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PSM Public Sector Industry Component

Release Notes

SAP ERP Central ComponentRelease 5.0

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30 PSM Public Sector Industry Component 130.1 PSM-FM Funds Management Government 130.1.1 Authorization Checks in Funds Management (changed) 130.1.2 Structural Changes in the Funds Management IMG 330.1.3 PSM-FM-MD Master Data 430.1.3.1 Creating Groups (Sets) for FM Master Data Substrings (New) 430.1.4 PSM-FM-BCS Budget Control System 530.1.4.1 Transfer of Planning Data from SAP BW to B System (change 530.1.4.2 Year of Cash Effectivity (New) 630.1.4.3 Print Budget Entry Documents with PDF (New) 630.1.4.4 Key Figures and Year of Cash Effectivity (Changed) 730.1.4.5 Period-Based Budget Control (New) 730.1.4.6 Print Budget Texts using PDF Forms (Changed) 830.1.4.7 Enhancements for Report Writer for BCS (Changed) 830.1.4.8 PSM-FM-BCS-BU Budgeting 930.1.4.8.1 Cover Eligibility for Budget Control System (New) 930.1.4.8.2 Migration Functionality in BCS (Changed) 1030.1.4.8.3 Revenues Increasing the Budget (Changed)1130.1.4.9 PSM-FM-BCS-AC Availability Control 1130.1.4.9.1 Availability Control in the Budget Control System (Changed) 1130.1.5 PSM-FM-PO Funds Management-Specific Postings 1230.1.5.1 Principle of Prudence for Payment Directives (Changed) 1230.1.5.2 PSM-FM-PO-EF Earmarked Funds and Funds Transfers 1330.1.5.2.1 Reference Funds Reservation from PR/PO Goi (New) 1330.1.5.2.2 Earmarked Funds (enhanced) 1330.1.5.3 PSM-FM-PO-RE Request 1430.1.5.3.1 Requests (enhanced) 1430.1.5.3.2 Calculating Requests (changed) 1430.1.5.3.3 Printing Requests (enhanced) 1530.1.6 PSM-FM-UP Actual Update and Commitment Update 1530.1.6.1 Preparing FI Documents for Archiving (changed) 1530.1.6.2 Define checks for plan versions in Controlling (new) 1630.1.6.3 Reference Funds Reservation from PR/PO Goi (New) 1630.1.6.4 Field Status for PRs/POs Without Account A Categories (New) 1630.1.6.5 Changes to the Funds Management Derivation Tool (Changed) 1730.1.6.6 Changes to the Funds Management Commitment update (Changed) 1730.1.6.7 Changes to the Sales Order Update in Funds

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Release Notes Table of Contents SAP AG______________________________________________________________

(Changed) 1730.1.6.8 Parallel Processing with Reassignments (new) 1830.1.6.9 Redesign of Funds Management Warehouse Concept (Changed) 1830.1.7 PSM-FM-CL Closing Operations 1930.1.7.1 Closing Sales Orders for Closing Operations (new) 1930.1.7.2 Workflow for Approval Procedure for Commit (new) 1930.1.7.3 Amount Adjustments for Document Chains (new) 1930.1.7.4 Document Budget Carryover for Approval Procedure (new) 1930.1.8 PSM-FM-IS Information system 2030.1.8.1 Changes to Commitment Reconstruction in Fu (Changed) 2030.1.8.2 Logical Database FMF (enhanced) 2030.1.9 PSM-FM-DE Special Function P Germany 2130.1.9.1 Public-Owned Commercial Operations (enhanced) 2130.1.9.2 2130.1.9.3 Adjusting Local Locks in Fiscal Year Chang (enhanced) 2130.1.9.4 2230.1.9.5 2230.2 PSM-GM Grants Management 2230.2.1 Changes to the Grants Management IMG (Changed) 2230.2.2 Changes to the Grants Management Menu (Changed) 2330.2.3 General Enhancements to Revaluation in Gra (New) 2330.2.4 PSM-GM-MD Master Data 2430.2.4.1 Changes to Grants Management Derivation Tool (Changed) 2430.2.4.2 Enhancement to Records Management Integrat (Changed) 2430.2.5 PSM-GM-BU Budgeting and Availability Control 2430.2.5.1 GM Budgeting Enhancements (New and Changed) 2430.2.5.2 Grants Management (GM) Revenues Increasing the Budget (New) 2530.2.6 PSM-GM-UP Actual Update and Commitment Update 2630.2.6.1 Service Tools in GM: Reconciliation and Reconstruction (New) 2630.2.7 PSM-GM-IS Information System 2730.2.7.1 Grants Management Report Authorization Enhancement (Changed) 2730.3 PSM-FG Functions for U.S. Government 2830.3.1 Canceled Funds (New) 2830.3.2 Closing Sales Orders for Closing Operations (new) 29

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30.3.3 Changes to the Federal Government Implemen (Changed) 3030.3.4 Changes to the Federal Government Menu (Changed) 3030.3.5 Changes to Intragovernmental Payments and (changed) 3130.3.6 PSM-FG-PP US Prompt Payment Act 3130.3.6.1 New Report in the Prompt Payment Act Feature (New) 3130.3.7 PSM-FG-IS Information System 3130.3.7.1 Legal Changes in FACTS II (Changed) 3130.3.7.2 Federal Government Report Authorization En (Changed) 3230.3.7.3 Federal Government Transaction Register En (Changed) 3230.4 PSM-FA Fund Accounting 3330.4.1 Fiducary funds: Automatic transfer posting balance 33

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30 PSM Public Sector Industry Component

30.1 PSM-FM Funds Management Government

30.1.1 Authorization Checks in Funds Management (changed)

Use

As of SAP ECC 5.0, Public Services (EA-PS 500) the authorization check for componentFunds Management (PSM-FM) was changed and enhanced with the following functions:

Check New Activities

For a different control of authorizations in Funds Management (FM), the authorization objectswere enhanced with new activities. The new activities replace the old activities. If you want touse the new activities, you must update the existing user profile according.

Alternatively, you can continue using the old activities or activate them for specific areas.

a) If you want to continue using only the old activities, set the indicator Check OldActivities in IMG activity Activate Old Authorization Check.

b) If you want to continue using the old activities only in individual areas of FM andotherwise convert the new activities, then you can implement this with BusinessAdd-In BAdI: Activate Old Activities.

Overview of old and new activities:

New Activity Old Activity

12 Park FI documents 10 Post

13 Release requests 10 Post

11 Display commitment/actual documents No authorization check except

for requests

23 Distribute budget 22 Post Budget

57 Distribute parked budget 51 Post parked budget

Info system - Activities for document display:11 Display commitment/actuals documents 03 Display

21 Display budget 03 Display

52 Display parked budget 03 Display

Check in Former Budgeting

You can use authorization groups to define different authorizations for the budgeting activities ofa budget version. You define the settings in IMG activity Activate Activity-Related BudgetVersions. The corresponding authorization object is F_FM_OPEN.

The activities Distribute Budget and Distribute Parked Budget can be defined afteractivating the new activities separately from activities Post Budget and Transfer Parked

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Release Notes______________________________________________________________

Budget (see: Overview of Old and New Activities).

Check when Creating/Changing Commitments/Actuals Documents

The authorization objects of Funds Management (FM area, FM account assignment) are checkedbefore a document is changed irrespective of whether you have activated the old or newactivities). Until EA-PS 200 SP03 this check took place when a changed document was saved.

This changed system response applies for the following documents:

- Earmarked funds

- Purchase requisitions (new transactions)

- Purchase orders (new transactions)

- FI documents

If you have activated the new activities, activity 11 is also checked in the display transactions(Display Commitments/Actuals Documents). This was only checked with the display of requestsup to EA-PS 200 SP03 (Old name of activity 11: Generate Requests).

System Response with Authorization Checks in the Info System.

Until EA-PS 200 SP03 no list was issued in the info system when an authorization for an FMaccount assignment iwas missing. The program was terminated with an error message.

The system response has changed as follows:If the display authorization for certain data (master data, document items) is missing, only datafor which an authorization exists is displayed in the list. You are notified that the total of theamounts issued by the report is reduced.

Check on Account Assignment Elements Functional Area, Funded Program and Grant withPostings

Until EA-PS 200 SP03 postings on account assignment elements Functional area, Fundedprogram and Grant were possible without an authorization check.

As of this release, an authorization check takes place with activity Post and/or Park FIDocuments.

Effects on System Administration

The new activities are activated by default in the Customizing of Funds Management. Theindicator Check Old Activities is not set accordingly and BAdI FM_AUTH_OLD_ACTIVITYis not implemented.

- If you want to continue carrying out the authorization check with the old activities, set theflag Check Old Activities . Subsequent activities, such as the adjustment of anauthorization profile, are not necessary.

- If you want to upgrade from the old to the new activities, you must enhance theauthorizations of the affected user profile or reference user profile with these activities.

- If you use the account assignment elements functional area, funded program and grant, youmust add the activites Post or Park FI Documents to the user profiles when using thenew activities. If this is too time-consuming, you can switch off the check on theseaccount assignment elements using BAdI FM_AUTH_DIMENSIONS.

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Release Notes______________________________________________________________

Effects on Customizing

You define the settings for new/old activities in the Customizing of Funds Management, underBasic Settings -> Authorization Check -> Activate Old Authorization Check.

Former Budgeting: You define authorization groups for budgeting processes in the Customizingof Funds Management under Budgeting and Availability Control -> Budget Versions ->Activate Process-Related Budget Versions or Activate Activity-Related Budget Versions(German Government).

See also

The new activities are also available with Release EA-PS 200 (SP 04) (see note 679160).

30.1.2 Structural Changes in the Funds Management IMG

Use

The structure of the Funds Management implementation guide was changed for SAP ECC5.0, Public Services (EA-PS 500).

Deleted IMG Activities

- Select Transaction Types

- Assign Warehouse Funds Center

- Flag Transactions Types as Relevant to Budget

New IMG Activities

Basic Settings

Under the new structure node Authorization Check

- BAdI: Activate Some Old Activities

Earmarked Funds and Funds Transfer

Under the nodes Business Add Ins (BAdIs)

- BAdI: Define Document Types for Reduction by Other Documents

Budget Control System (BCS)

- New structure node Migration of Former Budgeting to BCS

- Under the node Budget Entry

- Plan Data Transfer from Position Budgeting and Control

- Form Assignment for Printing Budget Documents

- Under the node Control Budgeting Process Flow

- New sub-node Cover Eligibility

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Release Notes______________________________________________________________

- Activate Period Control

- Under the node Business Add Ins (BAdIs) of Budgeting

- BAdI: Control Budget Periods

- Under the node BCS Availability Control

- Define Filter Settings for Commitment/Actual Values

Actual and Commitment Update/Integration

Under the node Integration Cost and Project Controlling

- Set Checks for CO Plan Version

Under the new structure node Position Budgeting and Control

- Define Document Type for Earmarked Funds

Closing Operations

Under the structure node Business Add-Ins for Closing Operations in Budget ControlSystem (BCS)

- BAdI: Document Budget Carry Over in Approval Procedure

Unnamed IMG Activities

- Define Start for Integration HR (without personnel commitment scenario 2). DefineStart for Integration HR (scenario 2)

- Integration HR Funds and Position Management (scenario 3) in HR Funds andPosition Management.

30.1.3 PSM-FM-MD Master Data

30.1.3.1 Creating Groups (Sets) for FM Master Data Substrings (New)

Use

As of SAP ECC 5.00, Public Services (EA_PS 500), you can subdivide the FundsManagements master data into several fields, so called substrings. This enables you to storemaster data information in your system using the subdivision of master data. The followingtransactions are provided in the standard system to maintain groups (sets) for master datasubstrings:

FM_CISUB_SET1

FM_CISUB_SET2

FM_CISUB_SET3

FM_FCSUB_SET1

FM_FCSUB_SET2

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Release Notes______________________________________________________________

FM_FCSUB_SET3

FM_FDSUB_SET1

FM_FDSUB_SET2

FM_FDSUB_SET3

FM_FNSUB_SET1

FM_FNSUB_SET2

FM_FNSUB_SET3

In this way, you can apply the concept of grouping master data fields in order to create groupsfor master data substrings.

As of SAP ECC 5.00, Public Services (EA_PS 500), you can also activate the subdivision ofmaster data without using a separator. In this way, you can use the total length of the masterdata fields without losing characters used for separators, that is, you can now customize thesubdivision without any separators between the substrings.


Do not checkmark the separator column in the IMG activity Activate Subdivision. Note that youcan change the separator or avoid it only if previously, you have not created any master datausing the subdivision functionality.

30.1.4 PSM-FM-BCS Budget Control System

30.1.4.1 Transfer of Planning Data from SAP BW to Budget Control System(change

Use

As of SAP ECC 5.00, Public Services (EA_PS 500), you can transfer planning data from SAPBW to BCS. Some of the previous planning functionality is no longer supported and has beenreplaced by a new solution.

In order to run the transfer, carry out the following:

- make settings in the IMG activity Define Field Assignments

- run the transaction FMCYCOPI_BW.

If you want to reverse an entry document, use transaction FMDOCREV Reverse Budget EntryDocument.

Effects on Existing Data

Customizing for the definition of field assignments and planning data previously entered remainsunchanged. This means that the Customizing settings are used in the same way as previously.However, please note that some transactions are no longer supported (see below).

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Release Notes______________________________________________________________

Effects on Data Transfer

If you want to reverse a previously created entry document, you have the following options:

- You can run the transaction to reverse budget entry documents, using the entry documentnumber.

- Using transaction SE38, execute the program "BPREP_RETRAKTOR_REVERSE_BCS",and enter the document number of the data transfer.


The previous IMG activity "Create Number Ranges for Plan Data Transfer from BW" is nolonger in use and has been removed from the Implementation Guide.

See also

The following transactions are no longer supported:

1. FMBPRET_BCS (Transfer Plan Data)

2. FMBPREVERSE_BCS (Reverse Plan Data Transfer)

3. FMBPLOGSHOW_BCS (Display Documents)

4. FMBPQV_BCS (Query Variant for Budget Preparation from BW system)

30.1.4.2 Year of Cash Effectivity (New)

Use

As of SAP ECC 5.00, Public Services (EA_PS 500), the functionality of the year of casheffectivity (YCE) is supported in the Funds Management module Budget Control System (BCS).

You can use the year of cash effectivity in the following areas:

- Budget preparation

- Budget entry using the Budget Planning tool or the Budgeting Workbench

- Budget mass transactions (copy, carryforward of residual budget, etc.)

- Availability control

- BCS key figures

- Reporting (Business Information Warehouse, Report Writer)


You activate the YCE functionality in BCS Customizing per FM area and per budget categoryin the IMG activity Choose Budget Category.

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Release Notes______________________________________________________________

30.1.4.3 Print Budget Entry Documents with PDF (New)

Use

As of SAP ECC 5.00, Public Services (EA_PS 500), you can print budget entry documents viathe budgeting workbench (transaction FMBB) or via the transaction FMEDD (displaydocuments), with the PDF format.


In the IMG activity Assign Forms for Budget Entry Document, enter the name of the PDFform for a specific Document Type and Budgeting Process.

See also

Release Note Print Budget Texts Using PDF Forms.

30.1.4.4 Key Figures and Year of Cash Effectivity (Changed)

Use

As of SAP ECC 5.00, Public Services (EA_PS 500), for the posting database table (BWdatasource) FMIT, you can use the meta-value "&" as input in the field Year of CashEffectivity.

Here is a example of the use of this meta-value in a key figure:

- You have defined a new key figure with the datasource FMIT using the meta-value "&"for the field year of cash effectivity.

- You have created commitments or actuals with the years of cash effectivity 2008, 2009 and2010 and you have defined in BCS Customizing that the fiscal year is 2004 and the lastyear of cash effectivity is 2008. This means there is a time horizon of four years.

- The key figure tool must now take into account all the years of cash effectivity (2008,2009 and 2010) from datasource FMIT and will aggregate them into the year of casheffectivity 2008.

- If you define a key figure with the meta-value " # " for the field Year of casheffectivity with the datasource FMIT, and create commitments/actuals in 2009, the keyfigure tool will not evaluate this posting because this posting is out of the BCS timehorizon.


Choose transaction FMKFDEF Key Figures Definition.

See also

Release Note Year of Cash Effectivity.

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Release Notes______________________________________________________________

30.1.4.5 Period-Based Budget Control (New)

Use

As of SAP ECC 5.00, Public Services (EA_PS 500), the period control functionality forbudgeting is supported in the Funds Management module Budget Control System (BCS). Periodcontrol is used in the following areas:

- Budget entry via the budget planning tool or the budgeting workbench

- Budget mass transactions (copy, carryforward of residual budget, etc.)

Period-based budgeting provides additional functionality that enables you to:

- Control which periods of a given fiscal year are open and which are closed

- Control which funds are managed according to period settings

You can manage your budgeting data by budgeting periods (open / close using from-to periods)on a detailed fund level, and with or without using fund-based data.

You can also manage budgeting data on a more detailed level, such as on the FM accountassignment level (per fund, etc.) using the Business Add-In Control Budgeting Periods.


Period-based budgeting control is activated in BCS Customizing per FM area and version in theIMG activity Activate Period Control.

30.1.4.6 Print Budget Texts using PDF Forms (Changed)

Use

As of SAP ECC 5.00, Public Services (EA_PS 500), you can print budget texts using eitherPDF forms or SAP Smartforms. These texts are created using transaction FMTEXT anddisplayed, for example, in the budgeting workbench.


Make the necessary settings for your FM area in the IMG activity Assign Forms for BudgetText.

Note:You can only select one kind of form.

30.1.4.7 Enhancements for Report Writer for BCS (Changed)

Use

The following enhancements have been made to the Report Writer table FMRBCS for theBudget Control System.

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Release Notes______________________________________________________________

- Two fields for the Year of Cash Effectivity (YCE) have been added.

- one field contains the year(s) that actuals are effective for cash spending (used in theFM update profile, called GNJHR)

- the other contains the year(s) of cash effectivity as used in BCS budgeting(CEFFYEAR)

There is a new report for this, 4FBOYCE (transaction FMRP_RW_EFFYEAR), called BudgetOverview by Year of Cash Effectivity.

- The field Cover Group, used in Cover Eligibility functions, has been added.This field can only be used to evaluate information from the availability control (AVC)ledgers.There is also a new report for this, 4FCOVRGRP (transaction FMRP_RW_COVRGRP),called Budget Usage in Cover Groups.

- Master Data Substrings have been added.Here, new characteristics have been added to contain these substrings for commitmentitems, funds centers, funds, functional areas, as well as the associated string IDs.NoteThe new characteristics of the master data substrings are not active in the delivered library,4FM. To make use of them, you have to copy the library into your customer namespaceand activate these characteristics. They have not been implemented in the selection criteriaof the drilldown reports, so in your library you must decide whether you want: nodrilldown, drilldown without passing all parameters, or whether you want to implementyour own drilldown report.

See also

Release Note Year of Cash Effectivity.

30.1.4.8 PSM-FM-BCS-BU Budgeting

30.1.4.8.1 Cover Eligibility for Budget Control System (New)

Use

As of SAP ECC 5.00, Public Services (EA_PS 500), the functionality of real cover eligibility isoffered by the Funds Management module Budget Control System (BCS). Besides manuallycreating or changing rules for cover eligibility between expenditure budget addresses, you canalso generate rules for real cover eligibility using a customizable derivation strategy. Finally,you can get an overview of maintained cover groups and of budget values and consumption dataalready posted to them. The transactions involved are:

- Generate cover eligibility rules via transaction FMCEGENCG

- Manually change or create cover eligibility rules using transaction FMCERULE

- Display cover groups and posted budget and consumption data via transactionFMCEMON01

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Release Notes______________________________________________________________

You can define manual and automatic cover eligibility rules:

- Budget addresses grouped together in a manual cover eligibility rule share their budgetvalues for manual transfers between them by using the new budget process Transfer CE.

- If an automatic cover eligibility rule exists for a group of budget addresses, thenavailability control automatically shares budget and budget consumption values among thesebudget addresses and takes into account the specified role of each budget address.

Notes

- As of SAP ECC 5.00, only cover eligibility rules between expenditure budget addresses(i.e. real cover eligibility rules) are supported.

- Availability control always applies annual checks (i.e. checking horizon Annual Period) withautomatic cover eligibility rules.

- Automatic cover eligibility rules are only checked with the standard control ledgers 9H and9I shipped by SAP.

- Neither different release groups nor budget values that are non-eligible for cover aresupported - all release and budget values are eligible for cover.


Before using cover eligibility in BCS, you must carry out the following IMG activities:

- Activate Cover Eligibility

- Maintain Number Range for Cover Groups

- Define Derivation Strategy for Generating Cover Groups

See also

Release notes Year of Cash Effectivity (New) and Availability Control in the Budget ControlSystem (Changed).

30.1.4.8.2 Migration Functionality in BCS (Changed)

Use

As of SAP ECC 5.00, Public Services (EA_PS 500), the migration functionality enables you tocarry out a document-based migration of budget data from Former Budgeting to the BudgetControl System (BCS).

You can migrate documents previously created in Former Budgeting that correspond to the yearsbefore BCS activation in the following ways:

- You can migrate your annual funds. For this select annual data on the correspondingCustomizing screens. In this way you migrate the data of all years at least since theactivation of BCS.

- You can also migrate your overall funds:

- for all fiscal years since the start of BCS, provided that annual values exist. This can

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Release Notes______________________________________________________________

be extended to all years.

- for the overall amount, if no annual values exist.

The distinction between "annual fund" and "overall fund" depends on the level at whichavailability control is defined in the Former Budgeting budget profile.


Carry out migration activities as specified in the IMG node Migration of Former Budgeting toBCS and the subsequent IMG activities.

In order to define derivation rules for mapping Former Budgeting fields to BCS fields, youmust:

1. Check the predefined settings delivered by SAP in the following IMG activities:

- Display Assignment Rules for Budgeting Process

- Display Assignment Rules for Value Type

2. Make the necessary settings in the following IMG activities:

- Define Derivation Strategy for Line Items

- Define Derivation Strategy for Header Data

3. Carry out the migration of budgeting data in the IMG activity Migrate Budget Documents.

30.1.4.8.3 Revenues Increasing the Budget (Changed)

Use

As of SAP ECC 5.00, Public Services (EA-PS 500), the function of Revenues Increasing theBudget (RIB) for budget control system (BCS) has been enhanced with the followingfunctionality:

- Copy of RIB rulesYou can now copy the existing RIB rules between different fiscal years and/or ledgers forRIB. Use the transaction FMRBCPY to copy the RIB rules.

- List outputFor the programs Generate Rules for Revenues Increasing the Budget and ReconstructIndex for Revenues Increasing the Budget, the output lists have been enhanced to displayall processed objects.

30.1.4.9 PSM-FM-BCS-AC Availability Control

30.1.4.9.1 Availability Control in the Budget Control System (Changed)

Use

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Release Notes______________________________________________________________

As of SAP ECC 5.00, Public Services (EA_PS 500), the functionality of availability control hasbeen enhanced in the Budget Control System (BCS):

- Filter settings are now available for actual and commitment values (see SAP Note 648440).

- A BAdI interface is offered for enhancing the standard filter of Customizing for budgetvalues or for actual/commitment values.

- An additional activation status for availability control ledger (active with soft check logic) issupported.

- With transaction FMAVCCUST01, you can display an overview of all Customizing settingsfor a selected availability control ledger.

- The standard reports for displaying control object data (transaction codes FMAVCR01 andFMAVCR02) have been enhanced to select availability control data starting from postingaddresses or from budget addresses. In addition, when using the hierarchical view for theaccount assignment elements of the selected control objects, you can now specify for eachaccount assignment element in the Layout Options, whether you want to display thedescription from the FM Master Data definition, instead its technical name.

- Besides the standard control objects, availability control now permits you to evaluate covereligibility rules defined for expenditure budget addresses (see the release note mentionedbelow).


- Define filter settings for actual/commitment values in the IMG activity Define FilterSettings for Commitment/Actual Values

- Enhance the filter settings by implementing the methods of the BAdIFMAVC_ENTRY_FILTER in the IMG activity Enhance Filter Settings for AvailabilityControl

- Apply the new activation status in the IMG activity Define Activation of AvailabilityControl.

See also

Release note Cover Eligibility for Budget Control System

30.1.5 PSM-FM-PO Funds Management-Specific Postings

30.1.5.1 Principle of Prudence for Payment Directives (Changed)

Use

As of SAP ECC 5.00, Public Services (EA-PS 500), enhancements have been made that takeinto account the "principle of prudence". This means that preliminary documents (and not onlyposted documents, as was previously the case) are used for the calculation of open amounts inaccounting documents to which the payment directives refer.

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Release Notes______________________________________________________________


Make any necessary settings by maintaining table FMT003 in transaction SM30.

See also

Transaction FMPO Create Payment Directive.

30.1.5.2 PSM-FM-PO-EF Earmarked Funds and Funds Transfers

30.1.5.2.1 Reference Funds Reservation from PR/PO Going Into Stock (New)

Use

You can now reference a funds reservation from a purchase requsition or a purchase order,even if these documents use account assignment category space, meaning that the order is notfor direct consumption, but for inventory stock.


You must customize the new field status for the object types 07 (stock purchase requisition)or/and 08 (stock purchase order)

30.1.5.2.2 Earmarked Funds (enhanced)

Use

As of SAP ECC 5.0, Public Services (EA-PS 500), you can use the following functions forearmarked funds:

Adobe Forms

Now you can use Adobe forms for printing earmarked funds in addition to forms created withSAP Smart Form.

Business Add-In (BAdI) for Reducing Earmarked Funds

Using the new BAdI Define Document Types for Reduction by Other Documents(FMFR_ALLOW_DOCCATS), you can define which document types (such as funds reservation,funds precommitment) can be reduced by FI documents and documents of the MM invoicecheck. This also gives you the option to allow the reduction of funds precommitments which isnot permitted in the standard system.

Reference to Funds Reservation in Purchase Requisitions and Purchase Orders

You can now refer to funds reservations in purchase requisitions and purchase orders in whichno account assignment category is specified.

This function is only available in the transactions ME2*N and ME5*N. In the standard systemwith active Funds Management, the field earmarked funds is ready for input in the tab page

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Release Notes______________________________________________________________

account assignment in the item screen of the processing transactions.


If you want to use Adobe forms for printing earmarked funds, you have to enter the type ofform PDF-based form in addition to the form name. You do this in the IMG activity DefineDocument Types in Customizing of Funds Management Government.

You implement and activate the BAdI in the IMG activity BAdI: Define Document Types forReduction by Other Documents in the Funds Management Government implementation guide.

If you want to change the field status for assigning funds reservations in purchase requisitionsand purchase orders, you have to make an entry for the object types 07 (purchase requisition)and 08 (purchase order)in the IMG activity Maintain Field Status for Assigning FM AccountAssignments in Customizing of Funds Management Government.

30.1.5.3 PSM-FM-PO-RE Request

30.1.5.3.1 Requests (enhanced)

Use

As of SAP ECC 5.0, Public Services (EA-PS 500) the following functions have been added:

- When creating a request using a template a search help is now available in the templatewindow.

- Following additional fields are now available on the request screen:

- Abbreviation for house bank

- Country Central Bank- Indicator (CCB Indicator)Note that for this release only the CCB indicator for Germany is allowed.

- Delivering Country

- The deletion of standing request (program RFFMKG02) can be limited to Only StandingRequests without Execution .

- The control of the approval procedure is now possible not only for each request categorybut also for each document type.


You define the control for the approval process in the Customizing of Funds Management,under Funds Management-Specific Postings -> Requests -> Request Categories ->Control Processing of Request Categories.

30.1.5.3.2 Calculating Requests (changed)

Use

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Release Notes______________________________________________________________

As of SAP ECC 5.0, Public Services (EA-PS 500) parked request amounts referring to apayment/acceptance request are included in the amount calculation - the calculation used to onlytake place for posted requests.

This changed calculation logic affects the following request categories:

- Deduction

- Deferral

- Waive

- Remission

30.1.5.3.3 Printing Requests (enhanced)

Use

As of SAP ECC 5.0, Public Services (EA-PS 500), you can use your own forms forprinting requests with the following form types:

- Remission

- Short-term waiver

- Flat remainder cleanup

- Deferral


If you want to use your own forms with the new form types, you have to assign your forms tothese form types. You do this in the IMG activity Request Printout: Assign Own Forms.

30.1.6 PSM-FM-UP Actual Update and Commitment Update

30.1.6.1 Preparing FI Documents for Archiving (changed)

Use

For SAP ECC 5.0, Public Services (EA-PS 500), the program Check ArchivableDocuments (RFFMSAPF048_CHECK) that you could use to check the accounting documentstatus with regards to business processes in Funds Management -before your archiving - hasbeen replaced by programs FMARC and FMARC_BATCH.

If the payment selection is active in the Customizing of Funds Management Government ,only FI documents that are no longer imported and processed with the payment selection can bearchived.

You must therefore check before archiving whether the documents are relevant for the paymentselection. The new programs only release documents for archiving that are no longer needed by

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Release Notes______________________________________________________________

the payment selection.

If the payment selection is no longer active in Customizing, you do not need to carry out thischeck.

See also

For more information on the new programs, see SAP note 614931.

30.1.6.2 Define checks for plan versions in Controlling (new)

Use

As of SAP ECC 5.0, Public Services (EA-PS 500) you can define whether checks for thederivation of account assignment elements in Funds Management should be carried out for planversions in Controlling.


In the standard system, the derivation of account assignment elements is checked completely bythe system. You can switch off this check for the first period of a planning horizon orcompletely in the Customizing of Funds Management Government in IMG activity DefineChecks for CO Plan Version.

30.1.6.3 Reference Funds Reservation from PR/PO Going Into Stock (New)

Use

You can now reference a funds reservation from a purchase requsition or a purchase order,even if these documents use account assignment category space, meaning that the order is notfor direct consumption, but for inventory stock.


You must customize the new field status for the object types 07 (stock purchase requisition)or/and 08 (stock purchase order)

30.1.6.4 Field Status for PRs/POs Without Account Assignment Categories(New)

Use

It is now possible to customize the Funds Management (FM) account assignment elements (andfunds reservations) for purchase orders (POs) and purchase requisitions (PRs) with accountassignment category space, meaning items that are not ordered for consumption, but which gointo stock.

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Release Notes______________________________________________________________

This feature is only supported in the new transactions (ME2*N and ME5*N).


This is optional. If you do not carry out this customizing and FM is active, all the availablefields are displayed as optional.

30.1.6.5 Changes to the Funds Management Derivation Tool (Changed)

Use

As of SAP ECC Release 5.0, it is possible to create multiple strategies for the FundsManagement (FM) derivation tool. The strategy 'SAP' contains all rules used in previousreleases as well as any predefined rules added using the step Select Derivation Steps.


It is necessary to assign a company code to a strategy in the step Define Account AssignmentDerivation or by using the Method GET_STRATEGY in the Business Add-In BAdI:FMderivation tool to overwrite the assignment of company code to strategy.

30.1.6.6 Changes to the Funds Management Commitment update (Changed)

Use

As of SAP R/3 Enterprise Core Component 5.0, processing of a blocked purchase order lineitem no longer results in a Funds Management (FM) commitment reduction. The systembehavior of blocked purchase orders is now identical with that of earmarked funds.

Note that processing of a deleted purchase order line item still results in reduction of the FMcommitment


Existing documents remain unaffected until they are changed.

30.1.6.7 Changes to the Sales Order Update in Funds Management(Changed)

Use

As of SAP R/3 Enterprise Core Component 5.0, you can deactivate Funds Management (FM)commitment updating for sales orders.


If you decide to deactivate FM commitment updating, existing commitment items are not deleted

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Release Notes______________________________________________________________

or reduced.


A new Deactivate SD Order Update indicator has been added to the SD Integration in theFunds Management Updating Control: Details view. The view is part of the Public SectorManagement section of the Implementation Guide (IMG). The indicator can be set by followingpath Public Sector Management -> Funds Management Government -> Actual and CommitmentUpdating/Integration -> General Settings -> Make Other Settings, by using transaction OFUPor by choosing Make Other Settings.

30.1.6.8 Parallel Processing with Reassignments (new)

Use

Problems could occur with performance when large document amounts are reassigned (programRFFMCHAT). As of SAP ECC 5.0, Public Services (EA-PS 500) you can distribute theprocessing of reassignments to several dialog processes in order to reduce the overall runtime ofprogram execution.

30.1.6.9 Redesign of Funds Management Warehouse Concept (Changed)

Use

The main changes are as follows:

- The warehouse funds center and any other account assignment can be derived using thederivation tool.

- The statistical indicator must be triggered using a statistical commitment item.


The following customizing is now obsolete:

- The settings "Unassigned Purchase Orders" and "Goods Issue" in Funds ManagementUpdating Control (Transaction OFUP)

- The setting "Assign Warehouse Funds Center" (Transaction FMLF)

- The setting "Select Transaction Types" (Transaction OFBW)

To ensure full compatibility with the old functionality the derivation tool provids three additionalflags :

- FLG_INVNTRY_PSTNG : Indicates that the current posting is an inventory posting

- VAL_CLASS: Valuation Class

- MOVE_TYPE: Movement Type (Inventory Management)

The new concept must be installed as part of an upgrade project.

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Release Notes______________________________________________________________

30.1.7 PSM-FM-CL Closing Operations

30.1.7.1 Closing Sales Orders for Closing Operations (new)

Use

As of SAP ECC 5.0, Public Services (EA-PS 500) you can close Sales orders automaticallyand reset the expected revenue in Funds Management using program Closing Operations: CloseOpen Items.

The selection of items to be closed at document level (for example document number interval)can be limited as of this release using the function Free Selections.


You must delete and recreate already existing selection variants for this program.

30.1.7.2 Workflow for Approval Procedure for Commitment Carryforward(new)

Use

As of SAP ECC 5.0, Public Services (EA-PS 500) you can use the functions of SAPBusiness Worklow for the approval procedure for the commitment carryforward.


If the commitment carryforward should run through an approval procedure, you must activatethis function in the IMG of Funds Management Government in IMG activity " Define BasicSettings for Commitment Carryforward".

For more information on which settings you have to define for the Workflow, see "RoleDefinition Approval Procedure for Commitment Carryforward".

30.1.7.3 Amount Adjustments for Document Chains (new)

Use

As of SAP ECC 5.0, Public Services (EA_PS 500) you can use program ClosingOperations: Execute Amount Adjustment for Document Chains (RFFMFYCVA) with which youcan set open amounts of earmarked funds to zero.

You can use program Closing Operations: Undo Amount Adjustment of Document Chains(RFFMFYCVA_REV).

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Release Notes______________________________________________________________

30.1.7.4 Document Budget Carryover for Approval Procedure (new)

Use

As of SAP ECC 5.0, Public Services (EA-PS 500) you can use Business Add-In (BAdI)Document Budget Carryover for Approval Procedure (FM_CCF_APPROVAL).

As long as you use the two-level approval procedure for the commitment carryforward, you canuse this BAdI to document in the commitment line items whether budget for commitment wascarried over to the new year.


To implement and activate the BAdI, execute IMG activity

BAdI: Document Budget Carryover for Approval Procedure in the IMG of Funds ManagementGovernment .

30.1.8 PSM-FM-IS Information system

30.1.8.1 Changes to Commitment Reconstruction in Funds Management(Changed)

Use

As of SAP R/3 Enterprise Core Component 5.0, reconstruction of commitments for Sales andDistribution (SD) sales orders has been changed as follows:

- A new detail log shows the inconsistencies found at object level.

- Documents carried forward can be corrected.

- Documents updated using Period-Based Encumbrance Tracking (PBET) can be corrected.

- It is now possible to update budget assigned values.To achieve this, you need run program RFFMRP07N Reconstruction of Sales Orders inFunds Management


No special customizing is required.

30.1.8.2 Logical Database FMF (enhanced)

Use

From SAP ECC 5.0, Public Services (EA-PS 500), you can read the FI line items andcommitment/actual totals records from the database and from the archive using the logicaldatabase FMF. You can also use this function for your own reports that process the nodes

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Release Notes______________________________________________________________

FMFIX (line items from FI documents) and FMTOX (total records commitment/actual).

Reading from the archive is now possible for following reports:

- Period-based encumbrance tracking - line items (RFFMEP2AX)

- Document journal (RFFMEPGAX)

- Total records for commitment and actual (RFFMTO10X)

- Total records for budget structure (RFFMTO40)

You define whether you want to evaluate the data from the database or the archive on theinitial screen of the relevant report using the function data sources.

See also

You can find more information in the documentation of the logical database FMF.

30.1.9 PSM-FM-DE Special Function Public Sector Germany

30.1.9.1 Public-Owned Commercial Operations (enhanced)

Use

As of SAP ECC 5.0, Public Services (EA-PS 500) you can use the following functions forpublic-owned commercial operations (PCO):

Output with ABAP List Viewer (ALV)

The output of reports was converted to the SAP List Viewer(ALV). As a result, the overviewof each PCO is no longer included in the same list for the turnover tax list. The user cancreate a selection variant for each PCO and execute the program with this variant.

Integration Contract Accounting Public Sector (PSCD)

As of this release, all tax-relevant turnover posted in PSCD will also be included in processesfor the management of PCOs in Public Sector Management (PSM).

The integration covers all PCO reports. The tax settings in PSCD and PSM must match if thethe integration is to be free from errors. In addition to this, the checks carried out by thesystem in PSCD occur at the same time in PSM, and the postings restrictions for PSM alsoapply in PSCD.


Documents already posted in previous releases of PSCD are not included in the integration.

30.1.9.2

30.1.9.3 Adjusting Local Locks in Fiscal Year Change Operations (enhanced)

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Release Notes______________________________________________________________

Use

From SAP ECC 5.0, Public Services (EA-PS 500), the local locks are only adjusted duringthe carryforward and approval of residual budget (transactions FMJC and FMJO) if the amountof the possible adjusted releases falls short of the total of assigned values and local lock.

30.1.9.4

30.1.9.5

30.2 PSM-GM Grants Management

30.2.1 Changes to the Grants Management IMG (Changed)

Use

As of SAP R/3 Enterprise Core Component 5.0, the structure of the Grants Management (GM)Implementation Guide (IMG) has changed.


- The Master Data section has changed as follows:

- The Business Add-In (BAdI) GM Derivation Toolhas been added to the Assignmentssubnode.

- The BAdI Allow Value Type Specification in Revaluationhas been added to theRevaluation subnode.

- The BAdI Map Grant Master Data to Sales Order has been added to the BusinessAdd-Ins subnode.

- The Budgeting and Availability Control> section now includes the following:

- A Tools option in the Budgeting subnode, containing the program for deleting budgetdocuments

- A Revenues Increasing the Budget (RIB) subnode containing the following activities:Define Derivation Strategy for GM RIB ObjectsMaintain Calculation Rule for GM RIBMaintain Derivation Strategy for Rule Generation

- In the Indirect Costs (IDC) section, the BAdI has been renamed "Assign Alternative CostObject and Check IDC Relevance" to reflect enhanced functionality.

- A new Actual and Commitment Update node has been added. Its Tools subnode containsthe following new steps:

- Reconciliation of Purchase Requisitions in GM

- Reconciliation of Purchase Orders in GM

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Release Notes______________________________________________________________

- Reconciliation of Earmarked Funds in GM

- Reconciliation of Controlling Documents in GM

- Reconciliation of FI Parked Documents in GM

- Delete GM Actual Line Items

- Transfer FI Documents to GM Ledger

See also

Release Note: Revenues Increasing the Budget

Release Note: Reconciliation and Reconstruction

30.2.2 Changes to the Grants Management Menu (Changed)

Use

As of SAP R/3 Enterprise Core Component 5.0, the structure of the Grants Management (GM)menu has changed.

- In Budgeting, a Revenues Increasing the Budget (RIB) feature has been added to theTools section. It contains the following transactions:

- Reconstruct Index for Revenues Increasing the Budget

- Generate Rules for Revenues Increasing the Budget

- Enter Single Rule for RIB Object

- Increase GM Budget from Revenues

- The Information System section has been restructured as follows:

- A new Master Data subnode has been added. The Indices subnode and its reportsnow appear under it. The where-used list for the GM derivation has been added.

- A new Budget-Related subnode has been added; the budget reports now appear underit.

See also

Release Note: Revenues Increasing the Budget

30.2.3 General Enhancements to Revaluation in Grants Management (New)

Use

As of SAP ECC Release 5.0, Grants Management (GM) revaluation of currency programincludes a new Business Add-In (BAdI) that can be implemented for filtering the desired valuetypes to be revaluated.

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Release Notes______________________________________________________________

The new BAdI definition is BADI_GM_REV_VT.


BAdI: Allow Value Type Specification in Revaluation

30.2.4 PSM-GM-MD Master Data

30.2.4.1 Changes to Grants Management Derivation Tool (Changed)

Use

As of SAP ECC Release 5.0, it is possible to create multiple strategies for the GrantsManagement (GM) derivation tool. You assign a company code to each strategy.


It is necessary to assign a company code to a strategy in the step Maintain Grants ManagementAssignment Derivation Rules or by using the Method GET_STRATEGY in the Business Add-InBAdI:GM Derivation Tool to overwrite the assignment of company code to strategy.

30.2.4.2 Enhancement to Records Management Integration with GM(Changed)

Use

As of SAP ECC Release 5.0, the Public Sector Records Management Solution areaS_AREA_RMPS has the new RMS_ID S_RMS_RMPS_GM.

Now the service providers of the area S_AREA_RMPS are available for Grants Management(GM).


Configure the grant type customizingwith respect to RM integration

30.2.5 PSM-GM-BU Budgeting and Availability Control

30.2.5.1 GM Budgeting Enhancements (New and Changed)

Use

As of SAP ECC Release 5.0, Grants Management (GM) budgeting includes a number of newenhancements, designed to make its functions easier to use. The improvements cover thefollowing:

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Release Notes______________________________________________________________

- GM availability control (AVC) enhancements

- Indirect cost (IDC) enhancements

- GM Budgeting Workbench usability

AVC Enhancements include some existing functionality from the Budget Control System (BCS)that did not exist in the old version of GM AVC. The new version offers the followingfeatures:

- Definition of absolute variance that can work with or without a tolerance percentage.

- Use of the internal mail option when a warning is triggered by AVC. Who receives themail is defined in the Responsibility transaction and the Grant Master definition(Responsibility Tab).

IDC Enhancements include the following features:

- Define automatic or manual calculation of IDC

- Define IDC either for expenses and revenues

- Allow FM transfer from GM IDC objects

GM Budgeting Workbench Usability improvements are designed to help users enterinformation. The features are:

- Define a release amount using a percentage amount in release transactionAllow entering amount using different perspective. That is, in the old functionality, youentered an amount and the system calculate cost sharing amount and total amount; with thenew functionality, you can enter the cost sharing amount or total amount with properrecalculation of other amounts.

- Propose an amount to allocate in cost sharing documentsAllow the user to define and maintain distribution percentage between GM objects and FMobjects by grant. With this flexible feature, you just need to enter information in the GMarea to define the FM fiscal year distribution area.


GM AVC Tolerance profile

Configure Indirect Cost Rules

See also

See the GM Budgeting documentation in the SAP Library.

30.2.5.2 Grants Management (GM) Revenues Increasing the Budget (New)

Use

As of SAP ECC Release 5.0, the function of Revenues Increasing the Budget (RIB) is availablefor GM budgeting.

You can use this function to define rules for increasing the expenditure budget through revenue

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Release Notes______________________________________________________________

postings such as customer payments. Revenues increasing the budget are calculated on the basisof updated total values and can be distributed to receiving expenditure GM budget dimensionsaccording to specific calculation formulas. You can generate agenerate such "RIB rules" byapplying a new derivation strategy or you can process them manually.

Rules for the budget increase (RIB rules) make use of the following:

- RIB objectsThis is a tool for aggregating available revenues posted to a posting address.Furthermore, on the level of the RIB object, you assign a rule for increasing the budget,in order to specify the following:

- Which expenditure budget dimensions receive budget

- Which types of revenue (invoices or payments, for example) increase the budget

- Which calculation formula is used to determine the available budget amount for theincrease

- Calculation formulasYou use calculation formulas to define the share of revenues to be available for theincrease; you can set lower and upper limits for the budget increase. Usually, only theamount between the lower and upper limit is available for the budget increase, but you canalso increase the expenditure budget of a separate surplus budget address by specifying thatrevenues may exceed the upper limit. In the latter case, the surplus budget grant should bethe same as the RIB object grant.

- Activation status of a rule (or of a RIB object):You cannot delete an existing rule for revenues increasing the budget, instead you must setit to "inactive". Budget increases already posted may then be reversed. As an additionaloption, you can choose the status frozen: in this case the budget increase posted with thisrule remains as distributed. Further revenue increases do not increase the budget of thereceiving expenditure budget addresses.


Carry out the following Customizing activities for RIB:

- Define Derivation Strategy for GM RIB Objects

- Maintain Calculation Rule for GM RIB

- Maintain Derivation Strategy for Rule Generation

See also

Program documentation Generate Rules for GM Revenues Increasing the Budget

30.2.6 PSM-GM-UP Actual Update and Commitment Update

30.2.6.1 Service Tools in GM: Reconciliation and Reconstruction (New)

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Release Notes______________________________________________________________

Use

As of SAP ECC Release 5.0, Grants Management (GM) provides programs for reconciliation ofcommitment and open item data posted from components such as Funds Management (FM),Materials Management (MM), and Controlling (CO). GM also provides new functionality fordeleting and reposting actual data posted from Financial Accounting (FI).

GM reconciliation programs include the following:

- Reconciliation of Purchase Requisitions

- Reconciliation of Purchase Orders

- Reconciliation of Earmarked Funds

- Reconciliation of Controlling Documents

GM reconstruction programs include the following:

- Delete GM Actual Line Items

- Transfer FI Documents to GM Ledger

In addition, there is a new program to delete GM budget data for inactive versions.


The reconciliation and reconstruction programs are in the Implementation Guide (IMG) for GM.To access them there, choose Public Sector Management -> Grants Management -> Actualand Commitment Update -> Tools . Alternatively, you can access them directly using the linkslisted above.

30.2.7 PSM-GM-IS Information System

30.2.7.1 Grants Management Report Authorization Enhancement (Changed)

Use

As of SAP R/3 Enterprise Core Component 5.0, the report authorization for Grants Management(GM) has been enhanced.

The GM reports are listed under Information System in the GM part of the Easy Accessmenu. All of the reports comply with the GM authorization standards:

- Check the display authorization for grant, sponsored program, and sponsored class if thoseobjects are available.

- Check the display authorization on the fund.GM is connected to the report writer reporting tool. The report available is the OverallBudget vs. Commitment/Actuals Totals. Within this reporting tool, the reportingauthorizations on the grant, sponsored program, and sponsored class are checked.The GM information system menu offers an overview report for budgeting; within thisreport, the budgeting authorization check against the budget documents is performed.

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Release Notes______________________________________________________________


Maintain the authorization groups for Grant, Sponsored Program, and Sponsored Class.

For specific authorizations, check the functionality offered in the GM BADI for authorizationchecks (GM_AUTHORITY_CHECK).

30.3 PSM-FG Functions for U.S. FederalGovernment

30.3.1 Canceled Funds (New)

Use

As of SAP R/3 Enterprise Core Component 5.0, the Canceled Fund Programs for OpenAccount Receivables and Payables have been created.

These programs are part of the preclosing activities necessary when a fund is canceled. A fundis canceled after five years with Expired status. When this happens, the appropriation is notavailable for new obligations, or adjustments to obligations, or liquidations of obligations.Instead, any remaining funds (open item) are returned to the US Treasury.

Canceled Fund Program for Open Account Payables - FI documents (Program name:RFFMCANCEL_FUND_AP, Transaction name: FMFG_CANCELED_AP)

This report finds open FI payables for the fund that is being canceled, cancels the openaccounts payable (AP) balances, and establishes future funded expense for the amount of thecanceled obligations.

Canceled Fund Program for Open Account Payables - MM Documents (Programname: RFFMCANCEL_FUND_AP_MM, Transaction name: FMFG_CANCELED_AP_MM)

This report finds open MM payables for the fund that is being canceled, cancels the open A/Pbalances and establish future funded expense for the amount of the canceled obligations.

Canceled Fund Program for Open Account Receivables: (Program name:RFFMCANCEL_FUND_AR, Transaction name: FMFG_CANCELED_AR)

This report finds open receivable documents for the fund that is being canceled, then cancelsaccounts receivable (AR) balances and moves open receivable balances into a miscellaneousreceipts fund.

Subsequent Processing - FI Invoice

- User Enters an Invoice in the Canceled Fund.This generates a fund status message that the fund is canceled (current functionality); if theuser is authorized to proceed, the current fund needs to be mapped to the proper current

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Release Notes______________________________________________________________

year fund maintaining the values of the derivation strategy 'FGAS' running transaction'FMYC'. Details below under Customizing.The A/P from Canceled Appropriation and Future Funded Expenses Accounts aremaintained through the derivation strategy FGAP by running transaction FMYC. See detailsbelow under "Customizing".The following FI entry is made in the canceled fund:

- DR 2960 (A/P from Canceled Appropriations)

- CR 6800 (Future Funded Expenses) - This credit to an expense will need to triggeran AVC check.

An invoice is posted in the current year fund.

- DR Expense Original line with the New Fund

- CR Vendor

- DR 3107 (Automatically Derived)

- CR 5700 (Automatically Derived)

- DR 4610 (Automatically Derived)

- CR 4901 (Automatically Derived)


Before running these programs, carry out the following Customizing activities:

1. Maintain the following Derivation Strategies: FGAP, FGAR and FGAS. Maintain CanceledFund

2. Assign the strategies maintained above for FM area and Fiscal Year. Assignment Strategyfor FM area and Fiscal Year

3. Maintain FI Configuration.In the IMG, choose Automatic Postings -> Accounts Payable - Postings (Canceled Fund)and Automatic Postings -> Accounts Receivable - Postings (Canceled Fund).Maintain Accounting Information

30.3.2 Closing Sales Orders for Closing Operations (new)

Use

As of SAP ECC 5.0, Public Services (EA-PS 500) you can close Sales orders automaticallyand reset the expected revenue in Funds Management using program Closing Operations: CloseOpen Items.

The selection of items to be closed at document level (for example document number interval)can be limited as of this release using the function Free Selections.


You must delete and recreate already existing selection variants for this program.

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Release Notes______________________________________________________________

30.3.3 Changes to the Federal Government Implementation Guide (Changed)

Use

The following changes have been made to the Implementation Guide (IMG) Functions for theUS Federal Government:

- In the Ledgers section, a subnode Adjustments has been added to the Budgetary Ledgernode. It contains the following steps:

- Document Types for Adjustments

- Maintain User Names for Adjustment Types

- In the Closing Operations section, a Canceled Funds subnode has been added to thePreclosing (BCS/New Budgetary Ledger node. It contains the following steps:

- Year-End Account Assignment Derivation

- Subsequent Process Account Assignment Derivation

30.3.4 Changes to the Federal Government Menu (Changed)

Use

As of SAP R/3 Enterprise Core Component 5.0, the Federal Government menu has changed asfollows:

- Closing OperationsThe Preclosing (BCS) subnode now includes a Canceled Funds subnode. This contains thefollowing programs:

- Accounts Receivable

- Accounts Payable

- LogisticsEach of these programs transfers open amounts into new funds from old ones that havebeen canceled.

- Information System

- The Payment Related node now includes the report for evaluating improper reasoncodes in the Prompt Payment Act (PPA).

- The Reporting node has been renamed Reconciliation. The Analysis subnode has beenremoved and the two reports that appeared below it now appear directly below theReconciliation node.

- The status of funds subnode has been removed from the Other node, as have thefive- and seven-column reports that previously appeared under it.

- The Purchase Order History has been added to the Other node.

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Release Notes______________________________________________________________

30.3.5 Changes to Intragovernmental Payments and Collections (IPAC)(changed)

Use

As of SAP R/3 Enterprise Core Component 5.0, legal changes required by the US FederalTreasury have been applied to the IPAC function.


- There have been minor changes to the layout of the outgoing "Upload" file.

- The posted/projected SGL accounts of all documents involved, including follow-onBudgetary Ledger documents, are stored in the SGL Transaction Record of the outgoing"Upload" file.

Effects on Data Transfer

A new "Post SGL Bulk File" is created to advise Treasury as to which SGL accounts wereupdated/impacted by the incoming "Download" file, IPACed process.

30.3.6 PSM-FG-PP US Prompt Payment Act

30.3.6.1 New Report in the Prompt Payment Act Feature (New)

Use

As of SAP R/3 Enterprise Core Component 5.0, the Federal Government information systemincludes a report that provides an overview of reason codes in customer and vendor invoicedocuments.

30.3.7 PSM-FG-IS Information System

30.3.7.1 Legal Changes in FACTS II (Changed)

Use

As of SAP R/3 Enterprise Core Component 5.0, changes have been made to the FACTS IIfeature to reflect changes in US federal legislation.

OMB Circular A-11, revised in July 2003, introduced Program Reporting Category (PRC) forreporting obligations. Treasury has decided to replace the existing Category B Detail andCategory B Text fields with the PRC and PRC Description in the FACTS II Bulk File.


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Release Notes______________________________________________________________

You need to set up the relationship between the PRC, the application of funds, and PRC text.

Configure Program Reporting Category

30.3.7.2 Federal Government Report Authorization Enhancement (Changed)

Use

As of SAP R/3 Enterprise Core Component 5.0, the Report Authorization for FederalGovernment reports has been enhanced.

The reports are listed in the information system section of the Federal Government (FG) menu.The general reports are enhanced. Overview of enhanced reports:

- All reports listed in the Financial Statements submenu

- FACTS I and FACTS II trial balance reports

- All reports listed in the Other submenu

The reports have been enhanced to include the FG authorization classCL_FMFG_IS_AUTH_CHECK. This class offers customer adjustments using the BADIFMFG_AUTH_CHECK_BADI.

The FG report authorization check complies with the general FM report authorization checkstandards. The authorization check comes predelivered with the check against the

- Company code

- FM area

- FM account assignment

- GL account

30.3.7.3 Federal Government Transaction Register Enhancement (Changed)

Use

As of SAP R/3 Enterprise Core Component 5.0, the Transaction Register Report for the FederalGovernment has been enhanced.

The report includes the new fields added to the Federal Government ledger. These are asfollows:

- FI Reference (commonly known as XBLNR)

- Customer

- Vendor

Note: For these new fields the posting configuration needs to be completed so that those fieldsare populated during posting. The field movement task in the federal government account

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Release Notes______________________________________________________________

assignment cockpit needs to be highlighted to accomplish this.

The transaction register report also offers a facility for displaying text descriptions to some verycommon fields, such as the funds, funds center, and GL account.

30.4 PSM-FA Fund Accounting

30.4.1 Fiducary funds: Automatic transfer posting of P&L account tobalance sheet account (new)

Use

As of SAP ECC 5.0, Public Services (EA-PS 500) you can define fund types forfiduciary-managed funds. By defining fund types for fiduciary funds, you can make sure thatpostings affecting net income are assigned to the corresponding fund. You can configure thesystem in such a way that when accounting documents, SD billing, requests and MM invoicesare entered, or when HR documents are transferred, the P&L accounts are replacedautomatically by balance sheets accounts.

You can use Business Add-In Enhance Derivation of G/L Accounts for Fiduciary Funds(FM_GLACC_DERIVE) to enhance the derivation of balance sheet accounts with further fieldsand the derivation if necessary to suit your own requirements.


To define fund types for fiduciary funds in the Customizing of Fund Accounting, executeIMG activity Define Fund Type for Fiduciary Funds

To implement and activate the BAdI, execute IMG activity Enhance Derivation of G/L Accountsfor Fiduciary Funds.

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Release Notes______________________________________________________________

Date post:	11-May-2018
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