PATHF INDERS

Team members:Ana Gigli - 100977739

Azadeh Khaleghi - 101025630Fabio Brasil - 101019133

Maria Mercedes Tapia Diaz - 101014383Pranav Patel - 101041535

Scope Management ProjectNew feature on GBC App

February 18, 2016 Professor: Toni TanosMGMT 4015 - Scope Management

Questions

How many of you did not know anyone in this program?

Would you have liked to have contact with alumni?

Lessons Learned ProjectNew feature on GBC App

Agenda

• Background and Project Goals• Lessons Learned Features• Project Scope• Implementation Strategy• Working Team• Communication Plan• Roadmap• Q & A

Background and Project GoalsMAIN PROBLEMS

• Lack of communication with peers • Poor description of courses dynamic and contents

OUR GOALS

• To increase student satisfaction in George Brown College by 10%• To increase awareness of George Brown College by 20% • To grow enrollment at George Brown College by 3%

Lessons Learned Features

Learning from former students’ experience

Staff will receive feedback from

students

Overall GBC will help students

Building personal connection

Building a professional profile

Lessons Learned Features

Huge and up-dated data base

Friendly access to

shared opinions

Information will be

organized 

Monitoring information

Ranking information

Lessons Learned Features

GETTING STARTED!

• Download the GBC App• Login with your student ID • Lessons Learned tab will

appear at the bottom

• Click on the tab • Post your comments, tips

and any information from your personal experience at GBC

• Be connected with all GBC Community!

Lessons Learned Features

EASY TO USE APPLICATIONJust like the common applications used by the majority of students (Facebook, Instagram, and Twitter).

INTEGRATED WITH GBC APPAdd-on and easy to upgrade to GBC App.

CONNECT ALUMNI WITH CURRENT STUDENTSCurrent students will have the opportunity to see review and ratings published by alumni.

GBC STAFFThe GBC staff will also have accessibility to share information among their peers and students.

TIMELINE AND LOCATIONUsers will be able to see the posting date and location (optional).

PICTURE (optional)By including a nice picture, users will be able to engage with others.

DESCRIPTIONExplain the “lessons learned” by including your own description.

#HASHTAGSHashtags can be used to mark and search for content.

LIKE & COMMENTUsers will be able to like and comment in each lessons learned.

Project Scope

Assumptions• Members of the GBC team will perform

together with 3rd party developers in all

activities planned

• Preparation and provision of infrastructure

for the program will be the responsibility of

GBC

• App add-on will be incorporated and test

separately and as well during scheduled

maintenance.

Constraints

• April 30th, 2017 is the official launch

• Budget of $ 100,000 – 15% contingency

plan

• Must not interfere with academic activities

during the school year.

• Minimum of 5 volunteer students (software

designers, marketing, project management)

Project Scope

Implementation Strategy• The Project comprehends a hybrid group of students and 3rd party developers

(on site freelancers) to design and develop the application.

Weighted Factor Model: Developing the Application

Criterias Description Weight

Cost The cost to implement the project must be atractive and inside budget

20% 3 0.6 1 0.2 2 0.4 3 High

Skills Developers with experience in developing mobile applications

40% 1 0.4 3 1.2 2 0.8 2 Moderate

Student's engagement Increase student's interests for the final product of the project

30% 3 0.9 1 0.3 3 0.9 1 Low

FlexibilityThe project team must be able to adjust to unpredictable difficult issues and cooperate professionaly

10% 1 0.1 3 0.3 2 0.2

Total 2 2 2.3

Current GBC’s students

3rd party developer

Hybrid group of GBC’s students and 3rd party developer

3 High2 Moderate1 Low

Implementation Strategy• The following approach will be considered for the project lifecycle:

Project Preparation

Solution Design

Application Developement Testing Go Live &

Support

Project Management

Marketing

Working Team

Sponsor

Project Manager

TechnologyMarketing

GBC Mkt Student

GBC Mkt Student

GBC Tec Student

GBC Tec Student

Pathfinders

Toni Tanos

App developer (freelancer)Mkt Consultant Full Time Full Time

Part Time Part Time

Part Time – Project Team

Communication Tools• Email• Call• Face-to-Face Meeting• Written Report• Announcements through the Website

Communication Plan

Stakeholder What Information Do They Need Frequency Medium File format

GBC staff Updated project costst, schedule, quality performance/ Problems and proposed actions WEEKLY Written report via E-mail and hard copy and

meeting PDF

GBC Must not exceed budget and goals must be met. WEEKLY Written report via E-mail and hard copy and meeting PDF

STUDENTS Project update MONTHLY Web update by sending notification NA

HUMAN RESOURCES Updated project schedule and costs/Approved change orders BI-WEEKLY Written report via E-mail and hard copy and

meeting PDF

TECHNICAL SUPPORT Updated project schedule and costs/Approved change orders BI-WEEKLY Written report via E-mail and hard copy and

meeting PDF

APPLICATION DEVELOPMENT [COMPANY]

Updated project schedule and costs/Approved change orders BI-WEEKLY Written report via E-mail and hard copy and

meeting PDF

GBC FACULTY STAFF Project update MONTHLY Written report PDF

PATHFINDERS Updated project schedule and costs/Approved change orders WEEKLY Written report via E-mail and hard copy and

meeting PDF

MARKETING CONSULTANT Project update (milestones)/Budget update SEMI ANNUAL Written report via E-mail and hard copy and meeting PDF

SOFTWARE DEVELOPMENT CONSULTANT Project update (milestones)/Budget update MONTHLY Written report via E-mail and hard copy and

meeting PDF

IMFORMATION AND PRIVACY COMMISSIONER ONTARIO Project update SEMI ANNUAL Written report PDF

MARKETING TEAM Updated project schedule and costs/Approved change orders MONTHLY Written report via E-mail and hard copy and

meeting PDF

  ALUMNI Project update QUARTERLY- ANNUAL Web update NA

Roadmap• The project considers the following roadmap and milestonesPHASE 1ST MONTH 2ND MONTH 3RD MONTH 4TH MONTH

Project Preparation

Solution Design

Application Development

Testing

Go Live & Support

Marketing

All Project plans approved and signed

Solution design appoved

Lessons Learned App Completed

Lessons Learned App Tested

Lessons Learned AppLaunch Project

CloseoutMarketing strategy approved

Advertising approach completed Start Mkt

campaignEvaluate Mktcampaign

Q&A

Thank you !!!