Facilitating and Sustaining a

Community of Practice

Building an Efficient Structure for PBIS in Your School

"The task of the leader is to get his people from where they are to where they have not been." Henry Kissinger

 

Pursuing the Path of PBIS

The Journey of a Sustainable System is Not

Always Straight

Efficiency is… Time

Stress

Create and Build Efficiency within the PBIS Team and the

School Culture

Use tools to coordinate all efforts

Get organized Empower the staff

Tools for Efficiency

Sustainability and Fidelity ToolsSelf-Assessment Survey (SAS)Team Implementation Checklist (TIC) Benchmarks of Quality (BOQ) Benchmarks for Advanced Tiers (BAT)

Coaches’ Year at a Glance Time frame for internal and external coaches of fidelity and sustainability practices

PBIS at a Glance Framework of monthly themes, celebrations, cool tools, and acknowledgements for PBIS team and school staff

Monthly Calendar Outline of monthly theme, implementation tips, cool tools and acknowledgements for staff

Team Meeting Agendas Consistent format for goals of the PBIS team and roles of the team members

Benchmarks of Quality (BOQ)

The BOQ is completed by the PBIS team each spring.

It helps the team identify areas of success and areas for improvement.

It measures the fidelity and sustainability of PBIS practices in the school.

Use the BOQ to :set yearly team and school implementation goalsinform team and staff of strengths and areas of improvementinclude goals in each meeting agenda and incorporate in team member rolesmonitor progress of team and school culture throughout year (Example)

PBIS Team Implementation PlanEffective Procedures for Dealing with

DisciplineClassroom Systems

Reward/Recognition Program Established

Evaluation

Coaches’ Year at a GlanceThis tool of efficiency:

guides the external and internal coaches with leadership tasks

frames the key components for the

implementation and sustainability actions of the PBIS team

supports a proactive and positive school

culture

incorporates the use of data and a systems approach to implementing behavior and academic goals

is available on the Wisconsin PBIS network

website (Example)

Team AgendasThis tool of efficiency:

provides a consistent framework for the “business” of PBIS to be accomplished

gives PBIS team members and other gueststhe opportunity to be involved and invested in the work that has to be accomplished

focuses on PBIS team goals and keeps them visible the entire year

keeps track of attendance and topics of discussion easily for each meeting

allows meetings to run smoothly and efficiently in order to make the most of time (Tier 1) (Tier 2)

PBIS at a GlanceThis tool of efficiency:

provides the PBIS team and entire school staff with the overview of all the PBIS activities for the school year

publishes the monthly theme, cool tools, acknowledgments, and all-school celebrations

constructs the vision and road map for the PBIS team and guides the tasks to be accomplished

allows grade level teams to individualize and develop their specific behavior needs around the themes and cool tools (Example)

Monthly CalendarsThis tool of efficiency:

supports and links to PBIS at a Glance

communicates the expectations for behavior and academic goals to the teaching staff

provides teaching staff with the details and teaching materials for Cool Tools, acknowledgements or other resources for the month

offers monthly tips to support positive behavior in the classroom and for the school culture

allows grade level teams to make adjustments in the schedule or teaching methods (example)

Get Organized!

Determine how PBIS resources will be

saved and distributed.

Why Organization is ImportantIt embodies the culture and practice of key PBIS

features for the team, all staff and the students.

All staff can share the work, USE the materials, and be expected to support a positive school culture.

Team members and staff can expect the expected…not the unexpected.

It allows all staff to plan ahead, participate in plans and bring ideas to meetings and grade level teams.

The framework for academics and behavior can be linked in order to standardize the system.

It saves time because the activities and the work is done thoughtfully and with purpose.

Tips for OrganizationPBIS materials can be organized with:

3-ring binders for team members, grade level teams, key staff members, or a central location for binders

a shared site on the network server

a school website link

emails and other communication

paper copies to staff as needed

NEVER assume that communication or teaching materials that are emailed to the staff are printed and used!

Make it easy, accessible, and do-able.

Organizing the Practice of PBIS The framework of efficiency and sustainability is supported with:

consistent meeting dates and times that all team members and administrators acknowledge and respect (Example)

dates and activities that are aligned with the school calendar (vacations, parent/teacher conferences, grading periods)

consistent meeting formats and meeting notes that are sent to team members and staff

allotted time for PBIS at each staff meeting and administrative meeting

everyone having a role so that “many hands make light work” andthe vision is shared by everyone

As a leader and coach it is crucial to be mindful of the pulse of the team at any given week or month during the school year.

It is also crucial to address the different needs and personalities of the staff as you plan and implement the activities and materials.

Empower the Staff

Provide a supportive and flexible framework to allow staff to adapt to specific needs.

The Importance of Empowerment

Empowerment increases the buy-in of PBIS. PBIS becomes “us” and “we.”

It creates unity of the staff through the common language and goals for all students.

Empowerment increases the involvement at all levels and of all competencies.

It shares the work and the JOY of PBIS with everyone in the school.

This creates the foundation for staff to collaborate and problem solve for the good of everyone.

Empowerment gives permission to the staff to adapt or adjust for their grade level needs and resources.

Tools for EmpowermentStaff empowerment is carefully guided

with:

PBIS at a Glance

monthly calendars

behavior and academic goal setting for school and grade levels (example of student goals)flexibility of acknowledgements to meet grade level needs (embed practice with student planner)flexibility of schedules

Just a Thought…

With empowerment coaches need to:

let go

trust the staff

gauge the pulse and monitor the culture

be able to support or guide when necessary

PBIS Teams Travel the Path on a Journey to Fidelity and

Sustainability

Efficiency Is the KEY!

Efficiency is Obtained Through…

Tools of Efficiency

Organization

Empowerment

“The task of leadership is not to

put greatness into humanity, but

to elicit it, for the greatness is already there.”

John Buchan

Your greatness is already there!

Terri HansonAltoona Middle School

thanson@altoona.k12.wi.us