interest indicator select $1
Sa*e
"r.Code? FS
$& Account no. ?-77-77
Compan/ code ? A+&
Select ith template utton
$i*e the $& account no. ?-77177 salaries account
Compan/ code ? A+&
Enter
Select t/pe 9 8escription ta
Change account group to interest
Change short te#t to interest a9c
$& account long te#t? Interest account
Sa*e
Assignent a%%o)nts o& a)toati% -ostings:
85
8/20/2019 PRO Fi Notes
86/268
Path : SP3- Financial accounting .eneral %ccounting usiness$ransactions ban account interest calculation- ,nterest Posting prepare .'
%ccount balance interest calculation ($r)Code 32
Select s/mols utton
7772 Interest paid2777 $& Account 'paid(Interest account 8r 7772 -77-77"o SI rupees term loan 2777 177377If more than term loan 2777 ' 17 "imes plus(
'17 times 'plus( mean an/ account numer(
&ength of account no. ma#imum 17 digits
8/20/2019 PRO Fi Notes
87/268
"o open posting periods for April 277
Select position utton
$i*e the posting period *ariant ? A+&
Enter
or :ariant ? A+&
rom the period 1 is ?1
Select sa*e utton or CtrlS
Press enter to sa*e in /our reuest
SI rupee term loan receipt : F?117.7-.277 SI cheue date 17777712.7-.277 cheue deposit in an,
8ocument date ?12.71.277Posting date ?12.7-.277
Interest calculation in SAP from 12.7-.277
8/20/2019 PRO Fi Notes
88/268
Amount ? R
usiness area ? A+&4
:alue date ?17.7-.277
"e#t ?
rom the ne select document simulate and sa*e.
Te& 9oan &e-a8ent *F?1,8ue date ?17.7.277Cheue date ?17.7.277"o an, credit in SI oo,s onl/ on 12.7.277 interest credit ill e in our oo,s17.7.277SI gi*es credit from 12.7.277Cheue date ?7!.7.277:alue date ?17.7.277
F?1$i*e the document date F posting date 7!.7.277
"/pe ? SA
Compan/ code ? A+&
Currenc/ ? I)0
Posting ,e/ ?-7
Account no. ?177377 SI rupee term loan
Enter
Ignore the arning message press enter
Amount ?17777
usiness area ? A+&4
:alue date ?17.7.277
"e#t ? SI "erm &oan 0epa/ment
Posting ,e/ ?57
Account ?277177 'Cash account(
Enter
Amount enter ?R
usiness area ? A+&4
:alue date ?17.7.277
"e#t ?
88
8/20/2019 PRO Fi Notes
89/268
rom the menu select document @KSimulate and sa*e
5a9an%e Inte&est %a9%)9ations:
Path: %ccounting Financial accounting .eneral ledger- periodic processing-
,nterest calculation-alance interest calculation (F)52
Compan/ code ?A+&
$i*e the $& account ?177377 ' SI 0upee "erm &oan(
Calculation period ?71.7-.277 to 31.73.277
E#ecute
Select ac, arro
"o *ie line item ise interest
Select additional alance line chec, o#
E#ecute
Select an, arro
#o$ to give ee%t o& 9oating &ate o Inte&estInterest rate change from 17Z to 12Z from 71.7%.277On 177777 from 1797-9277 to 319759277 ]17ZOn 177777 from 71.7%.277 to 7.7.277 ]12ZOn 7777 from 1797.277 to 319739277 ]12Z
Open one more session ith SP0O
Pat( ?SPRO? Financial accounting .eneral ledger accounting usinesstransactions- an account interest calculation ,nterest calculation- Enter,nterest alues (3=9
Select ne entries utton
0eference interest rate ? $2
:alid from ?71.7%.277
Interest rate ?12
Sa*e
Press enter to sa*e in /our reuest come to the first session
E#ecute
Select ac, arro
89
8/20/2019 PRO Fi Notes
90/268
,nterest postings to accounts:
Change the calculation period ? 71.7-.277 to 37.7-.277
Select post interest settlements chec, o#
Select update master records chec, o#
Session name ? A+&
Posting to usiness area ? A+&4
Posting date of session ?37.7-.277
Posting segment te#t ? Interest for April 277
Select e#ecute utton
"o *ie the atch input session
rom the menu select s/stem @ KSer*ices @K atch input Session
Select session name ? A+&Select process uttonSelect displa/ errors onl/ radio uttonSelect process utton
8/20/2019 PRO Fi Notes
91/268
-77-71 Interest on I8I 0upee "erm &oan-77-72 Interest on ICICI 0upee "erm &oan
77726-77-77 interest on SI rupee term loan e are calculating interest for I8I rupeeterm loan
In atch input session @ select process forard radio utton8eselect displa/ errors onl/ radio utton
-7 -77-77 Interest on SI "erm &oan 1777Change account no to -77-71
#o$ to a
8/20/2019 PRO Fi Notes
92/268
Creation of 3 $& +asters A( SI C "erm loan Secured loans( E#change again other incomeC(E#change loss Administration
To %(e%< a%%o)nt g&o)-s o& giving a%%o)nt no.O5D4Select position utton$i*e the chat of accounts ? A+&Enter )ote the other income range 377177 to 3771
C&eate o 3L aste&s FS
$i*e the $& account no.177371Compan/ code ? A+&
Select ith template utton
$i*e the $& account no ?177377 'SI 0upee "erm &oan(
Compan/ code ? A+&
Enter
Change short te#t and long test to SI C term loan
Select control data ta
Account currenc/ change to ;S8
8eselect onl/ alance and loan currenc/ chec, o#Select create 9 an, 9 Interest ta
Interest indicator ? lan,
8elete the dates
Sa*e
$& Account ?377177
Compan/ code ? A+&
Select ith template utton
$i*e the $& account no. ?-77377 0ent account
Compan/ code ? A+&
Enter
Select t/pe9 8escription ta
92
8/20/2019 PRO Fi Notes
93/268
Change account group to other income change short te#t and $& account long te#t to
e#change gain
Sa*e
$& Account ? -77371
Compan/ code ? A+&
Select ith template utton
$i*e the $& account no.-77377 rent account
Compan/ code ? A+&
Enter
Change short te#t and $& account long te#t to e#change loss
Sa*e
DEFINE ACCOUNT PRINCIPLES
Path : SP3- Financial accounting(neA-Financial accounting global setting(neA-'edgers-Parallel accounting-De!ine accounting principles
Select ne entries utton
Accounting principle ?
)ame 9 8escription of accounting principle.? I)8IA) ACCO;)"I)$ S"A)8A08S
Press enter to sa*e in /our reuest
Assignent a%%o)nting -&in%i-9e to 9edge& g&o)-sSame path as ao*e
Select ne entries utton
Accounting principle ? 1
"arget ledger group ?7&
Sa*e
Press enter to sa*e in /our reuest
Deine va9)ation et(ods
Path: SP3- Financial accounting (neA- .eneral ledger accounting (neA- Periodic processing aluate- De!ine 6aluation methods Select ne entries utton
93
8/20/2019 PRO Fi Notes
94/268
:aluation method ? A+&1
8escription ? C *aluation an, selling method for A+&
Select ala/s e*aluate radio utton
8ocument t/pe ? SA
E#change rate t/pe for deit alance ? 'an, selling rate(
E#change rate t/pe for credit alance ?
Select determine e#change rate of ratio utton
Sa*e
Press enter to sa*e in /our reuest
Deine !a9)ation A&easSame path
Select ne entries utton
:aluation area ? A
:aluation method ? A+&1
Currenc/ t/pe ? Select compan/ code currenc/
Sa*e
Press enter to sa*e in /our reuest
Assign va9)ation a&eas and a%%o)nting -&in%i-9esSame path
Select ne entries utton
:aluation area ? A
Accounting principle ? 1
Sa*e
Press enter to sa*e in /our reuest
P&e-a&e a)toati% -ostings o& o&eign %)&&en%8 va9)ation:
Path :/pto 6aluate the path is same-Foreign currency 6aluation-Prepareautomatic posting !or !oreign currency 6aluation ($r code is 3%*
8oule clic, on e#change rate difference using e#change rate ,e/
$i*e /ou chart of accounts ? A+&
94
8/20/2019 PRO Fi Notes
95/268
Select change *aluation area or right arro utton
$i*e the *aluation area ? A
Enter
E#change rate difference ,e/ ? ;S8
e#penses account ?-77371
E#change rate gains account ?377177
Select sa*e utton or CtrlS
Press enter to sa*e in /our reuest
8elete ledgers 'other than O&( for &edger $roup @ O&
April @+arch O& &eading ledger 'India(
=an6 8ec $1 )on leading ledger 1';S(=ul/ @ =une $& )on leading ledger 2'Australia(
At the time of posting @ I e dont gi*e ledger group it updates all the ledgersautomaticall/
Indian accounting standards 9 ;S Accounting Australian accounting standards standards ';S $AAP(
C re*aluation Add to asset
Creation of ledger groups O& $1 Assign ledgers O& and $I $1
8elete ledgers assigned to ledger group O& other than O&
Path :SP3-Financial accounting (neA- Financial accounting .lobal settings(neA 'edger-De!ine ledger group-
Select ledger group ?7&
8oule clic, ledger assignment folder
Select ledgers other than O&
rom the menu select delete
Ignore the message press enter and sa*e
Press enter to sa*e in /our reuest
Assign e%(ange &ate die&en%e
8/20/2019 PRO Fi Notes
96/268
$i*e the $& 177371 SI C "erm loan
Compan/ code ? A+&
rom the menu select $& Account change
Select control data ta
E#change rate difference ,e/? Select ;S8
Select sa*e utton or CtrlS
Foreign currency term loan receipt (F-02
$i*e the document date ? "oda/s date
"/pe ? SA
Compan/ code ? A+&
Currenc/ ? ;S8
0ate ?-!
Posting ,e/ ?-7
Account ?277177 ' Cash account(
Enter
Ignore the arning message press enter
Amount ?177777
usiness area ?A+&4
"e#t ?SI C "erm &oan 0eceipt
Enter
Posting ,e/ ?57
Account ?177371 SI C "erm loan
Enter
Amount enter ?R
usiness area ?A+&4
"e#t ?
rom the menu select 8ocument Simulate and Sa*e
96
8/20/2019 PRO Fi Notes
97/268
Enter year end exchange rate in Forex table 30=Select ne entries utton
E#change rate :alid from rom 8irect uotation "o
$ 31.73.277 ;S8 -.57 I)0 31.73.277 ;S8 57.77 I)0
Sa*e
Fo&eign C)&&en%8 Revo9)tion
Path: %ccounting Financial accounting-.eneral ledger-Periodic processing- closing-6aluate-!oreign currency 6aluation (neA ($r)code is F%.'
8/20/2019 PRO Fi Notes
98/268
&oss for Octoer 57777&oss for )o*emer 157777
666666666&oss up to )o*. 277777
TTTTTT
-&o%ed)&e o& ont( end &eva9)ation: *T& %ode is FA3LFC!AL,
Enter month end e#change rates in ore# tale
Compan/ code ? A+&
:aluation ,e/ date ? +onth end date
:aluation area ? A
Select crate posting chec, o#Select re*erse posting chec, o#
Select e#ecute utton
Procedure for /ear end re*aluation
Enter /ear e#change rate in ore# tale
Compan/ code ? A+&
:aluation ,e/ date /ear end date
:aluation area ? A
Select create posting chec, o#
0e*ersal posting date ?lan,
8eselect re*erse posting chec, o#
Select e#ecute utton
rom the menu select S/stem @6K Ser*ices6atch input @ Sessions
Select session A$&JCJ:A&;
Select process utton
$i*e the usiness area ? A+&4
Enter
Second
98
8/20/2019 PRO Fi Notes
99/268
usiness area ? A+&4
Enter
8/20/2019 PRO Fi Notes
100/268
ACCOUNT PA0A5LE
"his is suledger 'susidiar/ ledger(. "his is used hen material management '++(module is not implemented for all t/pe purchases material purchase ser*ices.
8/20/2019 PRO Fi Notes
101/268
C&eation o vendo& a%%o)nts g&o)-s?
Path :SP3 Financial accounting %ccounts recei6able and accounts payable- endor accounts-&aster data-preparation !or creating 6endor master data- De!ineaccount groups Aith screen layout (6endors
Select ne entries utton
Account group ?A+&1
)ame ?I *endors for A+&
8oule clic, on compan/ code data
8oule clic, on account management
0econciliation account ma,e it reuired entr/ field
Cash management group ma,e it suppress
select sa*e utton
select create reuest utton
short description ?AP customization for A+&
enter
press enter to sa*e in /our reuest
select ne#t entr/ utton
account group A+&2
)ame ?++ *endor for A+&8oule clic, on compan/ code data
8oule clic, on account management
0econciliation account ? +a,e it reuired entr/ filed.
Cash management group select suppress
Sa*e
C&eate n)e& &ange o& vendo&s a%%o)nt :
;p to preparation for creating *endor master data path is sameCreate numer ranges for *endors account.'"ransaction code is M)1(
Select change inter*als utton
Select inter*al utton
)umer range ?13
101
8/20/2019 PRO Fi Notes
102/268
rom no. ?-277771
"o no. ?-377777
Enter
Select inter*al utton once again
)o.range ?1-
rom )o. ?-377771
"o no ?--77777
Enter
Sa*e
Ignore the arning message press enter
Assign n)e& &ange to vendo& a%%o)nt g&o)-s:Same path
Select position utton
Account group ?A+&1
Enter
or account group ?A+&1
)umer range ?13 Account group A+&2
)umer range ?1-
Press enter to sa*e in /our reuest
Deine to9e&an%e g&o)- o& vendo&
Path :SP3-Financial accounting-%ccount recei6able and account payable- usiness truncations-3utgoing payments-manual outgoing payments-De!inetolerances(endors
Select ne entries utton
Compan/ code ?A+&"olerance group ? lan,8escription ?"olerance group for A+&Sa*e
102
8/20/2019 PRO Fi Notes
103/268
Press enter sa*e in /our reuest
C&eation 13L aste&s *FS,
$i*e the $& account no.277127
Compan/ code ?A+&
Select ith template utton
$i*e the $& account no.277177 Cash A9c
Compan/ code ? A+&
Enter
Change short te#t and $& A9c long te#t to In*entor/ 0+ '0a material(
Select create 9an, 9interest ta
ield status group change to $7718eselect rele*ant to cash flo chec, o#
Sa*e
One more A9c
$& Account )o.177571
Compan/ code ?A+&
Select ith template utton
$i*e the $& A9c )o.177577 'Outstanding e#p(
Compan/ code ?A+&
Enter
Select t/pe9 8escription ta
Change short test and $& account long test to Sundr/ Creditor to 0+
Select control data ta
8eselect onl/ alances in local currenc/ chec, o#
0econciliation account for account t/pe select *endor
8eselect open item management chec, o#
Sort ,e/ ?Select 712 *endor numer
Select create 9an, 9interest ta
ield status group change to $7%! 'reconciliation accounts(
Sa*e
103
8/20/2019 PRO Fi Notes
104/268
C&eation o vendo& aste&:
Path : %ccounting-Financial accounting %ccount payable-&aster records- &aintain centrally-Create ($ransaction code is 4G0*
$i*e the compan/ code ?A+&
Account group ?A+&1
Enter
"itle ?Select compan/
)ame ?irla Chemicals &imited
Street ? Ameerpet
Post ?57772
Cit/ ?4/deraad
Countr/ ?In'India(
"elephone no. ?7-7123-5%
Select ne#t screen utton three times
0econciliation account ?Select 177571 'sundr/ creditors ra materials(
Sort ,e/ ?712 :endor no
Select ne#t screen utton
Pa/ment terms ?Select 7771 'pa/ale immediatel/("olerance group ?lan,
Select chec, doule in*oice chec, o#
Sa*e
++ +odulePurchase order
D$oods receipt
DIn*oice *erification
104
8/20/2019 PRO Fi Notes
105/268
I +odule8ocument date ?Part/ ill date 71.17.277
Posting date 31.17.277 7!.11.2770eference *endor no. part/ ill no.
123- 123- D DSa*e sa*e
8oc no.177771
S/stem gi*es a rong message no.177771 is posted to the part/ ith the sameamount. 8o /ou ant to post once again.
Pro*ided e select chec, doule in*oice chec, o# 'If ++ module is not implementedand same ill to times entr/(
Do%)ent t8-es and no. &anges *O5A7,Select t/pe 0 :endor in*oice
Select details utton
)umer range 1 ')ote don the no.range(
Select numer range information utton
$i*e the compan/ code ? A+&
Select change inter*als utton
Select inter*al utton
)o.range ?1
Gear ?277
rom no. ?177771
"o no. ?277777
Enter and sa*e
Ignore the arning message press enter
Select ac, arro 3 times
Select t/pe 6N *endor pa/ment
Select details utton
)o. range 15 'note don the no.range(
Select no.range information utton
$i*e the compan/ code ?A+&
105
8/20/2019 PRO Fi Notes
106/268
Select change inter*als utton
Select inter*al utton
)o.range /ear rom no. "o no.
15 277 277771 377777
Enter and sa*e
Ignore the arning message press enter
Select ac, arro 3 times
Select t/pe @ A *endor document
Select details utton
)o.range 1!
Select no.range information utton
Compan/ code ? A+&
Select change inter*al utton
Select inter*al utton
)o.range ?1!
Gear ?277
orm no. ?377771
"o no. ?-77777
Enter and sa*eIgnore the message press enter
106
8/20/2019 PRO Fi Notes
107/268
#OUSE 5ANan, ranch namean, AddressContact person
"elephone no.
Senario11. 4ouse an, SI +ain ranch
)o.of account Current A9c Current A9c Current C9AI8s 'Identification( )o.1 )o.2 )o.3
Scenario 2
2 4ouse an,s SI +ain ranch I egumpet ranchD D
Account I8 Current A9c )o. Current A9c )o.
Steps?1( Creation of $& +aster SI current account ;nder Current assets &oans F
Ad*ances2( 8efine 4ouse an,3( Creation of chec, lots chec, from no. chec, to no.
R In SAP chec, mean cheue
@. C&eation o 3L /aste& *FS,
$i*e the $& account no.277175Compan/ code ?A+&Select ith template utton$i*e the $& account no. ? 277177 Cash A9cCompan/ ? A+&Enter Change short te#t and $& account long te#t SI current A9c
sa*e
1. Deine (o)se an
8/20/2019 PRO Fi Notes
108/268
Select ne entries utton
4ouse an, ?SI
an, countr/ ?I)
an, ,e/ ?A+&1 'te#t field(
Sa*e
an, name ?State an, of India
Street ?an, Street
Cit/ ?4/deraad
an, ranch ?+ain ranch
Enter
Press enter to sa*e in /our reuest
8oule clic, on an, account folder
Select ne entries utton
Account I8 ?SI1
8escription ?SI current A9c no.1
an, account no. ?A+&123-
Currenc/ ?I)0
$9& Account no. ?277175 SI current a9c
Select sa*e utton
2. C&eation o %(e%< 9ots:
Path :%ccounting Financial accounting-%ccounts Payable PeriodicProcessing -payments (F**0
rom the menu select En*ironmentchec, Information )umer ranges
*FC#I,
Pa/ing compan/ code ?A+&
4ouse an, ?SI
Account I8 ?SI1
Select change utton 'Shift 5(
Select create utton
&ot no. ? 1
108
8/20/2019 PRO Fi Notes
109/268
Chec, no ?577771
"o no. ?577177
Select @)on seuential chec, o#
Short information ?SI
Purchase date ?"oda/s date i.e Chec, o# issue date
Enter and sa*e
+anual pa/ment Automatic pa/ment1. 9
$i*e the document date ?"oda/s date
"/pe ?0':endor(
Compan/ code ?A+&
Posting ,e/ ?31 ':endor credit(
Account ?-277771 ':endor no.(Enter
$i*e the amount ?577777
usiness area ?A+&4
"e#t ?Purchase in*oice posting
Posting ,e/ ?-7
Account no. ?277127 'In*entor/ ra material(
Enter
Amount ?R
usiness area ?A+&4
"e#t ?
rom the menu select document Simulate and sa*e
109
8/20/2019 PRO Fi Notes
110/268
1. #o$ to vie$ vendo& a%%o)nt t&ansa%tions
Path: %ccounting Financial accounting-%ccount payable-%ccount Displaychange line items ($ransaction code is F'*
$i*e the *endor account ?-277771Compan/ code ?A+&
Select open items radio utton
Select normal items chec, o#
Select e#ecute utton
2. To vie$ gene&a9 9edge& s)nd&8 %&edito& &a$ ate&ia9 BT&ansa%tion %ode isFS@N
$i*e the $& account no. ?177571 Sundr/ creditor ra material
Compan/ code ? A+&
iscal /ear ?277
usiness area ?A+&4
Select e#ecute utton
8oule clic, on cumulate alance amount
To vie$ vendo& $ise
Select change la/out uttonSelect assignment field from the hidden fields columnSelect amount in local currenc/ 'under column content(Select left arroSelect cop/ utton177571 Sundr/ creditors 0+Sort ,e/ ?712 :endor numer Sort ,e/ updates assignment field automaticall/
O)tgoing -a8ent $it( %9ea&ing
Path :%ccounting Financial accounting-%ccounts payable -Documententry3utgoing payment Post (F-59
$i*e the document date ? "oda/s date
"/pe ?N
Compan/ code ?A+&
110
8/20/2019 PRO Fi Notes
111/268
Clearing te#t ?Outgoing pa/ment
Account under an, date ?277175 'SI current account(
Amount ?5777
usiness area ?A+&4
"e#t ?Outgoing pa/ment
Account under open item select ?-277771
Account t/pe ? comes / default ' stands for :endors(
Select process open items utton
8oule clic, on pa/ale amount ?5777
8ocument Simulate
Select sa*e utton or CtrlS
$o and see the *endor account truncation 'T&.%ode is F5L@N,
$i*e the *endor account no. ?-277771
Compan/ code ?A+&
Select cleared item radio utton
Select normal items chec, o#
E#ecute
Creation of manual chec,
Path :%ccounting Financial accounting %ccounts payable En6ironment Chec in!ormation Create &anual checs ($r code FC?5
4ouse an, ?SI Account I8 ?SI1$i*e the chec, no. ?577725Sa*e
Dis-9a8 %(e%< &esiste&
/pto chec in!ormation the path is same Display Chec register ($rcode is FC?
111
8/20/2019 PRO Fi Notes
112/268
$i*e the pa/ing compan/ code ?A+&E#ecute8oule clic, on chec, no. ?577725Select accompan/ documents utton
Path A9cill no. Amount Pa/ment Pa/ment doc.no. Chec,1 5777 5777 277775 5777712 57773 15777- 5777 5777 277771 577725 pa/ment histor/5 5777 5777 277717 577775
Assignment of chec, no.to pa/ment no.pa/ment doc no.is cleared ill e numer
Chec, encashment date updating?
ased on an, statement e update chec, encashment date.
Ad*antage 11.
8/20/2019 PRO Fi Notes
113/268
Account id ?SI1Chec, no.from ?577771:oid reason code ?Select 7% destro/ed select *oid utton
'Shift5(
3o and see t(e %(e%< &egiste& *FC#N,
$i*e the pa/ing compan/ code ?A+&
Select e#ecute utton
Once the chec, lot is o*er all chec, ,eep the cursor and cheue no.from to select
sort in ascending order utton 'Ctrl 5(
If an/ numer is missing eteen the chec, is misused.
#o$ to %&eate void &eason %ode
Path :SP3-Financial accounting %ccounts recei6able and accounts payable-usiness truncations-3utgoing payments %utomatic outgoing payments-Pay