Proposal for: Proposal for: ACM SCENE 2005 ConferenceACM SCENE 2005 Conference

at Drexel Universityat Drexel University

Project MembersProject Members

Project ManagerProject Manager: : Anthony CostantinoAnthony Costantino

Marketing Coordinator:Marketing Coordinator: Anny WangAnny Wang

Speakers Coordinator:Speakers Coordinator: Nida CassimNida Cassim

Logistics Coordinator:Logistics Coordinator: Anthony CostantinoAnthony Costantino

Fiduciary Officer:Fiduciary Officer: Sandeep KhuranaSandeep Khurana

AcronymsAcronyms

ACM – Association of Computer Machinery

SCENE – Student Chapter Event NorthEast

A.I. – Artificial Intelligence

PurposePurpose

• To propose that Drexel University should host the To propose that Drexel University should host the

ACM SCENE 2005 event on February 19, 2005. ACM SCENE 2005 event on February 19, 2005.

ObjectivesObjectives•Educate prospective attendees on the conference theme : Artificial Intelligence

•Encourage local Philadelphia area students to share ideas related to the conference theme & its application to industry

•Promote ACM Membership and Unisys Awareness

•Create Discussion between local ACM chapters

Create Contacts with local professionals

•Enjoy a day of lectures, food, and fun

Design ConsiderationsDesign Considerations

• Hope to gain interest in the ACM from all prospective attendees

•Directed towards entire academic community

•Assure that cost are minimized but not at the expense of quality

•Obtain written contracts with speakers 3 weeks before event

providing opportunity for review (January 29 th, 2005)

•Provide final analysis report / attendees survey with future ACM

events in mind

Why Drexel?Why Drexel?

Lecture halls are large (300 + Capacity) Lecture halls are large (300 + Capacity)

Yet, small enough for attendees to interactYet, small enough for attendees to interact

Lecture halls equipped with latest technologiesLecture halls equipped with latest technologies

Co-operative education program provides strong Co-operative education program provides strong

links to local corporationslinks to local corporations

Drexel is ideally locatedDrexel is ideally located

Methodology Methodology

PHASE IPHASE I: : DESIGNDESIGN

• Create a list of acceptable lecture halls to hold the Create a list of acceptable lecture halls to hold the

conferenceconference

• Create a list of speakers that can relate to the theme of A.ICreate a list of speakers that can relate to the theme of A.I

• Design Posters/ Flyers for approvalDesign Posters/ Flyers for approval

Acceptable Lecture Halls Acceptable Lecture Halls (Examples)(Examples)

Stratton Hall 113Campbell Auditorium

Matheson Hall 109Patten Auditorium

Nesbitt Hall 111Stein Auditorium

Drexel A.I. Contact ExamplesDrexel A.I. Contact Examples

Poster and Flyer ExamplesPoster and Flyer Examples

Methodology Methodology

PHASE IIPHASE II: : IMPLEMENTIMPLEMENT

•Develop Conference WebsiteDevelop Conference Website

•Create Contracts for each speakerCreate Contracts for each speaker

•Obtain Bibliography & Picture from each speaker for websiteObtain Bibliography & Picture from each speaker for website

•Reserve Lecture hall & Space for LunchReserve Lecture hall & Space for Lunch

•Arrange catering from SodexhoArrange catering from Sodexho

•Arrange Parking ServicesArrange Parking Services

Website IdeaWebsite Idea

FoodFood• Sodexho caters Drexel University

• Breakfast Ideas

• Omelet Station

• Pancakes

• Fruit

• Lunch Ideas

•Assorted sandwiches

•Buffalo Wings

•Vegetarian Wraps

MethodologyMethodology

PHASE III:PHASE III: TESTTEST

Call & Email participants to remind them of the Call & Email participants to remind them of the eventevent

Arrange floor design of eventArrange floor design of event

Test AV Equipment in lecture hallTest AV Equipment in lecture hall

Project ResourcesProject ResourcesPersonal ComputerPersonal ComputerLaptop ComputerLaptop ComputerOverhead ProjectorOverhead ProjectorWireless MicrophoneWireless MicrophoneLaser PointerLaser PointerLecture HallLecture HallBuffet AreaBuffet AreaTables & ChairsTables & Chairs

(All Services, Equipment, & Facilities provided by Drexel University)(All Services, Equipment, & Facilities provided by Drexel University)

CostsCosts

Estimated Cost of Event: Estimated Cost of Event: $ 6,000$ 6,000

•Donations for event:Donations for event: -Unisys -Unisys $2,500$2,500

-Drexel ACM Student Chapter -Drexel ACM Student Chapter $250$250

-Ursinus ACM Student Chapter -Ursinus ACM Student Chapter $250$250

-Drexel College of Engineering -Drexel College of Engineering $3,000$3,000

and Department of CS (all internal costs)and Department of CS (all internal costs)

ExpensesExpenses

Questions?Questions?