“Empowering managers to succeed”

Gaphor M. Panimbang

PROJECT MANAGEMENT

What is a Project?

Project

A project is a sequence of tasks with a beginning and an end that are bounded by time, resources, and desired results.

Project VS Non-Project

Project• Temporary work

performed to produce a unique product or service

• Each product has a definite start and End Date

Project VSNon-Project

Non-ProjectWork which is on-going and repetitive is not a project

What is Project Management?

Project Management

Process of combining systems, techniques, and people to complete a project within established goals of time, budget, and quality

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Organize your approach

Generate a credible schedule

Track progress and control your project

Identify where to focus your efforts

5Identify problems early – before they are crises

6 Saves you TIME….MONEY

Why is Project Management Important?

Project Management Processes Groups

Scoping the Project

Developing the Plan

Scoping the Project

Launching thePlan

Monitoring &Controlling

Closing Out the Project

Project Management Tools• Work Breakdown Structure

– Breaks the project into chunks of work at a level of detail that meets planning and scheduling needs

• Fishbone Diagram – Used in quality management fault detection, and in business process

improvement especially in manufacturing and production.• Critical Path Analysis Flow Diagram

– Good for showing interdependent factors whose timing overlap or coincide.

• Gantt Chart– Excellent models for scheduling, budgeting, and for reporting and

communicating project plans and progress easily and quickly

Knowledge Areas1. Scope2. Time3. Cost4. Quality5. Resources6. Communication7. Risks8. Procurement9. Integration

Project Management Fundamentals

Business Acumen

Technical Knowledge

Communication

Leadership

ProjectManager

Skills

ProjectManager

Skills

Developing the Plan

Construct/AnalyzeProject Network

Prepare theProject Proposal

Identify ProjectTasks (WBS)

Estimate Task Duration (Gantt Chart)

Determine Resource Requirements

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Thank you for your participation

Project Scoping FormProject Name Project Manager Team Members

Problem / Opportunity (Why do this project?):

Project Goal:

Objectives (Specific, Measurable, Assignable), Duration? Cost?

Success Criteria (Outcomes):

Assumptions, Risks, Obstacles:

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Work Breakdown StructureCanoe Trip to

Boundary Waters

Arrange Travel

Schedule Flights to Mpls

Rent Van

Arrange Motel

Schedule return flights

Get Equipment

Contact BW Outfitter

Rent canoes

Rent Tents

Bring Sleeping Bags

Bring Fishing Gear

Bring lights and waterproof

matches

Plan Meals

Bring cooking gear

Freeze dry food

Prepare 7 breakfasts

Prepare 7 lunches

Prepare 6 dinners

Prepare Budget

Assign Budget Person

Get deposits

Retain Receipts

Pay for supplies

Close-out trip

Plan for Emergencies

Obtain emerg. #’s

Arrange contact at BW

Bring emerg. flares

Bring two first aid kits

Plan Activities

Bring Cards

Bring Joke book

Bring scotch

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Gantt Chart

Fishbone Template

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Project critical path analysis (flow diagram or chart)

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Scope the Project• Create a scoping document for project

management seminar

ACTIVITY #1

Project Planning Activity

• Create a work break down structure (WBS) for the project you identified in the scoping document. Identify and sequence tasks.

ACTIVITY #2

Gantt Chart Activity

• Based on the WBS (tasks, durations, and dependencies) create a Gantt Chart

ACTIVITY #3