COUNCIL – MANAGER FORM 247 Proceedings of the Council of the City of Joliet, Illinois held on June 16, 2014 VIDEO IS HEREIN INCORPORATED INTO THE OFFICIAL MINUTES DRAFT MINUTES SUBJECT TO COUNCIL APPROVAL COMBINED MEETING of the Council of the City of Joliet, Illinois was held on Monday, June 16 at 5:30 P.M. in the Council Chambers, Joliet Municipal Building, 150 W. Jefferson Street, Joliet, Illinois. INVOCATION: Pastor Vinton Ritchey, First Christian Church, 1701 Laraway Road PLEDGE TO THE FLAG: I. ROLL CALL: PRESENT: Mayor Thomas Giarrante, Councilwoman Bettye Gavin, Councilman John E. Gerl, Councilman Larry E. Hug, Councilman Jim McFarland, Councilman Terry Morris, Councilman Robert O’Dekirk, Councilwoman Jan Hallums Quillman, Councilman Michael F. Turk. ABSENT: None. ALSO PRESENT: City Manager James D. Hock, Corporation Counsel Jeffrey S. Plyman. II. APPROVAL OF AGENDA: Motion to approve the Agenda as recorded was made by Councilman Michael F. Turk. Motion seconded by Councilwoman Jan Hallums Quillman. Motion carried by the following vote: AYES: Mayor Thomas Giarrante, Councilman John E. Gerl, Councilman Larry E. Hug, Councilman Jim McFarland, Councilman Terry Morris, Councilman Robert O’Dekirk, Councilwoman Jan Hallums Quillman, Councilman Michael F. Turk. NAYS: None. III. COUNCIL COMMITTEE REPORTS:
Transcript
COUNCIL – MANAGER FORM 247
Proceedings of the Council of the City of Joliet, Illinois held on June 16, 2014
VIDEO IS HEREIN INCORPORATED INTO THE OFFICIAL MINUTES
DRAFT MINUTES SUBJECT TO COUNCIL APPROVAL
COMBINED MEETING of the Council of the City of Joliet, Illinois was held on Monday, June 16 at 5:30 P.M. in the Council Chambers, Joliet Municipal Building, 150 W. Jefferson Street, Joliet, Illinois.
INVOCATION: Pastor Vinton Ritchey, First Christian Church, 1701 Laraway Road PLEDGE TO THE FLAG: I. ROLL CALL: PRESENT: Mayor Thomas Giarrante, Councilwoman Bettye Gavin,
Councilman John E. Gerl, Councilman Larry E. Hug, Councilman Jim McFarland, Councilman Terry Morris, Councilman Robert O’Dekirk, Councilwoman Jan Hallums Quillman, Councilman Michael F. Turk.
ABSENT: None.
ALSO PRESENT: City Manager James D. Hock, Corporation Counsel Jeffrey S. Plyman.
II. APPROVAL OF AGENDA:
Motion to approve the Agenda as recorded was made by Councilman Michael F. Turk. Motion seconded by Councilwoman Jan Hallums Quillman. Motion carried by the following vote: AYES: Mayor Thomas Giarrante, Councilman John E. Gerl, Councilman Larry E.
Hug, Councilman Jim McFarland, Councilman Terry Morris, Councilman Robert O’Dekirk, Councilwoman Jan Hallums Quillman, Councilman Michael F. Turk.
Proceedings of the Council of the City of Joliet, Illinois held on June 16, 2014
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A. Finance
Councilman Gerl stated the Finance Committee discussed one item of business related to the City budget. He asked the City Manager to give the presentation he gave to the Finance Committee.
The City Manager stated he would give his presentation when the budget amendment item is addressed on the Agenda.
B. Public Service
Councilman Turk stated the Public Service Committee met in the Executive Conference Room and reviewed the contracts, change orders, pay estimates, and final payments and found them all to be in order and recommended their approval. Councilman Turk stated the Committee also reviewed proposed drainage improvement associated with the footing tile separation for reimbursement for the installation of outdoor sump pits.
IV. CONSENT AGENDA:
A. Approval of Minutes
1. Pre-Council Meeting - June 2, 2014
6-2-14 Minutes
2. Regular Meeting - June 3, 2014
6-3-14 Minutes
The minutes of the Pre-Council Meeting of the Council of the City of Joliet, Illinois held on Monday, June 2, 2014 at 5:30 p.m. and of the Regular Meeting of the Council of the City of Joliet, Illinois held on Tuesday, June 3, 2014 at 6:30 p.m. stand approved as recorded.
B. COUNCIL MEMO #264-14: Regular Payroll for May 2 - May 15, 2014 -
Proceedings of the Council of the City of Joliet, Illinois held on June 16, 2014
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COUNCIL MEMO #264-14
The Biweekly Payroll Summary Reports of the total cost of regular salaries for the period May 2, 2014 through May 15, 2014, including a Summary of Overtime and an Overtime Budget Status Report were accompanied by a recommendation from the City Manager that said Regular Payroll be approved.
C. Treasurer's Disbursements - May, 2014 - $19,824,644.97
TREASURERS DISBURSEMENTS
A communication from the City Manager contained his recommendation that the report be received and placed on file.
D. Regular Claims - May, 2014 - $3,111,972.54
REGULAR CLAIMS
A communication from the City Manager contained his recommendation that the report be received and placed on file.
E. Treasurer's Report - April, 2014
TREASURERS REPORT
A communication from the City Manager contained his recommendation that the report be received and placed on file.
F. COUNCIL MEMO #265-14: 2013 Annual Treasurer's Report
2013 ANNUAL TREASURERS REPORT
A communication from the City Manager contained his recommendation that the report be received and placed on file.
Proceedings of the Council of the City of Joliet, Illinois held on June 16, 2014
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G. COUNCIL MEMO #266-14: 2014 Additional Deteriorated Roadway Resurfacing Program
COUNCIL MEMO #266-14
A communication from the City Manager contained his recommendation that the Mayor and Council take the following actions: 1) Approve the 2014 Additional Deteriorated Roadway Resurfacing Program and 2) Authorize the Administration to pursue the engineering plans and advertisement for bids for the above-mentioned project.
Motion to move COUNCIL MEMO #267-14: Appeal - Denial of an Economic Hardship Request for Improvements at a Local Historic Landmark - 509 Plainfield Road out of the Consent Agenda for discussion was made by Councilman Jim McFarland. Motion was carried by a voice vote.
Motion to concur in the recommendations of the City Manager for Consent Agenda items A through G was made by Councilman Robert O’Dekirk. Motion seconded by Councilman Michael F. Turk. Motion carried by the following vote: AYES: Mayor Thomas Giarrante, Councilwoman Bettye Gavin, Councilman John
E. Gerl, Councilman Larry E. Hug, Councilman Jim McFarland, Councilman Terry Morris, Councilman Robert O’Dekirk, Councilwoman Jan Hallums Quillman, Councilman Michael F. Turk.
NAYS: None.
H. COUNCIL MEMO #267-14: Appeal - Denial of an Economic Hardship Request for Improvements at a Local Historic Landmark - 509 Plainfield Road
Proceedings of the Council of the City of Joliet, Illinois held on June 16, 2014
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Mr. Michael Tannura asked the Mayor and Council what would qualify 509 Plainfield Road for an economic hardship for painting improvements.
Mayor Giarrante, Council, and staff discussed the homeowner's request to place vinyl siding over clapboard wood siding rather than paint the exterior wood siding. The City Manager discussed the dimensions of the clap board gives the home its unique for feature as a historic significance and the cost differential did not make it a hardship.
Councilwoman Quillman stated the homeowner in 2001 sought the landmark status and therefore removed the asphalt shingles and replaced it with clapboard. She stated primer and paint can last up to 25 years. Mr. Tannura stated he researched paint and did not find that to be the case. Councilwoman Quillman asked Mr. Tannura if he was aware this home had landmark status when he purchased it. Mr. Tannura stated he was aware.
Councilman Gerl stated the recommendation to deny is coming from the Joliet Historic Preservation Commission (JHPC) and asked if the City's staff has any recommendation or opinion.
Mr. Kendall Jackson stated the main focus was the cost to put on vinyl siding versus painting the property and whether he could sustain that going into the future. He stated the JHPC believed a fully rented property would have the ability to recover the costs as well as increasing the rental cost. He stated it was a difficult case and staff was not prepared to go against the recommendation of the JHPC.
Councilman McFarland asked what the ramifications are if the property owner did not complete the repairs. Mr. Jackson stated the property is part of the City's rental inspection program; therefore, he would not receive his rental inspection certificate. Councilman McFarland asked about the requirements being placed on this homeowner who is trying to improve the exterior of the property. Mr. Jackson stated since there is not a significant difference in cost between the vinyl siding and the painting, the property owner would be able to recoup the cost through renting the second unit of the property and increasing the rental fees.
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Councilwoman Quillman and Mr. Jackson discussed if there was grant money available for the property improvements, which Mr. Jackson stated there was not due to the fact the property is considered a local landmark.
Councilman Hug and Mr. Tannura discussed the current rent being collected on the property.
Mr. Roger Thompson, 1110 Nicholson Street, asked the Council if the Council wants to be in the business of second guessing the JHPC. He also asked if the property owner has other properties in the City's limits.
Motion to deny COUNCIL MEMO #267-14: Appeal - Denial of an Economic Hardship Request for Improvements at a Local Historic Landmark - 509 Plainfield Road was made by Councilwoman Jan Hallums Quillman. Motion seconded by Councilman Michael F. Turk. Motion carried by the following vote: AYES: Mayor Thomas Giarrante, Councilman John E. Gerl, Councilman Larry E.
Hug, Councilman Jim McFarland, Councilman Terry Morris, Councilman Robert O’Dekirk, Councilwoman Jan Hallums Quillman, Councilman Michael F. Turk.
NAYS: None. V. PUBLIC HEARINGS:
A. COUNCIL MEMO #268-14: Annexation of 4 Acres West of Brandon Road
COUNCIL MEMO #268-14
1. Resolution Approving an Annexation Agreement of 4 Acres West of Brandon Road
Proceedings of the Council of the City of Joliet, Illinois held on June 16, 2014
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2. Ordinance Approving the Annexation of 4 Acres West of Brandon Road
Council Memo #268-14 ORDINANCE NO. 17236
3. Ordinance Approving the Classification of 4 Acres West of Brandon
Road to I-2 Zoning
Council Memo #268-14 ORDINANCE NO. 17237
4. Ordinance Approving the Preliminary Plat of Joliet Battery Subdivision
Council Memo #268-14 ORDINANCE NO. 17238
5. Ordinance Approving the Recording Plat of Joliet Battery Subdivision
Council Memo #268-14 ORDINANCE NO. 17239
The City Manager explained Council Memo #268-14.
Motion to adopt COUNCIL MEMO #268-14: Annexation of 4 Acres West of Brandon Road was made by Councilman Michael F. Turk. Motion seconded by Councilman Robert O’Dekirk. Motion carried by the following vote: AYES: Mayor Thomas Giarrante, Councilman John E. Gerl, Councilman Larry E.
Hug, Councilman Jim McFarland, Councilman Terry Morris, Councilman Robert O’Dekirk, Councilwoman Jan Hallums Quillman, Councilman Michael F. Turk.
NAYS: None. VI. ORDINANCES AND RESOLUTIONS:
COUNCIL – MANAGER FORM 254
Proceedings of the Council of the City of Joliet, Illinois held on June 16, 2014
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A. RESOLUTIONS:
1. COUNCIL MEMO #269-14: Resolution Requesting Authorization to Enter into a Regular 2014 Justice Assistance Grant Intergovernmental Agreement Between the City of Joliet and Will County
COUNCIL MEMO #269-14
The City Manager explained Council Memo #269-14.
Motion to adopt COUNCIL MEMO #269-14: Resolution Requesting Authorization to Enter into a Regular 2014 Justice Assistance Grant Intergovernmental Agreement Between the City of Joliet and Will County was made by Councilman Robert O’Dekirk. Motion seconded by Councilman Jim McFarland. Motion carried by the following vote: AYES: Mayor Thomas Giarrante, Councilman John E. Gerl, Councilman Larry E.
Hug, Councilman Jim McFarland, Councilman Terry Morris, Councilman Robert O’Dekirk, Councilwoman Jan Hallums Quillman, Councilman Michael F. Turk.
NAYS: None. Council Memo #269-14 RESOLUTION NO. 6788
2. COUNCIL MEMO #270-14: Resolution Appropriating Additional Funds for the Phase I Engineering Services for the Garnsey Avenue Over Spring Creek improvement Project
COUNCIL MEMO #270-14
Motion to adopt COUNCIL MEMO #270-14: Resolution Appropriating Additional Funds for the Phase I Engineering Services for the Garnsey Avenue Over Spring Creek improvement Project was made by Councilman Jim McFarland.
Proceedings of the Council of the City of Joliet, Illinois held on June 16, 2014
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Motion seconded by Councilman Michael F. Turk. Motion carried by the following vote: AYES: Mayor Thomas Giarrante, Councilman John E. Gerl, Councilman Larry E.
Hug, Councilman Jim McFarland, Councilman Terry Morris, Councilman Robert O’Dekirk, Councilwoman Jan Hallums Quillman, Councilman Michael F. Turk.
NAYS: None. Council Memo #270-14 RESOLUTION NO. 6789
3. COUNCIL MEMO #271-14: Resolution Approving and Authorizing the Execution of a TIF Development Agreement
COUNCIL MEMO #271-14
The City Manager explained Council Memo #271-14
Motion to adopt COUNCIL MEMO #271-14: Resolution Approving and Authorizing the Execution of a TIF Development Agreement was made by Councilman Larry E. Hug. Motion seconded by Councilman Michael F. Turk. Motion carried by the following vote: AYES: Mayor Thomas Giarrante, Councilman John E. Gerl, Councilman Larry E.
Hug, Councilman Jim McFarland, Councilman Terry Morris, Councilman Robert O’Dekirk, Councilwoman Jan Hallums Quillman, Councilman Michael F. Turk.
NAYS: None. Council Memo #271-14 RESOLUTION NO. 6790
4. COUNCIL MEMO #272-14: Resolution Declaring Certain City of Joliet Property as Surplus
COUNCIL MEMO #272-14
Motion to adopt COUNCIL MEMO #272-14: Resolution Declaring Certain City of Joliet Property as Surplus was made by Councilman Michael F. Turk.
Proceedings of the Council of the City of Joliet, Illinois held on June 16, 2014
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Motion seconded by Councilman Robert O’Dekirk. Motion carried by the following vote: AYES: Mayor Thomas Giarrante, Councilman John E. Gerl, Councilman Larry E.
Hug, Councilman Jim McFarland, Councilman Terry Morris, Councilman Robert O’Dekirk, Councilwoman Jan Hallums Quillman, Councilman Michael F. Turk.
NAYS: None. Council Memo #272-14 RESOLUTION NO. 6791
Councilman McFarland asked if the property could be offered to any non-profit organizations. Mr. Scott Kinsella, Director of IT, stated there is no value to the property.
5. COUNCIL MEMO #273-14: Resolution Final Adoption of the Strategic
Plan
COUNCIL MEMO #273-14
The City Manager stated he would like the Council to make a motion to adopt the plan as presented with one amendment. He stated he neglected to include Councilman McFarland's comments on page 8 of the Initiatives under Quality of Life for eastside residents, he recommended adding to "promote community development of the former Silver Cross site."
Motion to adopt COUNCIL MEMO #273-14: Resolution Final Adoption of the Strategic Plan was made by Councilman Jim McFarland. Motion seconded by Councilwoman Bettye Gavin. Motion carried by the following vote: AYES: Mayor Thomas Giarrante, Councilman John E. Gerl, Councilman Larry E.
Hug, Councilman Jim McFarland, Councilman Terry Morris, Councilman Robert O’Dekirk, Councilwoman Jan Hallums Quillman, Councilman Michael F. Turk.
NAYS: None. Council Memo #273-14 RESOLUTION NO.6792
Proceedings of the Council of the City of Joliet, Illinois held on June 16, 2014
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B. ORDINANCES:
1. COUNCIL MEMO #275-14: Ordinance Approving a Special Use
Permit to Allow a U-Haul Truck and Trailer Rental Business with Outside Storage of up to Three Trucks or Trailers at an Existing Business Located at 101 N. Reed Street
COUNCIL MEMO #275-14
Mr. Jay McGowan, 106 N. Reed Street, stated he lives across the street from 101 N. Reed Street. He discussed Special Use Permit to allow a U-Haul truck and trailer rental business. Mr. McGowan discussed the drop-off procedure for the U-Haul trucks/trailers. He stated he went to 15 houses who could see the property and 13 signed a denial petition.
Councilman Hug and Mr. McGowan discussed parking for the U-Haul trucks and trailers.
Mr. Mike Vlamis, 12924 W. Tanglewood - Palos Park, addressed the Mayor and Council concerning the Special Use Permit at 101 N. Reed Street. He stated when the City built the Silver Cross baseball field, the City moved Willie World Cycle to its current location at 101 N. Reed in 2002. He stated he purchased Willie World Cycles in 2004. He stated they have never had a problem with any other vendors. He stated he began having a problem with Mr. McGowan's dog relieving itself on his property, which started the problems. He stated the business has been broken into three times through the front windows taking small mini-bikes, and also spray painted the inside of his building three or four times. He stated he would install signage for ingress and egress. He stated he has been operating the U-Haul business for approximately five years. He stated the cycle business had declined and to provide a source of income he opened the U-Haul business.
Proceedings of the Council of the City of Joliet, Illinois held on June 16, 2014
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Motion to deny COUNCIL MEMO #275-14: Ordinance Approving a Special Use Permit to Allow a U-Haul Truck and Trailer Rental Business with Outside Storage of up to Three Trucks or Trailers at an Existing Business Located at 101 N. Reed Street was made by Councilman Jim McFarland. Motion seconded by Councilwoman Jan Hallums Quillman. Motion carried by the following vote: AYES: Mayor Thomas Giarrante, Councilman John E. Gerl, Councilman Larry E.
Hug, Councilman Jim McFarland, Councilman Terry Morris, Councilman Robert O’Dekirk, Councilwoman Jan Hallums Quillman, Councilman Michael F. Turk.
NAYS: None.
Mayor Giarrante asked Mr. Vlamis about fencing around the storage area for the vehicles.
Mr. Vlamis stated he never intended to fence in any of the area indicated.
Councilman Hug asked Mr. Vlamis did not come to the City for a Special Use Permit since he has been operating the U-Haul business for five years.
Mr. Vlamis stated he was not aware he needed one. He stated he almost went out of business in the recession and opened the U-Haul business for additional income.
Councilman Gerl asked the number of vehicles allowed to be stored at the site.
The City Manager stated the recommendation of the Special Use Permit does not allow more than three vehicles to be stored outside at a time, as recommended by the Zoning Board of Appeals.
Mayor Giarrante stated Council Memo #275-14 states the proposed area for the U-Haul truck and trailer parking will be enclosed by a fence with access via a locked gate. Mayor Giarrante asked staff for clarification.
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Mr. Jim Haller, Director of Community Development, stated there was a mistake on part of the Planning Department. He stated it was not of the conditions recommended by the Zoning Board of Appeals. He stated it was an error made by the City Planner.
Councilman McFarland stated City staff needs to get Willie World Cycle in the proper Zoning for the location. He stated a B-3 business is operating in a B-1 area.
2. COUNCIL MEMO #276-14: Ordinance Approving a Variation of Use
to Allow Continuation of a Two-Unit, an R-3 Use in an R-2 Zoning District Located at 1408 Highland Avenue
COUNCIL MEMO #276-14
Motion to adopt COUNCIL MEMO #276-14: Ordinance Approving a Variation of Use to Allow Continuation of a Two-Unit, an R-3 Use in an R-2 Zoning District Located at 1408 Highland Avenue was made by Councilman Michael F. Turk. Motion seconded by Councilman Robert O’Dekirk. Motion carried by the following vote: AYES: Mayor Thomas Giarrante, Councilman John E. Gerl, Councilman Larry E.
Hug, Councilman Jim McFarland, Councilman Terry Morris, Councilman Robert O’Dekirk, Councilwoman Jan Hallums Quillman, Councilman Michael F. Turk.
NAYS: None. Council Memo #276-14 ORDINANCE NO. 17240
3. COUNCIL MEMO #277-14: Ordinance Approving Proposed Amendments to the 2014 Budget
COUNCIL MEMO #277-14
The City Manager discussed the proposed amendments to the 2014 budget including reorganizing the Police Department, which will create 4 Deputy Chief positions while eliminating the Commander position.
Proceedings of the Council of the City of Joliet, Illinois held on June 16, 2014
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He stated it eliminates the disincentive for promotions in both the police and fire departments by providing longevity and court stipends to the positions of Chief and Deputy Chief positions. He stated it also allows people in these positions to return to their former rank until they are eligible for full retirement. He stated it also allocates $150,000 to replace those trees in the community affected by the Emerald Ash Borer. He stated it provides a 2% wage increase for non-union positions, plus allocates $40,000 for a compensation study to establish accurate wage ranges and a development of a performance evaluation plan followed by a merit based program. He stated the amendment covers the increases incurred by over-time as a result of the usage of contractors needed for snow removal and the additional salt purchases. He stated the changes will cover the cost of replacing the netting at Silver Cross stadium and will fund a consultant for evaluating the seam leaking in the stadium. He stated the amendment creates a position of Deputy City Manager/Human Resource Director and eliminating funds already in the budget for a Human Resource Generalist position. He stated these amendments align our expenditures with the strategic plan initiatives and more accurate numbers for a fall budget adjustment will be brought to Council later this year. He stated staff will also have a report and bid specifications from the consultant for the seam needing repaired at Silver Cross stadium. He stated the ADP Payroll program requires continued funding. He stated the City is looking to purchase a vehicle tracking system for the fleet maintenance. He stated the City wants to piggy back on the State bid for fiber optics. He stated the City is looking for a City-wide alert system software for the Customer Service Communication System. He stated there is no request from taxpayers for any of the budget adjustments. He stated at the start of 2013 the City had over 2 months fund balance in the general fund. He stated staff is looking at an addition of approximately $3 million in the general fund for 2013. He stated the motion to approve the amendment would accomplish three things: 1) Increase expenditures in areas the City Manager outlined, 2) Adopt Ordinance Amendments to allow for the Deputy and Chief positions in the Police and Fire Departments to return to their former rank until eligible for full retirement and 3) Authorize filling the four Deputy Police Chief positions and the Deputy City Manager/HR Director.
COUNCIL – MANAGER FORM 261
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Councilwoman Quillman stated she had a problem with the proposed Amendments to the 2014 Budget regarding the termination language for Police and Fire Chiefs.
The City Manager explained both the Police and Fire labor agreements state if someone is promoted to Chief or Deputy Chief and then later demoted or returned to a former rank, then, the City would not demote the lowest seniority person in the bargaining unit back to their former rank.
Councilwoman Quillman, City Manager, Mayor Giarrante, and Corporation Counsel - Jeff Plyman discussed the proposed City Ordinance. Mr. Plyman stated this language has been on the books for more than 30 years. He stated the former City Council gave authorization to the City Manager to appoint Police and Fire Chiefs. He stated, at that time, there was a State Law that included this language and the City enacted the procedure using this language. He stated the action taking place is not to change when the language can occur not the language itself. He stated a furlough from rank just means that the person furloughed returns to the former position held within the bargaining unit. He stated if a person did something that was worthy of a termination the furlough from rank would not prevent the City from instituting disciplinary action after the furlough was effectuated.
Councilman McFarland asked that the breakfast with the Realtors be removed from the amendment.
The City Manager stated out of the Strategic Plan Initiatives those things coming back to the Council will be fixing the seam at the stadium, ADP Payroll, and breakfast with the City realtors.
Councilman Gerl asked the Council to consider first concentrating on hiring a Chief Financial Officer and then provide an organizational chart of the management structure and postpone hiring a Deputy City Manager/Human Resource Director. He stated he would like to
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remove section four of the amendment and budget for the position in 2015.
Mayor Giarrante agreed with Councilman Gerl but asked that the Council get the City Manager help in the office.
Councilman Gerl suggested considering some Consulting Services or interns.
Councilman Turk stated the Finance Director position has been advertised and the City Manager may be close to filling the position. He stated the $150,000 figure includes benefits.
The City Manager asked if Council would reconsider the Deputy City Manager/HR Director position in the fall when he comes back with other amendments.
Councilman Gerl stated he was not opposed to hiring a Deputy City Manager/Human Resource Director but wants the CFO position filled first.
Councilman Turk thanked the City Manager for making the amendments to the City's budget without going to the taxpayers.
XIV. CLOSED SESSION to discuss the following items:
Motion to enter closed session to discuss personnel after which the meeting will be reconvened was made by Councilman Michael F. Turk. Motion seconded by Councilman John E. Gerl. Motion carried by the following vote: AYES: Mayor Thomas Giarrante, Councilwoman Bettye Gavin, Councilman John
E. Gerl, Councilman Larry E. Hug, Councilman Jim McFarland, Councilman Terry Morris, Councilman Robert O’Dekirk, Councilwoman Jan Hallums Quillman, Councilman Michael F. Turk.
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The City Clerk stated the meeting reconvened at 7:25 p.m. and there was a motion on the floor but has not been seconded to approve the Ordinance Approving the Proposed Amendments to the 2014 Budget, with Section 4 being removed regarding the Deputy City Manager/Human Resources Director position. Motion to adopt COUNCIL MEMO #277-14: Ordinance Approving Proposed Amendments to the 2014 Budget with the exception of Section 4 was made by Councilman Michael F. Turk. Motion seconded by Councilman John E. Gerl. Motion carried by the following vote: AYES: Mayor Thomas Giarrante, Councilwoman Bettye Gavin, Councilman John
E. Gerl, Councilman Larry E. Hug, Councilman Jim McFarland, Councilman Terry Morris, Councilman Robert O’Dekirk, Councilwoman Jan Hallums Quillman, Councilman Michael F. Turk.
NAYS: None. Council Memo #277-14 ORDINANCE NO. 17241 VII. BIDS AND CONTRACTS:
A. AWARD OF CONTRACTS:
1. COUNCIL MEMO #279-14: Request for Authorization to Approve a Professional Services Agreement for Modeling and Nutrient Removal Evaluation at Wastewater Treatment Plants
COUNCIL MEMO #279-14
A communication from the City Manager contained his recommendation that the Mayor and Council award the Professional Services Agreement for the Modeling and Nutrient Removal Evaluation Project, in the amount of $69,050.00, on behalf of Donohue & Associates Inc.
2. COUNCIL MEMO #280-14: Request for Authorization to Award a
Contract for the Rock 1, 2, and 3 Well House Upgrades Construction
Proceedings of the Council of the City of Joliet, Illinois held on June 16, 2014
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Project
COUNCIL MEMO #280-14
A communication from the City Manager contained his recommendation that the Mayor and Council take the following actions: 1) Award the Contract for the Rock 1, 2, and 3 Well house Upgrades Project, in the amount of $298,398.00, on behalf of J.L. Adler Roofing and 2) Approve Amendment No. 1 to the Engineering Services Agreement for the Rock 1, 2, and 3 Well house Upgrades Project, in the amount of $16,000.00, on behalf of Engineering Solutions Team.
3. COUNCIL MEMO #281-14: Request for Authorization to Award a
Contract for the Well 12D Tank Floor and Site Drainage Construction Project
COUNCIL MEMO #281-14
A communication from the City Manager contained his recommendation that the Mayor and Council takes the following actions: 1) Award the Contract for the Well 12D Tank Floor and Site Drainage Construction Project, in the amount of $40,929.50, on behalf of Construction by Camco, Inc. and 2) Approve Amendment No. 1 to the Engineering Services Agreement for the Well 12D Tank Floor and Site Drainage Construction Project, in the amount of $5,237.00, on behalf of Thomas Engineering Group.
4. COUNCIL MEMO #282-14: Request for Authorization to Award a
Contract for the Aux Sable Wastewater Treatment Plant and Arbeiter Road Pump Station Distribution Upgrades Construction Project
COUNCIL MEMO #282-14
A communication from the City Manager contained his recommendation that the Mayor and Council takes the following actions: 1) Award the Contract for the Aux Sable WWTP and Arbeiter Road Pump Station Distribution Upgrades Construction Project, in the
Proceedings of the Council of the City of Joliet, Illinois held on June 16, 2014
VIDEO IS HEREIN INCORPORATED INTO THE OFFICIAL MINUTES
DRAFT MINUTES SUBJECT TO COUNCIL APPROVAL
amount of $80,750.00, on behalf of Elliott Electric Co. and 2) Approve Amendment No. 1 to the Engineering Services Agreement for the Aux Sable WWTP and Arbeiter Road Pump Station Distribution Upgrades Construction Project, in the amount of $9,200.00, on behalf of Strand Associates Inc.
5. COUNCIL MEMO #283-14: Request for Authorization to Award a
Contract for the Well 29D Rehabilitation Project
COUNCIL MEMO #283-14
A communication from the City Manager contained his recommendation that the Mayor and Council award the contract for the Well 29D Rehabilitation Project, in the amount of $186,610.00, on behalf of Water Well Solutions Illinois Div., LLC.
6. COUNCIL MEMO #284-14: Request for Authorization to Award a
Contract for the Well 20D Rehabilitation Project
COUNCIL MEMO #284-14
A communication from the City Manager contained his recommendation that the Mayor and Council award the contract for the Well 20D Rehabilitation Project, in the amount of $119,990.00, on behalf of Water Well Solutions Illinois Div.
Motion to approve Council Memos #279-14 through #284-14 was made by Councilman Michael F. Turk. Motion seconded by Councilman Jim McFarland. Motion carried by the following vote: AYES: Mayor Thomas Giarrante, Councilman John E. Gerl, Councilman Larry E.
Hug, Councilman Jim McFarland, Councilman Terry Morris, Councilman Robert O’Dekirk, Councilwoman Jan Hallums Quillman, Councilman Michael F. Turk.
Proceedings of the Council of the City of Joliet, Illinois held on June 16, 2014
VIDEO IS HEREIN INCORPORATED INTO THE OFFICIAL MINUTES
DRAFT MINUTES SUBJECT TO COUNCIL APPROVAL
B. AMENDMENTS, CHANGE ORDERS AND PAYMENTS:
1. COUNCIL MEMO #285-14: Request for Authorization to Approve Amendment No. 1 for Phase I Engineering Services for the Garnsey Avenue Over Spring Creek Improvement Project
COUNCIL MEMO #285-14
A communication from the City Manager contained his recommendation that the Mayor and Council approve the MFT resolution appropriating additional Motor Fuel Tax Funds.
2. COUNCIL MEMO #286-14: Request for Authorization to Approve
Change Order No. 1 and Payment Estimate No. 3 for the Jefferson Street (Barney Drive - 129th Infantry Drive) Water Main Improvements Project - 2012
COUNCIL MEMO #286-14
A communication from the City Manager contained his recommendation that the Mayor and Council take the following actions: 1) Approve Change Order No. 1, an increase in the amount of $2,000.98, for the Jefferson Street (Barney Drive - 129th Infantry Drive) Water Main Improvements Project - 2012 and 2) Approve Payment Request No. 3, in the amount of $26,948.23, on behalf of D.E. Thompson Excavating Company.
Motion to approve Council Memos #285-14 and #286-14 was made by Councilwoman Bettye Gavin. Motion seconded by Councilman Michael F. Turk. Motion carried by the following vote: AYES: Mayor Thomas Giarrante, Councilman John E. Gerl, Councilman Larry E.
Hug, Councilman Jim McFarland, Councilman Terry Morris, Councilman Robert O’Dekirk, Councilwoman Jan Hallums Quillman, Councilman Michael F. Turk.
Proceedings of the Council of the City of Joliet, Illinois held on June 16, 2014
VIDEO IS HEREIN INCORPORATED INTO THE OFFICIAL MINUTES
DRAFT MINUTES SUBJECT TO COUNCIL APPROVAL
Motion seconded by Councilman Michael F. Turk. Motion carried by the following vote: AYES: Mayor Thomas Giarrante, Councilwoman Bettye Gavin, Councilman John
E. Gerl, Councilman Larry E. Hug, Councilman Jim McFarland, Councilman Terry Morris, Councilman Robert O’Dekirk, Councilwoman Jan Hallums Quillman, Councilman Michael F. Turk.
NAYS: None.
_________________________________ CHRISTA M. DESIDERIO City Clerk
