Process for Folder Management External Examiners

8/12/2019 Process for Folder Management External Examiners

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Process for setting up External Examiners module folder

Users Include:

Faculty Admin,

Program Leads Module Leads

IT Service Desk

Resource Link:

Creating content items and folders in Blackboard

Follow these steps to create and set up an External Examiners (EE) module folder. These

same steps apply weather the account is set to be an external examiner or mentor.

1. Add a new Content Area for the main module menu. Give this Content Area a name, for

example External Examiners.

2. Within this new Content Area

3.

a. Add an additional folder, entitled "External Examiner Folder"

b. Set the adaptive release for that new folder so only the nominated External

Examiners can see and access that folder and its associated content 1

c. If required move existing folders and files intended for the External Examiner

into the new folder

d. Double check the adaptive release settings

4. To ensure all External Examiners can view and access the External Examiners contentarea, its privileges will have to be changed to Show Link (via the options drop-down

tab to the right of the menu item). Adaptive Release settings will have to be applied to

folders and files within this area.

1Failure to do this wi ll allow all users, who have access to this module, to be able to

access and read content intended for External Examiners including students.

Technology Enhanced Learning Reviewed 07/02/14 Page 1of 16
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Create a folder

Overview

1.Adding a folder

2.Reordering a folder

3.Copying a folder to another location

4.Moving a folder to another location

1. Adding a folder

To add a folder you must have Edit Mode turned on, turning Edit Mode off will allow you to

view the module as the students see it. Edit Mode can be toggled on or off using the button

highlighted below:

Fig. 1 Edit Mode button

Go to one of the content areas by clicking on the link in the side menu.

http://www.derby.ac.uk/lei/telhttp://www.derby.ac.uk/lei/telhttp://www.derby.ac.uk/lei/tel


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Fig. 2 Content Folders

Hover over the Build Content button, and then click the Content Folder option located

under the New Page menu.

Fig. 3 Content Folder option on the Build Content menu

You should then be presented with the following screen...



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Fig. 4 Content Folder Information form

Fill out the details in section 1 giving the folder an appropriate Name, such as "Week

1". A description can be added in the text editor, but this is optional.



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Fig. 5 section 1 of the Content Folder Information form - Name and description text

Select the required options in section 2

Fig. 6 section 2 of the Content Folder Information form - Name and description text

The Permit Users to view this content option must be set to "Yes" to make the

content available, even when using the Select Date and Time Restr ict ions.

Selecting "No" will hide the content from the student. The Track Number of Viewsoption will keep a count of the number of times the folder is accessed. This option

can be useful to measure engagement. The Select Date and Time Restrictions

option allows the content to be available after a particular date, up until a particular

date, or when used together content will be available between the two dates. When

the content is out of the available date range it will be hidden from students.

Finally hit[Submit]to createthefolder



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Fig. 8 item edit options

You should be presented with the following screen...

Fig. 9 Copy dialogue

Select the Destination Course (Module)

Fig. 10 Destination course (module) option

NOTE:You will not need to change this to copy to the same module

Click the [ ] button, this will open a new window



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Fig. 11 Browse dialogue

You can then select the folder that you wish to copy the folder to.

FinallyhitSubmitto createthefolder

4. Moving a folder to another location

To move an item click on the downward arrow ( ) next to the items name and select

Move



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Select the Destination Course (Module)

Fig. 15 Destination course (module) option

NOTE:You will not need to change this to move to the same module

Click the [ ] button, this will open a new window

You can then select the folder that you wish to move the folder to.

Fig. 16 Browse dialogue

Finally hit[Submit]to createthefolder.



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Adaptive Release (Basic)

Adaptive Release allows you to control the release of content to your students by creating

and applying rules. Individual content items and folders can be made visible to studentsbased on any combination of rules related to date and time, users and groups, scores or

attempts on a Grade Centre item, or review status of another item.

This guide will show you the basic rule options that can be used to design a course.

For example, a series of formative tests can be released sequentially based on whether

a minimum score has been achieved.

Before you start

1. Log in to Course Resources and navigate to the Module/Programme and the content

area you want to work on. You will need to make sure Edit Mode is turned on. Turning

Edit Mode off will allow you to view the module as the students see it.

Edit Mode can be toggled on or off using the button shown below

2. Click on the context menu (downward arrows) next to the item you want to apply rules

to and select Adaptive Release from the menu



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Rule Types

Date

Visibility rules can be applied to items based on date and time restrictions. The screen

capture below shows where to enter dates and times.

Membership (Individual Users or groups)

Items can be restricted to individuals - you will either need their student numbers or to use the

Browse function to search for users. You may also restrict items to groups if you have

already set these up. The screen capture below shows where to create membership rules.

To select groups, click on a group name in the Items to Select list on the left and then clickthe right arrow to transfer it to the Selected Items on the right.



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Grade

Visibility of content can be restricted based on whether an entry has been made into a Grade

Centre column for another item, such as a quiz. The screen capture below shows where to

create the criteria for releasing an Item based on grade. The Grade Centre column is selected

from the drop down list and the conditions can be set as a specific, minimum or maximumscore, a range of scores, or if marked as attempted.

Review Status

Review Status rules creates a check box for students to mark that they have viewed a piece of

content. Once the content has been marked as viewed, the item with the Review Status rule

applied to it shall become visible. The screen capture below shows where to create these

rules for the item that you wish to hide. Click the browse button to open the module map and

select the piece of content that must be marked as viewed to make the item visible.

Submit

Click the submit button to apply the rules you have set.



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Process for selecting and downloading a sample ofassignments

Users Include:

Faculty Admin,

Faculty Quality

Program Leads

Module Leads

Resource Link:

http://www.derby.ac.uk/lei/tel/assessing-students/esubmission/guidance-for-external-examiners

Follow these steps to select a number of assignments and download them as a zip file to

your local machine.

1. Go to Control Panel>Module Tools>TurnitinUK Assignments and click on the

Submission Point within the module you wish to draw your sample from. For

example, Coursework 1.

2. Once in the Submission Inbox, tick the box to the immediate left of the student

name, this will mark that paper for download. You can select as many papers as you

like.

3. Select Download>Grademark Paper to begin the process of downloading a zip file

of all the student papers you previously selected. The contents of the zip file will be

made up of PDF files of selected student papers, complete with any feedback andgrade given.

4. When the download is ready to be saved a notification will appear in the Messages

tab of the inbox, this usually happens immediately after Step 3. Click on the auto-

generated message and save the zip file to your local machine.

http://www.derby.ac.uk/lei/tel/assessing-students/esubmission/guidance-for-external-examinershttp://www.derby.ac.uk/lei/tel/assessing-students/esubmission/guidance-for-external-examinershttp://www.derby.ac.uk/lei/tel/assessing-students/esubmission/guidance-for-external-examinershttp://www.derby.ac.uk/lei/telhttp://www.derby.ac.uk/lei/telhttp://www.derby.ac.uk/lei/tel/assessing-students/esubmission/guidance-for-external-examinershttp://www.derby.ac.uk/lei/tel/assessing-students/esubmission/guidance-for-external-examinershttp://www.derby.ac.uk/lei/tel


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Process for Folder Management External Examiners

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