PROMOTION AND TENURE WORKSHOP FOR MUSM
FACULTY
A FACULTY INFORMATION OPPORTUNITY
MERCER UNIVERSITY SCHOOL OF MEDICINE
2013
PURPOSE OF THE WORKSHOP To help faculty prepare a strong application for
promotion and/or tenure To help faculty better assess their qualifications To help faculty better recognize their contributions
to MUSM To help faculty recognize areas to strengthen
PLANNING FOR TENURE CANDIDATES Faculty on the Tenure Track Should
Determine your tenure clock as soon as you begin working at MUSM*
Determine the latest date for initiating an application for tenure review
Seek annual assessments of your progress
*Probationary Period (tenure clock) is determined by initial appointment letter
APPLYING FOR PROMOTION AND TENURE
All Faculty ShouldSubmit an Initial Letter of Intent for
consideration of promotion and/or tenure by July 1st (to Chair, copied to Dean)
This LOI is brief and only needs to state intent to apply
Submit as a typed document (not email)Can be withdrawn if full application is not
ready by October
KNOW MUSM REQUIREMENTS Obtain a copy of MUSM requirements (a
copy of handbook is posted on MUSM webpage)
Talk to P&T Committee member, faculty affairs, or senior faculty
Review the specific sections that apply to your application
Follow guidelines related to documentation and electronic submission
KNOW YOUR DEPARTMENT REQUIREMENTS
Review your appointment letterTalk to your Department ChairDetermine your Department’s
requirements and timelineTalk to senior faculty
IMPORTANT DATES FOR APPLICANTS
July 1 Notify Department Chair of intention to apply with copy to Dean
(paper LOI): Late letters will not be accepted Identify Departmental dates for review
August 1 Contact referees in advance of chair contact* Chair should officially request letters from referees
September 1 Submit application to Department Chair* Consult internal department guidelines for additional requirements
*Recommendation
IMPORTANT DATES FOR APPLICANTS: OCTOBER 1ST
FIRST WORKING DAY IN OCTOBER Submit application to Dean’s office no
later than 5:00 p.m.Submission will be electronic (pdf files)Dean’s office in Savannah or Macon
AREAS ASSESSED FOR PROMOTION AND TENURE
TeachingResearch and Scholarly ActivitiesServiceGood Citizenship
Provide philosophy and goals for each section
TEACHINGPhilosophy and Goals Instructional Responsibilities
Include dates during current rank
Evaluation of teaching ability Mastery of subject Understanding of teaching/learning process Skills with different instructional methods Ability to sustain effective student relationships Dedication to high academic standards
TEACHING DOMAINS
Instructional Responsibilities: tutoring, teaching clinical skills, rounds
Curriculum Design Learner Assessment: written, oral, OSCEs/skill
assessment Advising/Mentoring Leadership and Administration: clerkship director,
program director, phase coordinator Evaluations from students & others Professional Development
RESEARCH/SCHOLARLY ACTIVITY
Successful Applicants Present Philosophy and Goals Sustained development of a research
focus/expertise Validation
Fundability Dissemination of work through
presentations, publications, computer-assisted instruction
SERVICE
Applicants Can Demonstrate Service in One or More Areas
AdministrativeClinicalCommunity-based
SERVICE-ADMINISTRATIVE
Philosophy and GoalsRoles/responsibilities and dates of serviceEvaluation of administrative service abilities
Accomplishments Evaluations Consultations
SERVICE-CLINICALPhilosophy and Goals of Clinical Service Roles/responsibilities and dates of serviceEvaluation of clinical service abilities
Accomplishments Evaluations/assessments
SERVICE- COMMUNITY-BASEDPhilosophy and GoalsDescribe roles/responsibilities and dates of
serviceEvaluation of community-based service
abilities Accomplishments Evaluations/assessments
GOOD CITIZENSHIP
Includes good citizenship to MUSM and good citizenship representing MUSM
School, University, and Hospital involvement Include roles/responsibilities Include dates of service Include accomplishments
Professional/Society organization involvement Include roles/responsibilities Include dates of service Include accomplishments
VALIDATION IS REQUIREDDemonstrated validation (Associate Professor) Sustained excellence (Professor) In teaching, scholarly activity, and serviceArea of general and focal professional expertiseRecognition of professional expertise
Local State Regional National/International
Five Faculty TRACKS
Academic Research Clinical Community Library
Four Ranks (Plus One)
Instructor Assistant Professor Associate Professor Professor
Plus Emeritus
MINIMUM REQUIREMENTS VARY ACCORDING TO TRACK
Academic: Teaching Scholarship Service
Clinical: Teaching Service Scholarship
Community: Teaching Service Scholarship
Research: Scholarship Service Teaching
Library: Teaching Service Scholarship
COMMITTEE REVIEW Instructor Assistant Professor
Applicants Demonstrate Doctoral Degree or Board Certification Teaching aptitude Potential for Developing Research/Scholarly Activity Interest in Service to/for MUSM, MU, and/or clinical partners Potential for Good Citizenship Library track requires full application Full application not required for other instructors awaiting
board certification or completion of PhD or post docPromise of Development
COMMITTEE REVIEW
Assistant Associate Professor Professor
Applicants Demonstrate Teaching Commitment Research/Scholarly Activity Service to/for MUSM, MU, and/or clinical partners Good Citizenship
Promise of Continual Development
COMMITTEE REVIEW Associate Professor Professor
Applicants Demonstrate Sustained Teaching Excellence Sustained Research/Scholarly Activity Sustained Service to/for MUSM, MU, and/or clinical
partners Good Citizenship
Recognized Academic Professional
TENURE ELIGIBILITYAssociate Professors and Professors on the
tenure trackFull-time status Assistant Professors on the tenure track must
apply at the beginning of the fifth or sixth yearAn Associate Professor or Professor in the
tenure track must apply by the third year (if on a four-year calendar)
TENUREMerit basedDetermined by the aggregate consideration
of: Quality of teaching Education and experience Professional achievement and scholarship Responsible participation in group deliberative
processes Professional responsibility and service to the school and
community
ACCOMPLISHMENTS CONSIDERED FOR RANK ADVANCEMENT AND TENURE
Contributions since arriving at MUSMContributions since last advancementComplete review of professional career
APPLICATIONS
GUIDELINES FOR RECOMMENDATIONS
Referees Confidential assessment of faculty member Same area of expertise as faculty member Higher than current academic rank Balance of internal and external referees Regional, national, international reputation Includes Chair of any secondary appointment
Submitted Directly to the Dean
REFEREE AND RECOMMENDATION LETTERS
The Department Chair/Department P&T Committee writes a letter of support detailing the candidate’s accomplishments in each area as well as an overall assessment of the application: very strong, strong, weak, or very weak.
Three support letters external to the department, but within the institution.
Three support letters external to MUSM (and clinical partners) If applicable, letter from discipline head (BMP) If applicant has a joint appointment, letter from department
chair Faculty in the applicant’s department or other faculty in the
department may write support letters but these would be supplementary to the letters.
REFEREES Request is made by the Department Chair in writing to
each referee using the template Provide a complete curriculum vitae Provide referee with MUSM standards and if applicable,
department standards Referee should
Evaluate faculty member in the areas of teaching, research/scholarly activity, and service
Comment on the entire record based on the MUSM guidelines
Return the evaluation directly to the Dean
5 PITFALLS TO AVOID Failure to communicate with department chair (early) Failure to understand MUSM expectations All areas not adequately addressed
Teaching – Scholarship – Service- Citizenship Failure to prepare an effective application
Application is disorganized Application is incomplete
Failure to follow directions, including deadlines
NEED HELP? Associate Dean for Faculty Affairs Chair Of Promotions and Tenure Committee Members of the Promotions and Tenure Committee Senior Faculty who are aware of the current guidelines
VISIT MUSM WEBSITE http://medicine.mercer.edu/faculty-staff/promotions/
QUESTIONS?