PROCEDURE FOR GRANT OF RECOGNITION CERTIFICATE TO GROUNDNUT PROCESSING UNITS …€¦ · ·...

PROCEDURE FOR GRANT OF RECOGNITION CERTIFICATE

TO GROUNDNUT PROCESSING UNITS

FOR EXPORT OF GROUNDNUTS

FOR HUMAN CONSUMPTION Agricultural and Processed Food Products Export Development Authority 3rd Floor, NCUI Building, 3 Siri Institutional Area, August Kranti Marg, New Delhi 110 016.

(Tel: 26534175, Fax: 26519259; E-mail : [email protected]) Document No. APEDA/QMC/GNPU/005/

Date: July 05, 2005

PROCEDURES OF GROUNDNUTSPage 1 of 1

PROCEDURE FOR GRANT OF RECOGNITION CERTIFICATE TO GROUNDNUT PROCESSING UNITS FOR EXPORT OF GROUNDNUTS FOR HUMAN CONSUMPTION

To develop the export of peanuts from India to the EU countries for human consumption and for ensuring an appropriate standard in its exports, it has been decided to adopt the procedure outlined in this document for grant of processing unit recognition certificate. One of the objectives of this procedure is to encourage exporters of peanuts to come up to the international level of export standards. Expected benefits of this scheme include infrastructure development, encouragement to backward linkages, export of good quality produce, promotion of international recognition and publicity, encouraging adoption of internationally acceptable standards and practices, upgradation of standards for product quality and food safety, and creation of a healthy, competitive environment among exporters. 01 PROCEDURE FOR

APPLICATION FOR RECOGNITION

1.1 Applications for recognition of groundnut

processing unit for export of groundnuts for human consumption will be made to APEDA in Form-I.

1.2 The application should be accompanied with the groundnut processing unit infrastructure data in Form-II.

1.3 The application may be submitted either at APEDA, New Delhi or at any of its regional offices, which will forward the same to New Delhi.

1.4 The application should be accompanied by a fee of Rs. 10,000/- by way of demand draft in favour of APEDA.

1.5 Following other documents should be submitted along with the application:

a) Names and addresses of owners /

partners / directors / trustees etc. along with documentary evidence.

b) Copy of permission/licence from the local body to run the processing unit.

c) Copy of the lease agreement in case the

processing unit is being run on lease basis (if applicable).

d) Lay out of the premises. e) List of machinery and equipment

including transport vehicles. f) Copy of quality and maintenance manuals

and procedures, if any. g) Health record of workers. h) Record of training provided to workers

1.6 The application should be signed by the owner / partner / director / managing


trustee duly authorized for the purpose and a documentary evidence/power of attorney/copy of the resolution must accompany the application.

1.7 Applications for grant of recognition certification for groundnut processing unit may be made to APEDA on a voluntary basis.

02 GROUNDNUT

PROCESSING UNIT RECOGNITION PROCEDURE

03 ISSUE OF GROUNDNUT

PROCESSING UNIT RECOGNITION CERTIFICATE

2.1 Preliminary scrutiny of the application with

the help of checklists will be carried out by APEDA. In case the application is in order, APEDA will organize inspection of the unit by a recognition committee constituted by APEDA for this purpose.

2.2 The evaluation of the application and physical inspection will be carried out on first-come- first-served basis.

2.3 APEDA shall inform the processing unit/exporter one week in advance of the date of inspection so that by such time the unit should be ready with requisite records, as required for verification by the processing unit recognition committee.

2.4 The Recognition Committee shall furnish the inspection report with its recommendations to APEDA as per format given in Form-III within one week of the physical inspection.

2.5 Implementation of Good Agricultural Practices and product recall procedures by the suppliers and farmers is an added advantage.

3.1 In case the Recognition Committee is satisfied that the processing unit conforms to the requirements of the scheme, it will recommend to APEDA to issue the Recognition Certificate. The same shall be issued by APEDA in Form-IV. The certificate will bear a unique number allotted by APEDA.

3.2 The Groundnut Processing Unit Recognition Certificate may be prominently displayed in the unit.

3.3 Any change in the layout, design, capacity, documentation, title, etc., of the unit shall be got approved by APEDA within 60 days of such change.

3.4 The date of validity of the Recognition Certificate shall be specified on the certificate. In case, no specific date is mentioned, the certificate shall be deemed to be valid up to 31st December of the year succeeding the year in which it is issued.

3.5 The unit shall be re-inspected by the unit Recognition Committee for the purpose of renewal of the certificate. The re-inspection


shall be carried out before expiry of validity of the certificate.

3.6 3.7

3.8 04 REFUSAL/CANCELL- 4.1

ATION/SUSPENSION OF GROUNDNUT PROCESSING UNIT RECOGNITION CERTIFICATE

4.2 4.3

05 APPEAL AGAINST 5.1 REFUSAL/SUSPEN- SION/CANCELLA-TION OF THE GROUNDNUT PROCESSING UNIT RECOGNITION CERTIFICATE

5.2 PROCEDURES OF GROUNDNUTSPage 4 of 4

In case, processing is carried out in a leased unit, the certificate shall be issued to the manufacturer / exporter who is the lessee and not to the owner of the unit. In case, lease agreement expires before the expiry of the recognition certificate, then validity of the certificate will be limited to the date of expiry of lease agreement. In case of extension of lease agreement, the certificate shall be renewed for such period as appropriate. Notwithstanding the fact that the certificate once issued shall continue to be in force till the date specified in the certificate, APEDA may institute surprise checks through its officers in order to ensure that the unit has maintained the standard required for issue of the recognition of certificate.

The processing unit shall also comply with such other instructions as may, from time to time, be issued by APEDA.

Issue of certificate may be refused or, if issued, may be cancelled or suspended: a) If the unit does not conform to the prescribed standards. b) If there are adverse reports from the financial institution/banks against any of the owners / directors/partners/trustees. c) In case of un-satisfactory arrangements for disposal of rejected, rotten, waste. d) In the absence of a valid licence from the local bodies.

In the overall interest of exports, from India, APEDA reserves the right, at any stage, to withdraw / cancel / suspend recognition given to a unit.

Refusal of application for certificate or its cancellation/suspension, as the case may be, shall be communicated to the applicant.

Appeal against refusal/cancellation or certificates may be submitted to Chairman, APEDA within 30 days of the receipt of such refusal / suspension / cancellation.

In case of cancellation of certificates, the original certificate of unit recognition shall accompany the appeal.

5.3 Chairman, APEDA will consider the application on merits and, if considered

necessary, order re-inspection of the unit during which time the anomalies pointed out by the Committee should be rectified.

5.4 If approved, a fresh certificate shall be issued on payment of a fee of Rs. 10,000. The

intervening period between the cancellation of the certificate and issue of fresh certificate shall be deemed to imply that the unit is not recognized during this period.

06 ISSUE OF DUPLICATE RECOGNITION CERTIFICATE IN CASE OF LOSS OR MULTILATION

Place : New Delhi Date : July 05, 2005


In case of loss or mutilation of any certificate, a duplicate certificate may be issued on payment of Rs.2,000/-. The validity of the duplicate certificate shall be the same as that of the original.

( K S MONEY ) Chairman

Note : “Please note that the fees for recognition and renewal fee of groundnut processing plant has been

increased from Rs.10,000/- to Rs. 15,000/-”

FORM - I FORM OF APPICATION FOR RECOGNITION OF

GROUNDNUT PROCESSING UNIT FOR EXPORT OF GROUNDNUTS FOR HUMAN CONSUMPTION 1. a) Name and address of the

groundnut exporter b) Phone No. c) Email

2. APEDA RCMC No. 3. a) Address of the processing unit

b) Phone No. c) E-mail

4. Total installed capacity 5. Likely production (in MT) per

annum 6. License no. and date

(please enclose self-attested copy) 7. Date of expiry of lease agreement, if

applicable 8. Name and address of the financial

institutions / banks, which have financed the unit

9. Application fee of Rs.10,000/- DD No.____ dated ______.

DECLARATION

(a) I/We declare that I/we possess authority and right to process and store groundnut and peanuts in the above premises and to effect any structural and/or other modifications required conforming to the instructions issued from time to time.

(b) I/We also declare that I/we have read and understood the procedure for grant of recognition certificate for groundnut processing unit and have complied with the same in respect of the above stated unit facility. I/we understand that noncompliance will entail cancellation of the recognition certificate issued to me.


UNDERTAKING

I/We, --------- undertake to always maintain the above mentioned unit as per the standards prescribed in this document, to abide by any instructions that may be issued by APEDA in this respect from time to time and to get the unit inspected whenever called upon to do so by APEDA.

VERIFICATION

I/We --------------, hereby, declare that to the best of my knowledge and belief, the above information is complete and correct and that I agree to abide by the conditions laid down in this behalf. Place : Signature Date : Name

Designation ------------------ PROCEDURES OF GROUNDNUTSPage 7 of 7

FORM - II

GROUNDNUT PROCESSING UNIT INFRASTRUCTURE DATA

1. NAME & ADDRESS OF THE UNIT : 2. DATE OF ACQUISITION/SETTING UP : 3. WHETHER HIRED/LEASED :

(please enclose copy of lease deed) 4. EXTERNAL INFORMATION : a. Surroundings (clean/unclean) : b. Information on obnoxious :

industry like fish canning, tanneries chemical plants, fertilizer plants releasing hydrogen sulphide etc. in vicinity

c. Condition of approach, service roads : d. Ventilation arrangement : e. Cattle trap system, if any : f. Pest, insect, rodent proofing : g. Condition of drainage system :

whether open or permanently installed underground.

h. Arrangements for drainage disposal of :

waste material. i. Whether wash and change room :

for workers provided. If provided, number of toilets for each sex of workers and provision for water, soap, towels etc.

j. Whether the external walls are :

properly plastered and free from crevices, holes, dampness.

k. Arrangement for prevention of :

contamination from outside 5. INTERNAL INFORMATION a. Whether the walls and ceilings :

are properly white washed b. Whether the floor, walls and :

ceilings are properly plastered with impervious material

c. Whether sufficient signboards :

indicating “do not spit/smoke” are prominently displayed in the unit


d. Whether adequate protected lights :

(not covered with glass) have been provided in the working area

e. Whether adequate fans for drying : groundnuts are available, if applicable

f. Whether the processing area is free :

from cob-webs and spiders 6. GENERAL A. Intermediate storage :

i) Capacity :

ii) Type of shed (whether temporary : or RCC, etc.)

B. Processing Hall daily capacity in MT :

i) Raw material unloading and : storage capacity

ii) Weighing capacity : (please provide evidence)

iii) Mechanized/manual grading and

shelling capacity, as applicable : (please provide evidence)

iv) Mechanized/manual water spraying :

capacity, if any (please provide evidence) v) Conveyor/grading table capacity :

and condition of conveyors/tables vi) Whether adequate fans for drying :

groundnuts are available, if applicable

vii) Packing capacity : viii) Palletization capacity : ix) Ventilation / exhaust fans :

C. Storage capacity in MT

(separately for raw material and finished goods, as applicable)

i) Number of storage chambers per floor:

ii) Type of storage :

iii) Compatibility with shipping/ :


docking bay

iv) Condition of floor, walls and roof : v) Lighting arrangement : vi) Cleanliness in storages : vii) Type and capacity for fumigation :

D. Transportation capacity :

(if own vehicles are used)

i) Ordinary vans (number and capacity):

ii) Condition of product transport vehicle : E. ARRANGEMENTS FOR ANNUAL :

MAINTENANCE/CALIBRATION OF EQUIPMENT (Please provide copies of manuals/ procedures)

7. WATER SUPPLY & SOURCE :

i) Source of water :

ii) Volume of water supply :

iii) Capacity and condition of water : storage tanks

8. POWER SUPPLY

i) If own power generation capacity :

ii) If state/private run power source, : amount of sanctioned/allocated load

iii) Capacity of standby generators in case of :

power failure 9. GENERAL STORAGES

i) Storage arrangement for gunny bags, : packaging material, pallets

ii) Storage arrangement of export rejections :

iii) Storage arrangement for fungicides etc. :

10. RECORDS

i) Medical record history sheet for each : PROCEDURES OF GROUNDNUTSPage 10 of 10

individual staff member and separate periodic medical check up register

ii) Inspection visits of inspection agency staff : iii) Periodic maintenance of equipment :

and premises (enclose copy of manual) iv) Receipt and dispatch record of the :

produce in unit 11. LABORATORY FACILITY

i) Whether a laboratory exists :

ii) Tests performed :

iii) Person in-charge of the lab, his/her : name and qualifications

iv) List of in-house laboratory equipment :

12. IN-HOUSE STAFF

i) Personnel, administrative/organisation : chart

ii) Managerial/supervisory staff :

iii) Technical/mechanical/maintenance staff :

iv) Semi-skilled workers :

v) Unskilled workers :

vi) Whether the staff is periodically examined :

for medical fitness, if so, periodicity. vii) Whether the nails and hairs are properly :

trimmed (use of nail polish to be prohibited) viii) Whether clean attire, aprons, gloves, caps :

etc. are provided to workers ix) Waste disposal arrangements : x) Whether educated to observe :

personal hygiene. xi) Whether informed that smoking, chewing, :

spitting in the processing area is prohibited.


13. SANITARY FACILITIES

i) Unit cleaning schedule :

ii) Hand washing facility :

iii) Maintenance of drainage system : 14. LAVATORIES

i) No. of toilets for each sex of workers :

ii) Cleanliness :

iii) Provision for potable water, wash basins, : soap, towels, etc.

15. MISCELLANEOUS

i) Modernization/upgradation needs of : the unit

ii) Projected plans for modernization/ :

upgradation with target dates iii) Introduction of any special quality control :

on-line product inspection procedures iv) Specific activities for improving appearance:

of surroundings and environmental control PLACE : AUTHORISED SIGNATORY DATE :


Form - III

GROUNDNUT PROCESSING UNIT INSPECTION REPORT A. General Maintenance, Hygiene and Sanitation

1) Processing unit surroundings : (Please verify Para-4 and 5 of Form-II)

2) Condition of unit gate :

3) Hygiene in raw material arrival area :

4) Hygiene in processing hall area :

5) Conditions of walls, insulation, ceiling (the :

partitions, walls, floors must have a smooth surface without crevices & easy to clean absence of cob-webs)

6) Condition of glass frames & panes and

whether these

(a) provide ventilation : (b) provide natural light : (c) prevent dust, pests, etc :

7) Hygiene in the processing area :

8) Hygiene in packing area :

9) Hygiene in storage chambers :

10) Hygienic condition of transport facility :

11) Number of workers per shift :

12) Toilets facilities

(a) Number (male & female) : (b) Openings towards :

13) Whether there is adequate :

arrangement for waste collection and disposal 14) Condition of roads

(a) Approach road : (b) Internal roads :

15) Water supply & maintenance :

of water storage 16) Power supply & maintenance :

of stand-by generation units (Please verify Para-8 of Form-II)

17) Whether there is an in-house laboratory :


(Please verify Para-11 of Form-II)

18) Maintenance of general storages, :

laboratory, records etc. 19) Arrangement for prevention of

contamination of produce, as applicable

(a) from drainage/contaminated water : (b) from dust, mould growth : (c) from pests, birds, rodents, etc : (d) from chemicals or any physical means :

20) Verify water quality, source, volume of :

water available, pH, where applicable

21) Capacity and condition of overhead/ : underground water storage tank

22) Whether water arrangement for production:

and general purpose cleaning is separate

23) Condition of insect/pest proofing :

24) Whether bulbs, tube lights are : protected with shatter-proof covers

25) Whether packaging material is stored :

separately and above the ground, away from the walls

26) Overall house-keeping arrangements :

B. Status of personal hygiene of workers

1) Processing workers :

2) Workers on grading line :

3) Storage workers :

4) Workers on packaging line :

5) Please specify :

(a) Whether examination of : Unit workers is being done by M.B.B.S. doctors (specific attention to checking of contagious diseases, skin sores/irritations)

(b) If so,

(i) the date of last examination : (ii) frequency of examination :

(c) Whether workers have worked :

in the unit during the period of infection


(d) Whether there are arrangements for :

hand washing at appropriate places with antiseptics/disinfectants liquid

(e) Whether workers wear appropriate :

attire, aprons, gloves, caps, etc. (f) Waste disposal arrangements : (g) General hygiene of workers :

(Please verify Paras-12 & 13 of Form-II) (h) Availability of First Aid Box : (i) Is there any obnoxious smell ?

(i) Inside unit : (ii) Outside unit :


(j) Whether sign boards indicating :

‘do not spit’/‘do not smoke’ are present on walls

(k) Whether conveyors for grading & :

processing, packing tables adequate (l) Whether there is availability of :

exhaust fans as per requirement, where applicable

C. Overall condition of processing, packaging :

and storage facilities (Please verify information provided by applicant in Para 6(A) to (E) in Form-II and give comments clearly indicating in details the non-conformities and hygiene)

D. Other Arrangements (i) Whether there is policy for Quality

Control in the pack-house, and, if so please,

a) Check the QC Manual : b) Check effectiveness : c) Verify responsibilities at all levels : d) Check corrective action reports :

(ii) Implementation of trace-back/ :

product recall procedures (iii) Complaint procedures : (iv) Evaluation of training records : (v) Evaluation of up-gradation plans : (vi) Any other accreditation/recognition of :

the processing unit PROCEDURES OF GROUNDNUTSPage 16 of 16

E. RECOMMENDATIONS : SIGNATURE OF RECOGNTION COMMITTEE MEMBERS 1. Name : Signature : Designation : Date : 2. Name : Signature : Designation : Date : 3. Name : Signature : Designation : Date : 4. Name : Signature : Designation : Date : 5. Name : Signature : Designation : Date : 6. Name : Signature : PROCEDURES OF GROUNDNUTSPage 17 of 17

Designation : Date :


FORM - IV

AGRICULTURAL AND PROCESSED FOOD PRODUCTS EXPORT DEVELOPMENT AUTHORITY

( MINISTRY OF COMMERCE, GOVT. OF INDIA ) CERTIFICATE OF RECOGNITION TO GROUNDNUT PROCESSING UNIT

This is to certify that the groundnut processing unit described below has been inspected by the Groundnut Processing Unit Recognition Committee constituted by APEDA, and the existing facilities are considered adequate to meet the prescribed level for export of groundnuts for human consumption purposes: 1. Name and Address of exporter : 2. Certificate No. : 3. Certificate valid up to : 4. Address of the unit : 5. Shelling capacity of the unit : 6. Processing capacity of the unit : 7. Storage capacity of the unit

(a) For raw material : (b) For finished goods :

For and on behalf of APEDA Place : New Delhi

S E A L Date : DIRECTOR

3rd FLOOR, NCUI BUILDING, 3 SIRI INSTITUTIONAL AREA AUGUST KRANTI MARG (OPP. ASIAD VILLAGE) NEW DELHI - 110016, INDIA


CHECKLIST OF EQUIPMENTS REQUIRED FOR GROUNDNUT PROCESSING UNIT 1. Laboratory Testing

Parameter Equipment a) Weight Weighing scales ( 1 gm accuracy ) b) Size of nuts Vernier calipers/any other facility c) Moisture Moisture meter

2. Presence of equipments and articles structure in processing unit a) HDPE crates, jute bags and bins b) Food grade edible ink c) Grading/sorting line d) Packing / weighing machine e) Labeling / numbering machine f) HDPE Pallets/treated wooden pallets g) Hand gloves, caps, aprons, mouth covers, uniforms, etc. h) Metal detector


CHECKLIST FOR CRITERIA GOVERNING GROUNDNUT PROCESSING UNIT RECOGNITION

Recognition of the groundnut processing unit owned by exporters / traders / co- operatives / State Government departments, etc. should be based on the following criteria : 1. Evaluation of the level of backward integration

Extent and stability of backward linkage / integration in the respective region where groundnut processing unit is proposed for recognition. The evaluation should be based on the relationship between the processor and the exporter.

2. Evaluation of level of pre and post harvest integrated training programmes attended by their farmers and the extent to which they have practiced the guidelines. 3. Evaluation of level of cleanliness of operation in the processing unit. 4. Evaluation of level of hygienic conditions of the work place (including toilets) and of the workers including maintenance of health records. 5. Evaluation of level of infrastructure facilities at the processing unit with respect to processing unit documentation maintenance. 6. Evaluation of facilities such as collection, selling, sorting grading, drying, fumigating, etc.

7. Evaluation of facilities such as intermediate packaging stations, wherever necessary.

8. Evaluation of facilities such as unloading of raw material, weigh- ment, docking platforms, palletization, etc. 9. Evaluation of arrangements for annual maintenance contracts for processing equipments.


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