Procedure - hanford.gov · MSC-PRO-ENG-8259, Rev.3 Published: January 3, 2017 Page 3 of 10 NOTE:...

Procedures

MSC-PRO-ENG-8259MSC Calculation Preparation and Issue

Revision 4, Change 0

Published: 01/03/2017 Effective: 01/03/2017

Program: EngineeringTopic: Engineering

Subject Matter Expert : Dodd, EdwinFunctional Manager: Ryan, Grant

Use Type: MCP-Management ControlProcedure

*MSAPS.MSC-PRO-ENG-8259*

JHA: Administrative Periodic Review Due Date: 01/03/2022 Rev. 4, Chg. 0 USQ Screen Number:

not required : Excluded from USQExclusion Reason:

CHANGE SUMMARY

Description of Change

total rewrite

Before each use, ensure this copy is the most current version. MCP-Management Control Procedure Use

Rev. 4, Chg. 0 MSC-PRO-ENG-8259 Page i of i

MSC Calculation Preparation and Issue Published Date: 01/03/17 MSC-PRO-ENG-8259 Effective Date: 01/03/17

Hanford Mission Support Contract

MSC Calculation Preparation and Issue

MSC-PRO-ENG-8259, Rev.3 Published: January 3, 2017 Page 1 of 10

Table of Contents

1.0 PURPOSE .................................................................................................................................................... 2

2.0 SCOPE ......................................................................................................................................................... 2

3.0 IMPLEMENTATION .................................................................................................................................. 2

4.0 REQUIREMENTS ....................................................................................................................................... 2

5.0 PROCESS .................................................................................................................................................... 3

5.1 Calculation Preparation ............................................................................................................................ 3

5.2 Calculation Checking ............................................................................................................................... 4

5.3 Calculation Review and Approval ........................................................................................................... 4

5.4 Calculation Revision ................................................................................................................................ 5

6.0 FORMS ........................................................................................................................................................ 6

7.0 RECORD IDENTIFICATION .................................................................................................................... 6

8.0 REFERENCES ........................................................................................................................................... 7

APPENDIX A ......................................................................................................................................................... 8




NOTE: Employees may print off this document for reference purposes but are responsible to check MSA PS to ensure the most current version is

used to prevent unintended use of obsolete versions.

1.0 PURPOSE

This procedure establishes the requirements and process to be used for the preparation,

documentation, review, approval, and retention of design and safety-related calculations.

This procedure implements portions of the requirements of MSC-PLN-QA-599, Quality

Assurance Program Description.

2.0 SCOPE

This procedure applies to personnel performing design or safety-related calculations intended for

support of:

System Design, Health and Safety, nuclear, radiological, and environmental activities; hazard

classifications; environmental assessments; and other work in support of the design basis,

safety basis, authorization basis, or technical baseline.

Systems and related documents that establish, confirm, or change a design baseline.

Unique calculations, parameter development, or models providing design basis, safety basis,

authorization basis, technical baseline, or technical evaluations.

NOTE:

A calculation is defined as a document that assembles inputs, such as assumptions, bases, requirements, restraints, physical or chemical properties, and algorithms to analytically develop outputs based on physical laws.

3.0 IMPLEMENTATION

This procedure is effective upon publication.

4.0 REQUIREMENTS

This procedure implements the requirements of MSC-RD-ENG-1819, MSC Engineering

Requirements, Section 4.3.3. Additional requirements for design and evaluation of natural

phenomena hazards are contained in MSC-STD-ENG-097, MSC Engineering Design Codes,

Standards and Site Specific Design Parameters.

http://msc.ms.rl.gov/msaps/procedure.cfm/MSC-PLN-QA-599

http://msc.rl.gov/rapidweb/MSCDOL/dol/displayDoc.cfm?docno=MSC-RD-1819

http://msc.rl.gov/rapidweb/MSCDOL/dol/displayDoc.cfm?docno=MSC-PRO-097






5.0 PROCESS

The following sections are arranged to address the listed activities.

Section 5.1......Calculation Preparation

Section 5.2......Calculation Checking Section 5.3......Calculation Review and Approval

Section 5.4......Calculation Revision

Appendix A…Format for Calculations

NOTE: The following acronyms are used to identify the “actionees” within these processes:

CH ......Checker

DA ......Design Authority

OR ......Originator, Designer, or Engineer

EM ….Engineering Manager

5.1 Calculation Preparation

Actionee Step Action

OR, DA, or EM 1. Identify the need, scope, and requirements of the calculation.

OR 2. Obtain concurrence from the DA for initiation of calculations that will

be included in the Hanford Document Management and Control System

(DMCS).

EM 3. Assign a calculation originator who is qualified for the work identified.

OR or DA 4. Develop calculations using the format in Appendix A. Prepare

calculations using measurement units common to the facility as

approved by the DA.

5. Complete calculations in a neat, logical manner, with sufficient detail

and notes to allow a person technically qualified in the subject to be

able to understand and check the calculation without recourse to the

originator.

a. Attach the Calculation Checklist (A-6007-113) to the calculation.

b. Software and spreadsheet applications with or without user-

generated macros require rigorous and detailed documentation in

calculations. In particular the software verification/validation and

installation checkout documentation must be completed and fully

described as shown in Section 7 of Appendix A.






5.2 Calculation Checking


OR 1. Provide a copy of completed calculation to a qualified individual to

perform technical check.

NOTE: Qualified” means that the originator or Engineering Manager

has determined the checker is capable of performing the calculation to

be checked.

CH 2. Perform a peer review of the calculation. Use the Calculation Checklist

A-6007-113) to perform a detailed review of the entire calculation,

including purpose, calculation approach, assumptions, inputs, equations

used, numerical check, soundness of conclusions, references, and

completeness. The checker must be someone other than the originator.

3. Enter any comments on the copy of the calculation. If it is more

convenient, the checker may provide comments on a Review Comment

Record (RCR) (A-6400-090.1) or other comment summary form such

as an e-mail.

4. Submit comments to the originator as follows:

Submit calculation copy with marked up comments or a separate

comment list, if more convenient, to the originator.

OR 5. Resolve comments and revise the calculation document based on

resolution of the checker's comments. If the RCR is used, summarize

proposed comment dispositions on the RCR, sign and obtain checker

signature.

6. Sign and date the Calculation Checklist (Sire Form A-6007-113).

CH 7. Sign and date the calculation checklist (A-6007-113) of final

calculation to indicate technical concurrence or resolution of comments,

if required, and/or sign the RCR if used.

5.3 Calculation Review and Approval


DA 1. Review the calculation for completeness and approve all calculations that

affect the design baseline.

2. Ensure that a Washington State professional engineer's stamp is affixed






upon the calculation when required by regulatory agencies.

3. If the calculation is to be released into DMCS as a stand-

alone document, obtain a number and coversheet in

accordance with MSC-PRO-RM-604 Controlled Information

Numbering System. Prepare an EDC (A-6003-282) for release

into DMCS. IF the calculation is to be included as part of a

Facility Modification Package (FMP), the HNF number and

cover sheet are not required, however, the Calculation

Checklist (A-6007-113) is required in both cases.

4. Ensure the Calculation Checklist (Site FormA-6007-113) has been signed

and dated and included with the calculation.

5. Ensure that documents issued into the DMCS are reviewed for

classification in accordance with MSC-PRO-RM-184, Information

Clearance, and MSC-PRO-SEC-407, Obtaining Classification or

Declassification Review, and issued as supporting documents in

accordance with MSC-RD-RM-8310, Document Control Program, and

MSC-PRO-RM-604, Controlled Information Numbering System.

6. If calculations are related to safeguards and/or security systems obtain a

review of the calculations by the appropriate Safeguards and Security

representative.

7. Obtain approval signatures in the EDC (A-6003-282) and release into

DMCS.

5.4 Calculation Revision


DA 1. Authorize revision of a calculation and assign it to a qualified originator,

preferably the person who performed the original calculation. The DA

may also make a revision.

OR 2. Make revisions to calculations as described below and in Appendix A.

Perform corrections to existing calculations by striking out the portions

to be revised.

3. Identify the corrected portion by a change bar in the left margin (same for

either electronic documents or handwritten documents).

4. Implement calculation revisions to documents according to MSC-PRO-

ENG-2001, Facility Modification Package Process, or MSC-PRO-


http://dolprdweb.rl.gov/rapidweb/dol/phms/phms/display.cfm?doc_number=HNF-PRO-407












ENG-440, Engineering Document Change, as a revision to the original.

Use the original document number:

With incremental revision number change, or

With a page change FMP/EDC.

NOTE: Use of a page change FMP/EDC is only available if the original

calculation was released by project’s Document Control Group.

5. Have the revised calculation reviewed and the review documented on

form A-6007-113, Calculation Checklist.

6. Obtain approval signatures on the EDC (A-6003-282) or FMP, as

applicable, and release into DMCS.

6.0 FORMS

Calculation Checklist, A-6007-113

Review Comment Record (RCR), A-6400-090.1

7.0 RECORD IDENTIFICATION

The following records are released and maintained in accordance with MSC-PRO-ENG-440,

Engineering Document Change, MSC-PRO-RM-10588, Records Management Processes, and

MSC-RD-RM-32281, Electronic Records Management as applicable.

Records Capture Table

Name of Document Submittal

Responsibility

Retention Responsibility

Calculations not entered into DMCS

Originator Originator retains

document as long as needed ,

then forwards to Project Files for disposition











Calculations, Engineering Document

Change Controls, and

Facility Modification

Packages (including

line projects) that are

entered into DMCS

Originator Originator releases document through Document

Release Station with a copy

forwarded to Project Files for

disposition

Radiological Calculations

Originator Originator releases document through Document Release Station with a copy forwarded to Project Files for retention as a radiological record.

8.0 REFERENCES

MSC-RD-ENG-1819, MSC Engineering Requirements

MSC-PLN-QA-599, Quality Assurance Program Description

MSC-STD-ENG-097, MSC Engineering Design Codes, Standards and Site Specific Design

Parameters

MSC-PRO-RM-184, Information Clearance MSC-PRO-IS-309, Controlled Software Management

MSC-PRO-SEC-407, Obtaining Classification or Declassification Reviews MSC-PRO-ENG-440, Engineering Document Change

MSC-PRO-RM-604, Controlled Information Numbering System

MSC-PRO-ENG-2001, Facility Modification Package Process MSC-PRO-RM-10588, Records Management Processes

MSC-RD-RM-32281, Electronic Records Management

MSC-RD-RM-8310, Document Control Program


http://msc.ms.rl.gov/msaps/procedure.cfm/MSC-PLN-QA-599
















APPENDIX A

Format for Calculations

1. The calculation title, document number (assigned using HDNS), revision number, and page

number (using “1 of X” format where X is the total number of pages) are included on each

page of the calculation. Computer sheets inserted into the calculations are numbered in

sequence where they appear. Computer sheets used in an appendix are numbered as

appendices, using uppercase letters and numbered within each appendix (e.g., A-1, A-2, B-

1). Only the Calculation Checklist (A-6007-113) of calculations require the originators and

checker’s signatures and dates. In handwritten calculations, inserted pages resulting from

calculation revisions are identified with alpha suffixes. For example, if two pages are

inserted after page 3, they are identified as pages 3a and 3b respectively. The total number

of pages is reflected on the calculation cover sheet. Calculations are initially issued

Revision 0. Future revisions, if required, are numbered Revision 1, 2, etc. All signatures

must be in ink.

Provide the following sections in the calculation.

2. Cover Sheet. Use Calculation Checklist, (Site Form A-6007-113), as the cover sheet for

calculations to be included in an FMP. Use the HDNS to generate a cover sheet for a

standalone calculation to be released in DMCS.

3. Table of Contents. Provide an optional Table of Contents depending on the size and

complexity of the calculation. A Table of Contents is not required for a short simple

calculation.

4. Purpose . Provide a section that describes the reason for performing the calculation, the end

result sought, and any alternatives examined.

5. Summary of Results . Provide an optional summary. For long and complex calculations

provide a summary of results in this section. This section should include results and

conclusions along with any limits or criteria needed to evaluate the results. For a simple

short calculation the results may be provided in Section 10.

6. Assumptions. Provide a section listing the relevant assumptions necessary to perform the

calculation, including a brief explanation of the basis for each, if applicable.






7. Software Applications, Descriptions, Installation & Checkout, and Statements of Validity.

Software used to perform calculations may be utilized in one of two ways:

a. Single Use - Single Use applies to software created and used for one specific instance only

and which is wholly incorporated into and documented by a technical report. This requires

that all inputs, mathematical formulas, and output data are able to be exactly verified during

technical checking of the calculation. Single Use software is validated in a manner similar to

hand calculations. This requires that all equations are presented such that the calculations can

be reproduced for checking. Single Use software (typically created with Excel, Mathcad, or a

calculator) may have its results validated by any of the following methods:

Comparison with hand calculations,

Comparison with calculations using comparable proven problems,

Comparison with information from confirmed published data,

Comparison with other validated computer programs,

Comparison with experiments and tests.

b. Approved Software - Approved Software (e.g. ANSYS, RISA3D, etc.) shall comply with

requirements of MSC-PRO-IS-309. Software used shall be registered on the Hanford

Information System Inventory (HISI) and identified as approved for use. Each use of

Approved Software shall be logged in HISI in accordance with MSC-PRO-IS-309. For

Approved Software, provide a section that includes the following information:

1. Description:

Identify the following for the software package used in the calculation:

Software Title

Software Version

HISI Identification Number

Workstation type and property number (from which software is run).

2. Software Installation and Checkout

Reference or include a copy of the Software Installation and Checkout form for the

workstation used.

3. Statement of Valid Software Application

Brief statement confirming correct application of the particular software to the

problem being solved.

Brief statement confirming software has been used within its limitations (e.g.,

comparison of the problem inputs against the software's required range of variables to

determine if the problem fits within the software limitations.







8. Calculation. Provide a section that includes:

a. A brief narrative of the calculation approach incorporating a description of the design

methods.

b. Appropriate equations and algorithms.

c. The actual calculation depicting the calculation and the revisions.

1. Where handwritten calculations are developed in pencil, submit a legible non-

erasable copy (i.e., photocopy). Make corrections or changes by a single line strike

out of incorrect portions and insertion of new data.

2. Show electronic file changes by striking out the incorrect portions, using an electronic

strikeout option or a handwritten non-erasable line on a printed copy of the electronic

calculation, and inserting change bars in the left margin.

9. Results/Conclusions. Provide a section that presents a summary of the calculation results.

This section should include results and conclusions along with any limits or criteria needed to

evaluate the results.

10. References. Provide a section that lists all references used to perform the calculations and

the results of literature searches or other background data. This includes assumptions and

basis used in Section 6, Assumptions.

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