Procedure reference: GSA/OP/21/15 · clarifications to GSA 08/04/2016 Requests to be sent in...

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GSA/OP/21/15 EGNOS V3 Site Surveys

Title of the procedure: EGNOS V3 Site Surveys

Procedure reference: GSA/OP/21/15

Annex I to Invitation to Tender

‘Tender Specifications’

Ref: GSA 217774

Issue: 1 Rev 0

Date: 15/01/2016

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OVERVIEW ................................................................................................................................................... 4

1.1 CONTEXT OF THE TENDER ......................................................................................................................... 4 1.1.1 The EGNOS Programme .................................................................................................................. 4

1.1.2 The European GNSS Agency ............................................................................................................ 4 1.2 OUTLINE OF THE TENDER AND PROCEDURAL PROCESS .............................................................................. 5 1.3 PURPOSE OF THE FRAMEWORK CONTRACT ................................................................................................ 7

TERMS OF REFERENCE ........................................................................................................................... 8

2.1 APPLICABLE LEGAL ACTS ......................................................................................................................... 8 2.2 TERMS OF REFERENCE – FRAMEWORK CONTRACT ................................................................................... 9

2.2.1 Background ...................................................................................................................................... 9 2.2.2 APPLICABLE DOCUMENTS .......................................................................................................... 9 2.2.3 Reference documents ........................................................................................................................ 9 2.2.4 Proprietary Information ................................................................................................................. 10 2.2.5 Tasks ............................................................................................................................................... 11 2.2.5.2 Task #1: Interference and Logistics survey on site ........................................................................ 11 2.2.5.3 Task#2: Interference, infrastructure and Logistics survey data post-processing in contactor’s

office 11 2.2.5.3 Task #1 and #2 time schedule and deliverables ............................................................................. 12 2.2.5.4 Task#3 site management engineering support ............................................................................... 12 2.2.6 Specific requirements ..................................................................................................................... 13 2.2.7 Contract Management & Administration ....................................................................................... 13

2.3 TERMS OF REFERENCE – SPECIFIC CONTRACT #1 ................................................................................... 14 2.4 LEGAL AND CONTRACTUAL TERMS OF REFERENCE ................................................................................. 14

2.4.1 Participation conditions ................................................................................................................. 14 2.4.2 Form of contract............................................................................................................................. 15 2.4.3 Description of the framework contract........................................................................................... 15 2.4.4 Place of performance ..................................................................................................................... 16 2.4.5 Volume of the contract ................................................................................................................... 16 2.4.6 Duration ......................................................................................................................................... 16 2.4.7 Language of the contract ................................................................................................................ 16 2.4.8 Subcontracting ............................................................................................................................... 16 2.4.9 Participation of consortia .............................................................................................................. 18 2.4.10 Confidentiality, Security, Conflicts of Interest ............................................................................... 18 2.4.11 Compliance with environmental, social and labour law ................................................................ 19

ASSESSMENT OF TENDERS ................................................................................................................... 19

3.1 EXCLUSION CRITERIA .............................................................................................................................. 19 3.2 SELECTION CRITERIA .............................................................................................................................. 20

3.2.1 Legal capacity ................................................................................................................................ 20 3.2.2 Economic and financial capacity criteria ...................................................................................... 21 3.2.3 Technical and professional capacity criteria ................................................................................. 21

3.3 AWARD CRITERIA .................................................................................................................................... 22 3.3.1 Qualitative Award Criteria ............................................................................................................ 23 3.3.2 Financial Award Criteria ............................................................................................................... 23

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CONDITIONS FOR SUBMISSION OF TENDERS ................................................................................ 25

4.1 DISCLAIMER ............................................................................................................................................ 25 4.2 VARIANTS ............................................................................................................................................... 25 4.3 PREPARATION COSTS OF TENDERS ........................................................................................................... 25 4.4 CONTENT OF THE TENDER TO BE SUBMITTED .......................................................................................... 25

4.4.1 Presentation of the Tender ............................................................................................................. 25 4.4.2 General ........................................................................................................................................... 25 4.4.3 Administrative file .......................................................................................................................... 26 4.4.4 Technical Offer ............................................................................................................................... 27 4.4.5 Financial offer ................................................................................................................................ 27

4.5 SUBMISSION ............................................................................................................................................ 29 4.6 OPENING OF THE TENDERS ...................................................................................................................... 30 4.7 PERIOD OF VALIDITY OF THE TENDERS .................................................................................................... 31 4.8 FURTHER INFORMATION .......................................................................................................................... 31 4.9 INFORMATION FOR TENDERERS ............................................................................................................... 31 4.10 DATA PROTECTION SPECIFIC TO THE TENDER PROCESS ........................................................................... 32

LIST OF ACRONYMS AND ABBREVIATIONS USED ........................................................................ 32

LIST OF ANNEXES .................................................................................................................................... 33

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Overview

The present Tender Specifications (TS) are attached to the Invitation to Tender (ITT) and are

intended to complement the information contained in the Contract Notice 2016/S 041-066290

providing tenderers information on scope of the contract potentially awarded as a result of this call

for tender and organisation of this procurement process.

1.1 Context of the tender

1.1.1 THE EGNOS PROGRAMME

EGNOS (European Geostationary Navigation Overlay Service) is Europe's first concrete venture into

satellite navigation. EGNOS uses geostationary satellites and a network of ground stations to

receive, analyse and augment GPS, and in the next version (EGNOS V3) Galileo signals.

EGNOS increases the accuracy of existing satellite positioning signals while providing a crucial

‘integrity message', informing users in the event of signal problems. It also transmits an extremely

accurate universal time signal.

EGNOS makes existing satellite navigation signals suitable for safety critical applications such as

flying aircraft or navigating ships through narrow channels. EGNOS was certified for civil aviation in

2011.

1.1.2 THE EUROPEAN GNSS AGENCY

The European GNSS Agency (hereinafter ‘GSA’, ‘the Agency’ or ‘the Contracting Authority’) is an

official European Union regulatory authority formed by the European Union to accomplish specific

tasks related to the European GNSS programmes1.

In addition to the exploitation of EGNOS, already operational, the Agency’s strategic objectives

include the achievement of a fully operational Galileo system. This includes the laying of

foundations for a fully sustainable and economically viable system and its security. Moreover, the

Agency’s key objective is to make Galileo not just a functioning system but also the world's leading

satellite navigation system for civilian applications.

Further information can be found on the Agency’s web site at http://www.gsa.europa.eu/.

1 REGULATION (EU) No 912/2010 OF THE EUROPEAN PARLIAMENT AND OF THE COUNCIL of 22 September 2010 setting up the European

GNSS Agency, as modified by REGULATION (EU) No 512/2014 OF THE EUROPEAN PARLIAMENT AND OF THE COUNCIL of 16 April 2014

http://www.gsa.europa.eu/

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1.2 Outline of the tender and procedural process

Title: EGNOS V3 Site Surveys

Procurement procedure reference: GSA/OP/21/15

Procedure: Open procedure in accordance with Article 127(1)(2) RAP2 for procurement of

services with a single framework contract.

It is important to note that:

The tenders will have to fulfil the conditions of submission set out in section 4 of these tender specifications;

When drawing up the tender, tenderers should keep the provisions of the draft framework contract (see Annex II to the Invitation to Tender) in mind. In particular, the draft framework contract indicates the method and the conditions for payments to the contractor;

Tenderers will be required to accept all the terms and conditions set out in the invitation to tender, tender specifications & draft framework contract and, where appropriate, waiver of the tenderer’s own general or specific terms and conditions;

The terms and conditions set out in the invitation to tender, tender specifications and draft framework contract shall be binding on the tenderer to whom the framework contract is awarded for the duration of the framework contract;

Please note that any attempt by a tenderer to obtain confidential information, enter into

unlawful agreements with competitors or influence the evaluation committee or the GSA

during the process of examining, clarifying, evaluating and comparing tenders will lead to

the rejection of his tender and may result in administrative penalties;

The invitation to tender is in no way binding on GSA. GSA’s contractual relationship

commences only upon signature of the contract with the successful tenderer/s;

Until the signature of the contract, GSA may decide to abandon procurement or cancel the

award procedure. Such actions shall not entitle the tenderers to claim any compensation.

The following schedule is planned for this procurement procedure:

2 Commission Delegated Regulation (EU) No 1268/2012 of 29 October 2012 on the rules of application of Regulation (EU, Euratom) No

966/2012 of the European Parliament and of the Council on the financial rules applicable to the general budget of the Union.

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Event

Date Comments

Launch of tender 17/02/2016 Submitted to Official Journal for publication

Submission of request to enter

into a non-disclosure agreement

(hereafter referred to as ‘NDA’) for

Proprietary Information until

29/03/2016 In accordance with section 2.2.4

The tenders are advised to keep this deadline

in order to have enough time to prepare their

tenders

Deadline for request of

clarifications to GSA 08/04/2016 Requests to be sent in writing only to:

[email protected]

Last date on which clarifications

are issued by GSA 18/04/2016 All clarifications including / related to Proprietary

Information will be sent via email to the

economic operators who have signed NDAs in

accordance with section 2.2.4; clarifications not

including / related to proprietary information

shall be published on

http://www.gsa.europa.eu/gsa/procurement

Deadline for submission of

tenders 27/04/2016

According to conditions for submission under

Section 4 of these specifications

Opening session 04/05/2016 Prague, CZ, 11:00 am local time.

Completion date for evaluation of

tenders May 2016 Estimated

Award decision and information June 2016 Estimated

Signature of contracts June 2016 Estimated

mailto:[email protected]

http://www.gsa.europa.eu/gsa/procurement

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IMPORTANT NOTE: In these tender specifications, the requirements tagged as shallx, indicate the minimum requirements that are to be met, where X is the unique number of the requirement. Non-compliance with any of these requirements shall lead to rejection of the tender.

1.3 Purpose of the framework contract

The purpose of the framework contract is the provision of site survey services for EGNOS New Generation V3 Ranging and Integrity Monitoring Stations (RIMS) and Navigation Land Earth Station (NLES) aiming at assessing the suitability of those sites with respect to the interference environment, infrastructure and logistics. Today EGNOS V2 is composed of approximately 40 RIMS and 6 NLES located mainly in EU territories and neighbouring countries. In view of the further evolution of the EGNOS service (EGNOS V3 Dual Frequency, Dual GPS and GALILEO Constellations, potential export of EGNOS to Africa, etc.) assessment of the compatibility with the new V3 requirements of the existing V2 sites, and new sites in Europe and beyond, is needed. For the sites to be re-used, the specific case of collocation of V2 and V3 independent RIMS on the same site during the transition phase is to be considered in terms of infrastructure, logistics and interferences impacts. Performance of site surveys at different phases of the site deployment process may become needed - for example before and after civil work if the sites need to be adapted. Site surveys linked to other projects may also be awarded under the present contract.

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Terms of Reference

2.1 Applicable Legal Acts

Participation in the tender is subject to applicable legal restrictions and obligations. The reference documents include:

REGULATION (EU) No 1285/2013 OF THE EUROPEAN PARLIAMENT AND OF THE COUNCIL of 11 December 2013 on the implementation and exploitation of European satellite navigation systems and repealing Council Regulation (EC) No 876/2002 and Regulation (EC) No 683/2008 of the European Parliament and of the Council3;

REGULATION (EU) No 912/2010 OF THE EUROPEAN PARLIAMENT AND OF THE COUNCIL setting

up the European GNSS Agency as amended by Regulation (EU) No 512/2014 of 16 April 20144.

The procurement procedure will be carried out in accordance with the rules of:

European GNSS Agency Financial Regulation and its Implementing Rules 2014 adopted by its Administrative Board on 25 April 2014;

COMMISSION DELEGATED REGULATION (EU) No 1271/2013 of 30 September 2013 on the framework Financial Regulation for the bodies referred to in Article 208 of Regulation (EU, Euratom) No 966/2012 of the European Parliament and of the Council5;

REGULATION (EU, EURATOM) No 966/2012 OF THE EUROPEAN PARLIAMENT AND OF THE COUNCIL of 25 October 2012 on the financial rules applicable to the general budget of the Union, repealing Council Regulation (EC, Euratom) No 1605/20026 as amended by REGULATIUON (EU, EURATOM) No 1929/2015 of 28 October 2015;

COMMISSION DELEGATED REGULATION (EU) No 1268/2012 of 29 October 2012 on the rules of application of Regulation (EU, Euratom) No 966/2012 of the European Parliament and of the Council on the financial rules applicable to the general budget of the Union7 as amended by COMMISSION DELEGATED REGULATIUON (EU) No 2462/2015 of 30 October 2015.

In the general implementation and for the processing of tendering procedures in particular, regarding confidentiality and public access to documents, the following rules shall be observed:

Directive 95/46/EC of the European Parliament and of the Council of 24 October 1995 and Regulation (EC) No 45/2001 of the European Parliament and of the Council of 18 December 2000 on the protection of individuals with regard to the processing of personal data by the Community institutions and bodies and on the free movement of such data, and;

3 OJ L 347, 20.12.2013, p. 1 4 OJ L 150, 20.5.2014, p. 72 5 OJ L 328, 7.12.2013, p. 42 6 OJ L 298, 26.10.2012, p. 1 7 OJ L 362, 31.12.2012, p. 1

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Council Regulation (EC) No 1049/2001 of 30 May 2001 regarding public access to European Parliament, Council and Commission documents.

IMPORTANT NOTES: (1) Beyond the legal acts listed above, it shall be the Contractor’s duty and corresponding sole responsibility to comply and ensure full compliance with all applicable laws of any part of performance under the contract contemplated to be awarded as a result of the current procedure. (2) The purpose of this procurement and the ensuing contract is not to replace GSA staff. The contractor shall take all measures to ensure this understanding with its personnel and shall indemnify and hold the GSA harmless against any claim which the GSA would face in this respect. For the purpose of this tender and any ensuing contract the term “contractor’s personnel” or “contractor’s employees” shall cover also any consortium or group member’s or subcontractor’s personnel performing services under the contract. The tenderer/contractor shall ensure that the entire content and legal implications of this note are clearly communicated, understood, and endorsed by any consortium member and subcontractor, as the case may be.

2.2 Terms of Reference – Framework Contract

2.2.1 BACKGROUND

For the purpose of the present contract the EGNOS sites are divided in two groups - located in the

territory of European Union or outside the territory of the European Union.

Within the frame of the present contract the contractor shall be requested to:

- Assess the suitability of a pre-defined site from interference, infrastructure and logistics

perspectives;

- Provide recommendations to improve compliance to the established requirements;

- Provide technical support to the GSA for the management of site infrastructure upgrade.

The GSA shall provide to the contractor the contact points of the entities hosting the sites for which

site surveys are to be delivered (name, contact person, location).

2.2.2 APPLICABLE DOCUMENTS

[AD-1] Programme Security Instruction concerning European GNSS programmes (hereinafter: the

European GNSS PSI), Issue: 4.1

2.2.3 REFERENCE DOCUMENTS

[REF-1] EGNOS V3 Site RF Requirements, issue 1.4, ESA-DTEN-NF-TN/03441

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[REF-2] EGNOS v3 Implementation Site Requirements, GNSS-EV3-REQ-ESA-X-00117 - Issue 2 Rev 08

2.2.4 PROPRIETARY INFORMATION

The applicable and the reference documents listed in sections 2.2.2 and 2.2.3 contain Proprietary

Information and shall be made available to the tenderers subject to entering into a non-disclosure

agreement (NDA) in the form provided in Annex I.9 according to the procedure described below:

In order to be given access to the Proprietary Information the interested economic operators /

potential tenderers shall submit a request to the GSA via email to [email protected] including

a scan of a duly signed Non-Disclosure Agreement according to template provided in Annex I.9 (two

original examples to follow by mail) with attached to it filled and signed Legal Entity Form in the

form provided in and the attachments requested in (annex A to the NDA), proving compliance of

the tenderer with the participation condition set in section 2.4.1.

Important notes:

The interested economic operators / potential tenderers shall submit individual NDAs for

each consortium member (in case of a consortium) and each subcontractor (if any), each

individually signed by them respectively;

Previously signed NDAs giving access to the same proprietary information to economic

operators shall not be regarded as fulfilling the NDA requirements under the present

procurement procedure.

The GSA endeavours to deliver the documentation within 10 working days from the date of the

request, providing all documents required are duly submitted and demonstrate compliance with

the requirements set.

The following restrictions apply:

The GSA reserves the right to refuse access to documentation if the conditions for access

are not fulfilled.

The GSA reserves the right to further inquire about any request in case of doubt of eligibility

for access.

8 A revision with minor modification of this IRD may be provided before the Kick Off of the Specific Contract

#1.


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2.2.5 TASKS

2.2.5.2 TASK #1: INTERFERENCE AND LOGISTICS SURVEY ON SITE

The objective of the task is to assess the suitability of the sites nominated by the GSA against the V3 related requirements, specified in the present tender specifications and in the applicable and reference documents as follows:

- Radio Frequency requirements [REF-1]: limited to the interference part, excluding the multipath part (chapter 2.2, 2.2.3, 4.2 are not applicable);

- Infrastructure/logistics requirements [REF-2]. The contractor shall1 perform the site survey and Data Collection using the tools identified in its proposal.

The contractor shall2 implement the survey procedure on each site following the schedule below:

- The contractor shall3 communicate to the GSA the dates of the visit to the site and the

activities they intend to perform at least two weeks in advance9.

- Not later than 1 month after the Kick-Off (KO) meeting for starting the work on the particular site (SiteX-KO) the contractor shall4 deliver a Site Data Collection Report [DEL- 1] specifying:

1) whether the site is compliant (OK) / non-compliant (NOK) with all criteria, 2) all elements which shall be needed for the post-processing.

- The contractor shall5 hold a “Site Data Collection Meeting” [DEL-2] with the GSA to present the results not later than one week after the submission of the Site Data Collection Report.

The Site Data Collection Report and the site Data Collection Meetings may cover one site or a group of sites, which were surveyed simultaneously / during particular period.

2.2.5.3 TASK#2: INTERFERENCE, INFRASTRUCTURE AND LOGISTICS SURVEY DATA POST-PROCESSING IN

CONTACTOR’S OFFICE

The objective of the task is to assess the compliance of the site against the requirements set in the present specifications and provide recommendations to improve the compliance level (when not fully reached) as follows:

- The contractor shall6 perform the site data post-processing for sites confirmed to be

suitable at the Site Data Collection.

- No later than 2 months after KO of the respective site, the contractor shall7 deliver a Site

Survey Report [DEL-3] providing the detailed level of compliance of the site with the

requirements. In case non (or partial) compliances to some parameters are identified,

detailed recommendations shall8 be provided to improve compliance, with a justification

that the implementation of these recommendations is feasible and sound. During this

9 Minimum time period for the current EGNOS V2 Service Provider to organize the visit with the Hosting Entity.

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activity the contractor shall9 assume that the EGNOS V2 equipment must remain in an

operational configuration until the EGNOS V3 System is fully operational (i.e. several years

after the RIMS/NLES on-site installation).

- One week after the delivery of [DEL-2], a “Site Survey Conclusion Meeting” meeting [DEL-4] shall10 be organised by the Contractor with the GSA.

2.2.5.3 TASK #1 AND #2 TIME SCHEDULE AND DELIVERABLES

For each assigned site the contractor shall perform Task#1, while Task#2 shall be performed only

for the sites assessed as acceptable as a result of Task#1. Following timeline shall11 apply to the

performance of the two tasks for each site:

Deadline Event Expected task Deliverable

T0 Kick Off (SiteX-KO) Kick off meeting

Site survey schedule

review and

acceptance

T0 + 1 month

Contractor to perform

the site data collection

(Task#1)

Site Data Collection

Report [DEL-1]

T0 + 1 months and 1

week

Site Data Collection

Meeting

Minutes of Meeting

[DEL-2]

T0 + 2 months

Contractor to perform

the site data post-

processing if the site is

retained at the Site Data

Collection Meeting and if

needed to propose

recommendations to

improve compliance

(Task#2)

Site Survey

Conclusion Report

[DEL-3]

T0 + 2 months and 1

week

Site Survey Conclusion

Meeting

Minutes of Meeting

[DEL-4]

2.2.5.4 TASK#3 SITE MANAGEMENT ENGINEERING SUPPORT

The objective of this task is to provide technical support to the GSA for the management of site infrastructure, typically during meetings with the GSA and:

Hosting Entities or

the European Space Agency (ESA) responsible of the system design or

the European EGNOS Service Provider (ESSP) responsible for the system operation and the service toward the users.

This support shall12 be provided on a case by case basis:

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- by a member of the team performed the site survey (Survey engineer) or - by a senior RF expert involved in the post-processing of site survey data collection and in

the recommendation of site upgrade in case the compliance to RF interference requirement is not reached, or

- by a senior contract management expert, who shall be expected to provide support in the management of the contract with the hosting entity and contribute to the future management of the hosting entities.

The senior expert shall13 have: Minimum 10 years of experience in their domain (radio navigation systems, site hosting

contract management); For the senior contract management expert - a good knowledge of the European laws and

regulations; Capacity to prepare clear and concise reports in English; Capacity to adapt to different cultural working environments; Proficiency in technical and business English.

The support task will be reported monthly in a dedicated monthly progress report [DEL-5].

2.2.6 SPECIFIC REQUIREMENTS

The Contractor shall14 be able to survey up to 45 sites within a period of 12 months (up to 12 sites

per quarter).

2.2.7 CONTRACT MANAGEMENT & ADMINISTRATION

The contractor shall nominate a contract project manager who shall be responsible for the overall

management/administration of the contract including formal communication with the GSA,

organisation of work of the assigned persons, giving instructions and forwarding GSA work requests,

ensuring proper management of time sheets and activity reporting, invoicing etc.

The nominated focal point/administrator shall be able to communicate fluently in English language

(B2 level according to Europass CV categorisation10). All documents and forms in communication

with the GSA must be in English.

The contractor shall provide a single e-mail address and phone number to which all communication

from the GSA for implementation of the contract shall be channelled.

The contractor shall ensure that all services are executed with a customer-oriented approach; that

services are available on time and deliverables are provided within the set deadlines.

10 http://www.europass.at/fileadmin/dateien_redaktion/sprachenpass/sprachenpass_instructions_en.pdf

http://www.europass.at/fileadmin/dateien_redaktion/sprachenpass/sprachenpass_instructions_en.pdf

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2.3 Terms of Reference – Specific Contract #1

The GSA intends to award the first specific contract under the contemplated framework contract

immediately after the framework contract signature. To this end, the tender shall15 provide as part

of its tender a proposal for specific contract 1 (SC 1).

Specific Contract #1 shall16 include the performance of site surveys of all EGNOS V2 RIMS and NLES

sites listed in Annex I.7.

The following requirement shall17 apply to SC #1:

(1) Scope:

Task#1 and Task #2 (applicable only to the sites retained at Task#1) for EGNOS V2 RIMS and

NLES sites as per the detailed list provided in Annex I.7

(2) Maximum duration of the time period for all site surveys fulfilment: 12 months after the

signature of SC#1.

(3) Deliverables – as per section 2.2.5

(4) Payment – quarterly payments as per the model framework contract (Annex II to the

Invitation to Tender)

(5) Content of the technical proposal – as per section 4.4.4

(6) Content of the financial proposal – as per section 4.4.5

(7) Validity of the offer – 9 months of the deadline for proposal submission

(8) Project planning – a detailed project plan, compliant with the SC#1 fulfilment deadline set

in section 2.3 (2) above and foreseeing a rate of minimum 4 sites per month shall be

proposed by the contractor in its offer (part of the tender offer).

(9) Milestones

The timely performance of SC#1 is of essence. Milestones shall be set at the end of 3rd, 6th, 9th and

12th month after the SC#1 signature. The GSA shall have the right to impose liquidated damages as

defined in Article II.12 of the draft framework contract, should the contractor fail to timely perform

as per the predefined schedule due its fault. The liquidated damages (if any) shall be calculated

based on the value of the services due to be performed during the respective quarter and the time

period for their performance as defined in the specific contract.

2.4 Legal and Contractual terms of reference

2.4.1 PARTICIPATION CONDITIONS

The contractor and sub-contractors shall18 be entities registered in European Union Member

States (EU-28) to be authorised to enter on sites and proceed on the surveys.

For properly undertaking of its duties under the provision of the current contract, contractor’s staff

will need to be granted access to many sites within EU-28 + Norway + Switzerland as well as at third

states sites.

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2.4.2 FORM OF CONTRACT

The aim of this procurement is to award a single framework contract for the provision of services

described in the present tender specifications.

Signature of a framework contract imposes no obligation on the GSA to purchase. Only

implementation of the framework contract through specific contracts is binding for the GSA.

When drawing up their tenders, tenderers should bear in mind the draft framework contract (Annex

II to the Invitation to Tender).

The GSA reserves the right to launch an exceptional negotiated procedure for similar services with

the same contractor in case of need, as foreseen in Art. 134(1)(e) RAP.11

2.4.3 DESCRIPTION OF THE FRAMEWORK CONTRACT

A framework contract is a legal agreement between two parties - in this case, GSA and the

contractor. It acts as the basis for possible future purchase of services by the Agency. The

framework contract contains, inter alia, a description of the scope of services that can be purchased

by GSA, methodology, timing and fees to be respected by the contractor. It is a contract of a fixed

duration (within a fixed maximum duration of 4 years) but with no fixed value, only a maximum

total value. The framework contract itself is not an order for services or supplies and does not

constitute a financial commitment.

Implementation of the framework contract

The Agency intends to issue individual and successive specific contracts over the period of validity

of the framework contract.

Services shall be requested under “specific contracts” linked to particular activities, over a given

period.

Specific contracts shall take the form of one of the documents provided under Annexes III.a and

III.b to the draft framework contract. Either format may be used for implementation of the

framework contract indiscriminately, depending on the Agency’s needs. The specific contract

model proposed under Annex III.b to the draft framework contract may also be referred to as an

“Order Form”.

NB: No legal or financial commitment exists on behalf of either party until the specific contract is

signed by both parties.

11 Commission Delegated Regulation (EU) No 1268/2012 of 29 October 2012 as amended

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Implementation of the Contract

Specific contracts shall be issued on depending on the needs and at full discretion of the Agency. The first specific contract shall be issued immediately after the framework contract signature and shall cover the provision of site surveys of all existing V2 sites, listed in Annex I.7.

2.4.4 PLACE OF PERFORMANCE

The place of performance will be in the cities defined in each specific contract or in contractor’s premises, depending on the nature of tasks awarded.

The specific contract kick-off should be a meeting with physical attendance.

The survey kick-off (SiteX-KO) and conclusion meetings with GSA shall be held via videoconferences, unless specified otherwise in the requirements.

2.4.5 VOLUME OF THE CONTRACT

The indicative budget estimated for the maximum duration of the Framework Contract (including

extension of the total duration up to four years) is between 5 000 000 EUR (five Million Euro) and

10 000 000 EUR (ten Million Euro) .

This budget is only indicative; it will be subject to budget allocations given to the GSA.

2.4.6 DURATION

The Framework Contract is intended to be signed for an initial period of one year. It shall be

renewable up to three times for a total maximum duration of four years under the same conditions.

2.4.7 LANGUAGE OF THE CONTRACT

The working language of the contract shall19 be English with application of further requirements as

specified in these Tender Specifications.

2.4.8 SUBCONTRACTING

Application of the GNSS Regulation

According to Article 26 of the GNSS Regulation:

1) the Contracting Authority shall request the tenderer to subcontract a share of the contract by competitive tendering at the appropriate levels of subcontracting to companies other than those that belong to tenderer’s group in particular to new entrants and SMEs;

2) The Contracting Authority shall express the requisite share of the contract to be subcontracted in the form of a range from a minimum to a maximum percentage. It shall ensure that such percentages are proportionate to the objective and value of the contract, taking into account the nature of the sector of activity concerned, and in particular, the competitive conditions and the industrial potential observed;

3) If the tenderer indicates in its tender that it intends not to subcontract any share of the

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contract or to subcontract a share smaller than the minimum range referred to in paragraph 2, it shall provide the reasons therefore to the Contracting Authority. The Contracting Authority shall submit that information to the European Commission;

4) The Contracting Authority may reject subcontractors selected by the tenderer at the stage of the main contract award procedure or by the tenderer selected for the performance of the contract. It shall justify its rejection in writing, which may be based only on the criteria used for selection of tenderers for the main contract”.

In line with the above mentioned provision, the intention of the GSA is to favour wide participation

of various economic operators, while securing smooth and effective GEO-3 service provision.

On this basis and for the purposes of paragraph 2 of Article 26, the GSA envisages the following

indicative shares for subcontracting:

a) minimum share: 10%

b) maximum share: 90%

The minimum and maximum indicative subcontracting shares have been established taking into

account:

(i) the subcontractors to be selected by competitive tendering outside the tenderer’s Group12;

(ii) the subcontractors chosen by the tenderer, other than those under letter (i) above,

including those part of the Core Team13.

For the purposes of paragraph 1 of Article 26, the GSA envisages the following indicative minimum

share for subcontracting which the tenderers shall implement by competitive tendering outside the

tenderer’s Group: 10%.

General principles:

For the purpose of Article 26 of the GNSS Regulation, in its tender the tenderer shall20 indicate clearly which parts of the work will be subcontracted and which part of the work shall be subcontracted by competitive tendering to companies other than those that belong to tenderer’s group and to what extent (proportion in % and the subcontracted activity's exact description);

12 The expression Group is meant to encompass i) the entity or the group of entities acting as a tenderer, ii) the entity /entities to which

the tenderer or any of the members of the Group acting as a tenderer is affiliated, iii) the entities affiliated to the tenderer or to any of

the members of the Group acting as a tenderer.

13 the Core Team includes the Prime contractor, including all consortium members, and those subcontractors

which are essential in order for the tenderer to meet the selection criteria under section 3.2.

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The GSA reserves the right to reject subcontractors selected by the tenderer at the stage of the procurement procedure or during the subsequent contract. Rejection shall be justified in writing;

The contractor shall21 remain the sole partner and person legally and financially responsible and liable vis-à-vis the GSA;

If the identity of the intended subcontractor(s) is already known at the time of submitting the tender, tenderer shall22 submit the required evidence demonstrating the eligibility of the subcontractor and its compliance with the requirements set in the tender specifications;

If the identity of the subcontractor(s) is not known at the time of submitting the tender, the tenderer who is awarded the contract shall23 seek GSA’s prior written authorisation before entering into a subcontract;

Where no subcontracting is indicated in the tender the work will be assumed to be carried out directly by the tenderer.

IMPORTANT NOTE: In case the tenderer relies on a subcontractor to fulfil specific selection criteria,

i.e. capacity requirements, it has to mention that subcontractor already clearly in the tender,

accompanied with the subcontractor letter of intent (Annex I.6).

2.4.9 PARTICIPATION OF CONSORTIA

Consortia may submit a tender on the condition that it complies with the rules of competition.

A consortium may be a permanent, legally-established grouping or a grouping which has been

constituted informally for a specific tender procedure.

Such grouping (or consortium) must specify the company or person heading the project (the leader)

and must also submit a copy of the document authorising this company or person to submit a

tender on behalf of the consortium. All members of a consortium (i.e. the leader and all other

members) are jointly and severally liable to the Contracting Authority.

In addition, each member of the consortium must provide the required evidence for the exclusion

and selection criteria (see section 3.1 and 3.2 of these tender specifications). Concerning the

selection criteria “economic and financial capacity” as well as “technical and professional capacity”,

the evidence provided by each member of the consortium will be checked to ensure that the

consortium as a whole fulfils the criteria.

The participation of an ineligible person will result in the automatic exclusion of that person. In

particular, if that ineligible person belongs to a consortium, the whole consortium will be excluded.

2.4.10 CONFIDENTIALITY, SECURITY, CONFLICTS OF INTEREST

The Proprietary Information according to section 2.2.4 shall only be released after the

establishment of an NDA as specified therein.

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The contractor shall commit towards the Agency to ensure through adequate arrangements with

its service providing personnel that they:

are bound to follow any security rules as may be set by the Agency from time to time for anyone entering into or staying in the premises of GSA – any such rules shall be provided to the contractor;

are ready to sign a “declaration on confidentiality and absence of conflict of interest” with the GSA before commencing any service provision. The current form of such declaration is attached as Annex III to the specific contract form (Annex III to the framework contract) for information on the understanding that such form is liable to evolve and possibly cover additional aspects from time to time and shall not in any way relieve the contractor from any of its obligations.

2.4.11 COMPLIANCE WITH ENVIRONMENTAL, SOCIAL AND LABOUR LAW

The tenders submitted shall24 be compliant with applicable environmental, social and labour law obligations established by European Union law, national legislation , collective agreements or the applicable international social and environmental conventions listed in Annex X to Directive 2014/24/EU. Tender shall include a statement in this sense.

Assessment of tenders

All admissible tenders will be assessed. The assessment of the tenders is carried out in successive

stages against the exclusion and selection criteria set out below:

1) Exclusion stage - to check, on the basis of the exclusion criteria, whether tenderers can take part in the tendering procedure, including absence of conflicts of interest of each tenderers.

2) Selection stage - to check, on the basis of the selection criteria, (a) economic and financial capacity and (b) the technical and professional capacity, including the capacity to manage security aspects of the contract.

3) Award stage - to assess, on the basis of the award criteria, each tender that has passed the

exclusion and selection stages.

A single framework contract will be concluded with the tenderer ranked best as the result of the

evaluation of admissible tenders.

3.1 Exclusion criteria

Participation in this tender is only open to tenderers (all entities involved, including sub-contractors) who will be able to sign the Declaration of Honour (Annex I.4). Failure to do so will lead to exclusion from the procurement process.

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Before the signature of contract the successful tenderer will have to submit supporting documents to the Declaration of Honour (listed therein).

3.2 Selection criteria

To be assessed in selection stage, the tenderers must have passed the exclusion stage described above.

Tenderers must fulfil all the economic and financial capacity as well as the technical and

professional capacity to perform the tasks required in these Tender Specifications.

3.2.1 LEGAL CAPACITY

Ref. # Legal capacity To be evidenced by

L1 Registration

Tenderers (including all consortium

members and any proposed sub-

contractors) shall25 be authorised to

perform the contract under the national law

as evidenced by inclusion in a trade or

professional register, or a sworn declaration

or certificate, membership of a specific

organisation, express authorisation or entry

in the value added tax (VAT) register.

Tenderer shall provide a duly filled in and

signed Legal Entity Form (see Annex I.2). In

case of award of contract, the tenderer shall

further provide upon request and within the

time limit set by the GSA the documents

requested in said annex.

Where a tenderer has already signed another

contract with the GSA, it may provide instead

of the legal entity file and its supporting

documents a copy of the legal entity file

provided on that occasion, unless a change in

its legal status occurred in the meantime or

the legal entity file or its supporting

documents are older than 1 (one) year.

L2 Compliance with the participation

conditions set in section 2.4.1

Tenderers (including all consortium

members and any proposed sub-contractors

shall26 provide evidence of registration in

EU28, keeping in mind the provisions that

the bidder’s staff having the need to access

current or future EGNOS sites are bearing

nationality from EU-28 + Norway +

Switzerland.

Tenderer shall provide evidence of

registration.

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L3 Absence of conflicting interests

In its proposal, the tenderer shall27 submit a

declaration of honour specifying that it has

no conflicting interests which may

negatively affect the performance of the

contract

Tenderer shall provide a duly filled

Declaration of Honour (Annex I.4).

3.2.2 ECONOMIC AND FINANCIAL CAPACITY CRITERIA

Each tenderer (incl. all legal entities belonging to a consortium) shall demonstrate the financial and

economic capacities required for performance of the contract.

Financial and economic capacities shall28 be demonstrated by:

If, for some exceptional reason which GSA considers justified, a tenderer is unable to provide one

or other of the above documents, the tenderer may prove its economic and financial capacity by

any other document which GSA considers appropriate. In any case, GSA must at least be notified

of the exceptional reason and its justification in the tender. GSA reserves the right to request any

other document enabling it to verify the tenderer's economic and financial capacity.

3.2.3 TECHNICAL AND PROFESSIONAL CAPACITY CRITERIA

The following criteria shall29 be fulfilled by each tenderer as indicated for evaluating its technical

and professional capacity for performance of the contract (input to be submitted):

Ref. # Financial and Economic capacity criterion

To be evidenced by

F1. Tenderer must be in a stable financial position and have the economic and financial capacity to perform the contract.

Duly filling in and submitting the Financial and Economic Capacity Table of Answers in Annex I.5. Submitting a full copy of the tenderer’s annual accounts (balance sheet, profit and loss account, notes on the accounts and auditors' remarks when applicable (with reference to Annex I.5).

F2 The tenderer (all members of consortium

cumulatively) is expected to prove

minimum general turnover of EUR

2,500,000 (two million five hundred

thousand Euro) per year.

Submitting a statement of overall turnover and turnover relating to the relevant services of the last three years, as approved by the competent body of the company and, where applicable, audited and/or published (with reference to Annex I.5).

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Ref. #

Technical and professional capacity criterion To be evidenced by

T1 The tenderer must have conducted site surveys

for radio navigation systems.

List and description of similar

services/contracts.

Please note: The Agency reserves the right

to verify any of the information provided,

therefore the Agency may elect to contact

any of the presented

organisations/companies for reference.

With provision of the requested

information the tenderer’s permission is

assumed granted unless otherwise

specified in the offer.

T2 The tenderer must have a suitable

organisational structure in order to be able to

provide the services described in these tender

specifications.

Presentation of the tenderer’s internal

organisational structure.

T3 The tenderer must prove that the competence

built in previous similar projects is retained and

available for this contract

Presentation of the tenderer’s internal

process for retaining knowledge and CV of

expert.

Further documents may be requested at a later stage for the purpose of providing evidence of

compliance with the Agency’s requirements.

IMPORTANT NOTE: An economic operator may rely on the capacities of other entities to fulfil the

selection criteria, regardless of the legal nature of the links which it has with them. The tenderer

must in that case prove to the Contracting Authority that it will have at its disposal the resources

necessary for performance of the contract, by producing a Subcontractor Letter of Intent (in the

form provided in Annex I . 6 ) on the part of those entities to place those resources at its disposal.

Ensure that task for which the support will be provided is clearly indicated in the Declaration.

3.3 Award criteria

To be assessed in the award stage, the tenderer must have passed the exclusion and selection stage

described above.

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The assessment of the tenders in the award stage is carried out against the qualitative and the

financial award criteria set out below.

3.3.1 QUALITATIVE AWARD CRITERIA

The quality of technical offers reaching this stage will be evaluated against the award qualitative

award criteria in the following evaluation grids.

Tenders scoring below the minimum score in any given quality award criterion and/or below 60

(seventy) of the total minimum score will be excluded from the following assessment procedure.

3.3.2 FINANCIAL AWARD CRITERIA

Following the appraisal of the qualitative award criteria the tender will be evaluated with regard to

the price which shall be provided by filling in and signing the Financial Offer (Annex I.8)

The price quotes given in Annex I.8 constitute the Price of Tender, are binding for the tenderer and

will be considered as prices for the framework contract.

In order to allow for a comparison of the offers an evaluation scenario as defined in Annex I.8 shall

be used. The data in the evaluation scenario reflect the volume estimates of the Agency for a period

of contract duration of four years for the different types of services as defined in the terms of

reference. Please note that these estimates are only indicative and do not constitute any kind of

legal obligation or commitment for the Agency.

Ref. #

Qualitative award criteria Minimum points

Maximum points

Q1. Organisation of the work - breakdown of tasks, coordination between the team members; Adequacy of the tasks distribution within the team, efficiency in the use and allocation of expertise for handling the different tasks.

15 25

Q2. Adherence to standard schedule requirements – efficiency of the implementation schedule proposed

15 25

Q3. Quality and relevance of the approach (methodology, procedure, etc.) for the site survey services proposed (data collection, data analysis, definition of the measures to be taken)

15 25

Q4. Quality of the risk assessment, identification and analysis of critical issues and proposed mitigation measures

15 25

Total Min/Max Score: 60 100

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For ease of simulation, the below scenario is based on the following underlying parameters:

Coverage of the period of four years of the contract duration;

The firm fixed initial prices applicable for the entire duration of the contract.

The financial evaluation will be made on the basis the total scenario price, calculated using the unit

prices offered in the financial proposal.

The price index will be calculated as follows: the least expensive total evaluation scenario price for

a tender that is above the technical threshold will receive 100 points. The other tenders receive the

points according to the ratio between the least expensive offer and their one, and then multiplied

by 100, as shown in the formula below:

Financial score for tender Y = 100*(cheapest total scenario price of all bidders / total scenario price for tender Y)

IMPORTANT NOTE: No article is to be omitted or added to the Model Financial Offer in Annex I.8.

Omissions will result in an incomplete tender and exclusion from the tender process.

3.3.3 Calculation of final score and ranking of tenderers

The framework contracts will be awarded to the tenderer having passed the selection stage and

offering the best value for money, i.e. the highest score in the final evaluation to be determined as

follows:

The economically most advantageous tender is established by weighting technical quality

against price on a 60/40 basis.

The consolidated score for each tenderer will be calculated as follows:

Final score for Tender X= Technical score*0.6 + Financial score*0.4

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Conditions for submission of tenders

4.1 Disclaimer

This invitation to tender is in no way binding on the GSA. The GSA's contractual obligation

commences only upon signature of the contract with the successful tenderer. Up to the point of

signature, the Contracting Authority may either abandon the procurement or cancel the award

procedure, without the tenderers being entitled to claim any compensation. This decision must be

substantiated and the tenderers notified.

4.2 Variants

Variants are not permitted under this tender procedure, therefore tenders shall not deviate from the services requested.

4.3 Preparation costs of tenders

Costs incurred in preparing and submitting tenders are borne by the tenderers and shall not be reimbursed.

4.4 Content of the tender to be submitted

4.4.1 PRESENTATION OF THE TENDER

It is strictly required that tenders be presented in the correct format and include all

documents necessary to enable the GSA to assess them. Failure to respect these

requirements will constitute a formal error and may result in the rejection of the tender.

GSA retains ownership of all applications received under this procedure. Consequently

tenderers shall have no right to have their tenders returned to them.

4.4.2 GENERAL

The tender must consist of:

A. The Cover Letter, dated and signed by the tenderer or by any other duly appointed

representative, declaring acceptance of the conditions in these tender specifications and

annexes, and the framework contract and its annexes; the tenderer's commitment to

provide the services proposed in the tender and listing all the documentation

included/enclosed in the tender.

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In case of subcontracting, the tenderer shall indicate for which elements of the services and

to which overall proportion of the tender subcontracting is planned.

If the tender is presented by a consortium or group of service providers, it must be

accompanied by a letter signed by each member undertaking to provide the services

proposed in the tender and specifying each member's own role and qualifications.

B. The Administrative Files

C. The Technical Offer

D. The Financial Offer

In addition to the above, in general the tender must be:

signed by the tenderer or its duly authorised representative;

perfectly legible so that there can be no doubt as to words and figures;

(if necessary) drawn up using the model reply forms in the specification;

clear and concise, with continuous page numbering, and assembled in a coherent fashion

(e.g. bound or stapled).

Since tenderers will be evaluated on the content of their submitted bids, they must make it clear

that they are able to meet the requirements of the specifications.

The GSA reserves the right to request additional evidence in relation to the tender submitted for

evaluation or verification purposes.

4.4.3 ADMINISTRATIVE FILE

The Administrative File which shall consist of the following elements, completed and duly signed:

4.4.3.1 Identification Sheet of the Tenderer (Template provided in Annex I.1);

4.4.3.2 Legal Entity Form (Template provided in Annex I.2);

4.4.3.3 Financial Identification Form (Template provided in Annex I.3)

4.4.3.4 Declaration of Honour (Template provided in Annex I.4)

4.4.3.5 (In case of subcontracting: Subcontractor Letter of Intent – Annex I.5)

4.4.3.6 Duly filled in, signed, stamped and dated statement of compliance of the tender with the environmental, social and labour law according to section 2.4.11

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4.4.3.7 Storage device with tender documents in machine readable format (ref. section 4.6)

4.4.4 TECHNICAL OFFER

The technical proposal shall30 contain:

A. Framework contract level technical offer including at least:

all necessary information to allow evaluation of all the qualitative award criteria.

the hardware and software measurement and processing tool(s) for interference measurements and post processing of the results, justifying that the use of these tools will allow to perform the site survey to check the level of compliance of the site with the interference requirements from [REF-1];

the survey procedures compliant with to the RF/interference, infrastructure and logistics baseline provided in [REF-1] and [REF-2] outlining at least the 2 major steps: i) survey on site (task #1) and ii) post processing of the results in office (task #2) and demonstrate the highest logistical efficiency of its plan

the project organisation

the statement of compliance against each requirement of Tasks #1, #2 and #3

compliance matrix to the Terms of Reference (for each requirement marked with shallx)

the project schedule

the meeting plan

the deliverable item list

the risk register.

Please note that the tenderers shall endeavour to submit a technical offer as complete as possible, as the evaluation shall allow for limited / no possibility for clarifications on the offer submitted. Therefore any offer which is incomplete / lacks enough details to allow for its evaluation shall receive less points at the technical evaluation.

B. SC#1 specific technical offer – compliant with the requirements of section 2.3and including the information required under Article I.4.4 of the framework contract (Annex II to the Invitation to Tender)

4.4.5 FINANCIAL OFFER

The financial proposal shall31 contain:

A. A framework contract financial proposal:

The framework contract financial offer must be provided by filling in and signing Annex I.8 and attached to it cost sheets Annex I.8 a (to be presented on paper and in excel file format). In its financial offer, the contractor shall32 identify the unit costs:

per survey of a site14 in EU (Task #1) per survey of site out of EU (Task #1)

14 RIMS or NLES site, the scope of the survey being equivalent.

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per survey results post processing (Task #2) per man-day of support services provision – for each profile (Task #3).

The tenderer shall33 detail the formula/rules for overheads and profit estimation.

Overheads and profit shall be applied in a sound and reasonable manner. The tenderer shall detail the formula/rules for overheads and profit estimation. No profit is allowed on subcontractors work share.

o Tenderers shall provide Company Cost Element and price breakdown form Data-Sheets (CS-A1, A2, A2Ex. A, A2Ex. B, A8) as per Annex I.A in excel format, in total accordance with the template provided (exception may cause cancellation of the procedure)

o In case of optional activities a standalone subset of Data sheets shall be provided (CS-A1, A2, A2Ex. A, A2Ex. B, A8) as per Annex I.A in excel format, in total accordance with the template provided (exception may cause cancellation of the procedure)

The offer shall34 also be accompanied by its subcontractors’ tenders down to level N-1:

The FFP Unit price shall be broken down between:

o The activities of the tenderer; and

o The activities of the Subcontractors (if applicable in dedicated work packages).

o Subcontractors down to N-1 level, shall provide at least forms A1 and A2, A2 ex. A as per Annex I.8a in excel format, in total accordance with the template provided (exception may cause cancellation of the procedure)

The payment plan of each specific contract shall be precised at its award, however the following

general provisions shall35 apply - the GSA shall perform quarterly payments for the tasks completed

during the quarter / in case of award of single tasks the payment shall be effected within 30 days

after approval of the final report for the task.

B. SC#1 specific financial offer: compliant with the requirements of section 2.3, based on the unit prices proposed for the framework contract as per section 4.4.5 (A) and Annex I.8, including the information required under Article I.4.4 of the framework contract (Annex II to the Invitation to Tender)

4.4.5.1 Prices

The price must be quoted in Euro. It shall be fixed and not subject to revision during the performance of the contract, i.e. it shall be a Firm and Fixed Price (FFP).

The prices quoted in Financial Offer will constitute Pricelist for the duration of framework contract.

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4.4.5.2 VAT exemption

As the GSA is exempt from all taxes and dues, including VAT, pursuant to Articles 3 and 4 of the Protocol

on the privileges and immunities of the European Union, these must not be included in the price.

4.4.5.3 Currency and exchange rates

The price tendered must be all-inclusive and expressed in Euro, including for countries which are not

part of the Euro zone. For tenderers in countries which do not belong to the Euro zone, the price

quoted may not be revised in line with exchange rate movements. It is for the tenderer to select an

exchange rate and assume the risks or the benefits deriving from any fluctuation.

4.4.5.4 Unit prices

The unit prices will be firm and fixed and will include all costs and expenses.

Cost and expenses are: effort for all the tasks (including drawing up quotations and reports) necessary

for their performance, including all costs (management of the project, coordination, quality control,

support resources, etc.), all overheads (management of the firm, secretarial services, social security,

wages, etc.) necessary for the performance of the tasks described, incurred directly and indirectly by

the contractor in performance of the tasks that will be entrusted to him.

4.5 Submission

Tenders must be submitted in accordance with the double envelope system:

The outer envelope or parcel should be sealed with adhesive tape, signed across the seal and

carry the following information:

the ref. number of the invitation to tender GSA/OP/21/15

the project title “EGNOS V3 Site Surveys “

the name of the tenderer

the indication “Tender - Not to be opened by the internal mail service”

the address for submission of tenders as indicated below

the date of posting (if applicable) should be legible on the outer envelope

The outer envelope must contain three (3) separate inner envelopes containing the tender clearly

marked in sections and separated according to the content required under section 4.5.2 of these

Tender Specifications:

Envelope 1- Administrative File (incl. electronic files – ref. below);

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Envelope 2-Technical Offer;

Envelope 3- Financial Offer.

Each document shall be submitted as paper “ORIGINAL” and paper “COPY”, each clearly marked

accordingly. In addition, each tender shall also be provided on CD-ROM or USB key with the full set

of documents in machine readable format (MS Office 2003 or later, or Adobe Reader Version 8.0

or later) with three separate folders reflecting the three separate envelopes and their respective

content.

Tenders should be drafted in one of the official languages of the European Union, preferably

English.

Tenders sent by post mail are to be sent not later than on date specified in section 1.2 above, in

which case the evidence of the date of dispatch shall be constituted by the postmark or the date

of the deposit slip, to the following physical address:

European GNSS Agency

Legal and Procurement Department Janovskeho 438/2

170 00 Prague 7 Czech Republic

Tenders sent by express mail, commercial courier or hand-delivered should be addressed to the

same postal address not later than 17.00 (CET) on date specified in section 1.2 above. In this case,

a receipt must be obtained as proof of submission, signed and dated by the reception desk officer.

The reception is open from 08.00 to 17.00 Monday to Thursday, and from 8.00 to 16.00 on Fridays.

It is closed on Saturdays, Sundays, European Commission holidays and some Czech national

holidays.

4.6 Opening of the Tenders

Tenders will be opened at 11.00 a.m. on date indicated in section 1.2 above at the following

location:

Office address:

European GNSS Agency

Janovského 438/2

170 00 Prague 7 – Holesovice

An authorised representative of each tenderer may attend the opening of the tenders. Companies

wishing to attend are requested to notify their intention by sending an e-mail at least 48 hours in

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advance to [email protected] . This notification must be signed by an authorised officer of

the tenderer and specify the name of the person who will attend the opening of the tenders on the

tenderer's behalf.

4.7 Period of validity of the tenders

Period of validity of the tenders, during which tenderers may not modify the terms of their tenders

in any respect: six (6) months from the closing date for the reception of the tenders.

4.8 Further information

Contacts between the Contracting Authority and tenderers are prohibited throughout the

procedure save in exceptional circumstances and under the following conditions only:

Before the final date for submission of Tenders:

At the request of the tenderer, the Contracting Authority may provide additional

information solely for the purpose of clarifying the nature of the contract.

Any requests for additional information must be made in writing only to

[email protected]. The subject line of the e-mail has to quote the reference of the

procurement procedure.

Requests for additional information received after deadline specified in section 1.2 will not

be processed (for practical reasons).

The GSA may, on its own initiative, inform interested parties of any error, inaccuracy,

omission or any other clerical error in the text of the call for tenders.

After the opening of tenders:

If, after the tenders have been opened, some clarification is required in connection with a

tender, or if obvious clerical errors in the submitted tender must be corrected, the GSA may

contact the tenderer, although such contact may not lead to any alteration of the terms of

the submitted tender.

4.9 Information for tenderers

The GSA will inform tenderers of decisions reached concerning the award of the contract in due

course, including the grounds for any decision not to award a contract or to recommence the

procedure.

If a written request is received, the GSA will inform all rejected tenderers of the reasons for their

rejection and all tenderers submitting an admissible tender of the characteristics and relative

advantages of the selected tender and the name of the successful tenderer.


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However, certain information may be withheld where its release would impede law enforcement

or otherwise be contrary to the public interest, or would prejudice the legitimate commercial

interests of economic operators, public or private, or might prejudice fair competition between

them.

4.10 Data protection specific to the tender process

Processing your reply to the invitation to tender will involve the recording and processing of

personal data (such as your name, address and CV). Such data will be processed pursuant to

Regulation (EC) No 45/2001 on the protection of individuals with regard to the processing of

personal data by the Community institutions and bodies and on the free movement of such data.

Unless indicated otherwise, your replies to the questions and any personal data requested are

required to evaluate your tender in accordance with the specifications of the invitation to tender

and will be processed solely for that purpose by the GSA. You are entitled to obtain access to your

personal data on request and to rectify any such data that is inaccurate or incomplete. If you have

any queries concerning the processing of your personal data, you may address them to the GSA.

You have the right of recourse at any time to the European Data Protection Supervisor for matters

relating to the processing of your personal data.

You are informed that for the purposes of safeguarding the financial interest of the Communities,

your personal data may be transferred to internal audit services, to the European Court of Auditors,

to the Financial Irregularities Panel and/or to the European Anti-Fraud Office (OLAF).

Data of economic operators which are in one of the situations referred to in Articles 93, 94, 96(1)(b)

and 96(2)(a) of the Financial Regulation15 may be included in a central database and communicated

to the designated persons of the European Commission, other institutions, agencies, authorities

and bodies mentioned in Article 95(1) and (2) of the Financial Regulation. This refers as well to the

persons with powers of representation, decision making or control over the said economic

operators. Any party entered into the database has the right to be informed of the data concerning

it, up on request to the accounting officer of the European Commission.

List of acronyms and abbreviations used

Acronym / Abbreviation

Complete Designation

CV Curriculum Vitae

EC European Commission

15 Council Regulation (EC, Euratom) No 1605/2002 of 25 June 2002 (OJ L 248 of 16.09.2002), as amended by

Council Regulation (EC, Euratom) No 1995/2006 of 13 December 2006 (OJ L 390 of 30.12.2006)

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EGNOS European Geostationary Navigation Overlay Service

EU European Union

EUR Euro

GNSS Global Navigation Satellite System

GPS Global Positioning System

GSA European GNSS Agency

IRD Interface Requirement Document

KO Kick Off

NDA Non Disclosure Agreement

PSI Programme Security Instruction

RF Radio Frequency

RIMS Ranging and Integrity Monitoring Station

SRD System Requirement Document

TN Technical Note

TWAN Transport Wide Area Network

USB Universal Serial Bus

VAT Value Added Tax

WBS Work Breakdown Structure

WP Work Package

List of Annexes

These Tender Specifications (Annex I to the Invitation to Tender) have the following annexes either

attached or to be down-loaded at the given web-address. The boxes () indicate who shall submit

the documents.

Administrative Files

Coordinator/Group leader in consortium tender

In case of a consortium All partners in a consortium

Single or Main Contractor

Sub-contractor

Annex I.1 –

Identification Sheet of

the Tenderer

Annex I.2 – Legal Entity

Form

Annex I.3 – Financial

Identification Form

Annexes I.1 to I.3. may be downloaded at http://www.gsa.europa.eu/gsa/procurement

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Annex I.4 – Declaration

of Honour relating to

relating to the Exclusion

and Selection Criteria

Annex I.5 – Financial

and Economic Capacity

Table of Answers

Annex I.6 –

Subcontractor Letter of

Intent

Annex I.7

List of V2 sites for the

purpose of SC#1

Annex I.8

Model Financial Offer

Annex I.9

Template NDA

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Annex I.1 to Tender Specifications

Template Identification Sheet of the Tenderer

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IDENTIFICATION OF THE TENDERER

(Each service provider, including subcontractor(s) or any member of a consortium or grouping,

must complete and sign this identification form)

Identity

Name of the legal entity

Legal status of the legal entity

Description of role within the Tenderer

Reference of the NDA relating to this

procurement procedure

Date of registration

Country of registration

Registration number

VAT number

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Description of statutory social security

cover (at the level of the Member State of

origin) and non-statutory cover

(supplementary professional indemnity

insurance)16

Status as Small or Medium sized Enterprise

Address

Address of registered office of legal entity

Where appropriate, administrative address

of legal entity for the purposes of this

procurement process

Contact Persons

For procurement process management17

Surname:

First name:

Title (e.g. Dr, Mr, Ms) :

Position (e.g. manager):

Telephone number:

Fax number:

E-mail address:

Contact person for the communications regarding the NDA

Surname:

First name:

16 For natural persons

17 One person per tenderer (legal entity, group or consortium) has to be identified for the purposes of this procurement

procedure. This person will be responsible for distributing information within the Tenderer.

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Telephone number:

Fax number:

E-mail address:

Local Security Officer (for NDA)

Surname:

First name:



Telephone number:

Fax number:

E-mail address:

Legal Representatives

For the signature of the NDA

Names and functions of legal

representatives and of other

representatives of the legal entity who are

authorised to sign contracts with third

parties

For the signature of the Contract

Names and functions of legal

representatives and of other

representatives of the legal entity who are

authorised to sign contracts with third

parties

Declaration by an authorised representative of the organisation18

I, the undersigned, certify that the information given in this request to participate is correct and

that the request to participate is valid.

18 This person must be included in the list of legal representatives; otherwise the signature on the tender will be

invalidated.

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Surname:

First name:

Signature:

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Legal Entity Form

(separate .pdf file)

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Template Financial Identification Form

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The template may be downloaded from the following website:

http://ec.europa.eu/budget/contracts_grants/info_contracts/financial_id/financial_id_en.cfm

In case of consortia, only one financial identification form for the whole consortium should be

submitted, nominating the bank account into which payments are to be made under the contract

(usually the account of the consortium leader) in the event that the respective tender is successful.

In case the consortia prefer to have payments split in different bank accounts, one for each

contractor, one financial identification form per contractor shall be submitted.

Please pay attention to the supporting documents that should be submitted together with dully filled

in financial identification form.

http://ec.europa.eu/budget/contracts_grants/info_contracts/financial_id/financial_id_en.cfm

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Declaration of Honour on Exclusion and Selection Criteria

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Declaration of honour on exclusion criteria and selection criteria

The undersigned ________________________________________________________________representing:

(only for natural persons) himself or herself

(only for legal persons) the following legal person:

________________________________________________________

ID or passport number:

Full official name: _________________________________________

________________________________________________________

Official legal form: _________________________________________

________________________________________________________

Statutory registration number: __________________

________________________________________________________

Full official address: ________________________________________

________________________________________________________

VAT registration number: ___________________________________

declares whether the above-mentioned person is in one of the following situations or not:

SITUATION OF EXCLUSION CONCERNING THE PERSON YES NO

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a) it is bankrupt, subject to insolency or winding up procedures, its assets are being administered by a liquidator or by a court, it is in an arrangement with creditors, its business activities are suspended or it is in any analogous situation arising from a similar procedure provided for under national legislation or regulations;

b) it has been established by a final judgement or a final administrative decision that the person is in breach of its obligations relating to the payment of taxes or social security contributions in accordance with the law of the country in which it is established, with those of the country in which the contracting authority is located or those of the country of the performance of the contract;

c) it has been established by a final judgement or a final administrative decision that the person is guilty of grave professional misconduct by having violated applicable laws or regulations or ethical standards of the profession to which the person belongs, or by having engaged in any wrongful conduct which has an impact on its professional credibity where such conduct denotes wrongful intent or gross negligence, including, in particular, any of the following:

(i) fraudulently or negligently misrepresenting information required for the verification of the absence of grounds for exclusion or the fulfilment of selection criteria or in the performance of a contract;

(ii) entering into agreement with other persons with the aim of distorting competition;

(iii) violating intellectual property rights;

(iv) attempting to influence the decision-making process of the contracting authority during the award procedure;

(v) attempting to obtain confidential information that may confer upon it undue advantages in the award procedure;

d) it has been established by a final judgement that the person is guilty of any of the following:

(i) fraud, within the meaning of Article 1 of the Convention on the protection of the European Communities' financial interests, drawn up by the Council Act of 26 July 1995;

(ii) corruption, as defined in Article 3 of the Convention on the fight against corruption involving officials of the European Communities or officials of EU Member States, drawn up by the Council Act of 26 May 1997, and in Article 2(1) of Council Framework Decision 2003/568/JHA, as well as corruption as defined in the legal provisions of the country where the contracting authority is located, the country in which the person is established or the country of the performance of the contract;

(iii) participation in a criminal organisation, as defined in Article 2 of Council Framework Decision 2008/841/JHA;

iv) money laundering or terrorist financing, as defined in Article 1 of Directive 2005/60/EC of the European Parliament and of the Council;

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(v) terrorist-related offences or offences linked to terrorist activities, as defined in Articles 1 and 3 of Council Framework Decision 2002/475/JHA, respectively, or inciting, aiding, abetting or attempting to commit such offences, as referred to in Article 4 of that Decision;

(vi) child labour or other forms of trafficking in human beings as defined in Article 2 of Directive 2011/36/EU of the European Parliament and of the Council;

e) the person has shown significant deficiencies in complying with the main obligations in the performance of a contract financed by the European Union’s budget, which has led to its early termination or to the application of liquidated damages or other contractual penalties, or which has been discovered following checks, audits or investigations by an Authorising Officer, OLAF or the Court of Auditors;

f) it has been established by a final judgment or final administrative decision that the person has committed an irregularity within the meaning of Article 1(2) of Council Regulation (EC, Euratom) No 2988/95;

g) for the situations of grave professional misconduct, fraud, corruption, other criminal offences, significant deficiencies in the performance of the contract or irregularity, the applicant is subject to:

i. facts established in the context of audits or investigations carried out by the Court of Auditors, European Anti-Fraud Office (OLAF) or internal audit, or any other check, audit or control performed under the responsibility of an authorising officer

ii. non-final administrative decisions which may include disciplinary measures taken by the competent supervisory body responsible for the verification of the application of standards of professional ethics;

iii. decisions of the European Central Bank, the European Investment Bank, the European Investment Fund or international organisations;

iv. decisions of the Commission relating to the infringement of the European Union's competition rules or of a national competent authority relating to the infringement of European Union or national competition law; or

v. decisions of exclusion by an authorising officer of an EU institution, of a European office or of an EU agency or body.

[Only for legal persons other than Member States and local authorities, otherwise please cross out

this table]

declares whether a natural person who is a member of the administrative, management or supervisory body of the above-mentioned legal person, or who haspowers of representation, decision or control with regard to the above-mentioned legal person (this covers the company directors, members of the management or supervisory bodies, and cases where one natural person holds a majority of shares) is in one of the following situations or not:

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SITUATIONS OF EXCLUSION CONCERNING NATURAL OR LEGAL PERSONS WITH POWER OF

REPRESENTATION, DECISION-MAKING OR CONTROL OVER THE LEGAL PERSON YES NO

Situation (c) above (grave professional misconduct)

Situation (d) above (fraud, corruption or other criminal offence)

Situation (e) above (significant deficiencies in performance of a contract )

Situation (f) above (irregularity)

declares whether a natural or legal person that assumes unlimited liability for the debts of the above-mentioned legal person is in one of the following situations or not:

SITUATIONS OF EXCLUSION CONCERNING NATURAL PERSONS ASSUMING UNLIMITED LIABILITY

FOR THE DEBTS OF THE LEGAL PERSON YES NO N/A

Situation (a) above (bankruptcy)

Situation (b) above (breach in payment of taxes or social security contributions)

declares whether the above-mentioned person is in one of the following situations or not:

GROUNDS FOR REJECTION FROM THIS PROCEDURE YES NO

h) has not distorted competition by being previously involved in the preparation of procurement documents for this procurement procedure;

i) has provided accurate, sincere and complete information to the contracting authority within the context of this procurement procedure;

acknowledges that the above-mentioned person may be subject to rejection from this procedure and to administrative sanctions if any of the declarations or information provided prove to be false.

REMEDIAL MEASURES

If the person declares one of the situations of exclusion listed above, it should indicate the measures it has taken to remedy the exclusion situation, thus demonstrating its reliability. They may include e.g. technical, organisational and personnel measures to prevent further occurrence, compensation of damage or payment of fines. The relevant documentary evidence which appropriately illustrates

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the remedial measures taken should be provided in annex to this declaration. This does not apply for the situations referred in point (d) of this declaration.

EVIDENCE UPON REQUEST

Upon request and within the time limit set by the contracting authority the person shall provide information on the persons that are members of the administrative, management or supervisory body, as well as the following evidence concerning the entity or the natural or legal persons which assume unlimited liability for the debt of the person:

For situations described in (a), (c), (d) or (f), production of a recent extract from the judicial record is required or, failing that, an equivalent document recently issued by a judicial or administrative authority in the country of establishment of the person showing that those requirements are satisfied.

For the situation described in point (a) or (b), production of recent certificates issued by the competent authorities of the State concerned are required. These documents must provide evidence covering all taxes and social security contributions for which the person is liable, including for example, VAT, income tax (natural persons only), company tax (legal persons only) and social security contributions. Where any document described above is not issued in the country concerned, it may be replaced by a sworn statement made before a judicial authority or notary or, failing that, a solemn statement made before an administrative authority or a qualified professional body in its country of establishment.

If the person already submitted such evidence for the purpose of another procedure, its issuing date does not exceed one year and it is still valid, the person shall declare on its honour that the documentary evidence has already been provided and confirm that no changes have occurred in its situation.

declares whether the above-mentioned person complies with the selection criteria as provided in the [tender specifications/Tender Information Package (TIP)]:

SELECTION CRITERIA

YES NO

(a) It has the legal and regulatory capacity to pursue the professional activity needed for performing the contract as required in section 3.2.1 of these tender specifications;

(b) It fulfills the applicable technical, professional, economic and financial criteria indicated in section 3.2.3. of these tender specifications;

(c) It has no conflicting interests which may negatively affect the performance of the contract as indicated in section 3.2.1. of these tender specifications.

declares that the above-mentioned person will be able to provide the necessary supporting documents listed in the relevant sections of the TIP and which are not available electronically upon request and without delay.

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Full name of authorised representative of entity:

Date:

Signature:

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Template Financial Statements Relating to the Selection Stage

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Explanation – please read carefully before completing the financial capacity forms

Summary Information Sheet Tenderer submitting a request to participate has to fill in the Summary Information Sheet (table E.1) including entries for all legal entities involved- members of the consortium as well as sub-contractors. Simplified balance sheet and profit and loss account Within the form, financial data based on the company’s/organisation’s balance sheet are collected in a standardised form. Please find below a correspondence table giving an explanation on the regrouping of different accounts. You should complete this form carefully. Given its complexity, it is recommended that the form be completed by a professional accountant or an auditor. The data reported will be used to evaluate the financial viability of the company/organisation. Thus it is very important that data reported are accurate. The GSA may wish to cross check the data with those reported in the official certified accounts. For this purpose, apart from the present document duly filled-in by each applicant, the GSA requests copies of the full financial statements corresponding to the last three audited years. Please clarify the currency used in the simplified balance sheet and profit and loss account. Tenderers shall finally indicate if they are a profit or a non profit making organisation. Abbreviations t0, t-1 and t-2 The abbreviation t0 represents the last certified financial statements; t-1 and t-2 are the two last financial statements prior to the last certified one. Consequently, the closing date t0 is the closing date of the last certified historical balance sheet.

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Table 1.

Summary Information Sheet

Legal entity no1

Name DESCRIPTION AMOUNT t0 AMOUNT t-1 AMOUNT t-2

Currency in m Currency in m Currency in m

Annual Turnover

Operating Profit

Net Profit

Non-current Assets

Current Assets

Owner’s Equity

Non-current Liabilities

Current Liabilities

Legal entity no2

Name DESCRIPTION AMOUNT t0 AMOUNT t-1 AMOUNT t-2

Currency in m Currency in m Currency in m

Annual Turnover

Operating Profit

Net Profit

Non-current Assets

Current Assets

Owner’s Equity

Non-current Liabilities

Current Liabilities

Continue with as many entries as necessary Name: Signature: Date:

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Please fill in the last three columns (AMOUNTS), in line with the given DESCRIPTION, for the three following tables: ASSETS, LIABILITIES and PROFIT & LOSS ACCOUNT separately for each legal entity participating in the tendering procedure (all members of consortium as well as sub-contractors).

SIMPLIFIED BALANCE SHEET

Table 2.

ASSETS DESCRIPTION AMOUNT t0 AMOUNT t-1 AMOUNT t-2

Total fixed assets

Intangible fixed assets

Formation expenses as defined by national law Capitalised development costs within R& D activities Concessions, patents, licences, trade marks and similar rights Goodwill, to the extent that it was acquired for valuable consideration Payments on account

Tangible fixed assets

Land and buildings Plant and machinery Other fixtures and fittings, tools and equipment Payment on account and tangible assets in course of construction

Financial assets Shares in affiliated undertakings Loans to affiliated undertakings Participating interests Loans to undertakings with which the company is linked by virtue of participating interest Investments held as fixed assets Other loans and other shares

Debtors due after one Year

Trade debtors Amounts owed by affiliated undertakings Amounts owed by undertakings with which the company is linked by virtue of participating interest Others debtors

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Prepayments and accrued income

Total current assets

Stocks and contracts in progress

Raw materials and consumables Work in progress Finished products and goods for resale Payment on account

Debtors due within one year

Trade debtors Amounts owed by affiliated undertakings Amounts owed by undertakings with which the company is linked by virtue of participating interest Others debtors Prepayments and accrued income

Other current assets

Shares in affiliated undertakings Own shares Other investments

Cash at bank and in hand

Cash at bank and in hand

Total assets

Name: Signature: Date:

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Table 3.

LIABILITIES DESCRIPTION AMOUNT t0 AMOUNT t-1 AMOUNT t-2

Own funds

Subscribed capital

Subscribed capital Share premium account

Reserves

Revaluation reserve Legal reserve, in so far as national law requires such a reserve Reserve for own shares Reserves provided for by the articles of association Other reserves

Profit and loss brought forward

Profit and loss brought forward from the previous years

Profit and loss for the year

Profit or loss for the financial year

Debts and borrowed funds payable in +1 year

Long term non-bank debt

Provisions for pensions and similar obligations Provisions for taxation and other provisions Other loans Payments received on account of orders in so far as they are not shown separately as deductions from stocks Trade creditors Amounts owed to affiliated undertakings Amounts owed to undertakings with which the company is linked by virtue of participating interests Other creditors including tax and social security Accruals and deferred income

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Long term bank debt

Amounts owed to credit institutions Bills of exchange payable

Debts and borrowed funds payable in -1 year

Short term non-bank Debt

Provisions for pensions and similar obligations Provisions for taxation and other provisions Other loans Payments received on account of orders in so far as they are not shown separately as deductions from stocks Trade creditors Amounts owed to affiliated undertakings Amounts owed to undertakings with which the company is linked by virtue of participating interests Other creditors including tax and social security Accruals and deferred income

Short term bank debt

Amounts owed to credit institutions Bills of exchange payable

Total liabilities

Name : Signature: Date:

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Table 4.

PROFIT AND LOSS ACCOUNT

PROFIT & LOSS DESCRIPTION AMOUNT t0 AMOUNT t-1 AMOUNT t-2

Total operating income

Turnover Net turnover

Variation in stocks Variation in stocks of finished goods and work in progress

Other operating income

Work performed by the undertaking for its own purposes and capitalized Other operating income

Total operating expenditure

Costs of material and consumables

Raw materials and consumables Other external charges

Other operating charges Other operating charges

Staff costs Wages and salaries Social security costs and other related costs

Gross operating surplus = Total operating income – Total operating expenditure

Depreciation & amortization Depreciation & amortization

Net operating surplus = Gross operating surplus + depreciation & amortization

Financial products

Income from participating interests Income from other investments and loans forming part of the fixed assets Other interest receivable and similar income Value adjustments in respect of financial assets and of investments

Financial charges Financial charges

Extraordinary income Extraordinary income

Extraordinary charges Extraordinary charges

Tax on profits Tax on profit or loss on ordinary activities

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Tax on extraordinary profit or loss Other taxes not shown under the above items



Name : Signature: Date:

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Annex I.6 to the Tender Specifications

Subcontractor Letter of Intent

<Letterhead of the sub-contractor or other entity on whose resources to rely>

I, the undersigned ……………………………………, being the authorised signatory for the above-mentioned entity for the procedure GSA/OP/21/15 EGNOS V3 Site Surveys, hereby solemnly declare and confirm our irrevocable undertaking to collaborate with the tenderer [insert full legal name of tenderer] should they win the contract and that all appropriate and necessary resources from our part shall be put at the tenderer’s disposal for the performance and implementation of the contract.

______________________

Date and signature

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Annex I.7 to the Tender Specifications

List of V2 sites for the purpose of SC#1

Id RIMS Site Country

1. AALBORG Denmark

2. ABU SIMBEL Egypt

3. AGADIR Morocco

4. ALEXANDRIA Egypt

5. ATHENS Greece

6. AZORES Portugal

7. BERLIN Germany

8. CANARY ISLAND Spain

9. CATANIA Italy

10. CORK Ireland

11. DJERBA Tunisia

12. EGILSTAADIR Iceland

13. GAVLE Sweden

14. GLASGOW United Kingdom

15. GOLBASI Turkey

16. HAÏFA Israel

17. HARTEBEESTHOEK South Africa

18. JAN MAYEN Norway

19. KIRKENES Norway

20. KOUROU French Guyana

21. LA PALMA ISLAND Spain

22. LAPPEENRANTA Finland

23. LISBON Portugal

24. MADEIRA Portugal

25. MALAGA Spain

26. MONCTON Canada

27. NOUAKCHOTT Mauritania

28. PALMA DE MALLORCA Spain

29. PARIS France

30. REYKJAVIK Iceland

31. ROMA Italy

32. SANTIAGO DE COMPOSTELLA Spain

33. SOFIA Bulgaria

34. SVALBARD Norway

35. SWANWICK United Kingdom

36. TOULOUSE France

37. TROMSO Norway

38. TRONDHEIM Norway

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39. WARSAW Poland

40. ZURICH Switzerland

41. KIEV Ukraine

42. AL‘AQABA Jordan 43. KUUSAMO Finland 44. ORAN Algeria

NLES Site Country

1 REDU Belgium

2 BEDZDORF Luxemburg

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Model Financial Offer

Name of Tenderer:

Framework contract offer Evaluation Scenario*

Task

Total price for

the task per

site / daily

rate, [EUR]

(maximum)

Estimated

number of task

assignments /

number of

man-days*

Total scenario price per

type of task, EUR

(a) (b) ( a x b)

1

Task 1A Interference and logistics

survey on site - in EU

[total price per site, including all costs]

40

2

Task 1B Interference and Logistics

survey on site – outside EU


10

3

Task 2 Interference, infrastructure and

logistics survey data post-processing - in

contractor’s office


50

4

Task 3A Site management engineering

support

Survey engineer

[man-day rate]

50

5

Task 3B Site management engineering

support

Interference Senior RF expert

[man-day rate]

50

6 Task 3C Site management engineering

support

50

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Senior contract management

expert

[man-day rate]

Total scenario price

(1+2+3+4+5+6)

* In order to allow for a comparison of the offers an evaluation scenario shall be used. The data in the

evaluation scenario reflect the volume estimates of the Agency for a period of contract duration of

four years for the different types of services (as defined in the terms of reference). Please note that

these estimates are only indicative and do not constitute any kind of legal obligation or commitment

for the Agency (see section 3.2.3 of the Tender Specification).

Note:

Prices must be quoted in EURO and include all expenses necessary to perform the contract. No further reimbursements shall be made whatsoever.]

A price shall be indicated for each category and must not amount to zero. Failure to comply with this requirement may lead to rejection of the offer.

The tenderer is required to verify that the results of all data entered in the financial offer are correct and ensure that all averages, sub-totals, totals etc. are correct and consistently provided.

The price quoted is fixed and shall be subject to NO revision.

Name

Date & Signature

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Annex I.8a to Tender Specifications Cost Sheets

(separate .xls file)

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Template Non-Disclosure Agreement

(separate .pdf file)

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